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Six things to do before writing your manuscript

How to Prepare a Manuscript for International Journals Part 1
In this monthly series, Dr. Angel Borja draws on his extensive background as an author, reviewer and editor to
give advice on preparing the manuscript (author's view), the evaluation process (reviewer's view) and what there
is to hate or love in a paper (editor's view).
This article is the first in the series.
In 2005, Elsevier asked me to give a course on scientific writing. The course was very successful, and since then,
I have organized similar courses at least once a year. Why? I think that sometimes researchers are not trained by
their supervisors in writing scientific papers during the PhD period, which is the best time to learn the principles
and discipline of publishing.

The Author
Angel Borja, PhD
Dr. Angel Borja (@AngelBorjaYerro) is Head of Projects at AZTI-Tecnalia, a research center in the Basque
Country in Spain specializing in marine research and food technologies. Formerly he was also Head of the
Department of Oceanography and Head of the Marine Management Area. His main topic of investigation is
marine ecology, and has published more than 270 contributions, from which 150 are in over 40 peer-reviewed
journals, through his long career of 32 years of research. During this time he has investigated in multiple topics
and ecosystem components, having an ample and multidisciplinary view of marine research.
Dr. Borja is the Editor of several journals, including Frontiers in Marine Ecosystem Ecology, Revista de
Investigacin Marina, Elsevier's Journal of Sea Research and Continental Shelf Research. In addition, he is a
member of the editorial boards of Elsevier's Marine Pollution Bulletin, Ecological Indicators and Ocean & Coastal
Management.
Read more about his work on ResearchGate, ORCID and LinkedIn.
During these courses, I try to give my triple vision of the publishing process: as author, reviewer and editor. I have
worked at universities and at a research center since 1979. Since 1981, when I published my first paper, I have
written more than 270 scientific contributions, 150 of which are in more than 40 different peer-reviewed journals.
For any author, it is also important to review papers from colleagues (I review an average of 45 to 50 papers per
year, and I have reviewed for more than 65 different scientific journals), because this gives a broader view of the
hot topics for publication. I'm also the editor of several journals.For these reasons, I think I can provide my
particular view of how to increase your chances of having a paper accepted.

1. Think about why you want to publish your work and whether it's publishable.
Writing a paper starts well in advance of the actual writing. In fact, you must to think about why you want to
publish your work at the beginning of your research, when you question your hypothesis. You need to check then
if the hypothesis and the survey/experiment design are publishable. Ask yourself:
Have I done something new and interesting?
Is there anything challenging in my work?
Is my work related directly to a current hot topic?
Have I provided solutions to some difficult problems?

If all answers are "yes," then you can start preparations for your manuscript. If any of the responses are "no," you
can probably submit your paper to a local journal or one with lower Impact Factor.
When responding to these questions, you should keep in mind that reviewers are using questionnaires in which
they must respond to questions such as:
Does the paper contain sufficient new material?
Is the topic within the scope of the journal?
Is it presented concisely and well organized?
Are the methods and experiments presented in the way that they can be replicated again?
Are the results presented adequately?
Is the discussion relevant, concise and well documented?
Are the conclusions supported by the data presented?
Is the language acceptable?
Are figures and tables adequate and well designed?, are there information duplicated? Are they too many?
Are all references cited in the text included in the references list?

2. Decide what type of the manuscript to write.

You have at least three options on the type of manuscript:
1. Full articles, or original articles, are the most important papers. Often they are substantial completed
pieces of research that are of significance as original research.
2. Letters/rapid communications/short communications are usually published for the quick and early
communication of significant and original advances. They are much shorter than full articles (usually strictly
limited in size, depending on each journal).
3. Review papers or perspectives summarize recent developments on a specific hot topic, highlighting
important points that have previously been reported and introduce no new information. Normally they are
submitted on invitation by the editor of the journal.
When looking at your available information, you must self-evaluate your work: Is it sufficient for a full article, or are
your results so thrilling that they should be shown as soon as possible?
You should ask your supervisor (if you are a PhD student) or a colleague for advice on the manuscript type to be
submitted. Remember also that sometimes outsiders i.e., colleagues not involved in your research can see
things more clearly than you.
Whatever type of article you write, plan to submit only one manuscript, not a series of manuscripts. (Normally
editors hate this practice, since they have limited space in the journals and series of manuscripts consume too
many pages for a single topic or an author/group of authors)

