Sample Project Costing Schedule

*See notes at end for assistance to ensure accuracy of calculations.

Employee Benefits
Salary Rate
Rec Leave Loading
Superannuation
Work Cover
LSL Levy
Payroll Tax
Total - Employee Benefits
Other Expenditure
Staff Development
Telephones
Software
General Overheads
Specific Unit Costs
Total - Other Expenditure

NOTES

% Rate

1
2
3
4
5
6

1.40%
17.00%
0.50%
1.50%
4.75%
25.96%

7
8
9
10
11

2.50%
-

COST PER PERSON PER ANNUM

Position 1

Position 2

$
$
$
$

750.00
118.00
250.00

$
$

Position 3

Position 4

Position 5

Position 6

Position 7

Position 8

1,118.00

$
$
$
$
$
$

750.00
118.00
250.00
1,118.00

$
$
$
$
$
$

$
750.00 $
118.00 $
250.00 $
$
1,118.00 $

$
750.00 $
118.00 $
250.00 $
$
1,118.00 $

750.00
118.00
250.00
1,118.00

$
$
$
$
$
$

$
750.00 $
118.00 $
250.00 $
$
1,118.00 $

750.00
118.00
250.00
1,118.00

1,118.00

1,118.00

1,118.00

1,118.00

1,118.00

1,118.00

1,118.00 $

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Position 9

$
$
$
$
$
$

Year 7

750.00
118.00
250.00
1,118.00

Position 10

Position 11

Position 12

$
$
$
$
$
$

1,118.00 $

$
750.00 $
118.00 $
250.00 $
$
1,118.00 $

750.00
118.00
250.00
1,118.00

1,118.00

1,118.00 $

$
$
$
$
$
$

750.00
118.00
250.00
1,118.00

$
$
$
$
$
$

1,118.00 $

750.00
118.00
250.00
1,118.00

12,15

TOTAL PROJECT COSTS

13
15,16
17

$
$

15
14,15

15,16

13,416.00
13,416.00

13,416.00

$
$
$
$
$
$

$
$
$

1,118.00 $

13,416.00

13,416.00
13,416.00
13,416.00

*NOTES:
1 Obtain the relevant annual salary rate for the budgetted position. Ensure salary increments and any EB components are allowed for. If the position is less than a full year, the annual rate should be multiplied by the appropriate percentage allocated to the project.
2 Allow 1.4% (of salary component) for annual leave provision representing 17.5% loading on four weeks recreation leave per annum.
3 Insert the relevant employer superannuation contribution for each employee, normally 17%(default) of salary cost, 9% for those employees who do not contribute themselves.
4 Allow 0.5% of salary costs for Work Cover provision.
5 Allow 1.5%of salary costs for long service leave provision.
6 Payroll Tax (4.75%) is calculated on the salary plus superannuation contribution.
Percentages used in salary on-cost calculations (notes 2 to 6) may change as a result of legislation, industrial agreements and/or administrative decisions. Ensure Long Service Leave provision is made where appropriate.
7 Staff development costs are based upon 2.5% of the salary rate. May require adjustment dependent upon the specific needs of the business unit.
8 Telephone costs may require adjustment dependent upon the specific needs of the respective business unit.
9 Software costs are based on an estimated Standard Operating Environment cost of $118 per person per annum.
10 General overheads include an allowance for general operating expenses - lunches etc and includes an allowance of $150 per annum for Internet access usage. A total of $250 per annum is estimated for each person. This will require adjustment dependent upon the specific needs of the project.
11 Specific unit costs that may need to be added at the discretion of the operating unit.
12 Projects greater than one year need to ensure future year Employee Benefits take account of annual salary increments and any EB increases. This can be done by recalculating the cost per person per annum section of the spreadsheet for each additional year.
13 These are project costs in addition to those identified under "other expenditure" category such as training and marketing expenditure, publications and printing and acquisition of equipment (computers) specific to the project.
14 An amount provided for unforeseen expenditure throughout the project.
15 These totals should align with those shown in each project proposal and project plan.
16 No provision has been made for depreciation of project purchased equipment and accommodation costs in the above calculations.
17 The asset threshold is $5000. Any item of property plant and equipment costing in excess of this threshold must be recorded as an asset.

Page 1

9,000.00
1,416.00
3,000.00
13,416.00

TOTAL

$
$
$
$
$
$
$
$
$
$
$
$
$

PROJECT-SPECIFIC COSTS
Total Employee Benefits
Supplies and Services:
Consultants, Contractors & Temp. staff
Maintenance - Hardware
Maintenance - Software
Other
Total Supplies and Services
Capital Expenditure:
Project Equipment
Total Capital Expenditure
Contingency

TOTAL