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P G E O E D IB L E O IL S SD N B H D

OCCUPATIONAL SAFETY AND HEALTH

Date
: 01/11/10
Rev No. : 2

Page : : 1
Issue No : 1

PGEO EDIBLE OILS SDN BHD

OCCUPATIONAL
SAFETY AND HEALTH
MANUAL
(OSH MANAGEMENT SYSTEM)

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

Date
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Rev No. : 2

Page : : 2
Issue No : 1

TABLE OF CONTENT
1.0 Company profile & scope

-3-4

2.0 Reference

-5

3.0 Terms and definitions

-6-8

4.0 OSH management system elements

-9

4.1 General requirements

-9

4.2 OSH Policy

- 9 - 10

4.3 Planning
4.3.1
4.3.2
4.3.3

Hazard identification, risk assessment and determining controls


Legal and other requirements
Objectives and programme(s)

- 11
- 11 - 15
- 16 - 18
- 19 - 23

4.4 Implementation and operation


4.4.1 Resources, roles, responsibility, accountability and authority
4.4.2 Competence, training and awareness
4.4.3 Communication, participation and consultation
4.4.4 Documentation
4.4.5 Control of documents
4.4.6 Operational control
4.4.7 Emergency preparedness and response

- 23
- 23 - 29
- 30 - 31
- 31 - 32
- 32 - 33
- 33
- 34
- 35 - 36

4.5 Checking
4.5.1
4.5.2
4.5.3

- 37
- 37 - 38
- 38
- 39

4.5.4
4.5.5

Performance measurement and monitoring


Evaluation of compliance
Incident investigation, nonconformity, corrective action and
Preventive action
4.5.3.1 Incident investigation
4.5.3.2 Nonconformity, corrective action and preventive action
Control of records
Internal audit

4.6 Management review

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- 42 - 43
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P G E O E D IB L E O IL S SD N B H D

Date
: 01/11/10
Rev No. : 2

OCCUPATIONAL SAFETY AND HEALTH

1.0

Page : : 3
Issue No : 1

COMPANY PROFILE
a.

Name of Company :

PGEO Edible Oils Sdn Bhd

b.

Year of established :

1979

c.

Registration No :

14202-V

d.

Company structure

Wholly owned by PGEO Group Sdn Bhd.

e.

Location & production office :

PLO 338, Jalan Tembaga Dua,


Kawasan Perindustrian Pasir Gudang,
P.O Box 80, 81707 Pasir Gudang,
Johor.

f.

Contact & Tel No :

07-268222 (D/L)
07-2514970 (fax)

g.

Person In-charge:

Badarudin bin Asaari

h.

E-mail :

badarudin.asaari@wilmar.com.my

i.

Managing Director :

Yee Chek Toong

j.

General Manager :

Loh Chee Kheong

k.

Nature of Business :

Edible oil processing and packaging

l.

Total employees :

557 excluding contract workers

m.

No of factories (Pasir Gudang) :

n.

Product market :

Mainly export market to India, China, Middle


East countries, New Zealand, Russia,
Singapore, Pakistan, Japan and European
countries.

o.

Established product brands :


(local and export)

Neptune, Seri Murni, Krystal, Viking,


Meizan and Simply

p.

Category Industry
(under PAGEMA classification)

High Risk Industry

q.

High Risk Plant

Extraction Plant, Solvent Plant,


Hydrogenation Plant, Boiler operation,
Biodiesel Plant and Acid Plant.

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1.2

SCOPE

1.2.1

The company recognized that safety, health and the protection of the environment is of prime
importance in the management of its business. The achievement of high standards of safety and
health consideration throughout all its activities are essential as its results in greater efficiency,
better working conditions and enhancement of its reputation as an employer.

1.2.2

Safe and healthy working conditions create an environment from which employer and
employee
benefit and it is the responsibility of both management and employees to work together
to
achieve this goal. In its effort to achieve these aims the company is committed to the provision of
an adequate level of resources to enable the aims of this policy to be
achieved.

1.2.3

A documented OSH Management System manual includes the range of diverse and pertinent
information that will aid all levels of management and employees in their daily operations.
Emphasis is directed to the continual improvement and the implementation of safe systems of
work associated with everyday activity and specific job tasks.

1.2.4

A positive pro-active `OSH culture is the ultimate aim of PGEO EDIBLE OILS SDN BHD,
where OSH is manifested in everyday thoughts and action of the entire workforce. An OSH
concern makes good business sense and it shall be the responsibility of all employees to conduct
good business safely.

1.2.5

The purpose of this manual is to provide guidelines of the companys Occupational Safety
and Health Management System to ensure the achievement of continuous improvement. The
objectives of the manual are to :

a.

Defined basic items of the system to ensure the achievement of objectives and
targets,

b.

Provide information of the aspects of OSH that will aid all levels of management
and employees in planning, implementing auditing management system in order
to satisfy company, legal and social obligation,

c.

Assist company to implement safe system of work associated with everyday


activity and specific job tasks and management systems to enhance companys
OSH performance,

1.2.6

This manual is intended to cover all activities carried out by PGEO employees, contractors
and visitors associated with the companys activities in PGEO in order to protect them against
risks to safety or health arising out of the activities.

1.2.7

Scope of the coverage of companys activities is:

a.
b.
c.
d.

Manufacture of Steel Drums


Blending and Packaging of Edible Oils
Hydrogenation and Refining of Vegetable Oils
Processing of Vegetable Oils and Oils Seed

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2.0

Date
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Rev No. : 2

REFERENCE
2.1

BS OHSAS 18001:2007 & MS1722

2.2

Occupational Safety and Health Act 1994 (OSHA 1994)

2.3

Factory and Machinery Act 1967 (FMA 1967)

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OCCUPATIONAL SAFETY AND HEALTH

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3.0

TERM AND DEFINITIONS

3.1

Acceptable risk
Risk that has been reduced to a level that can be tolerated by organization having regard
to its legal obligations and its own OSH policy (ref. 3.16 PGEO OSH policy).

3.2

Audit
A systematic examination process, independent and documented process for obtaining
`audit evidence and evaluating it objectively to determine the extent to which `audit
criteria are fulfilled.

3.3

Continual improvement
Recurring process of enhancing the OSH management system in order to achieve
improvements in overall OSH performance consistent with the companys OSH policy.

3.4

Corrective action
Action to eliminate the cause of a detected nonconformity or other undesirable
situation.

3.5

Document
Information and its supporting medium.

3.6

Hazard
Source, situation or act with a potential for harm in terms of human injury or ill health or a
combination of these.

3.7

Hazard identification
Process of recognising that a hazard exists and defining its characteristics.

