REGULAR MEETING OF THE

ORGANIZING COMMITTEE FOR THE

2015 IBP NATIONAL CONVENTION
AGENDA
DATE
TIME
PLACE:

:
Monday, 2 February 2015
:
11:00 am
IBP Boardroom, 3rd Floor IBP Building,
No.15 Doa Julia Vargas Avenue, Ortigas Center, Pasig City, 1600

1. Call to Order
2.

Updates from Logistics, Security, Welcome and Transportation Committee

(c/o IBP Cebu Chapter [Attys. Villarino, Malig-On and Cabilte], Atty. Risos-Vidal, Gov.
Esguerra, Anna Conejero)

IBP help desk at the airport and conference hotels

Welcome and shuttle service or SUVs for VIPs
Shuttle/bus schedule from airport to Waterfront; other bus schedules
Directional signs and welcome banners
Persons assigned to the airport, Convention venue and other hotels

3.

Updates on Sportsfest(c/o IBP Cebu Chapters Attys. Orcullo, Cabilte and Pepito)
Submit estimated cost/expenses
Permits and contracts for the venue
Schedule of sports events
Banquet preparations
Dissemination of rules
staff requirements (registration, referees and officials, first aid, hosts for the awarding
ceremony, trophies, streamers/banners)

4.

Updates on the Trade Exhibits (c/o Anna and Rory)

List of exhibitors, contributions and contracts
Lay-out of the exhibit area
Dissemination of hotels ingress/egress rules
Schedule and staff requirements (registration, monitor compliance)

5.

Updates from the Secretariat

(c/o IBP Cebu Chapter [Attys. Martin and Redelosa], Atty. Tess Trinidad, Ms. Geronimo,
Ms. Arguson, Anna Conejero)

Preparations for on-site registration (lay-out of the area, equipment and staff
requirements- booth/desk, masterlist of all lawyers, laptops, printers, receipts)

6.

Schedule and venue of convention kit assembly

MCLE (monitors, registration and payment desk, issuance of certificate,
Number of registered delegates, delivery schedule and storage of convention kits and
loot bags, designs for convention streamers, backdrop, photowall, etc. to be displayed in
Convention (LCD/LED), awards and list of awardees (trophies)
Mechanics/rules for raffle
Documentation and recording (photographer, videographer)

Updates from the Program and Invitation Committee

(c/o IBP Cebu Chapter [Attys.Arendain and Monterola], Gov. Esguerra, Attys. June
Ambrosio, Panagsagan, Risos-Vidal, Rory Geronimo, and Anna Conejero)

Latest version of the program, list of speakers

Speakers materials for presentation (powerpoint, printed matters)
List of emcees
Script/program flow
AV requirements
Venue/conference room lay-out
Hotels account manager, AV technicians, and wait staff

program for the fellowship night and the regional presentations/awards night
Distribution of rules for the cultural presentation contest

7.

Updates from Oversight, Finance and Ways and Means Committee

(Gov. Esguerra, Attys. Somera, Panagsagan, Gamo, Heyrosa and Malig-on)
List of Sponsors
Bank account balance and payments/deposits paid (Waterfront, Ayala, MCLE venue)

8.

Updates from the Souvenir Program Committee

(c/o Atty. Prodigalidad, Rory Geronimo, Anna Cornejo)

9.
Updates from Venue and Accommodation Committee
(c/oGov. Esguerra, Attys. Seno and Villarino, Anna Cornejo)
Number of room reservations
10.

Other matters
Schedule and venue of next meeting

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