AIESEC Andes

2009

EB Report
AIESEC Andes
Q4 Report
HOT EB 09
 Remember
We are just one LC, and
everybody has to make an
effort to achieve the goals.
What was yours???
 Agenda
1.High Quality Leadership Roles.
2.High Quality Exchanges.
3.High Quality Issue Based Experiences
4.Increasing number of enablers and
supporters.
5.Effective Administration
6.Results
Symbols Explanation
< 80 % Executed

80 - <90 % Executed

>=90 % Executed.
 High Quality Leadership Roles
1.1. Each Leadership Role has a development plan
1. All the newbies fulfill their learning plan.
New strategy – fill it out during LIM
2. Quarterly Membership learning plan tracking.
3. Training days.
They were 19 conferences around the year to train our membership.
Congrats to the LTT & the LCP Strategy!
4. The members use the platform competence module half-yearly.
Some used it for the application for EB Role
5. The delegation chief is selected one month and a half on advance.
Lina Bernal was in charged for NPM and was supported for the new VP F&A.
 High Quality Leadership Roles

1. 2. Each team has an action plan which is reviewed monthly

and adapted every Q.
1. Monthly action plan review.
It was checked and they were contingency plans for ICX and F&A.
2. Quarterly action plan report to the BoA looking for advice.
3. The Q3 performance report is sent to the Auditor Group.
It was created in 2009. ☺
4. Quarterly action plan report approved by the General Assembly.
 High Quality Leadership Roles

1.3. At least LCP/LCVP and project managers have a

mentor/coach.
1.All the OCPs have a mentor and a coach.
2.All the members have a coach/mentor.
4/6 areas have a coach.
 High Quality Leadership Roles
Next year activities - Suggestions…
1. All the membership fulfill their learning plan.
2. Quarterly Membership learning plan tracking.
3. Training days –
Keep giving a lot of conferences and in English.
The LCP should create the strategy for the LTT.
Motivate the members to attend to the events.
4. The members use the platform competence module.
5. All the members have a MoF or a JD as a guide.
6. All the members have a coach/mentor.
Can be coach per area at the beginning.
 High Quality Leadership Roles
Next year activities - Suggestions…
7. Monthly action plan review.
Include Contingency Plans.
8. Quarterly action plan report to the BoA looking for advice.
One per two months is a good option. ☺
9. Quarterly action plan report to the Auditor Group.
Send their suggestions to the membership with one week in advance.
10.Quarterly action plan report approved by the General
Assembly.
Send it with one week in advance
 High Quality Exchanges
2.1. Each entity connects supply and demand trends to generate
exchanges.
1. Quarterly exchange trends revision.
OGX did it. ☺
2.2. Each entity develops products based on selling (ICX) and/or
recruiting (OGX)
1. Develop a portfolio.
OGX develop different projects and tried to sell them at Andes & Sergio.
Eco Tourism Project tried to sell the project to Externado.
ICX tried a new product to T&T – DT’s
2. Selling products to the CESA.
The LCP started a contact with the CESA – A alumnus in the Executive Board.
3. Selling products to the Sergio Arboleda.
The LCP tried- the final agreement was to send them different traineeships.
 High Quality Exchanges
2.3. Each entity is at least running one international
cooperation with exchanges realized.
1. Our EPs connect us with their LC host.
It was the case of María Clara and Daniel Gómez. 2 of 9.
2. Our trainees connect us their LCs.
It was the case of Ana Paula. 1/14
3. Identify LCs that have similar projects.
@ In Turkey and Costa Rica for Eco tourism and @ Guatemala for Wings for
our Children. The LCP did the contact.
 High Quality Exchanges

2.4. Each entity evaluates the accomplishment of

the international cooperation and share feedback .
1. Quarterly track the international cooperation
results.
OGX – the LCP did cooperation with @ Uruguay for TT’s and Brazil for
DT’s
Eco tourism Project – did cooperation with @ in Mexico and Brazil.
Finance – did cooperation with @ Peru, Brazil, @ International, CAS,
Buenos Aires, and Guatemala.
 High Quality Exchange Roles
Next Year Activities- Suggestions.
1. Quarterly exchange trends revision.
Right now a good opportunity for OGX is IGN, specially Brazil.
2. Develop a portfolio.
Improve the ICX portfolio. Use the OGX’ Projects to sell X’s and use the Eco
tourism project to obtain positioning.
3. Selling products to the CESA.
4. Selling products to the Sergio Arboleda.
Send different traineeships and have somebody as responsible.
5. Selling products to the Externado.
Send different traineeships and have somebody as responsible.
 High Quality Exchange Roles
Next Year Activities- Suggestions.
6. Our EPs connect us with their LC host.
Try to obtain different TN’s opportunities.
7. Our trainees connect us their LCs.
Try to obtain different EP’s opportunities.
8. During International Events do international cooperation agreements.
Send someone to every international event. Don’t do international cooperation
if you know you won’t have EP’s or TN’s to accomplish them.
9. Identify LCs that have similar projects and contact them.
10.Quarterly track the international cooperation results.
11.Document international cooperation good case practices.
 High Quality IBXP
3.1. Each initiative/PBoX has defined its viability in
term on internal and external assessment.
1. Projects trainings.
We did it for Eco Tourism (4 – A journal for Bogota Historical Center, a training
for the LC at the Assembly, Endeavors, and the Launch Event.)
For Wings for our Children (3 - A training for the LC at the assembly, 2 Activities
with Oasis Social Foundation).
2. The OC has a meeting with the EB.
Nathalie was in charged to support all the projects.