3.8

ill Health
Identifiable, adverse physical or mental condition arising from and or made worse by a
work activity and or work related situation.

3.9

Incident
Work related event(s) in which an injury or ill health (regardless of severity) or fatality
occurred or could have occurred.

3.10

Interested party
Person or group, inside or outside the workplace concerned with or affected by the OSH
performance of company.

3.11

Nonconformity
Non-fulfillment of requirement. Any deviation from work standards, practices,
regulation
management system performance etc. That could either or indirectly lead

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Date
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to injury or illness, property damage, damage to the workplace environment or a


combination of these.
3.12

Occupational safety and health (OSH)


Conditions and factors that affect or could affect the health and safety of employees or
other workers (including temporary workers and contractor personnel), visitors or any
other person in the workplace.

3.13

OSH management system


Part of overall management system that facilitates the management of OSH risks
associated
with the business of the company. This includes the company structure,
planning activities, responsibilities, practices, procedures and resources of developing,
implementing, achieving,
reviewing and maintaining the companys OSH policy.

3.14

OSH objective
OSH goal in term of OSH performance that the company sets itself to achieve.

3.16

OSH performance
Measurable results of OSH management system related to the companys control of health,
safety and environment risk based on its OSH policy, objectives and targets.

3.17

OSH policy
Overall intentions and direction of the companys related to its OSH performance as
formally expressed by top management. The OSH policy provides a framework for action
and for the
setting of OSH objectives.

3.18

Preventive action
Action to eliminate the cause of potential nonconformity or other undesirable potential
situation. There can be more than one cause for a potential nonconformity. Preventive
action is taken to prevent occurrence whereas corrective action is taken to prevent
recurrence.

3.19

Procedure
Specified way to carry out an activity or a process.

3.20

Record
Document stating results achieved or providing evidence of activities performed.

3.21

Risk
Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the
severity of injury or ill health that can be caused by the event or exposure(s).

3.22

Risk assessment
Process of evaluating the risk(s) arising from a hazard(s), taking into account the
adequacy of any existing controls and deciding whether or not the risk(s) is acceptable.

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3.23

Workplace
Any physical location in which work related activities are performed under the control of
the company.

3.24

Company
PGEO EDIBLE OILS SDN BHD

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OCCUPATIONAL SAFETY AND HEALTH

SAFETY

AND

HEALTH

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4.0

OCCUPATIONAL
ELEMENTS

MANAGEMENT

SYSTEM

4.1

General requirements.

4.1.1

A documented PGEO OSH management system shall be establish and maintained in


order to achieve objectives and targets based on section 4.2 OSH policy.

4.1.2

Standards related to these elements shall be established and executed as procedures to


ensure the efficient and effective implementation of the OSH
management system.

4.1.3

The OSH system management framework is constructed and operated as illustrated


in figure 1 (OSH Management System Framework)

4.2

PGEO OCCUPATIONAL SAFETY & HEALTH POLICY


OCCUPATIONAL SAFETY AND HEALTH POLICY

The management of PGEO Edible Oils Sdn Bhd is committed in protecting its
employees and responsible for the full implementations of the following principles:

To provide and maintain a clean, safe and healthy working environment at all
times.
To identify and correct any potential hazard arising from plant processes and
work activities.
To ensure adequate control of occupational safety and health risks, which include
communication with suppliers, customers, transporters, contractors and visitors.
To provide adequate instruction, training, supervision and other relevant
occupational safety and health information to employees.
To comply with the Act and regulations enforced by the authorities and governing
bodies.
To practice a safe working culture.

_______________
Loh Chee Kheong
General Manager
3 November 2010
Revision no. 3

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4.2.1

PGEOs Occupational Safety & Health Policy (here in after also referred to as OSH policy)
provides an overall sense of direction and sets the principles of action relating to OSH which
are to integrated into the overall business process throughout PGEO.

4.2.2

It also provides the means of communicating PGEO management objectives and demonstrates the
formal commitment of the PGEOs top management towards good OSH management particularly
in managing OSH that may affect personnel or impose on the environment as a result of the
company business activities.

4.2.3

The OSH policy shall be documented implemented and maintain and communicated to all
employees.

4.2.4

The OSH policy is appropriate to the nature and scale of company risk.

4.2.5

It is also includes a commitment to prevention of injury and ill health and continual improvement in
OSH management and performance.

4.2.6

The PGEOs OSH policy includes a commitment to at least comply with applicable legal
requirements and with other requirements to which the company subscribes that relate to its OSH
hazards.

4.2.7

Should provide the framework for setting and reviewing OSH objectives and available to interested
parties.

4.2.8

PGEO OSH policy is reviewed periodically to ensure that it remains relevant and appropriate to the
company. Other requirements as stated in the OSH policy refers to the following:
a. National and international standard and requirements
b. Guidelines from Malaysian Government
c. Best management practice

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4.3

PLANNING

4.3.1

HAZARD IDENTIFICATION, RISK ASSESSMENT AND DETERMINING


CONTROL (HIRAC)
Chart 1 : HIRAC Process
RESPONSIBILITY
HOD / SHO /
OSH committee

INTERFACE
Discussion of HIRAC activities

HOD / SHO

Classify work activities/process/plant

SHO

Announcement of HIRAC activities

- e-mail/memo

Conduct HIRAC

- on site activity

HOD / SHO /
OSH committee

Decide risk category

SHO / OSH
Committee

SHO

Prepare recommended Corrective


Action request (CAR)

HOD

Performance Measurement and


Monitoring for CAR

HOD / SHO

Supporting Doc:
Doc. No. OSH

- HIRAC/01/08/Rev 2 (No: )

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Review CAR

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4.3.1.1

Identification of hazards and effects typically requires the application of tools and
techniques such as chemical health risk assessment (CHRA), Job safety analysis
(JSA) and environment risk & impact assessment.

4.3.1.2

Once the hazards or effects have been


identified and assessed, they shall be
considered against an OSH risk screening criteria.

4.3.1.3

Screening criteria are values or standards against which the identified hazards or
effect can be judge such as engineering standards, environment quality standards
and exposure limits.

4.3.1.4

In managing OSH risk, PGEO shall adopt the principle of standard methodology
risk to minimize the level of risk as low as reasonable practicable.

4.3.1.5

Using a qualitative and quantitative risk assessment, the assessment risk can be
regarded as either acceptable or not acceptable.

4.3.1.5

The basic on how HIRAC can be achieved is as follows:


a. Wherever possible design out risk
b. Incorporate risk reduction measure
c. Where the risk is clearly intolerable, decide if the continued presence in that area of
workplace is contrary to the company business principles.