3. Choose the target journal.

A common question is how to select the right journal for your work. Do not gamble by scattering your manuscript
to many journals at the same time. Only submit once and wait for the response of the editor and the reviewers.
The most common way of selecting the right journal is to look at the articles you have consulted to prepare your
manuscript. Probably most of them are concentrated in one or two journals. Read very recent publications in each
candidate journal (even in press), and find out the hot topics and the types of articles accepted.
Also consider the high rejection rates of the journals (e.g., Nature, Science, The Lancet and Cell are >90
percent), and if your research is not very challenging, focus in more humble journals with lower Impact Factors.

You can find a journal's Impact Factor on its webpage or via Science Gateway.

4. Pay attention to journal requirements in the Guide for Authors.

After selecting the journal for submission, go to the web page and download the Guide for Authors, print out it and
read the guidelines again and again!
They generally include detailed editorial guidelines, submission procedures, fees for publishing open access, and
copyright and ethical guidelines. You must apply the Guide for Authors to your manuscript, even the first draft,
using the proper text layout, references citation, nomenclature, figures and tables, etc. Following this simple tip
will save your time and the editor's time. You must know that all editors hate wasting time on poorly prepared
manuscripts. They may well think that the author shows no respect.

5. Pay attention to the structure of the paper.

More and more journals have new types of structure for their articles, so it's crucial to consult the Guide for
Authors. However, in general, most of them follow the same structure:
A section that enables indexing and searching the topics, making the paper informative, attractive and
effective. It consists of the Title, the Authors (and affiliations), the Abstract and the Keywords.
A section that includes the main text, which is usually divided into: Introduction, Methods, Results,
Discussion and Conclusions.
A section that includes the Acknowledgements, References, and Supplementary Materials or annexes.
The general structure of a full article follows the IMRAD format, introduced as a standard by the American
National Standards Institute in 1979, which responds to the questions below:
Introduction: What did you/others do? Why did you do it?
Methods: How did you do it?
Results: What did you find?
And
Discussion: What does it all mean?
I will discuss structure in more detail in a subsequent article.

6. Understand publication ethics to avoid violations.

One of the worst things in science is plagiarism. Plagiarism and stealing work from colleagues can lead to serious
consequences, both professionally and legally. Violations include data fabrication and falsification, improper use of
human subjects and animals in research, and using another author's ideas or wording without proper attribution.
It's also possible to commit ethics violations without intending to. Educational resources include the Publishing
Ethics Resource Kit (PERK) from the Committee on Publication Ethics (COPE) and Elsevier's Ethics in
Publication & Research website.

Closing advice
As you prepare your manuscript, there are some basic principles you should always keep in mind:
Cherish your own work if you do not take care, why should the journal?
There is no secret recipe for success just some simple rules, dedication and hard work.
Editors and reviewers are all busy scientists, just like you. Make things easy to save them time.
Hence, if you are ready to learn more about preparing a manuscript, look for the next articles in this series and

have good luck!

elsevier.com

http://www.elsevier.com/connect/11-steps-to-structuring-a-science-paper-editors-will-take-seriously

11 steps to structuring a science paper editors will take

seriously
How to Prepare a Manuscript for International Journals Part 2
In this monthly series, Dr. Angel Borja draws on his extensive background as an author, reviewer and editor to give
advice on preparing the manuscript (author's view), the evaluation process (reviewer's view) and what there is to
hate or love in a paper (editor's view).
This article is the second in the series. The first article was: "Six things to do before writing your manuscript."

The Author
Angel Borja, PhD
Dr. Angel Borja is Head of Projects at AZTI-Tecnalia, a research center in
the Basque Country in Spain specializing in marine research and food
technologies. Formerly he was also Head of the Department of
Oceanography and Head of the Marine Management Area. His main topic
of investigation is marine ecology, and has published more than 270
contributions, from which 150 are in over 40 peer-reviewed journals,
through his long career of 32 years of research. During this time he has
investigated in multiple topics and ecosystem components, having an
ample and multidisciplinary view of marine research.
Dr. Borja is the Editor of several journals, including Frontiers in Marine
Ecosystem Ecology, Revista de Investigacin Marina , Elsevier's Journal of
Sea Research and Continental Shelf Research. In addition, he is a
member of the editorial boards of Elsevier's Marine Pollution Bulletin, Ecological Indicators and Ocean & Coastal
Management.
Read more about his work on ResearchGate, ORCID and LinkedIn, and follow him on Twitter
(@AngelBorjaYerro).