3. The OC is supported by the NPT.

The NPT disappeared. The Eco tourism had a training from the MC.
 High Quality IBXP
3.2. Each initiative/PBoX has a clear and simple plan
that includes
(OBJECTIVES, RESOURCES, GOALS, TIMELINE and RESPONSIBLES)
1. The EB support the OC.
The Eco tourism had a planning that was finalist in Ventures.
Wings for our Children had responsible for ER, Learning Environments and ICX
was in charged of exchanges.
2. Our BoA review the OC Planning.
Eco Tourism had his own BoA ☺
Wings for our Children had the support of the EB and the BoA advised us about
if continue or not with the project.
 High Quality IBXP
3.3. Each initiative/PBoX packs its products based on ICX/OGX
supporter on its learning environment.
1. The EB supports the OC with the portfolio development.
The Eco Tourism had the Portfolio & the Wings for our Children had training about how to
do it.
2. The LTT support the learning environments.
It was supported for all Eco tourism & Wings for our Children
3. ICX support the OC with the selling process.
ICX, F&A & the LCP supported the selling process for Wings for our Children. F&A, &
the LCP supported the Selling process for Eco Tourism.
4. OGX helps the OC making international cooperation.
The LCP did International Cooperation for Eco Tourism & ICX (Ricardo) for Wings…
5. We recruit members interested on exchanges under an issue.
We did it in the first semester. The second one we just recruit members for the LC.
 High Quality IBXP
Next year Activities - Suggestions
1. Projects trainings.
2. The OC has a meeting with the EB.
3. The EB supports the OC with the portfolio development.
4. The LTT support the learning environments.
5. ICX support the OC with the selling process.
6. OGX helps the OC making international cooperation.
7. We recruit members interested on exchanges under an issue.
8. The OC does an execution report to the EB.
 Increasing number of enablers and
supporters
4.3 Each entity increase the number of enablers
and supporters outlined in the ER plan.
1.We identify professors that could be enablers.
Some Business Administration’s teachers help us to obtain enablers. ☺
2.We identify alumni that could be enablers and
supporters.
Some BoA members helped us. The Eco tourism project BoA was a huge help for
our performance. ☺
 Increasing number of enablers and
supporters
4.2. Each entity reviewed the result ER plan quarterly
and reorient the ER plan every six months.
1.The EB quarterly review its ER plan.
We did it for the LCP, LTT, ICX, Eco Tourism Plan. ☺
2.The EB reports the ER plan execution to the BoA.
3.The EB reports the ER plan execution to the General
Assembly.
4.The EB reorient its ER plan.
We constantly change the ER plan & Focus.
 Increasing number of enablers and
supporters
Supporters (9) + Supporters obtained for the LCP (17)

INGENIERÍA ANDINA BROMCO

INA-BROMCO CIA LTDA
 Increasing number of enablers and
supporters
Donations obtained for the LCP
INGENIERÍA ANDINA BROMCO
INA-BROMCO CIA LTDA

Conference discount of
Conference discount of $3.000.000
$1.633.621 $1.249.000 $1.530.000

Conference Conference
A stand discount of discount of
2 Entry for the $2.000.000 $2.000.000
Conference
$400.000
 Increasing number of enablers and
supporters
Next year Activities - Suggestions
1. Reassign responsibilities to all the EB members.
2. The EB quarterly review its ER plan.
3. The EB reports the ER plan execution to the BoA.
4. The EB reports the ER plan execution to the General Assembly.
5. The EB reorient its ER plan.
6. We identify professors that could be enablers.
7. We identify alumni that could be enablers and supporters.
8. Execute….
 Effective Administration
5.1. Accountability
1.To have a BoA meeting quarterly.
We did it, but not always with all the members.
2.Quarterly the EB makes a financial report for the
Auditor Group.
5.2. Knowledge Management
1. Align our MoP to the national KM strategy.
2. Document all our local processes.
Some areas started to do it.
 Effective Administration
Next year Activities - suggestions

1.To have a BoA meeting quarterly.

2.Quarterly the EB makes a financial report for
the Auditor Group.
3.Document our local processes.
RESULTS
 KPI Planned Accomplished Percentage
LR 32 35 109
LR + X 12 4 33

No of exchanges realized
around an Issue 18 10 56
No of leadesrhip roles
around an issue 3 2 67