4.3.1.6

The hazards and effects register should be reviewed regularly. The period of
review may vary depending on:
a. The nature of hazards
b. The magnitude of risks
c. Changes from normal operation
d. New plant or process
e. Incident cases

4.3.1.7

The review should also take place if changes within the PGEO organization raise
the question on the validity of the hazard identification, risk assessment and risk
control (HIRAC) process. Such change may include PGEO expansion,
construction, restructuring, re-apportioning responsibilities and changes to
methods of working or patterns of behavior.

4.3.1.8

PGEOs shall establish, implement and maintain a procedure(s) for the ongoing
hazard identification, risk assessment and determination of necessary controls.
The procedure(s) for hazard identification and risk assessment shall take into
account:
a. Routine and non-routine activities
b. Activities of all persons having access to the workplace (including contractors and
visitors)

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c. Human behavior, capabilities and other human factors


d. Identified hazards originating outside the workplace capable of adversely affecting the
health and safety of persons under the control of the company within workplace.
e. Hazard created in the vicinity of the workplace by work related activities under the
control of the company. It may be more appropriate for such hazards to be assessed as
an environmental aspect.
f. Infrastructure, equipment and materials at the workplace whether provided by the
company or others.
g. Changes or proposed changes in the company, its activities or material.
h. Modifications to the HSE management system including temporary changes and their
impacts on operation, processes and activities.
i. Any applicable legal obligations relating to risk assessment and implementation of
necessary controls.
j. The design of work areas, processes, installations, new plant & machinery or
equipment, operating procedures and work, including their adaptation to human
capabilities.

4.3.1.9

The companys methodology for hazard identification and risk assessment shall:
a. Be defined with respect to its scope, nature and timing to ensure it proactive rather than
reactive, and
b. Provide for the identification, prioritization and documentation of risks and the
application of controls as appropriate.
c. The processes of assessment within PGEO workplace require the participation of all
levels within the PGEOs.

4.3.1.10

For the management of change, companys shall identify the OSH hazards and
OSH risk associated with changes in the companys, the OSH management
system or its activities prior to the introduction of such changes.

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4.3.1.1 Environmental Aspects and Impacts


i)

This Environmental Aspects and Impacts element defines PGEO requirement to have a
process to determine environmental aspects that have or can have significant impacts to
the environment.

ii)

This process shall allow PGEO to identify, evaluate and control the aspects and impacts
on an ongoing basis and be applicable to all activities carried out throughout all
operations by PGEO employees, contractors and visitors associated with the company
activities. These shall cover but not limited to:
1. Routine and non-routine activities
2. Potential emergency conditions
3. New process
4. Introduction of new operational procedures
5. Chemicals and material handling
6. Changes or modifications of system and process.
7. Pre-commissioning of equipment, system etc.

iii)

The process should take into account the cost and time of undertaking the availability
of reliable data and the degree of practical control that PGEO may have over the
environmental aspects being considered.

iv)

The relationship between environmental aspects and impacts is one of cause and effect
as follows:
1. Environmental Aspect refers to an element of companys activities,
products that can have beneficial or adverse impact on the
environment. For example it could involve a discharge an emission,
consumption or reuse of material or the creation of excessive noise.
2. Environmental Impact refers to any change to the environment,
whether adverse or beneficial wholly or partially from the
companys activities or products.
A procedure shall be established, implemented and maintained to identify the
environmental aspects of its activities or product that it can control and over which it
can be expected to have an influence, in order to determine those which may have
significant impacts on the environment.

v)

vi)

The aspects related to these significant impacts should be considered while setting
specific HSE objective and targets for all work at each section.

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All environmental aspects that may arise out of and in the course of the companys
activities or products should where relevant consider:
a.
b.
c.
d.
e.
f.

viii)

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Emissions to air
Release to water
Waste management
Use of raw materials
Other local environmental
The effects of noise pollution

The process of identifying significant environment aspects is carried out at generic


level as described in detail in hazard identification, risk assessment and risk control
element.
Supporting Document.
a.

Cross reference : Waste management manual Rev 1.

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4.3.2

LEGAL AND OTHER REQUIREMENTS


Chart 2: Legal and Other Requirements

Legal

List of Legal
And other
Requirements

Identification and accessing of


legal requirements & others
requirements

Information to affected
Department

As above

Identify on how to meet the


requirement

As above

Objective and Program

SHO

OSH Committee

OSH Committee.
GM

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Monitor

Check the effectiveness of the


implementation

Update Register, Procedure,


Work Instruction

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4.3.2.1

This legal and other requirements element defines PGEOs requirement to


understand how its activities and products are or will be affected by Malaysian
Acts and Regulations as well as applicable legislation of the country in
which
the company operates.

4.3.2.2

The requirements also include compliance to International Conventions and


Protocols ratified by the Malaysian Government.

4.3.2.3

The compliance of all applicable OSH legislation shall apply for all activities,
which includes activities carried out by PGEO employees, subcontractors and
third parties associated with the company activities.

4.3.2.4

A procedure shall be established, implemented and maintained for identifying


assessing and communicating the Malaysian Acts and Regulations and other
relevant
legislation that are applicable to health, safety and environment
issues related to
PGEO activities and products.

4.3.2.5

The Safety and Health Officer (SHO) shall be responsible for identifying the legal
and other requirements and shall maintain regular contacts with the relevant
authorities and companies with similar business nature within the region to keep
fully informed of any changes in Legislation or Codes of Practice which may
affect the way the company operates.

4.3.2.5.1

A register of all Acts and Regulations relevant to OSH matters shall be developed
and the relevant department within PGEO that to do have legal requirements
mapped to their activities and products are responsible to ensure that their activities
and products are in compliance to the relevant Legislative Acts
regulations and
Codes of Practice.

4.3.2.6

The SHO, shall be responsible to initiate the update of the Register of OSH Acts
and regulations upon the publishing of any new legal requirements or in the
events of amendments of the existing legal requirements.

4.3.2.7

The new identified and updated legal requirements shall be discussed as an


agenda in the Management Review to determine its applicability to PGEOs
activities and products.

4.3.2.8

The SHO, is responsible to ensure that the latest copy of Legislative Acts,
Regulations and Codes of Practice pertaining to OSH are made available.

4.3.2.9

Communication sessions shall be conducted throughout the organisation for all


employees. This information will also be made available to the subcontractors.

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4.3.2.10

The following applicable Acts and subsequent Regulations shall be referred to


and
applied in All PGEO operations. The list is however, not exhaustive and is
subjected to regular review by the SHO. Below are listed the key government acts
and regulations. An expanded definitive list available from the PGEO
administration on request.