When you organize your manuscript, the first thing to consider is that the order of sections will be very different
than the order of items on you checklist.
An article begins with the Title, Abstract and Keywords.

Watch a related tutorial by Publishing

Connect.
The article text follows the IMRAD format,
which responds to the questions below:
Introduction: What did you/others do?
Why did you do it?
Methods: How did you do it?
Results: What did you find?
And
Discussion: What does it all mean?
The main text is followed by the Conclusion,
Acknowledgements, References and
Supporting Materials.
While this is the published structure, however,
we often use a different order when writing.

Steps to organizing your manuscript

Next, I'll review each step in more detail. But before you set out to write a paper, there are two important things you
should do that will set the groundwork for the entire process.
The topic to be studied should be the first issue to be solved. Define your hypothesis and objectives (These
will go in the Introduction.)
Review the literature related to the topic and select some papers (about 30) that can be cited in your paper
(These will be listed in the References.)
Finally, keep in mind that each publisher has its own style guidelines and preferences, so always consult the
publisher's Guide for Authors.

Step 1: Prepare the figures and tables

Remember that "a figure is worth a thousand words." Hence, illustrations, including figures and tables, are the
most efficient way to present your results. Your data are the driving force of the paper, so your illustrations are
critical!
How do you decide between presenting your data as tables or figures? Generally, tables give the actual
experimental results, while figures are often used for comparisons of experimental results with those of previous
works, or with calculated/theoretical values (Figure 1).

Figure 1. An example of the same

data presented as table or as figure.
Depending in your objectives, you
can show your data either as table (if
you wish to stress numbers) or as
figure (if you wish to compare
gradients). Note: Never include
vertical lines in a table.
Whatever your choice is, no
illustrations should duplicate the
information described elsewhere in
the manuscript.
Another important factor: figure and
table legends must be selfexplanatory (Figure 2).

Figure 2. In a figure or table, all the information must be there to understand the contents, including the spelling
out of each abbreviation, the locations mentioned in the text and coordinates.
When presenting your tables and figures, appearances count! To this end:
Avoid crowded plots (Figure 3), using only three or four data sets per figure; use well-selected scales.

Think about appropriate axis label size

Include clear symbols and data sets that are easy to distinguish.
Never include long boring tables (e.g., chemical compositions of emulsion systems or lists of species and
abundances). You can include them as supplementary material.

Figure 3. This is an example of how to best present your data. In the first figure (left), data are crowded with too
many plots. In the second figure (right), data are separated into two datasets, and plots show gradients, which can
be useful for discussion.
If you are using photographs, each must have a scale marker, or scale bar, of professional quality in one corner.
In photographs and figures, use color only when necessary when submitting to a print publication. If different line
styles can clarify the meaning, never use colors or other thrilling effects or you will be charged with expensive fees.
Of course, this does not apply to online journals. For many journals, you can submit duplicate figures: one in color
for the online version of the journal and pdfs, and another in black and white for the hardcopy journal (Figure 4).

Figure 4. An example of the use of color and black and white, for the same data, using the dataset in Figure 1.
Another common problem is the misuse of lines and histograms. Lines joining data only can be used when
presenting time series or consecutive samples data (e.g., in a transect from coast to offshore in Figure 5).
However, when there is no connection between samples or there is not a gradient, you must use histograms
(Figure 5).

Figure 5. Example on the use of lines (top left, for time series; lower left for gradients) and histograms (right).
Figures on the lower left and right are presenting the same data: the left should be used in the case of gradients
(e.g., a latitudinal transect), and the bar format if there is no gradient.

Sometimes, fonts are too small for the journal. You must take this into account, or they may be illegible to readers
(Figure 6).

Figure 6. Example of the small fonts used when preparing a draft. The first figure shows charts where the numbers
are illegible, compared to the second figure, where they are large enough to read.

Finally, you must pay attention to the use of decimals, lines, etc. (Figure 7)

Figure 7. Inadequate use of lines, number of decimals, decimal separators (use always dots, not commas) and
position of units (above) and its adequate use (below) for a more clear table.

