MINUTES

CITY COUNCIL SPECIAL MEETING

CARMEL-BY-THE-SEA
Monday, April 6, 2015
Mayor Burnett called the meeting to order at 4:00 p.m.
ROLL CALL:
Present:

Council Members Dallas, Talmage, Theis, Mayor Pro Tem

Beach and Mayor Burnett

Absent:

None

Staff Present:

Douglas J. Schmitz, City Administrator

Don Freeman, City Attorney
Lee Price, Interim City Clerk
Mike Calhoun, Public Safety Director/Acting Administrative
Services Director

CLOSED SESSION:
Mayor Burnett announced the items on the Closed Session agenda. There were
no public comments. The Council adjourned to Closed Session.
Item 1:

CONFERENCE WITH LEGAL COUNSEL

LITIGATION
Pursuant to Government Code Section 54956.9(D) (1)

EXISTING

Name of Case: Steven McInchak, Plaintiff v. City of Carmel-by-theSea, and does 1 through 50, inclusive, respondents Monterey
County Superior Court Case NO. M128062
Item 2:

CONFERENCE WITH LEGAL COUNSEL ANTICIPATED

LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of
Government Code Section 54956.9: 3 cases

Item 3:

PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE EVALUATION

Pursuant to Government Code Section 54957
TITLE: City Attorney

Item 4:

PUBLIC EMPLOYMENT/PUBLIC EMPLOYEE EVALUATION

Pursuant to Government Code Section 54957
TITLE: City Administrator

Council Meeting Date: May 4, 2015

Agenda Item: 4.A
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April 6, 2015
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REGULAR MEETING:
Mayor Burnett called the regular meeting to order at 4:40 p.m.
Present:

Council Members Dallas, Talmage, Theis, Mayor Pro Tem

Beach and Mayor Burnett

Absent:

None

Staff Present:

Douglas J. Schmitz, City Administrator

Don Freeman, City Attorney
Lee Price, Interim City Clerk
Robert Mullane, Community Planning and Building Director
Sharon Friedrichsen, Public Services Director
Mike Calhoun, Public Safety Director/Acting Administrative
Services Director
Paul Tomasi, Police Commander

CLOSED SESSION ANNOUNCEMENTS:

City Attorney Don Freeman announced there was no reportable action on items 1
and 2, and added the employee reviews were conducted (items 3 and 4).
PLEDGE OF ALLEGIANCE:
City Attorney Don Freeman led the Pledge of Allegiance.
PUBLIC APPEARANCES:
Barbara Livingston, Carmel Residents Association (CRA), issued kudos for the
recent removal of tree stumps and the planting of new trees. She also provided a
report on the March 26th CRA meeting program.
---Closed Public Comments--CONSENT CALENDAR:
Action:
Upon a motion made by Mayor Pro Tem Beach seconded by
Councilmember Talmage, the Council unanimously approved the Consent
Calendar, with the exception of Item 4.D, as follows:
Item 4.A:

Council Meeting Minutes of February 10, 2015; March 2, 2015;

March 3, 2015 and March 31, 2015 Approved 5:0
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Council Meeting Date: May 4, 2015
Agenda Item: 4.A
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Item 4.B:

Check Register for the Month of March, 2015 Approved 5:0

Item 4.C:

Monthly Reports:
a.
b.
c.
d.

Police, Fire and Ambulance Reports

Code Compliance Reports
Logs of Public Records Act Requests (City Clerk & Police)
Forester Report Approved 5:0

Item 4.E:

Smoking in Commercial Areas and Public Lands/Rights-of-Way

Approved 5:0

Item 4.F:

Summary of Legal and Investigate Expenses Year to Date 2015

Approved 5:0

Item 4.G

Consideration of a Resolution extending the MOU for the Police

Officers Association (POA) Adopted Resolution 2015-025 (5:0)

Item 4.H:

Council Goals for 2015: Status Report Approved 5:0

Item 4.I:

Mayors Letter to City and Community Groups regarding the

Centennial Approved 5:0

Item 4.D:

Resolutions Authorizing Amendments to Various Professional

Services Agreements

Special Project Manager Sharon Friedrichsen responded to Councilmember

Talmages question regarding grants.
Upon motion made by Councilmember Talmage, seconded by
Action:
Mayor Burnett, the Council unanimously adopted: Resolutions 2015-021, 2015022, 2015-023, 2015-024 authorizing the City Administrator to:
1. Execute an Amendment to the Memorandum of Understanding for the
Central Coast Regional Areas of Special Biological Significance
Dischargers Monitoring Program; and
2. Execute Amendment No. 1 to Professional Services Agreement for interim
city clerk services for a not to exceed amount $96,000; and
3. Execute Amendment No. 2 to Professional Services Agreement with 4Leaf
Inc., for permit technician services for a not to exceed amount of
$132,000; and
4. Execute Amendment No. 3 to Professional Services Agreement with
MarTech for information technology services for a not to exceed amount of
$240,000
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Council Meeting Date: May 4, 2015
Agenda Item: 4.A
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ORDERS OF COUNCIL:
Item 5.A:

Receive Community Activities and Cultural Commission and staff

recommendations regarding directives issued by the City Council at
its September 9, 2014 meeting discussion of Car Week and provide
direction.

Police Commander Paul Tomasi provided an extensive staff report. Council

questions followed.
Public Comments:
Barbara Livingston, CRA, urged the Council to ensure that profits from events go
back to the City first and then to non-profits.
Monta Potter, Chief Executive Officer Carmel Chamber of Commerce, provided
suggestions for the use of shuttles from the Mission and indicated that the
Chamber is willing to help coordinate.
Ken White, Judith Ann Raible, Carl Iverson, Richard Kreitman, Dave Spare, and
Sue McCloud spoke in support of the event and provided various suggestions.
Action: Report received. Council provided direction on the criteria for the
management of future Car Week events, as follows:

Limit Car Week to two events;

Identify more parking choke points on the map;
Consider sturdy precautionary measures for the publics protection on
Ocean Avenue Median (more than rope);
Conduct outreach to Monterey-Salinas Transit and Caltrans including
Caltrans Signage on Highway 1;
Consider opportunities for providing shuttle service as an alternative for
employee parking (including Monterey-Salinas Transit, the Mission, High
School and Youth Center);
Consider size and number of trash bins;
Increase trash pickup to twice daily during Car Week;
Revisit definition of quality events;
Look into a no smoking policy for downtown area during Car Week;
Explore disposable cigarette ash receptacles;
Develop outreach/communication plan for visitors;
Coordinate with Monterey-Salinas Transit and Caltrans for signage
opportunities; and
Provide better signage/way-finding directions for visitors within Carmel-bythe-Sea for big events.
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Council Meeting Date: May 4, 2015
Agenda Item: 4.A
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Item B:

Review of City Policies pertaining to Special Events and

Consideration of Resolutions regarding the Concours Caf and the
Pebble Beach Tour dElegance Vintage Car Parade, Display and
Luncheon for 2015.

Public Comments:
Barbara Livingston, Carmel Residents Association, reiterated their position on
events.
Monta Potter, Chief Executive Officer of the Carmel Chamber of Commerce,
provided details related to food service for the Chambers Thursday event during
Car Week.
Action:
Upon motion made by Councilmember Talmage seconded by
Councilmember Dallas the Council unanimously adopted Resolution 2015-026 as
amended (corrected error in the amount of fee waiver). 5:0

ADJOURNMENT: There being no further business, Mayor Burnett adjourned

the meeting at 7:48 p.m.

APPROVED:

ATTEST:

________________________
Jason Burnett, Mayor

_______________________
Lee Price, MMC
Interim City Clerk

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Council Meeting Date: May 4, 2015
Agenda Item: 4.A
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