4.3.2.12

Reference
a.
Factory and Machinery Act, 1967 (act 139)
b.
Occupational safety & Health Act (OSHA) 1994 (Act 514)
c.
Environmental Quality Acts, 1974 and amendments.
d.
BS OHSAS 18001:2007 & MS 1722
e.
International standard (where applicable)

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4.3.3

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OBJECTIVES AND PROGRAMMES.


Chart 3: Objectives
ACTION
1)

RESPONSIBLE PARTY

Planning of overall objectives


and target of the works

Discussion
& approval
from OSH

SHO

NO

- SHO & OSH


Committee
YES

Approval
of overall
objective
and targets

2)

3)

Reflection into objectives and


targets of each department

4)

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Periodical review

- GM/MD

- HOD

- HOD

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4.3.3.1

This element defines PGEOs OSH objectives and provides a framework on how
the intents and objectives of the companys OSH policy shall be implemented
throughout the employees at each department.

4.3.3.2

When establishing and reviewing its objectives, each division shall consider:
a. Legal and other requirements that can be referred to the legal register distributed
to each division.
b. OSH hazards and risks that is based on HIRAC register output.
c. Technological option.
d. Operational and business requirements, and
e. The views of interested parties such as PGEOs clients, corporate, etc.

4.3.3.3

The implementation of this OSH policy shall cover but need not necessarily be
limited to the following objectives:

4.3.3.4

Employees at all levels shall demonstrate their commitment to OSH policy issues
and ensure that these are given priority and not compromised.

4.3.3.5

Appropriate health, safety and environmental hazard identification, risk


assessment and risk control systems shall be carried out to eliminate or reduce the
risks to a level as low as reasonably practicable.

4.3.3.6

Will comply with all OSH legislation, international conventions and protocols or
international standard and best practices.

4.3.3.7

Will implement OSH management programmes to achieve the OSH objectives


and targets. E.g: conduct OSH meeting at company and divisional level.

4.3.3.8

Shall monitor and measure OSH performance on a regular basis across the
organisation to determine compliance to HSE legislation, PGEOs OSH
objectives, targets and plans.

4.3.3.9

Will investigate and analyze all accidents/incidents, near missed, property


damaged, dangerous occurrence and non conformance to prevent recurrence by
eliminating potential causes of non conformities.

4.3.3.10

OSH records shall be kept in a safe place, readily retrievable and protected from
deterioration e.g. accident/incident report, audit report.

4.3.3.11

PGEO shall conduct periodic internal and independent OSH management system
audits to verify that the implementation of companys activities conforms to the
requirements of the OSH management system.

4.3.3.12

PGEO shall conduct periodic management review of the OSH management


system to achieve continual improvement of the companys OSH performance and

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to verify that the OSH management system is working as


company.
4.3.3.13

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intended throughout the

The objectives of PGEO OSH management as follows:a.

To provide and maintain a work environment that is safe and without risk to
health for all employees, contractors and others who may be affected by the
activities or processes of the company.

b.

To avoid all accidents and to ensure that no one suffers ill health as a result
of working at PGEO premise.

c.

To plan and manage activities so that hazards are assessed and risks
eliminated in so far as is reasonably practicable by appropriate protection
and prevention measures.

d.

To achieve zero (0) accident & illness.

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

4.3.4

Date
: 01/11/10
Rev No. : 2

Page : : 22
Issue No : 1

OSH Management Programme (s)


Chart 4: OSH Management Programme(s)
ACTION

RESPONSIBLE PARTY

1)

Company overall objectives and


target

2)

Planning of OSH management


program(s)

Discussion
& Approval

3)

YES

Approval of the OSH


management
Program(s)

4)

5)

Reflection into the OSH management


program(s) of each department

6)

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Periodical review

- SHO

NO

- SHO & OSH


Committee

- GM/MD

- HOD

- HOD

P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

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Rev No. : 2

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Issue No : 1

4.3.4.1

OSH management programme(s) element defines PGEO requirement on the


creation, documentation and use of the management programmes, which is a key
factor to the successful implementation of the OSH management system.

4.3.4.2

The requirement to participate in the OSH management programmed(s), shall


apply equally to OSH employees, subcontractors and visitors, associated with
the company activities.

4.3.4.2

The programmed(s) shall describe how the organisations objectives and targets
will be achieved, including time scales and personnel responsible for
delivering the organisations OSH objectives and targets at each relevant level.

4.3.4.3

Prior to implementation of OSH programmed(s), OSH shall carry out proper


training
to ensure that the requirements of the programme(s) is
communicated to relevant
personnel. It should also provide for the allocation
of suitable resources e.g. financial, human and equipment.

4.3.4.4

The programme(s) shall be reviewed at regular intervals and amended (where


necessary) to address changes of modifications in working practices, processes,
equipment or material for ensuring continual improvement. New hazard
identification and risk assessment exercise should be included in the programme
to cater for the changes or modifications.

4.3.4.5

The programme (s) shall be devised for further encourages employees


participation in OSH programme(s). This could be done through recognition of
their contributions
in company publications or through awards programme(s).

4.4

IMPLEMENTATION AND OPERATION

4.4.1

Resources, Roles, Responsibility, Accountability and Authority.

4.4.1.1

Top management of PGEO shall take ultimate responsibility for OSH and OSH
management system.

4.4.1.2

The structure and responsibility element defines the salient OSH roles,
responsibilities
and accountabilities of personnel who manage, perform and
verify activities having an effect on the OSH risks of the organisations activities,
facilities and processes.

4.4.1.3

Top management of PGEO shall demonstrate its commitment by:


a. Employees at all levels shall demonstrate their commitment to OSH policy
issues and ensure that these are given priority and not compromised.

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b. Appropriate health, safety and environmental hazard identification, risk


assessment
and risk control systems shall be carried out to eliminate or
reduce the risks to a level as low as reasonably practicable.
c. Will comply with all OSH legislation, international conventions and protocols
or international standard and best practices.
d. Will implement OSH management programmes to achieve the OSH objectives
and targets. E.g.: conduct OSH meeting at company and divisional level.
e. Shall monitor and measure OSH performance on a regular basis across the
organization to determine compliance to OSH legislation, PGEOs OSH
objectives, targets and plans.
f. Will investigate and analyze all accidents/incidents, near missed, property
damaged, dangerous occurrence and non conformance to prevent recurrence by
eliminating potential causes of non conformities.
g. OSH records shall be kept in a safe place, readily retrievable and protected from
deterioration e.g. accident/incident report, audit report.
4.4.1.4

PGEO shall conduct periodic internal and independent OSH management system
audits to verify that the implementation of companys activities conforms to the
requirements of the OSH management system.

4.4.1.5

PGEO shall conduct periodic management review of the HSE management


system to
achieve continual improvement of the companys HSE
performance and to verify that the HSE management system is working as intended
throughout the company.