Step 2: Write the Methods

This section responds to the question of how the problem was studied. If your paper is proposing a new method,
you need to include detailed information so a knowledgeable reader can reproduce the experiment.
However, do not repeat the details of established methods; use References and Supporting Materials to indicate
the previously published procedures. Broad summaries or key references are sufficient.

Length of the manuscript

Again, look at the journal's Guide for Authors, but an ideal length for a manuscript is 25 to 40 pages, double
spaced, including essential data only. Here are some general guidelines:
Title: Short and informative

Abstract: 1 paragraph (<250 words)

Introduction: 1.5-2 pages
Methods: 2-3 pages
Results: 6-8 pages
Discussion: 4-6 pages
Conclusion: 1 paragraph
Figures: 6-8 (one per page)
Tables: 1-3 (one per page)
References: 20-50 papers (2-4 pages)
Reviewers will criticize incomplete or incorrect methods descriptions and may recommend rejection, because this
section is critical in the process of reproducing your investigation. In this way, all chemicals must be identified. Do
not use proprietary, unidentifiable compounds.
To this end, it's important to use standard systems for numbers and nomenclature. For example:
Present proper control experiments and statistics used, again to make the experiment of investigation repeatable.
List the methods in the same order they will appear in the Results section, in the logical order in which you did the
research:
1. Description of the site
2. Description of the surveys or experiments done, giving information on dates, etc.
3. Description of the laboratory methods, including separation or treatment of samples, analytical methods,
following the order of waters, sediments and biomonitors. If you have worked with different biodiversity
components start from the simplest (i.e. microbes) to the more complex (i.e. mammals)
4. Description of the statistical methods used (including confidence levels, etc.)
In this section, avoid adding comments, results, and discussion, which is a common error.

Step 3: Write up the Results

This section responds to the question "What have you found?" Hence, only representative results from your
research should be presented. The results should be essential for discussion.

Statistical rules
Indicate the statistical tests used with all relevant parameters: e.g., mean and standard deviation (SD): 44%
(3); median and interpercentile range: 7 years (4.5 to 9.5 years).
Use mean and standard deviation to report normally distributed data.
Use median and interpercentile range to report skewed data.
For numbers, use two significant digits unless more precision is necessary (2.08, not 2.07856444).
Never use percentages for very small samples e.g., "one out of two" should not be replaced by 50%.
However, remember that most journals offer the possibility of adding Supporting Materials, so use them freely for
data of secondary importance. In this way, do not attempt to "hide" data in the hope of saving it for a later paper.
You may lose evidence to reinforce your conclusion. If data are too abundant, you can use those supplementary
materials.
Use sub-headings to keep results of the same type together, which is easier to review and read. Number these

sub-sections for the convenience of internal cross-referencing, but always taking into account the publisher's
Guide for Authors.
For the data, decide on a logical order that tells a clear story and makes it and easy to understand. Generally, this
will be in the same order as presented in the methods section.
An important issue is that you must not include references in this section; you are presenting your results, so you
cannot refer to others here. If you refer to others, is because you are discussing your results, and this must be
included in the Discussion section.

Step 4: Write the Discussion

Here you must respond to what the results mean. Probably it is the easiest section to write, but the hardest section
to get right. This is because it is the most important section of your article. Here you get the chance to sell your
data. Take into account that a huge numbers of manuscripts are rejected because the Discussion is weak.
You need to make the Discussion corresponding to the Results, but do not reiterate the results. Here you need to
compare the published results by your colleagues with yours (using some of the references included in the
Introduction). Never ignore work in disagreement with yours, in turn, you must confront it and convince the reader
that you are correct or better.
Take into account the following tips:
1. Avoid statements that go beyond what the results can support.
2. Avoid unspecific expressions such as "higher temperature", "at a lower rate", "highly significant". Quantitative
descriptions are always preferred (35C, 0.5%, p<0.001, respectively).
3. Avoid sudden introduction of new terms or ideas; you must present everything in the introduction, to be
confronted with your results here.
4. Speculations on possible interpretations are allowed, but these should be rooted in fact, rather than
imagination. To achieve good interpretations think about:
How do these results relate to the original question or objectives outlined in the Introduction section?
Do the data support your hypothesis?
Are your results consistent with what other investigators have reported?
Discuss weaknesses and discrepancies. If your results were unexpected, try to explain why
Is there another way to interpret your results?
What further research would be necessary to answer the questions raised by your results?
Explain what is new without exaggerating
5. Revision of Results and Discussion is not just paper work. You may do further experiments, derivations, or
simulations. Sometimes you cannot clarify your idea in words because some critical items have not been studied
substantially.