% of full status members 70 50 71

% of members with a
structured and followed up
learning plan 33 38 115
No of TN takers 15 8 53
Incomes 80%
% of budget implementation 80%
Outcomes 0,913
Amount of external
positioning activities 10 15 150
ICX: 19 ICX: 14 74
X OGX: 35 OGX: 9 26
Nº of supporters 10 26 260
Nº of Members 80 77 96
 • Continuity
– Membership
• ER
– Mentoring and a Coaching for EB
– Incomes diversification – Got a Video-
members
beam and a computer trough sponsorship.
– MOFS for the membership
– Universities relationship management –
Externado University – the contract still in – External Bodies
“Departamento Jurídico”. Got in touch with – BoA meetings
CESA students – Auditor Group
– Alumni relationship – Developed Alumni – Projects
strategy with the Alumni Coordinator.
– It’s a good strategy for
– External sector – learning environments (2 positioning, learning
conferences) // 1 TN raising environments, development,
– International Events Participation – ILC//IC Impact & exchanges.
• Events & trainings – Results Andes
– Has to be in English - innovation. – Globally: 110th with Tolima
– During events international cooperation. – Regionally: 10th with Tolima
– LC participation increase at National – Nationally: 5th
Events Growth ☺
– Supported the LTT strategy development.
 • What should start
• More activities on Sunday// Saturdays
• Increase EB synergy
• Increase LC synergy
• LST
• Partnership relationship
• Belonging activities
• Better representation during events: “barras” & image.
• Promote Projects participation
• LCP areas’ visit
 • What should stop
• Related results with not people focus. We can have excellent results
while we’re offering our members learning experiences.
• Talking about how other LCs don’t like us – start making conscious about
who we are! We need to realize we’re really cool ☺
• Talking about how separately we are. We are just one LC and we need to
start acting like that.
• Gossip culture: if you have anything to say please start Demonstrating
Integrity, talk directly to the person and don’t tell other things that you’re
not sure about.
• Be mindset breakers – if something hasn’t show results, well it’s time to
change the strategy but please don’t stop innovating process.
 Andes
Communications Area
Annual Report
2009
Comm Processes’ State by
the End of 2009
Internal Communication
 Process: Structuring of the Area
State
CoolThings:
• By the end of Q2 the area had no members, had approximately 2 months without
meetings, there were no processes running and practically there was no Comm area
in the committee.
• By December the area had 9 members working on form and with tasks assigned, we
were meeting weekly and there were 7 processes running in the area and about 10
planned processes to be executed by the beginning of this year.
To Do Better:
Establish an specific meeting schedule (day, time and place), more trainings to members,
motivational campaigns, rewards.
 Process: Newsletter for members
State
CoolThings:
• A new model of newsletter was created and implemented based on the national
alumni newsletter.
• 2 publications on Q3
• 3 publications on Q4
• Very powerful tool for informing the members of the latest news and events of the
committee.
To Do Better:
More publications per quarter (1 every 15 days), involve ICX and OGX areas in the
process to communicate more opportunities to the LC.
 Process: Internal Communication Assessment
State
CoolThings:
• Some processes of the other areas are being supported by Comm: ICX’s Wiki and
Product Sheets, OGX’s publicity.
• The synergy of our area with the rest of areas has increased considerably and so has
our support.
To Do Better:
Carry out the strategies planned to improve the internal communication, design
campaigs to improve synergy between areas, more brand management trainings to
members.
 Process: Spam and Publicity Design
State
CoolThings:
• Support in the design of spam and publicity of events and activities of the
committee.
• High impact of these campaigns as evidenced by the good attendance of members to
the advertised events.
To Do Better:
More trainings to members of the area on how to use design programs, improve
communication between areas in order to improve our support.
External Communication
 Process: Alumni Newsletter
State
CoolThings:
• 1 publication on Q3
• Very powerful tool for informing the alumni of the latest news and events of the
committee.

To Do Better:
More publications (1 each quarter), involve the Alumni in the redaction of articles (not
only members of the committee).
 Process: I’m an AIESECer Campaign
State
CoolThings:
• Support of the area with this campaign in the “Círculos de Participación” Fair.

To Do Better:
Update the posters with new leadership and exchange experiences, make “I’m an
AIESEC Alumni” and “I’m an AIESEC Partner” posters.
Media Appearances
 Process: Number of Media Appearances
State
CoolThings:
• We achieved approximately 5 media appearances:
2 posters of the “I’m an AIESECer” campaign in the “Círculos de Participación” Fair
4 publications of LTT conferences on the “Agenda Uniandina” in Los Andes University.

To Do Better:
Carry out a media segmentation to improve our results on media appearances, create a
local PR Plan and Media Plan, fill the Media Clipping tool quarterly.
 Q1 Q2 Q3 Q4 Total
Goal Did Goal Did Goal Did Goal Did Goal Did
RA 0 0 0 0 10 5 7 2 17 7
MA 3 4 6 4 12 0 7 1 28 9
RE 4 6 1 2 14 6 11 0 30 14
SALES COORDINATION
Segmentation ready and pool divided
Stablish the parameter MC-LC cooperation
Product Development and implementation

Recover the accounts that were lost in the past

Raise the number of TN until 17

MARKETING COORDINATION

Sales portafolio
Godfathers campaign
Sales cards
Start working on partners newsletter
Logo & slogan
MARKETING COORDINATION
Work in the jacket design
Finish the WIKI

Q &S COORDINATION
Design welcome package
Effective delivery of the Welcome Package
Housing
Bank Account

Quality surveys

Welcome to all the trainees

EPS
 ADDITIONAL

Create a productive sales team

Promote and participate on the ZOC VP meeting

Participation in the international Congress in Guatemala

 Reporte Financiero
2009
Las Cuentas Claras y el Chocolate Espeso
Finance Team 2009
 AIESEC Andes P&G

1 Total Ingresos $ 30.822.505

2 Total Gastos $ 33.107.655

Utilidad Operacional $(2.285.150)

BALANCE GENERAL
 AIESEC Andes
Balance General
31-Dec-09

2009
Activos
Caja & Bancos $4.087.548
Cuentas por Cobrar $255.000
Inventarios 1 $3.145.000
Total activos $ 7.487.548
Pasivos
Cuentas por pagar 2 $2.591.432
Total pasivos $2.591.432
Patrimonio

Utilidades de la operación $(2.285.150)