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

4.4.1.6

Structure & Responsibility

4.4.1.7

Chart 1: Organization Structure

Date
: 01/11/10
Rev No. : 2

Page : : 25
Issue No : 1

Managing Director

General Manager

Plant Manager

Plant Section Head

Employees

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Safety & Health Officer

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4.4.1.7

The structure and responsibility element defines the salients OSH roles,
responsibilities and accountabilities of personnel who manage, perform and verify
activities having an effect on the OSH risks of the organizations activities,
facilities and processes.

4.4.1.8

Adequate resources shall be provided to enable OSH tasks to be performed and


the documented responsibilities and authorities of personnel clearly
communicated to facilitate OSH Management.

4.4.1.9

PGEO organization structure reflects the overall responsibility of companys


management for the implementation of the OSH management System within their
area of authority.

4.4.1.10

The PGEO organization is headed by Managing Director / General manager who


shall have the ultimate responsibility and accountability for all safety and health
and the protection of environment throughout PGEO premises.

4.4.1.11

Each department in PGEO is responsible for its OSH implementations and


performance. OSH committees therefore have been established at company and
department level to provide a framework within which OSH performance can be
monitored toward achieving the objectives.

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OCCUPATIONAL SAFETY AND HEALTH

Date
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Rev No. : 2

4.4.1.12

Structure & Responsibility - Safety & Health Committee

4.4.1.12.1

Chart 6: Safety & Health Committee


Chairman
(Top Management or Appointed Manager)

Secretary
(SHO)

Management Representatives
(Head of Department/Section)
(Drum Plant, Specialty Fats, Consumer Packing, Pump
House, Maintenance/Electrical, Security, Store, Extraction,
Refinery, Dry Fractionation, Warehouse, Admin/HR,
Operation, Lab, Boiler)

Employees Representatives
(Drum Plant, Specialty Fats, Consumer Packing, Pump
House, Maintenance/Electrical, Security, Store, Extraction,
Refinery, Dry Fractionation, Warehouse, Admin/HR,
Operation, Lab, Boiler)

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Issue No : 1

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4.4.1.13

Responsibility of Chairman
a. Composition chaired by top management or appointed representatives.
b. To chaired the OSH Committee meeting quarterly.
c. To manage, monitor and evaluate all OSH activities, Policy, objectives and
programmes including the effectiveness of the OSH Management System.

4.4.1.14

Responsibility of Secretary
a. Safety & Health Officer (SHO) shall be the secretary of the PGEO Safety &
Health Committee.
b. To be responsible for all OSH activities including planning programmes,
strategies and the effectiveness of programmes implementation.
c. To monitor progress and review the improvement of objectives and targets.

4.4.1.15

Responsibility of Management Representatives


a. To monitor progress and review the effectiveness of OSH programs
b. To review strategies and provide direction to raise OSH performance
c. Represent management on OSH issue.
d. To promote OSH program and activities at their department.

4.4.1.16

Responsibility of Employees Representatives


a. The appointed employee at each department / section shall act as the
employees representative and will sit in the OSH committee meeting.
b. Appointment of employees representatives is done through voting by
employees at their department/section or appointed by head of department.
c. Communicates OSH information to all employees.
d. Participate in the meeting.
e. Discuss and deliberates OSH related problems and complaints arising from the
employees within own function during meeting.
f. Assists their respective department head to coordinate all OSH system related
activities within their function.
g. Documents and updates operating work instruction related to OSH system.
h. Discuss any OSH problem arising from their function.
i. Promotes OSH activities within their function.

4.4.1.17

General Responsibility of OSH Committee


a. Implement, guide and monitor all activities and arrangements associated with
the OSH management System within the respective department.
b. Review audit reports within the respective department and provide necessary
directives and resources to correct deficiencies for continual OSH improvement
c. Set company targets and meet the targets requirement.
d. Review major incidents and losses and follow-up recommended action.
e. Review major incidents and losses and follow-up recommended action.
f. Promote OSH through involvement in training and education programmes
g. Develop OSH activity programmes to involve all the members
h. Discusses and deliberates OSH procedures and work instructions

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i. Review, endorse and assist in the development of OSH rules and safe system of
work.
j. Communicate with OSH management committee through the exchange of
minutes of meeting.
k. Joint the OSH committee meeting minimum once in three (3) month.
l. Carry out and assist SHO to studies on the trends of incidents that occur at place
of work and provide recommendations for corrective actions.
m. Review the OSH policy and make recommendations to top management for any
revision.
n. Assist SHO to plan, organize and conduct workplace inspection minimum once
in three months.
o. Assist SHO to conduct investigation for any case of complaint or incident that
occurred at place of work.
p. Conduct internal audits of the OSH system regularly (every 6 months).

4.4.1.18

Responsibility of Employees
a. Participates and cooperates for any OSH activities organized by the
management.
b. Aware of the following:
i.
General OSH information
ii.
OSH policy
iii.
Potential significant OSH risks or hazards of their activities /
workplace.
iv.
Potential consequences of deviation from specified operating
procedures and work instructions.
c. The roles and responsibilities of those related to the OSH management of the
other personnel are included in the job description and also as stated in the
OSHA 1994.

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OCCUPATIONAL SAFETY AND HEALTH

4.4.2

COMPETENCE, TRAINING AND AWARENESS

4.4.2.1

Chart 7: Competence, Training and Awareness


Responsibility

SHO/
Security Officer

HOD/Section Head

as above

HR

Page : : 30
Issue No : 1

Interface

Safety Induction

On Job Training
(safety matters)
(OJT)

Training evaluation

Update records

1. Cross reference to HR Manual. Section 2.


2. On Job Training (OJT)-Form No: SF/ESO/01/10

4.4.2.2

PGEO shall ensure that any person(s) under its control performing tasks that can
impact on OSH is (are) competent on the basis of appropriate education, training
or experience and shall retain associated records.

4.4.2.3

A competence assurance procedure shall be established, implemented and


maintained for ensuring that personnel performing specific OSH critical activities
and tasks are competent on the basis of appropriate,
a. Personal abilities and awareness through education
b. Acquired knowledge through training
c. Skills developed through experience

4.4.2.4

The competence assurance shall be applied to initial recruitments and selection


for new activities for PGEO employees.

4.4.2.5

The continuing competency of personnel to perform their duties shall be reviewed


regularly and training shall be provided for changing activities and technologies.

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4.4.2.6

Managers and supervisors are responsible for ensuring the employees under
control are competent to meet their responsibilities and accountabilities by the
annual performance appraisal and providing inputs on their training needs to OSH
management and HR.

4.4.2.7

PGEO shall identify training needs associated with its OSH risks and itrs OSH
management system. It shall provide training or take other action to meet these
needs, evaluate the effectiveness of the training or action taken and retain
associated records.