Step 5: Write a clear Conclusion

This section shows how the work advances the field from the present state of knowledge. In some journals, it's a
separate section; in others, it's the last paragraph of the Discussion section. Whatever the case, without a clear
conclusion section, reviewers and readers will find it difficult to judge your work and whether it merits publication in
the journal.
A common error in this section is repeating the abstract, or just listing experimental results. Trivial statements of

your results are unacceptable in this section.

You should provide a clear scientific justification for your work in this section, and indicate uses and extensions if
appropriate. Moreover, you can suggest future experiments and point out those that are underway.
You can propose present global and specific conclusions, in relation to the objectives included in the introduction.

Step 6: Write a compelling Introduction

This is your opportunity to convince readers that you clearly know why your work is useful.
A good introduction should answer the following questions:
What is the problem to be solved?
Are there any existing solutions?
Which is the best?
What is its main limitation?
What do you hope to achieve?
Editors like to see that you have provided a perspective consistent with the nature of the journal. You need to
introduce the main scientific publications on which your work is based, citing a couple of original and important
works, including recent review articles.
However, editors hate improper citations of too many references irrelevant to the work, or inappropriate judgments
on your own achievements. They will think you have no sense of purpose.
Here are some additional tips for the introduction:
Never use more words than necessary (be concise and to-the-point). Don't make this section into a history
lesson. Long introductions put readers off.
We all know that you are keen to present your new data. But do not forget that you need to give the whole
picture at first.
The introduction must be organized from the global to the particular point of view, guiding the readers to
your objectives when writing this paper.
State the purpose of the paper and research strategy adopted to answer the question, but do not mix
introduction with results, discussion and conclusion. Always keep them separate to ensure that the
manuscript flows logically from one section to the next.
Hypothesis and objectives must be clearly remarked at the end of the introduction.
Expressions such as "novel," "first time," "first ever," and "paradigm-changing" are not preferred. Use them
sparingly.

Step 7: Write the Abstract

The abstract tells prospective readers what you did and what the important findings in your research were.
Together with the title, it's the advertisement of your article. Make it interesting and easily understood without
reading the whole article. Avoid using jargon, uncommon abbreviations and references.
You must be accurate, using the words that convey the precise meaning of your research. The abstract provides a
short description of the perspective and purpose of your paper. It gives key results but minimizes experimental
details. It is very important to remind that the abstract offers a short description of the interpretation/conclusion in
the last sentence.
A clear abstract will strongly influence whether or not your work is further considered.

However, the abstracts must be keep as brief as possible. Just check the 'Guide for authors' of the journal, but
normally they have less than 250 words. Here's a good example on a short abstract .
In an abstract, the two whats are essential. Here's an example from an article I co-authored in Ecological
Indicators:
1. What has been done? "In recent years, several benthic biotic indices have been proposed to be used as
ecological indicators in estuarine and coastal waters. One such indicator, the AMBI (AZTI Marine Biotic
Index), was designed to establish the ecological quality of European coasts. The AMBI has been used also
for the determination of the ecological quality status within the context of the European Water Framework
Directive. In this contribution, 38 different applications including six new case studies (hypoxia processes,
sand extraction, oil platform impacts, engineering works, dredging and fish aquaculture) are presented."
2. What are the main findings? "The results show the response of the benthic communities to different
disturbance sources in a simple way. Those communities act as ecological indicators of the 'health' of the
system, indicating clearly the gradient associated with the disturbance."

