Indiana University of Pennsylvania

Management Position Description Questionnaire

POSITION DESCRIPTION QUESTIONNAIRE

Management Position
(Please Type or Print Clearly in Black Ink)

This questionnaire was designed to collect job content information. The questionnaire will aid in describing the present
management position in terms of its major responsibilities, duties and requirements. Please try to use language that is
clear and concise so that someone unfamiliar with the specific job will be able to understand what, how, and why it
functions.

Identifying Information
Name:

Working Title:

Department:

Present Hay Classification Grade:

Name and Title of Immediate Supervisor:

Check one:

New Job

Date:

Reclassification (Supervisor must complete page 7)

Position Purpose:

Update

Describe the primary purpose of the job and how it

contributes to the objectives of IUP.

Please provide a brief statement describing the reason the position exists. Sample Position Purpose Statement for a
human resources manager: Plans and directs human resources activities to ensure timely availability of qualified
personnel and the implementation of effective human resources policies and practices. (Limit comments to designated
area below.)

Indiana University of Pennsylvania

Management Position Description Questionnaire

Duties Section
Describe the major duties of the position. For each row that is completed, the Duties and Know
How/Skills Required blocks should be 1-2 sentence statements summarizing the function being described.
Each statement should begin with an action verb which describes the role or purpose in the organization.
Sample Duty statement for a Director of Student Financial Aid: Create and update financial aid
informational programs for prospective students; Know How/Skills Required: Requires basic knowledge
of financial aid regulations and policies.
List duties by descending order of importance. The % Time column should total 100%.
%Time

Duties

Know How/Skills Required

%
100

TOTAL

Indiana University of Pennsylvania

Management Position Description Questionnaire

Working Relationships Section

Describe the contacts made with others on a regular basis to perform the job. Include both internal contacts (e.g., co-workers)
and external contacts (e.g., vendors, other institutions, external agencies, etc.)
Contact
(Use titles, not names)

Reason for Contact

Frequency of Contact
(Daily, Weekly, Monthly, etc.)

Indiana University of Pennsylvania

Management Position Description Questionnaire

Decision Making Section

Describe the types of decisions made by the position without prior approval. For example: Develops
department budget, determines allocation of department funds, presents budget proposals, and obtains
all necessary approvals.

Problem Solving Section

Problem Solving is the original thinking required by the job for analyzing, evaluating, creating, reasoning, arriving at, and
making conclusions. Problem Solving consists of the mental processes involved in identifying, defining and resolving a problem
as well as the environment or constraints in which the thinking takes place. Provide 3 or 4 examples.

Typical Challenge
Ex: Evaluates and resolves technology problems presented by
users.

Approach/Solution
Ex. Researches and identifies problems by reading software
literature and evaluating system software to determine solution.

Indiana University of Pennsylvania

Management Position Description Questionnaire

Organizational Structure

Complete all the appropriate boxes in the chart below

using job titles. Attach department/organization charts as
necessary.

Name and Job Title of Supervisor:

Job Title of Position Being Reviewed

Name(s) and Job Title(s) of
Persons Reporting to the Supervisor
Name(s) and Job Title(s) of Persons
Reporting to Incumbent

Number of
Empl. in Unit

Total

_______0________

This position questionnaire accurately describes the job under revision.

Incumbent Signature________________________ Title _____________________________________ Date ______________

Supervisors Signature________________________ Title _____________________________________ Date ______________

Indiana University of Pennsylvania

Management Position Description Questionnaire

To be approved by Vice President

Know How/Skills/Abilities required:

This section should be completed based on the assumption the

position is vacant.

List the knowledge, skills, and experience needed to perform this job in a fully competent manner. Include
only the knowledge, skills, experience, etc. that are required for competent performance - do not base your
response on a specific individuals education or experience.
Requirements for the Position
Academic, Training, Experiential Requirements

Explain Reason(s) Needed

SPECIALIZED TRAINING, PROGRAMS, LICENSES, OR CERTIFICATES:

MINIMUM PREVIOUS WORK EXPERIENCE

Comments:

NO. OF YEARS

Please add any comments which may be helpful in understanding this

position and how it functions.

This position questionnaire accurately describes the job under review.

Vice Presidents Signature

Date

Indiana University of Pennsylvania

Management Position Description Questionnaire

To Be Completed by Immediate Supervisor.

Complete this section only for reclassification requests.

Substantial Changes

Complete for reclassification requests:

Identify the substantial changes in the position description.

Describe, in detail, the substantial changes to the position since it was last reviewed. Also place the
substantial changes in bold in the Duties Section (page 2).
Additional responsibilities since last reviewed

Responsibilities on previous job description no longer being

performed.

O:Helen/268857482.doc

Who was previously performing these

responsibilities

Identify person now performing these

assignments

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