4.4.2.7

Training procedures shall take into account differing levels of responsibility,


ability, language skills, literacy and risk.

4.4.2.8

PGEO shall established, implement and maintains a procedure(s) to make persons


working under its control aware of,
a. The OSH consequences, actual or potential of their work activities, their
behavior and the OSH benefits of improved personal performance,
b. Their roles and responsibilities and importance in achieving conformity to the
OSH policy and procedures nd to the requirements of the OSH management
system, including emergency preparedness and response requirements.
c. The potential consequences of departure form specified procedures.

4.4.3

COMMUNICATION, PARTICIPATION AND CONSULTATION

4.4.3.1

COMUNICATION

4.4.3.1.1

With regard to its OSH hazard and OSH management system, PGEO shall
establish, implement and maintain a procedure(s) for:
a.

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Internal communication among the various levels and functions of the


organization. The various means :
i.
PGEO OSH Committee meeting
ii.
Departmental Production meeting
iii.
New Project meeting
iv.
OSH induction programme(s) for new employees and contractors.
v.
OSH refresher programme(s) for employees and contractors
vi.
Communication and distribution of information through OSH
campaigns, workshops, warta PGEO and companys memorandum.
vii.
Issuance of PGEO OSH rules and regulations handbook
viii. Issuance of lesson learnt from any incidents through internal
communication system, i.e e-mail and briefing to the related
employees.

P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

b.

c.

d.

Date
: 01/11/10
Rev No. : 2

Page : : 32
Issue No : 1

All employees shall be represented on OSH matters at the relevant OSH


committee. They will be informed as to who is their employee
representative and specific management representative.
The communication process shall apply for all PGEO employees,
contractors and visitors associated with the company activities.

The receiving, documenting and responding of the PGEO OSH procedures


should also address necessary communications with relevant public
authorities regarding emergency planning and other relevant issues.

4.4.3.2

PARTICIPATION AND CONSULTATION

4.4.3.2.1

PGEO shall establish, implement and maintain a procedure(s) for:


a.
The participation of workers by their:
i.
appropriate involvement in hazard identification, risk assessments
and determination of controls,
ii.
appropriate involvement in incident investigation,
iii.
appropriate in the development and review of OSH policies and
objectives,
iv.
consultation where there are any changes that affect on OSH system
and procedures,
v.
representation on OSH matters such as OSH activities, meeting and
briefing etc. Workers shall be informed about their participation
arrangements including who is their representative(s) on OSH
matters.
b.

Consultation with contractors where there are changes that affect on OSH
system, activities and procedures.

d.

PGEO shall ensure that, when appropriate, relevant external interested


parties are consulted about pertinent OSH matters.

4.4.4

DOCUMENTATION

4.4.4.1

The documentation element defines PGEO requirement to document and maintain


up to date sufficient documentation to ensure that the OSH management system
can be adequately, effectively understood and efficiently operated.

4.4.4.2

The PGEO OSH management system documentation shall include the following:
a.
PGEO OSH policy and objectives
b.
The description of the scope of the PGEO OSH management system
c.
The description of the main elements of the PGEO OSH management
system and their interaction and reference to related documents

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

d.

e.

Date
: 01/11/10
Rev No. : 2

Page : : 33
Issue No : 1

The documents including records, determined by PGEO OSH


management to be necessary to ensure the effective planning, operation
and control of processes that relate to the management of its OSH risks.
The documented PGEO OSH management system shall be structured into
three-tier set of documents comprising:
i.
ii.
iii.

PGEO)s) OSH management System Manual (Overview on the


requirements of the standard and supporting procedures)
PGEO OSH Procedure Manual
PGEO OSH Instruction Manual

4.4.5

CONTROL OF DOCUMENTS

4.4.5.1

The control of documents element describes the requirements on the control and
identification of all documents and data containing information of OSH
management system and the performance of PGEO OSH activities.

4.4.5.2

A procedure shall be established, implemented and maintained for controlling all


internal and external documents and data relevant to the OSH management
c.
d.
e.
f.
g.

they can be located


approve documents for adequacy prior to issue
review and update as necessary and re-approve documents
ensure that changes and the current revision status of documents are identified
ensure that relevant versions of applicable documents are available at points of
use (available and accessible).
h. ensure that documents remain legible and readily identifiable
i. ensure that documents of external origin determined by the organization to be
necessary for the planning and operation of the OSH management system are
identified and their distribution controlled
j. prevent the unintended use of obsolete documents and apply suitable
identification to them if they are retained for any purpose.
4.4.5.3

All revisions shall be documented and revision status assigned. The nature of
changes to the document shall be identified.

4.4.5.4

Documents shall be reissued after a practical number of changes have been made.

4.4.5.5

All document under routine and non routine condition including emergencies e.g.
CSDS, PGEO fire protection system, drawing, instruction etc.
Cross reference to QAM sec 4 control of document.

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Issue No : 1

4.4.6

OPERATIONAL CONTROL

4.4.6.1

The operational
control element defines PGEOs requirement to identify
those operations and activities that are associated with identified risks and
environmental aspects fulfilling its OSH Policy, objectives and targets and
conforming to legal and other requirements where control and counter measures
need to be applied.

4.4.6.2

The requirements of operations and activities procedures shall be established,


implemented and maintained in order to control identified risks to be cover.
a.
b.
c.
d.
e.

4.4.6.3

Overall OSH management system


Control related to purchased goods, equipments and services
Control related to contractors and other visitors to the workplace
Situations where their absence could lead to deviations from OSH Policy,
Objectives and Targets
Design of workplace, process, installation, machinery, operating procedures
and changes of work activities or modification of work system including
their adaptation to human capabilities in order to eliminate OSH risks at
their source.

All the OSH procedures shall be reviewed regularly for its suitability and
effectiveness and identified changes shall be implemented.

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OCCUPATIONAL SAFETY AND HEALTH

4.4.7

EMERGENCY PREPAREDNESS AND RESPONSE (ERP)

4.4.7.1

Chart 8: Emergency Preparedness and Response

Responsibility

Activity

Page : : 35
Issue No : 1

Interface

SHO/HOD/
ERP Team
OSH Comm.

Recognition
- Identification of
potential Plant/Area for
drill

- Legal requirements

As above

Readiness
- Emergency Plan
- Emegency & Equipment
- Training & Competency
- Practice Drill
- Communication

- Emergency Plan
- Inventory of
Equipment
- Inspection Schedule
- Inspection checklist
- Training Schedule
- Drill plan

MD/GM/HOD
OSH Comm/
ERP Team

Response
- response for selected dept.
- response for all dept.