Step 8: Compose a concise and descriptive title

The title must explain what the paper is broadly about. It is your first (and probably only) opportunity to attract the
reader's attention. In this way, remember that the first readers are the Editor and the referees. Also, readers are
the potential authors who will cite your article, so the first impression is powerful!
We are all flooded by publications, and readers don't have time to read all scientific production. They must be
selective, and this selection often comes from the title.
Reviewers will check whether the title is specific and whether it reflects the content of the manuscript. Editors hate
titles that make no sense or fail to represent the subject matter adequately. Hence, keep the title informative and
concise (clear, descriptive, and not too long). You must avoid technical jargon and abbreviations, if possible. This
is because you need to attract a readership as large as possible. Dedicate some time to think about the title and
discuss it with your co-authors.
Here you can see some examples of original titles, and how they were changed after reviews and comments to
them:

Example 1
Original title: Preliminary observations on the effect of salinity on benthic community distribution within a
estuarine system, in the North Sea
Revised title: Effect of salinity on benthic distribution within the Scheldt estuary (North Sea)
Comments: Long title distracts readers. Remove all redundancies such as "studies on," "the nature of,"
etc. Never use expressions such as "preliminary." Be precise.

Example 2
Original title: Action of antibiotics on bacteria
Revised title: Inhibition of growth of Mycobacterium tuberculosis by streptomycin
Comments: Titles should be specific. Think about "how will I search for this piece of information" when you
design the title.

Example 3
Original title: Fabrication of carbon/CdS coaxial nanofibers displaying optical and electrical properties via
electrospinning carbon

Revised title: Electrospinning of carbon/CdS coaxial nanofibers with optical and electrical properties
Comments: "English needs help. The title is nonsense. All materials have properties of all varieties. You
could examine my hair for its electrical and optical properties! You MUST be specific. I haven't read the
paper but I suspect there is something special about these properties, otherwise why would you be
reporting them?" the Editor-in-Chief.
Try to avoid this kind of response!

Step 9: Select keywords for indexing

Keywords are used for indexing your paper. They are the label of your manuscript. It is true that now they are less
used by journals because you can search the whole text. However, when looking for keywords, avoid words with a
broad meaning and words already included in the title.
Some journals require that the keywords are not those from the journal name, because it is implicit that the topic is
that. For example, the journal Soil Biology & Biochemistry requires that the word "soil" not be selected as a
keyword.
Only abbreviations firmly established in the field are eligible (e.g., TOC, CTD), avoiding those which are not
broadly used (e.g., EBA, MMI).
Again, check the Guide for Authors and look at the number of keywords admitted, label, definitions, thesaurus,
range, and other special requests.

Step 10: Write the Acknowledgements

Here, you can thank people who have contributed to the manuscript but not to the extent where that would justify
authorship. For example, here you can include technical help and assistance with writing and proofreading.
Probably, the most important thing is to thank your funding agency or the agency giving you a grant or fellowship.
In the case of European projects, do not forget to include the grant number or reference. Also, some institutes
include the number of publications of the organization, e.g., "This is publication number 657 from AZTI-Tecnalia."

Step 11: Write up the References

Typically, there are more mistakes in the references than in any other part of the manuscript. It is one of the most
annoying problems, and causes great headaches among editors. Now, it is easier since to avoid these problem,
because there are many available tools.
In the text, you must cite all the scientific publications on which your work is based. But do not over-inflate the
manuscript with too many references it doesn't make a better manuscript! Avoid excessive self-citations and
excessive citations of publications from the same region.
Minimize personal communications, do not include unpublished observations, manuscripts submitted but not yet
accepted for publication, publications that are not peer reviewed, grey literature, or articles not published in
English.
You can use any software, such as EndNote or Mendeley, to format and include your references in the paper. Most
journals have now the possibility to download small files with the format of the references, allowing you to change it
automatically. Also, Elsevier's Your Paper Your Way program waves strict formatting requirements for the initial
submission of a manuscript as long as it contains all the essential elements being presented here.
Make the reference list and the in-text citation conform strictly to the style given in the Guide for Authors.
Remember that presentation of the references in the correct format is the responsibility of the author, not the
editor. Checking the format is normally a large job for the editors. Make their work easier and they will appreciate

the effort.
Finally, check the following:
Spelling of author names
Year of publications
Usages of "et al."
Punctuation
Whether all references are included
In my next article, I will give tips for writing the manuscript, authorship, and how to write a compelling cover letter.
Stay tuned!

elsevier.com

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Writing the first draft of your science paper some dos and
donts
How to Prepare a Manuscript for International Journals Part 3
Angel Borja, PhD
In this series, Dr. Angel Borja draws on his extensive background as an author, reviewer and editor to give advice
on preparing the manuscript (author's view), the evaluation process (reviewer's view) and what there is to hate or
love in a paper (editor's view).
This article is the third in the series. Previous articles were:
Six things to do before writing your manuscript
11 steps to structuring a science paper editors will take seriously

Four steps to preparing your first draft

Here is the process I use:
1. Think about the topic you want to present, for some days or weeks.
2. Make figures and tables.
3. Then write as quickly as possible, as if thinking out loud. Get everything down, ignoring spelling, grammar,
style and troublesome words.
4. Correct and rewrite only when the whole text is on paper.
Do not split the manuscript among the co-authors. It is better to write a first complete draft, and then the coauthors can amend and add new text. In this way, the internal coherence of the paper is ensured. Ask each
reviewer to track their changes.