Utilidades Acumuladas $ 4.036.266

Donaciones $3.145.000
Total Patrimonio

Total Pasivo + Patrimonio $ 7.487.548

1. Inventary: the LC received as a donation
a computer and a Video Beam (LCP job).
2. The LC has to give back to T&T the
wages for a trainee, because she doesn’t
work and ICX didn’t report on time.
Members detailed Investment
$ 11.472.911
 Last year debts
Last year debts Cost Date
Deuda Tradición de Andes evento NPM 86.780 Jan
Tradición De Andes evento NPM 2 24.000 Jan
Mala Ejecucción en el intercambio de Ana Paula Andrade 175.000 Feb
Pago NPM subsidio a Blanca Arroyave 50.000 Feb
Pago NPM subsidio a Nathalie Marroquín 50.000 Feb
Pago NPM Subsidio Armando Jiménez 50.000 Feb
Pago NPM Subsidio Diana Portela 50.000 Feb

Pago NPM Subsidio Carlos Felipe Rojas 50.000 Feb

LDC II -2008 Delegate Fee 116.000 March

NPM Subsidies 2008 50.000 March
Paola Giraldo Pago Subsidio Mejor Miembro Q2 '08 ER $ 21.600 July
Best Member LC '08 - Camilo López $ 54.000 September
Best Member per Area IM Q3 '08- Rafa Jiménez $ 46.150 September
Best Member per Area ICX Q3 '08 Camilo Neira $ 46.150 September
Pago Subsidio Lina Marroquín Mejor VP Año '08 $ 165.000 December
Total 1.034.680
 Trainees
Trainee Cost Date
Outgoing package 132.000 Jan, feb,may,july
Welcome Package 351.200 Feb, june, july, oct
Compra Cobija caso Ana Paula 30.000 Feb
Special Aids. Local events - Ana Paula $ 45.491 March
Caso Praveen - Exchange troubles 1.032.000 June, August, Sept
Yulia- exchange troubles 150.000 September
Trainee Integration Meeting 30.000 September
Pago cuota coninglés - Exchange troubles $ 358.000 October
Trainee Maintenance - Claudia Soler - Alas
por la Niñez Sara Jing Wang $ 210.000 November
Trainee Maintenance -Santiago Pulido- Alas
por la Niñez - Johanna $ 230.000 November
Total 2.568.691
Alumni Events/ BoA Meetings
Evento Alumni Cost Date
Alumni Event $60.000 Feb
Alumni Event $30.000 Feb
Diana Celemín - Alumni Training $ 65.000 May
Alumni Event $335000 July
Evento Alumni $12000 July
Diana Cristina Celemin - 2 evento Alumni '09 $21000 July
Total $523.000

BoA Meetings Cost Date

Snacks for the meeting $30.800 Feb

BOA Meetings $ 56.500 May
BOA Meeting $ 92.000 June
Camisetas amarillas $ 60.000 October
Total $239.300
 Some subsides - I
Some Subsidies Cost Date
Assembly snacks $ 141.500 Feb
Others Recognition $ 76.800 Feb, april, august
Conferences for the LC $ 195.800 March,april, aug
Pines $ 154.000 April, Oct
Carnet $ 22.500 August
Recruitment (Snacks, CA, Campaign) $ 115.840 Feb, march, august
Tolima Godfathering $ 50.000 Feb
Team Buildings ICX, EB, F&A, OGX $ 139.300 April, july
XPS Activity - OGX $ 70.000 August
International events -guatemala, Lina, Diana P,
Camilo López, Nathalie $ 800.000 March, april, june
Subsidio LCP IC $ 1.980.000 Oct, nov, dec
Pago LCP RTC, NatCo & LDC $ 497.750 March, july,oct
March, july, august,
Andes Tradition $ 165.700 february
Total $ 4.409.190
 Some subsides - II
• Armando didn’t have to go, but a
member cancel at last time, and he
LDC I -'09 Cost Date
got his spot and the LC subsidy a
Pago fee Armando Jimenéz
LDC $ 54.250 April part.
• Members who got the subsidy
Camisetas $ 197.250 April María Jimena Morales, Santiago
Camisetas $ 345.750 April Pulido, María Barbero, Felipe
Orbegozo, Juan Riveros y Juan
Estampado Camisetas $ 80.000 April Camilo Infante
Total $ 677.250 • The t-shirts that are left for this
event, were used in others events
as NatCo.
 Some subsides - III
Members who attended:
NatCo Cost Date 1. Yamil Castro
NatCo -Camisetas (18*5000)+ Pañoletas 2.Lina Marroquín
(14400)+ Bombas (8000)+ Pitos (7200) + 3.Nathalie Marroquín
Camisetas negras mujer (4*10.000) +
Estampado 80.000 4.Camilo López
$ 239.600June
5.Diana Portela
PM / VPM F&A, OGX, ICX,TM $ 120.000 July 6.Wilson Cely
Préstamo Diana Portela Natco $ 165.000 July 7.Paola Giraldo
Natco - Juan Riveros best Im member Q1 $ 49.700 July 8.Felipe Orbegozo
Natco- Mariana - Best TM member q1 $ 49.700 July 9.Juan Riveros
Natco -Nathalie Marroquín VP Q1 2009 $ 124.250 July 10.Santiago Ramírez
Pago Jefe de delegación Mariana Reyes –
11.Santiago Pulido
Natco – Pérdida fiesta Fund Raising $ 80.000 July
Pañoletas para Natco Tolima 12.Mariana Reyes
$ 12.000 July
Premio Ying - Yang Natco- subsidio OGX $ 124.250 July 13.María Paula Barbero
Natco '09 - Subsidio refrigerio 16300 + 14.María Ximena Morales
subsidio refrigerio 87000 (5800 * 15 15.Laura Sanchez
$ 266.300
delegados) + Velas 10.000 + Subsidio 16.Adriana Bernal
transporte 153000 July
17. Diana Celemín
Total $ 1.230.800
18.Carlos Rueda
19.Juan Camilo Infante
20.Claudia Soler
 Some subsides - IV Members who attended to the RTC:
1.Lina Marroquín
2.Nathalie Marroquín
3.Camilo López
LIM - LTS '09 Cost Date
4.Paola Giraldo
Best Member per Area OGX Q1- Wilson Cely $ 25.000
September 5.Felipe Orbegozo
Best Member per Area OGX- Q1Ángela Samper $ 25.000 6.Mariana Reyes – Juli Becerra
September
7.Santiago Pulido
Best Member per Area ICX Q2- Adriana Bernal $ 50.000
September 8.Laura Sánchez
Best Member per Area F&A Q2 Carlos Rueda $ 25.000
September
9.Carlos García
10.Luciana Daíno
RTC Cost Date
11. Max
Pago Laura RTC. Mejor miembro Q1 $ 125.000 October 12.Carlos Rueda
13.Juan Camilo Infante
Pago Julián Becerra Mejor Miembro F&A Q1-2 $ 50.000 October
14.Ricardo Barbosa
Pagos Camisetas RTC negras $ 250.000 October 15.Andrés García
Camisas amarillas RTC (Son 8) $ 160.000 October 16.Laura Bottía
NPM subsidies Cost Date 17.Alejandro Páez
18.Laura Vargas
NPM Subsidies Camisas + Pines $ 80.000 December
19.Camilo Neira
Total $ 790.000 20.Antonio Ríos
21.Rafael Jiménez
LC INFORMATION
 LC INFO 2009
Source Use
Forecasted $ 43.781.544 $ 37.384.169
Realized $ 35.638.452 $ 34.142.335