- emergency plan

As above

Performance, Measurement
& Monitoring

- drill & post mortem


report

As above

Corrective & Preventive


Action

As above

Records

As above

Review

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- Non-conformance
report.
- CAR / Preventive
Action Plan
- Drill report
Corrective action plan

P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

4.4.7.2

Date
: 01/11/10
Rev No. : 2

Page : : 36
Issue No : 1

PGEO OSH management shall establish, implement and maintain procedures of


ERP to:
a.
b.

identify the potential for emergency situations


response to such emergency situations

4.4.7.2

The main requirement of PGEO ERP is to manage an effective response for any
incidents and emergency situation which occurring in PGEO premise and also from
the neighbors and for preventing and mitigating the likely illness, injury abnd
damage that may arise out of or in the course of PGEO activities.

4.4.7.3

The requirement for ERP shall apply for all PGEO activities that include activities
carried out by PGEO employees, contractor and visitors.

4.4.7.4

ERP shall address among others with the following areas;


a. Emergency coordination and response between PGEO management, employees
and related ERP team & OSH Committee.
b. Communication with local authority or PAGEMA and other relevant parties. i.e
neighboring plant, factory and public.
c. Mobilization of company equipments, facilities, personnel and third party
resources for emergency support.
d. Provision of personnel rescue, refuge, evacuation and medical treatment.
e. Training arrangement for ERP team and for testing the Contingency plan
f. Availability of necessary information during emergency .e.g plan layout
drawing, CSDS, procedures, work instruction and contact number.
g. Prevention and monitoring environmental impact resulting from the emergency
actions.

4.4.7.5

SHO (with advice from MD/GM/Top management) shall develop and maintain the
required ERP to cater for any major risks or emergencies that may occur in PGEO.

4.4.7.6

SHO shall plan, decide and get approval from the top management on the
classification of the incident in which category the emergency reaponse plan is to
be declared and activated.

(Cross reference: ERP Procedures & Evacuation Manual)

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4.5

Date
: 01/11/10
Rev No. : 2

Page : : 37
Issue No : 1

CHECKING
a.

Checking procedures is very important matters in OSH management system.


It is a complete continuing process involving checking on the performance,
measurement, monitoring and evaluation of the all system.

b.

As part of the OSH management system, it is very important that the


procedures, activities, records and other related documentation in place and
always up to date in order easy to evaluate and review the effectiveness of
the system.

4.5.1

PERFORMANCE, MEASUREMENT AND MONITORING (PMM)

4.5.1.1

PMM elements defines PGEOs requirement of identifying key performance


parameters for OSH performance across PGEO.

4.5.1.2

The requirements shall apply for all PGEO activities including contractor and
visitors.

4.5.1.3

PGEO OSH management shall established, implemented and maintained a


procedures to monitor and measure OSH performance on a regular basis as mention
below:
a. Both qualitative and quantitative measures, appropriate to the needs of the
organization.
b. Monitoring of the extent to which PGEO OSH management meet the
achievement of OSH policy, objectives and targets.
c. Monitoring the effectiveness of controls on both safety and health as well as for
environment.
d. Provide reactive measures of performance that monitor conformance with the
OSH program, control and operational criteria.
e. Provide reactive measures of performance that monitor ill health, incidents
(including accidents, near-misses, etc) and other historical evidence of deficient
OSH performance.
f. Ensure the sufficient recording of data and results of monitoring and
measurement to facilitate corrective and preventive action analysis.

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OCCUPATIONAL SAFETY AND HEALTH

4.5.1.4

Date
: 01/11/10
Rev No. : 2

Page : : 38
Issue No : 1

OSH performance measuring including the following;


a.
b.
c.
d.
e.

HIRAC results.
Workplace inspection
OSH auditing
Spot check on PPE
Surveys the attitudes towards OSH management system and OSH practices
among employees.

4.5.1.5

PGEO OSH management shall established, implemented and maintained the


procedures for the calibration of equipment including the following item;
a. list of equipment
b. the frequency of calibration
c. identify the equipment for calibration and action taken
d. record and results
e. status of equipment

4.5.2

EVALUATION OF COMPLIANCE

4.5.2.1

PGEO OSH management shall establish, implemented and maintained a


procedure for periodically evaluating compliance with applicable legal
requirements. It is consistent with its commitment to compliance of OSH policy.

4.5.2.2

PGEO OSH management shall keep records of the results of the periodic
evaluations based on the frequency of requirement (by legal) for future reference.

4.5.2.3

The compliance shall be evaluated with other requirements which it enforce by the
legal as for comparison. The separate procedure shall be established, implemented
and maintained based on the system or process suitability.

4.5.2.4

The compliance shall be evaluated at least once a year.

Supporting Doc: Legal & Other Requirements (Master List) : General Procedure - G.P 29.10

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Rev No. : 2

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Issue No : 1

4.5.3

INCIDENT INVESTIGATION, NONCONFORMITY, CORRECTIVE


ACTION AND PREVENTIVE ACTION

4.5.3.1

INCIDENT INVESTIGATION

4.5.3.1.1

Chart 9 : Incident Investigation & Reporting Process Flow


Responsibility

Industrial Accident

Incident

Fire & Explosion

Witness/Victim
Report to Section Head
Section Head report to Dept. head.

Interface

Chemicals spillage

Security

Security inform
SHO/Admin

Section Head/HOD fill up Accident


Reporting Form
(form:IR/dept/PGEO (Rev 1)

Further investigation by SHO /


Safety committee

Report Finding to Admin


Form: IR/SHO/PGEO (Rev 1)

Independent Panel Meeting /


Investigation
Legend: *Verbal informing
*Informing with accident
investigation form

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To call sub committee


Meeting to discuss
About the incident

Finding report to GM
(Approval)

P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

4.5.3.1.2

Date
: 01/11/10
Rev No. : 2

Page : : 40
Issue No : 1

The element of PGEO requirement relating to;


a.
b.

the management of non-compliance to the requirements of PGEO OSH


management system and the associated procedures.
the investigation and reporting of incidents including near misses, that may
arise out of and in the course of PSEO activities.

4.5.3.2

NONCONFORMITY, CORRECTIVE ACTION AND PREVENTIVE


ACTION

4.5.3.2.1

PGEO OSH management shall establish, implement and maintain a procedure(s)


for dealing with actual and potential nonconformities and for taking corrective
action and preventive action.

4.5.3.2.2

The management of corrective and preventive action shall apply for all PGEO
employees and contractor which associated with the company activities.

4.5.3.2.3

The corrective and preventive action shall be implemented to the new or changes
hazards or the need for new or change controls, the procedure shall require that the
proposed actions shall be taken through a risk assessment prior to implementation.