Polishing your manuscript

Use good English
Unfortunately for non-native English speakers, language is an important problem. If the language prevents
reviewers from understanding the scientific content of your work, the possibility of acceptance will be lowered
greatly.
At the minimum, you should use the best English you can manage in presenting your high-quality science. Get a
skilled writer or someone fluent in English to check your manuscript before submission. Now, most publishers
have a service of English correction with a cost around 250 ($285) per paper. (For example, Elsevier has an
English Language Editing service.)
You must save your readers the trouble of guessing what you mean. Look at this complaint from an editor:

(This) paper fell well below my threshold. I refuse to spend time trying to understand what the
author is trying to say. Besides, I really want to send a message that they can't submit garbage to
us and expect us to fix it. My rule of thumb is that if there are more than 6 grammatical errors in
the abstract, then I don't waste my time carefully reading the rest.

Write with clarity, objectivity, accuracy and brevity, presenting your scientific research in a way that is logical and
understandable. To improve your language skills, you can practice reading and writing English in other parts of
your work, for example, by keeping records in English during your research and reading as many papers as you
can in English.
Avoid these common problems:
Sentences that don't follow each other logically
Sentences that are difficult to understand by non-initiated readers (e.g., "The Annex IV of the MSFD
includes the definition of GES to be applied by MS."
Grammatical errors
Spelling mistakes and typos
Simplify your language
Original: "Numerous studies in recent years, such as those by Miller (1995) and Smith (1998), have
shown that low salinities enhance oyster recruitment."
Suggested: "Low salinities enhance oyster recruitment (Miller, 1995; Smith 1998)."
Avoid long sentences
Direct and short sentences are preferred!
Long sentences do not make the writing more professional; they only confuse readers.
Nowadays, the average length of sentences in scientific writing is about 12 to 17 words.
It is said that we read one sentence in one breath. Long sentences choke readers.
Some languages (e.g., Spanish) tend to have long and complicated sentences, which can be expressed with
fewer words in English. You have to change your style when writing in English. One idea or piece of information
per sentence is sufficient. Avoid multiple statements in one sentence. In writing the following passage some years
ago, I understood my science well but with 78 words in a single sentence, it's unlikely that anyone would have
understood it.

Conversely, applying M-AMBI the explained variability reaches until 43.4%, for linear
regression, and 53.8% for logarithmic regression, and the highest explained variability was found
in high and low mesohaline and polyhaline areas (53-63%), whilst the lowest explained variability
was in the oligohaline area (6%), being the mismatch in the comparison of both methods in terms
of degraded-undegraded equivalences was of 16.4% of the cases in M-AMBI, and 12.7% in B-IBI,
with a high spatial level of agreement.

After the reviewers recommended using shorter sentences, I modified it to the following:

Conversely, applying M-AMBI the explained variability reaches until 43.4%, for linear
regression, and 53.8% for logarithmic regression. The highest explained variability was found in
high and low mesohaline and polyhaline areas (53-63%). In turn, the lowest explained variability
was in the oligohaline area (6%). The mismatch in the comparison of both methods in terms of
degraded-undegraded equivalences was of 16.4% of the cases in M-AMBI, and 12.7% in B-IBI,
with a high spatial level of agreement.