% 81% 91%
The source doesn’t count the money that the LC has to
give back to T&T
 LC Info 2009
$ 36.000.000

$ 35.500.000

$ 35.000.000

$ 34.500.000
Realized
$ 34.000.000

$ 33.500.000

$ 33.000.000
Source Use
 LC Info 2009
$ 90.000.000
$ 80.000.000
$ 70.000.000
$ 60.000.000
Money

$ 50.000.000
$ 40.000.000
$ 30.000.000
$ 20.000.000
$ 10.000.000
$0
Source Use
Forecasted $ 43.781.544 $ 37.384.169
Realized $ 35.638.452 $ 34.142.335
Financial Culture
Initial State 09 Final State ‘09
The LC haven’t a wiki The wiki is done. It has information about : Introduction,
with financial Team info, Budgeting & review, Cash Flow
information where the Management, book keeping & Financial Reports,
members can practice Diversification of revenues ideas, ER Products &
the Active learning Principles, Infrastructure, National & local Policies,
quality. finance & other areas, Local development Fund,
Positioning & international Cooperation, Administrative
Culture, Financial Goat Culture.
The LC didn’t have We got a Financial newspaper called “ A Financial Goat
defined ways to expand Tip”, where the members can find information about
the Financial Culture. team management, innovation and Finance. The team
created a wiki and they send the articles to be published
in the newsletter of the LC.
Two processes were The team standardize all the processes by their own
standardize to guide the way, and in this moment they have standardize the 60%
members about how to of the processes with the new IM system.
do it.
Initial State 09 Final State ‘09
The LC didn’t gave There was a conference given for the whole LC at a
conferences about Assembly with the NFT presentation. The finance team
finances for the have three trainings & have four external trainings in ER,
members. budgeting, “how to plan an event”, and projects.

There was no material The team developed different presentations about finance
for explain the members (processes, team, etc); Operational Risk, Prices,
about finances. International Cooperation & Event policies.

There wasn’t a clear We supported @ Tolima and @ ECI. We participated

Finance Cooperation in with @ Pereira and @ UniNorte in a Finance Contest,
Colombia from Andes to where we were leading the competency.
other’s LC’s.
We have a initiative for Finance
International Cooperation.
• A Congratulation message from @
International: “I am very happy to hear
about this initiative, especially
considering the fact that the
Finance Education and
communication is not that strong
right now!!! I think is an awesome
idea, congratulations for the
initiative!!!!
• Regarding next steps, I saw the wiki
and I think it can be a good platform
for learning ;)”
We have a initiative for an Auditor
Group!

• We are the only LC in

@ in Colombia who has
an Auditor Group for
Finance & Processes.
You can find it at the
platform…
We have a initiative for External
Coaches…

• Our coaches were:

• Javier Carvajal
• @ International
• MCVP F&A
• The National
Accountant for the MC.
 A initiative to invest in ER!
ER Cost Achievement

LCP 545.000 = 9.9 Months of Donations for $11.812.621

17 New Partners.
An Externado opportunity for a Contract of $2.000.000 per
year!

Project $298.600 = 6.3 Months of 9 New Partners

Eco Tourism A BoA of 8 Extraordinary people
Finalist at Ventures
A course at Sabana University
18 Learning Environment
A financial support for the first phase
ICX $224.700 = 6,42 Months A new partner T&T and recover a partner PwC
of Pick up the trainees.

F&A $359.000 = 10 Months of 4 External training for the members.

Support the T&T sale
ER functions of $780.480
Take advantage of the MC promotion = $834.960
Pay some of the trainees of Educative Alliance
Recover $1.371.000 of the accounts
receivable. 91%
Administrative Culture
Template & tools developed for
Follow UP!

ICX- F&A

OGX- F&A
Template & tools developed for
Follow UP!

Inventary

F&A para VP
Template & tools developed for
Follow UP!