4.5.3.2.4

Any necessary changes arising from corrective and preventive action in the
documented procedure resulting from corrective and preventive action shall be
recorded.

4.5.3.2.5

The procedures shall define requirements for :


a. identifying and correcting nonconformities and taking action to mitigate
OSH consequences
b. investigating process of nonconformities, determining their causes and
taking actions in order to avoid any recurrence
c. evaluating the need for actions to prevent nonconformities and
implementing appropriate actions designed to avoid their occurrence
d. recording and communicating the results of corrective actions and
preventive actions taken
e. reviewing (follow up) the effectiveness of corrective actions and
preventive actions taken

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

Date
: 01/11/10
Rev No. : 2

Page : : 41
Issue No : 1

4.5.4

CONTROL OF RECORDS

4.5.4.1

Control of records element defines PGEO OSH management for the maintenance of
a system of records to document and demonstrate compliance to the requirement of
OSH management system, OHSAS standard and its associated procedures and shall
be apply to all PGEO activities & operations.

4.5.4.2

The procedure shall be establish, implemented and maintained to identify, collect,


index, compile, file, store and dispose of OSH records and protected against
damage, deterioration or loss.

4.5.4.3

Records shall be legible, identifiable and traceable.

4.5.4.4

Below is the list of required OSH records but not limited to the following:
a.
HIRAC records
b.
Auditing records
c.
Workplace inspection records
d.
Industrial accident and incident reports
e.
Independent Panel (incident) reports
Safety & Health meeting minutes
f.
g.
Medical Health Surveillance records
h.
CHRA reports
i.
Audiometric Test report
j.
Noise mapping records
k.
Local Exhaust Ventilation (LEV) Reports
l.
OSH training records (HR)
m.
Machineries list records

4.5.4.5

The retention time of the document as follows:


No.
a
b
c
d
e
f
g
h
i
j
k
l

Documents
HIRAC Record
Auditing Records
Workplace Inspection Records
Industrial Accident and Incident Report
Independent Panel (incident) Reports
Safety & Health Meeting Minutes
Medical Health Surveillance Records
CHRA Reports
Audiometric Test Report
Noise Mapping Records
Local Exhaust Ventilation (LEV) Reports
OSH Training Records (HR)

Year to be keep

Action by

7
7
7
7
7
7
30
5
30
5
5

SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
SHO
HR

Machineries List Records (Certificate of


Fitness)

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As long as worker
still working

SHO

P G E O E D IB L E O IL S SD N B H D

Date
: 01/11/10
Rev No. : 2

OCCUPATIONAL SAFETY AND HEALTH

4.5.5

INTERNAL AUDIT

4.5.5.1

Chart 9: Internal Audit Process Flow

Responsibility

SHO

Procedure

Arrangement

Announcement

SHO

Safety Committee

Audittee/Sec Head
HOD

- e-mail/memo

Audit Checklist

Conduct Audit

SHO/Safety
committee

Corrective Action
Request (CAR)

SHO/Safety
Committee

Audit Finding report

SHO/HOD

Follow up audit report

SHO/OSH
Committee

Review

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Interface

Planning

SHO/Committee
Dept. Head

Reference Doc.
1. CAPAR
2. Audit Finding Report
3. Audit Checklist

Page : : 42
Issue No : 1

- Form No: SF/CAR-01


- Form No: SF/FR-08 (Rev 4)
- Form No: SF/CL-01 (Rev 1)

- Audit summary
NCR

- NCR/ CAR

P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

4.5.5.2

Date
: 01/11/10
Rev No. : 2

Page : : 43
Issue No : 1

PGEO OSH management shall ensure that internal audits of the OSH management
system are conducted at planned intervals to:
a.
b.
c.
d.

determine whether the OSH management system is effectives and meet with
OSH policy & objectives.
has been implemented and is maintained.
Conforms to planned arrangements of OSH management including the
requirements of this OHSAS standard.
provide information on the results of audits to management.

4.5.5.3

The internal auditing shall be carried out quarterly by the safety committee
(internal auditor).

4.5.5.4

The internal auditing shall cover all aspect of safety procedures at each
plant/department.

4.5.5.5

SHO is responsible for establishing, maintaining and coordinating the PGEO audit
schedules and ensure that the audit conducted according to the OSH audit procedure
and process.

4.5.5.6

The internal auditor shall conducting the audits according to the audit procedure .

4.5.5.7

Audit findings and any corrective actions will be communicated to the relevant
department.

4.5.5.8

The inter auditor shall report all findings after the audit and report in the safety
committee meeting.

4.5.5.9

The auditee is required to assign a guide to accompany the auditor during the audit
and cooperate with the requests of the auditor and provide unfettered access to staff,
documents and records relevant to the audit.

4.5.5.10

SHO will be communicating the results of audit to top management for


acknowledgement and further approval if any.

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

Date
: 01/11/10
Rev No. : 2

Page : : 44
Issue No : 1

4.6

MANAGEMENT REVIEW

4.6.1

The top management of PGEO shall review the organizations OSH management
system at planned intervals to ensure its continuing suitability, adequacy and
effectiveness.

4.6.2

The management review shall include assessing opportunities for improvement


and the need for changes to the OSH management system, including the OSH
policy and OSH objectives.

4.6.3

All records of the management reviews shall be retained.

4.6.4

The management review shall be carried out by PGEO OSH management


committee according to a prepared agenda at least once in six(6) month.

4.6.5

The input to management review shall include the following:


a.

Results of internal audits and evaluations compliance with applicable


legal requirements and also the effects of changes in legislation and
technology.

b.

The results of participation and consultation on OSH activities which carried


out at PGEO premises (refer to 4.4.3.2).

c.

Relevant communication(s) from external interest parties including


complaints.

d.

The performance of OSH management system of the organization.

e.

The extent to which objectives have been met.

f.

The status of incidents investigation, corrective actions and preventive


action and the current HIRAC process.

g.

Follow-up action from previous management reviews (if any).

h.

Changing circumstances including developments in legal and other


requirements related to OSH.

i.

Recommendations for improvement on OSH activities and program and also


the current levels of risk and existing control measures.

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P G E O E D IB L E O IL S SD N B H D
OCCUPATIONAL SAFETY AND HEALTH

j.

Date
: 01/11/10
Rev No. : 2

Page : : 45
Issue No : 1

The assessment of the overall effectiveness of implementation the OSH


management system within the department.

4.6.6

The outputs from management reviews shall be consistent with the company
commitment to continual improvement and shall include any decisions and actions
related to possible changes to:
a. OSH performance.
b. OSH policy & objectives
c. Resources and other elements of the OSH management system

4.4.7

Relevant outputs from management review shall be made available for


communication and consultation as per reference on 4.4.3.

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