Problems with long sentences:

Length of the manuscript

Again, look at the journal's Guide for Authors, but an ideal length for a manuscript is 25 to 40 pages, double
spaced, including essential data only. Here are some general guidelines:
Title: Short and informative
Abstract: 1 paragraph (<250 words)
Introduction: 1.5-2 pages
Methods: 2-3 pages
Results: 6-8 pages
Discussion: 4-6 pages
Conclusion: 1 paragraph
Figures: 6-8 (one per page)
Tables: 1-3 (one per page)
References: 20-50 papers (2-4 pages)
Use of passive voice (e.g., "It has been found that there had been many " instead of "Researchers
found that many ")
Poor sentence structure with incorrect conjunctions or dangling modifiers (e.g., "because , so
"; "Although , but "; "considering , it is "). For example, avoid this kind of sentence: "The highest
explained variability was found in high and low mesohaline and polyhaline areas (53-63%), because of the
high concentration of organic matter, although it was " It is better to say: "The highest explained
variability was found in high and low mesohaline and polyhaline areas (53-63%). This is related to the high
concentration of organic matter. Although it was"
Excessive use of subordinate clauses in one sentence (e.g., "It has already been found that when
salinity increases to the mouth of an estuary there would be higher benthic richness, which can result also
in higher diversity, while in low salinity areas benthic richness tends to be low ")
Mixing different levels of parallelisms connected by "and" in one sentence (e.g., "This research
investigates the grain size of sediments in coastal areas and discusses the grain size and the coastal
sedimentation based on grain size ")
Redundancies to avoid:
Overusing conjunctive words or phrases such as "However," "In addition," "Moreover." Use these
words sparingly.
Phrases without meaning. Learn from the following comments from an Editor: "Never say 'and
references therein.' Any intelligent reader knows to look at the references in a paper in order to get
even more information." Delete "In present paper." It is impossible for it to be in a different paper! You start
the conclusions "In this paper, we have prepared....." This is nonsense. The samples were prepared in the
laboratory!
Repetitive words with similar meanings, such as "schematic diagram," "research work," etc. It's better to
use the words separately: "this scheme," "that diagram," "the research was ," "the work done was "
Other writing don'ts:
Passive voice for intransitive verbs (which do not have a direct object); only transitive verbs can have
passive forms. Hence, you cannot say: "are happened" or "was went."
The third-person singular form of verbs used for plural subjects (e.g., "the concentrations shows that
" instead of "the concentrations show that "

Dangling modifiers, in which the subject of the main clause is not the doer (e.g., "To improve the
results, the experiment was done again." The experiment cannot improve the results itself. It should be
"We did the experiment again to improve the results.")
Don't use spoken abbreviations: "it's," "weren't," "hasn't."
Never begin a sentence with a numeral: "5 mg of sediment were analysed " Use: "Sediment (5 mg)
was analysed "
Single-digit numbers should be spelled out; numbers of two or more digits should be expressed as
numerals (you can write "four samples" or "25 samples"). In a sentence containing a series of numbers, at
least one of which is more than one digit, all of the numbers should be expressed as numerals. (Of the 21
samples, 1 was muddy, 6 gravel, and 14 sandy.)

To make the reviewer's life easier

Keep the text and layout style consistent throughout the manuscript by using the same font (usually
Times New Roman) and font size in the text, figures and tables. Double line spacing and 12-point font is
preferred; this makes more convenient for reviewers to make annotations. Margins of 3 cm are also useful
for reviewers.
Number all pages! This is very important because it helps reviewers show you the parts to be amended.
Number each row in the text (it is easier to identify the position of the comments from the reviewers).
Pay attention to the abbreviations; they should be defined on the first use in both abstract and the main
text (also in the legends of figures and tables). Some journals even forbid the usage of abbreviations in the
abstract. Refer to the journal's Guide for Authors to see the requirements for abbreviations.

The Author
Dr. Angel Borja is Head of Projects at AZTI-Tecnalia, a research center in the Basque Country in Spain
specializing in marine research and food technologies. Formerly he was also Head of the Department of
Oceanography and Head of the Marine Management Area. His main topic of investigation is marine ecology, and
has published more than 270 contributions, from which 150 are in over 40 peer-reviewed journals, through his
long career of 32 years of research. During this time he has investigated in multiple topics and ecosystem
components, having an ample and multidisciplinary view of marine research.
Dr. Borja is the Editor of several journals, including Frontiers in Marine Ecosystem Ecology, Revista de
Investigacin Marina, Elsevier's Journal of Sea Research and Continental Shelf Research. In addition, he is a
member of the editorial boards of Elsevier's Marine Pollution Bulletin, Ecological Indicators and Ocean & Coastal
Management.
Read more about his work on ResearchGate, ORCID and LinkedIn, and follow him on Twitter
(@AngelBorjaYerro).