Weekly Priorities. F&A

Report 2009
 Goals for 2009
Every member has a Learning Plan
IM CooL Team
Positioning at National Level
Align formats to National KM strategy
Knowledge
100% Documented processes
Management
WikiSite structure - wiki's content, tagging, files, etc.
Training sessions – one per area
Training materials – 5 minimum
Education &
Language Support
Support
Use of the correct IC Channels
MyAIESEC.net contest
Software Development (Recruitment)
Information Systems
Business Intelligence
 Actual State
Every member has a Learning Plan
IM CooL Team
Positioning at INTERNational Level
Align formats to National KM strategy
Knowledge
48% Documented processes
Management
WikiSite structure - wiki's content, tagging, files, etc.
Training sessions – one per area (TM - EB) -> New strategy
Training materials – 6, Scavenger Hunt had 14 tasks
Education &
Language Support
Support
Use of the correct IC Channels
MyAIESEC.net contest
Software Development – Requirements Analysis
Information Systems
Business Intelligence
 CooL Things
• English as official language (Internal Comm, some meetings)
• Lang. support (LGA, RJV, CEL, Luchi)
• Educational campaigns (RJV, CEL)
 CooL Things
• Participation in NST - GST (OV, CEL)

Information Management Unit MC CEEDer

• Research & Development

– Google Forms – recruitment
– Finance’s balance sheet excel file
– HTML Generator
– <iframe> - ajax
 CooL Things
• KM - DFD Collaborative tool
• Hosting - aiesecandes.org
 Suggestions for 2010
• EB
– Information Flow Analysis
– Better use of IC channels
– Better understanding of IM Role

• IM Team
– Interaction with other areas
– International cooperation
 TM PLAN
1. Leadership Development
1.1. Each Leadersip Role has a development plan

• Identify who are the Leadership Roles in the

committee
• Make a chart to follow if all the LR have the
requirements needed
• Give to the LR some trainings on how to plan and
how to follow it.
• To update al the Leadership roles "Manual of
Functions"
1.3. At least MC/LCP/LCVP and project managers have a
mentor/coach.

• Filling of the learning plan by all the membership, especially those

who are LR to make easy the process to select mentor and coach.
• Design and implement a plan of coaching for members interested in
Leadership roles
• Give some training with the importance of having a mentor and a
coach, showing some Good case practices of mentoring and coaching.
• Incentive our star members and Alumnus to stimulate them to apply
for mentor and coach.
• To create Coaches by areas with the people that will help us with some
trainings on the LTT planning.
2. International Cooperation based on exchange
2.1. Each entity connects supply and demand trends
to generate exchanges.

• To identify in new members what are their expectations and

demand that those expectations are fulfilled.

2.2. Each entity develops products based on selling

(ICX) and/or recruiting (OGX)

• Use the pipeline and the fast track tool to plan correctly how many
people to recruit for OGX and also follow the deals with the
universities.
4. Increasing number of enablers and supporters.
4.1. Each EB member and project manager has an ER
plan.

• Separate by groups our list of alumnus, with the idea of know how
could they help us to fulfill our goals.

4.2. Each entity reviewed the result ER plan quarterly

and reorient the ER plan every six months.

• Get support on some learning supporters.

4.3. Each entity increase the number of enablers and
supporters outlined in the ER plan.

• Take advantages of our alumni to increase our

number of enablers and supporters.
 # PROCESOS PUNTAJE
1 Talent Tracking & Pipeline Management 0
2 Marketing 1
3 Selection 2
4 Induction 2
5 Allocation (Padrinos) 1
6 Goal Setting & Orientation (Mentoring, LP) 1
7 Education & Training 2
8 Talent Coaching 1
9 Talent Performance Assessment (360°) 0
10 Talent Motivation (R&R) 2
11 Succession Planning 1
12 Transition 0
24 13
54,17%

TM processes state
at the end of the year
 Cool things
• Graduation Ceremony. (Format)
• We have an specific day, hour and place where we had
our meeting.
• Timeline of activities.
• Membership grade and feedback each Q
• Execution report each Q and discussion time.
• With IM we worked in the LP format and the online
forms for recruitment.
• Implementation of best member, birthdays and academic
graduation videos.
• Team building of one day.
• Create a new structure for TM: Follow up coordination
(Maria Ximena Morales), Execution and Development
(Mariana Reyes) and LTT (Laura Vargas) and their manual
of functions.
• Synergy between TM members
• Excellent participation of TM in events and local activities.
• 3 members from TM were chief delegation.
• We have 15 minutes at the beginning of each meeting to
talk about personal things.
Things that the EB next year can do
better.
• Synergy between areas.
• Participation to the events and local activities.
• Specific day, hour and place for the meeting.
• Improve the communication between the team.
• Knowledge about their members´ goals and
expectations.
• Collaboration to other areas´ processes.
GOAL EXCHANGES FOR OGX 2009

January Febrary March April May June July August September Octuber November December
RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE
MT 2 1 4 2 1 4 5 5 5 5 5 5 5 5 10 5 5 2
TT 1 1 10 5 10 3 5 10 7 5 5 10 5 5 2
DT 7 3 4 2 1 2 1
ET 1 1 1 8 3 3 3 3

TOTAL 1 3 5 0 5 17 14 10 0 0 0 4
TOTAL EXCHANGES 59

This goals were set up by the LC VP OGX Yamil Castro with support of the LCP 2009 according to the big amount of LC Members who wanted
to take their AIESEC Exchanges Stage for that Year, recruitments of May and Octuber besides the Cooperation made with TCS India for the LCP
2008.

