B.2.

Report writing & Factual

Description
Report Writing
A report can be written for a news paper or a magazine. In a
report an event, which can be a planned one, an accident or
a natural calamity, is reported.
1) Classification of report

Report
Foreseen (Planned)
( Unplanned)

Unforeseen
- accident
- building
collapse
- fire in a
shop
- terrorist
attack
robbery

2)School based activities

3)Social organization and its activities
4) Factual description on any object place, or person
5)Process writing
Essentials of writing reports
1) Appropriate form of language
2) Past passive and past tense should be used while
writing
3) Logical development of ideas
4) Factual description & process writing should be in
present tense.
5) Report should be brief and clear

6) It should have a title date place of origin, time and

name of the reporter
Marking scheme
Formal
1 Mark
Expression
5 Marks
Content
4 Marks
Guidelines for writing an effective report
(i) Give a suitable attention-grabbing heading/preferably in
the passive voice)
(ii) Under the heading write the reporters name/
Designation.
(iii)Write the date and name of the city if you are writing the
report for a newspaper.
Begin with-when, what happened, where
(iv) Next (preferably in the second paragraph) give details of
the event. Also, quote a statement made by an eyewitness.
(v) Conclude (preferably in the third paragraph ) with the
reaction of the people/ victims/ spectators/officials- w hichever
is appropriate.

Note: Remember to use the correct tense. For an

event that is already over, use the past/ past perfect
tense. For an event which is still continuing use the
present continuous tense. For situations expected in
the future use the future tense.
Value Points of Reports:
(a) Accident/ calamity / disease outbreak/ robbery
1. Catchy headlines- expansion of headlines in the
first
sentence
itself
is
highlighting
what/when/where.
2. Give reasons, if any
3. Details in brief
4. eyewitness account
5. casualties damage etc (if any)
6. action taken, relief measures (if applicable)

7. conclusion/comments
(b) Cultural/sports events
1. Occasion/organizer / sponsor etc
2. Date, venue, time
3. Chief guest / special invitees
4. Objectives & main highlights of the programme
5. Prize distribution
6. Message by the chief guest
7. vote of thanks
8. Over all response.
(c) Competitions
1. Occasion/organizer / sponsor etc
2. Date, venue, time
3. Name of the competition, level, topic etc.
4. Participations
5. Inaugural ceremony/welcome
6. Chief Guest, judges etc
7. Highlights related to performances, result etc
8. Prize distribution
9. Special remarks, if any
10. Vote of thanks
(d) Workshop / seminar /Talk
1. What, by whom, for whom
2. Date, venue, duration
3. Guest speaker, panel of experts
4. Chief Guest, invitees
5. Activities undertaken
6. Aids used- audio visual, charts, documentary, films
etc.
7. Literary or field activities, if any
8. Interactive session including question-answers
9. Experts comments
10. over all effect
(e) Rally/ campaign
1. What/by whom
2. Duration venue, places covered

3. Objectives/ motto
4. Activities undertaken
5. Any display / educational material used: eg. Placard,
banner, pamphlet etc.
6. over all success
(f) Camp/ visit /exhibition
1. Place, destination
2. Organizer, sponsor (if any)
3. Duration, date etc.
4. No. of persons/ visitors etc.
5. Description:
(i) Theme of exhibition, type
(ii) Places of sight seeing, food, scenic beauty etc.
(iii) Purpose & nature of camp, activities
undertaken
6. over all response

Sample 1:
Q. Five persons including two women and two children died
when the car skidded and fell into a pond near Noorpur
village adjoining the road. The pond was so deep that the car
completely drowned into it. Write a report on the same in
100-125 words. You are Suman/ Sohan a reporter, The
Tribune.
Five killed as car falls into
Village Pond
A Report
Ambala, 19 , January 2011
Five persons including two women and two children died
when the car they were traveling in fell into a pond near
Noorpur village. The deceased were identified as Jaswinder
Singh (40) , Preet kaur (37), Manpreet kaur (30) , Aryan (14)
& Manish ( 10). Jaswinder Singh, who was basically belonged
to Patiala. He was going to his village to visit a religious
place. The incident took place when he was crossing Noorpur
village and his car skidded and fell into a pond adjoining the
road. The pond was so deep that the car completely drowned
th

into it. Villagers reached there and informed the police. A

crane was summoned to the site. Four youths of the village
entered the pond and traced the car. Later, the crane pulled
out the car, which remained in the water for two hours. One
of the villagers Jagtar Singh said, The footpath along road is
broken for the past two months which leads to the accident. I
had reported the matter to the SDO of the PWD Department
several times, but to no avail.
Suman
Reporter, The Tribune
Sample 2:
Q. Write a report on a musical night organized by your school
in about 100-125 words for school magazine. You are
Naveen, Cultural Secretary of Air force Public School, Agra.