Next, it expose all EP cases for giving a better understanding of what happened under the 2009 OGX management.
QUARTER 1
For the Q1, Ogx starts management with 6 Members into the Area: ( Yamil castro, Angela Samper, Wilson Cely, Laura Barbosa, Juan Benitez and
Eduardo Cruz) with the main goal to complete the Matches for the LC Member who wanted to go on exchanges.

The people in the list below were contacted by OGX to be trainned in how achieve an exchanges with AIESEC, the people marked with color were
properly trainned to be able to keep self-search of their practices , this allowed OGX to remain just as a support in the matching

Q1 Q2 Q3 Q4
January Febrary March April May June July August September Octuber November December
R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R
A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E
Karen Rodriguez
julian Lozano
Maria Paola (TT)
Paula Gutiérrez
Daniel Gómez (MT)
Laura diaz (MT)
Stephanie Leroux (MT) she is on available status, but she hasn't find anything according what she is expecting about the exchange
Natalia Zerda (MT) She worked for OGX and after, she took her exchange with the university.
Diana Cañón (MT) she is on available status but , she started to work
Sara Toro (MT) she is on available status, but she hasn't find anything according what she is expecting about the exchange
Wilson cely (TT)
Luisa Monroy (MT) she didn't show enough interest.
Camilo Neira (MT)
Carolina Soler she didn't show enough interest.
Camilo Orbegozo (MT)
Juliana Otalvaro (MT) She started to work
Vanessa Brieva (MT) She started to work
Maria Sarta (MT) she didn't show enough interest.
Juan Acevedo (MT) he started master studies
she is not on available status according with the MC new politic about do not upload EP MT form without 2 years work experience, but she is proactively looking for
Laura Bottia (MT) practices
Liyu she didn't show enough interest.
Sebastián Hincapié he didn't show enough interest.
Armando Jiménez (MT) unkown
Juliana Pérez (MT) She started to work
Juan Rodríguez (MT) Out of the country
jennifer rubiano (TT) she didn't show enough interest.

The last list shows the people interested in take an exchange with AIESEC Andes for the Q1. 26 potentials EPs which only 6 people took their
exchanges, equivalent to 23%. The reasons which OGX team could not increase that number are detailed by case at the same list.

The strategy OGX team used at the quarter 1, for increase the results was the creation of (AM)Account Managers, for process follow up and
coaching of every EP. Then every member of OGX is became in an AM so they had assigned a group of EPs. Weekly the AMs presented a report
explaining the current situation of every EP.

The strategy was successful, but in some cases, this strategy failed, because some EPs were relayed the responsibility of searching practices to
the account managers besides some EPs didn't replay the E-mail or they attended to the activities that the AM were proposing.

QUARTER ONE RESULTS:

• 5 EP forms realized.
QUARTER 2 AND 3

For the Zonalito of first recruitment (May), 19 people showed interest in take an Exchange. Then OGX started a strong strategy for the follow up
of those people. OGX wrote E-mails, sent messages using the Platform and phoned to those people but only the 25% answered to the OGX calls.

OGX worked only with people interested but then, we realized the message about Exchanges those people had, did not fit to the AIESEC
exchanges reality, plus most of them were MTs profiles and did not count with work experience enough for achieve a MT Exchanges. OGX gave
them a new outlook about exchange and focused them, in how take a DT practice or making a MT practice in countries that they haven't
thought before.

Every case is detailed at list below.

Q1 Q2 Q3 Q4
January Febrary March April May June July August September Octuber November December
R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R
A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E
Cristian ortega Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Camila Cuellar Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Santiago Cabal Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
David Chiappe Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Andrés Alexiou (MT) He started to work
Angel Bello Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Mario Seade Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Sebastian de los Rios
(MT) He is out the country
Daniel Linares (TT) he wants a Practice in Europe but he hasn't a excellent English Handling
Leslie Carvajal Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Alejandro Jimenez
(MT) he wants a Practice in Europe but he hasn't relevant work experience
Angela Guiza Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Juliana Ortega Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Gabriel Alba
Cesar Suarez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Gissella Borja She finishing Master Studies
Maria Velasquez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Lina Alvarez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange
Miguel Alba O. Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

OGX at that moments had a lot people interested in exchanges so it had to create a Meeting just for EPs, every 2 weeks. The problem is
presented when some people was very biased in their criteria for practice selection, what It was making up a significant wear for the OGX team.
Besides the Karen Rodriguez's case who broke his match for the noncompliance of AIESEC Baroda. (AIESEC Baroda is currently vetoed for Andes)

When august was finishing there was a Change of LC VP OGX. Due to Yamil Castro for employment purposes could not dedicate more time to
AIESEC. Then Wilson Cely was assigned as a Area Coordinator.

for this Quarters the Tracking Area achieved 2 re-raise.

Q1 Q2 Q3 Q4
January Febrary March April May June July August September Octuber November December
R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R R M R
A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E A A E
Javier gutierrez
Miguel
Rodriguez
QUARTER TWO AND THREE RESULTS:

• 3 EP forms raised

• 2 EP forms matched

• 1 EP form realized

QUARTER 4
The Strategy of Follow up with AM wasn't being successful any more. It is decided suspend it and replace for a new strategy of follow up using a
E-mail Account (Followup@aiesecandes.org)

It's launched some projects for boost DT exchange in Brazil, MT exchanges in india and TT exchanges in Uruguay and india according to some
cooperations made it by the MC but the promotion of the projects was very weak, so it generate a delay in the project launching.

At the enclosed presentation, it is explained detailed Q4 report

QUARTER FOUR RESULTS:

• 3 EP forms matched

• 2 EP forms realized.