Musical Bonanza /
Night
A Report
A musical night was organized by our school on the evening
of December 20th at the School Auditorium. The air was
charged and the atmosphere electric, as the auditorium
reverberated with the cheering and clapping of excited
students who had gathered to witness the much awaited
musical show. The SDM of the city was invited to be the chief
Guest at the function. The show was inaugurated by the
Chief Guest. The participants presented a colourful variety of
items like a dance, drama, song, an orchestra and fancy
dress etc. The one act play based on Tagores story attracted
everyones attention. All this was followed by fancy dress
shows by the students which added the colour and liveliness
to the evening. The popular singer, Kapil of the school made
a special appearance and enthralled the audience with his
melodious voice. At the end of the Musical Night, the chief

guest congratulated the students who performed very well

and blessed them. The Principal gave the vote of thanks.
Naveen
Cultural Secretary
Air Force Public school

Sample 3:
Q. You were a member of your School Quiz Team which won
the Heritage Quiz Contest at the National level. The Heritage
Centre organized a national level inter school Quiz Contest at
Shimla. Draft a report about it to be published in school
magazine. You are Rehan.

Heritage Quiz Contest

A Report
th
Shimla:20 January 2011
I feel proud and happy to have been a member of our School
Quiz Team which won the Heritage Quiz Contest at the
National level. The Quiz contest was organized by the
Heritage Centre in Delhi Public School, Shimla on 21 st January
2011. The mega event had twelve teams taking part in it
with four out station teams. This contest was to test the
General knowledge of the school students of Secondary and
Senior Secondary level. The rounds had variety of questions
on science, literature, music and general knowledge. We had
a tough competition. Some teams were also very strong. But
our school team was well prepared with all the answers. Thus
we answered almost all questions. Our team secured seventy
five points while the other team could get only sixty points.
Myself (Rehan XII) and Sumit of X were the winners of the
quiz and won a cash prize of ten thousand each. The prizes
were given away by the manager of the Heritage Centre.

Rehan
Member of School Quiz Team

Sample 4:
Q. N.D. Institute recently organized a No Tobacco
Workshop. Write a report on the same to be published in the
newspaper in about 100-125 words. You are Namita,
Secretary of Health Club.
No Tobacco
Workshop
A Report
New Delhi, 20th January 2011
A No Tobacco workshop was held at N.D. Institute under the
aegis of Anti-Tobacco cell of Delhi Government. Most people
start smoking at the age of fifteen. About 8-9 lakh die of
tobacco use every year, Said Mrs. Aparna Ghosh, Medical
Officer, Vishal Institute. She also conveyed the
recent
statistics show that about 5 million people -which is 1 in 10 adults die each year due to chewing tobacco and smoking: mostly from
heart disease. She had presided over the No Tobacco
Workshop as the Chief Guest. Pictures, poster, and cartoons
depicting harmful effects of smoking were displayed all along
the corridors of the Institute. A skit, directed by the famous
theatre personality, was presented to highlight the miserable
state of tobacco addicts. A panel of experts from the
renowned medical institutes of Delhi gave an illuminating
discourse on the diseases caused by tobacco consumption,
measures taken by the government to check the proposed
ban on films glamourising smoking. A documentary film was
also screened showing the plight of patients dying of throat
and lung cancer.
Namita

Secretary of Health Club

Other examples:
Blood donation camp
A----------------- was held in our school on (date) ---------at(place)--------------(give more
detail)------------------------------------------------------------------------------------------------------------------------------------------------------------------- (conclusion) --------.
By xyz

An old man runs over by bus

Place and date
An old man was run ----------------------- .The accident
occurred-------------------------- (reason) -----------------. He was
rushed to hospital--------------. The police ------------------------(action taken).
N.K. Verma
Practice tasks:
1. You are Sangeeta. As a member of the Blood Bank
Society, you helped to organize a blood donation camp
that was held in your school. Write a report to be
published in your school magazine.
2. Your school recently held a Book Fair to promote the
habit of reading among its students. You are Ali/Anita,
the school pupil leader. Write a report on the event.
3. write a report on the fire accident that took place in
shahtri market. You are Salina/
salim, a reporter for The Times of India, New Delhi.
4. You are Ravindra working for the Sunday Magazine. Last
week, you attended a
seminar on The Importance of

Awareness of AIDS, organized by the Healthway Medical

Institute, Delhi. Write a report on the seminar for
publication in the magazine you represent