TOTAL EP FORM REALIZED: 9

 Goals Planned for Q4
Q4
Q=9
November December
Goals
RA MA RE RA MA RE
MT 1
MT 2 1
TT 3

TT 3 2 3 ET 2

Dt 3
DT 1 5 5 3

ET 2 1 1 2
 Processes
1. Market Research & Segmentation

2. Product Development

3. Marketing/Selling, promotion

4. Delivery Process & Internship Preparation

 Processes
1. Market Research & Segmentation
INDIA
Countries CHINA, MAINLAND
1% NIGERIA
1% 1%
1% 1% 1% POLAND
1% 1% UKRAINE
2% 1% RUSSIAN FEDERATION
2% MALAYSIA
2% BRAZIL
2% INDONESIA
30% TOGO
2%
KENYA
PHILIPPINES
2% UGANDA
3% TURKEY
COTE D-IVOIRE
4% GHANA
TAIWAN
4% ROMANIA
8% BANGLADESH
4%
SRI LANKA
TAJIKISTAN
5%
7% CAMEROON
6% SINGAPORE
7%
ECUADOR
HUNGARY
Focus in Brazil for DT project
Brazil

8%

Marketing
8% 25%
Business Administration,Development
Studies,Marketing
Development Studies,Marketing
8%

Business Administration,Development
Studies,Economics,Finance,Marketing
Development Studies

13%
Business Administration,Development
Studies,Economics,Finance,Other Studies
25% Business Administration,Marketing

13%
 Processes
2. Product Development
IMPACTO SOCIAL – IBEROAMERICA
Se dirige a estudiantes y jóvenes profesionales interesados en dedicarse a la realización de proyectos
sociales en Brasil. Estos son proyectos con temas sociales tales como los niños desfavorecidos, la
violencia, salud pública, la pobreza (ej: microfinanza), o la educación cultural por nombrar algunos. El
estudiante de intercambio puede enseñar otros idiomas y también actuar en los proyectos operacionales.

DESARROLLO Y PROGRAMACIÓN en URUGUAY / INDIA

Se dirige a profesionales en ingeniería de Sistemas/ Informática con experiencia previa: 6 meses- 1 año mínimo, que
maneje bien cualquiera de los siguientes lenguajes: Uruguay: Java , .net
India: C / C++ / Java / VB.net / ASP.net / Oracle / ETL (Informatica) / BO

PROGRAMA EJECUTIVO EN INDIA

PROGRAMA EJECUTIVO EN INDIA. Se dirige a estudiantes ó profesionales interesados en desarrollar sus habilidades de
negocios en áreas como planificación de recursos organizacionales, finanzas, estudios de mercado, marketing, recursos
humanos, entre otros. El alumno recibirá una experiencia óptima en lo profesional y personal trabajando en
organizaciones no gubernamentales en las áreas administrativas. Ingles Excelente necesario
 Processes
3. Marketing/Selling, promotion
AIESEC Andes Exchange Video

INFORMATION FLYER

WEB Page.

Conferencies
 Processes
4. Delivery Process & Internship Preparation
 THINGS THAT ARE REALLY COOL THAT YOU HAVE
IMPLEMENTED THIS YEAR

• Matching Mania Meeting.

• Project based on ST - Exchanges
• Exchanges conferences
• External relationship – Universities
• @ Exchanges Experiences Video – Promotions
OGX
• Keep Alive the campaign – I’m an Aiesecer
 Things the next EB must work.
• LC Integration
• Create space for trainees integrations with the LC.
• Develop synergy between areas
• Recruitment according to the AIESEC X reality
• Improve the relationships with the Universities .
 OUR GREEN
ORGANIZATIONAL
COMMITTEE
OUR LEARNING
ENVIRONMENTS
 Ambiente global de aprendizaje

T
Individual discovery
and reflection Team Experiences Learning Circles

Mentoring
Virtual Spaces;
Conferences and forums, blogs
Seminars and resource
sharing
JAVIER CHAT ABOUT PROJECT
A JOURNEY FOR NUQUI
VENTURES
A JOURNEY FOR BOGOTA’ HISTORICAL
CENTER
LUCHO’ CHAT ABOUT TOURISM
2 Spots for the Conference! ☺
A Conference at the University ☺
A Conference at the University ☺
A Chat to improve the project with
Decameron - Franky ☺
Our Video made by Fox ☺
Our Wiki ☺
A Conference about the project at
Andes University ☺
A chat to improve the project with
Besudo ☺
A Stand at the Commerce Chamber ☺
Our Launch Event ☺
Transition – Change OCP ☺
A lot of chats with Carlos Martinez ☺
A lot of chats with Jorge Gaitán ☺
OUR GREEN
BoA… ☺
 Javier Carlos Katherine
Carvajal - Martinez - Sutton - Pedro Niño
Projects Financial Marketing Tourism

Natalia Franco Sales

Carlos Mansilla - Gustavo Gonzáles
Social Projects Andrés Otero
Marketing Strategic Planning
OUR ACHIEVEMENTS
☺☺☺
FINALIST AT VENTURES
 A SHORT CLASS AT
SABANA UNIVERSITY
 PARTNERS
Financial Learning
Environments

Media
Financial Support

We got it for the

first phase…
 Achievements
Item Forecasted Realized
Media Partner 1 2
Financial Partner 2 3
Learning Environments Partner 2 6

Learning Environments Spaces 7 18

Leadership Roles 1 1

Trainees 4 March ☺
 For Information

Laura Vargas Nathalie Marroquín

AIESEC Andes AIESEC Andes
laura.vargas@aiesec.net nathalie.marroqiun@aiesec.net
Wait for more
surprises ☺
OC Green