SAINT MARYS UNIVERSITY

Bayombong, Nueva Vizcaya

ACTION PLAN 2012-2013

PHYSICAL PLANT, PROPERTIES DEVELOPMENT & MAINTENANCE OFFICE
BRIEF DESCRIPTION ABOUT THE OFFICE:
VISION STATEMENT
We envision the office of the Physical Plant , Properties Development and Maintenance Office to be the service provider of choice that constantly
seek creative and innovative solutions to satisfy the campus community needs of the Saint Marys University who shall treat people with dignity, courtesy,
and respect .
MISSION STATEMENT
The Physical Plant , Properties Development and Maintenance Office is committed to provide , maintain and optimize physical and natural resources
to address academic & non-academic needs of the school campus community with outstanding and friendly support services and facilities available for
utilization.
GENERAL OBJECTIVES:
This proposed action plan for the Office of the Physical Plant , Properties Development and Maintenance aims for the following;
1. to become acquainted with the objectives and policies of the university particularly that of the Physical Plant , Properties Development & Maintenance
Office
2. to plan and monitor activities in the office to enhance their knowledge and expertise and to foster employees relation ,
3. to improve techniques/strategies and to develop the proper skills needed in the field of infrastructure , plant operations & maintenance to obtain
better output.
4. to have an awareness of changes and current concepts brought about the advance technologies, particularly in the field of construction works and the
use, handle and disposal of hazardous chemicals .
5. to solicit feedbacks , comments/suggestions, to continuously improve the quality of service and products.
COMPETENCE

Program: Resource Dev't. Program

Project 1: Human Resource Mgmt. & Devt.
OBJECTIVES
1. Continuous appraisal of
the human resources on
areas identified relevant to
physical plant , Properties
Development &
maintenance;

SPECIFIC ACTIVITIES

TIME
FRAME

PERFORMANCE
INDICATORS

MEANS OF
VERIFICATION

Through
out the year

Number of
seminars
attended

Attendance/
certificates

Fieldtrips/retreat

Attendance

a. attendance to seminars to
update the personnels of the
current trends in field of
construction & hazardous
chemicals

Recommendation
of the President &
PPPDMO Head

b. periodic observation tours of

industries courtesy of the
administration
c. Identify the man-power and
skills needed in the implementation
of approved projects

PPPDMO staff
personnels

Every end of
the year

PPPDMO Head

Through
out the
semesters

d. Assign staff/workers to different

job assignment in order for them to
acquire multi-skills

PPPDMO Head
and/or Technical
Services
Supervisor
PPPDMO Head
and/or Technical
Services
Supervisor

Through
out the
semesters

PPPDMO Head

PPPDMO Head,
LREMU and all
service
Supervisors

e. Closely monitor the execution of

projects in order to fully utilize the
skills of staff personnels /worker
2. to ensure stability and
smooth working
relationships between and
among the members of the
management and PPPDMO
personnels

PERSON/S
RESPONSIBLE

a. systematic coordination from

different service provider offices
most especially to the office of the
president regarding plans and
programs of activities
b. maximize the use of
maintenance facilities

Through
out the
semesters

Number of multiEmployment
skilled contractual contract
employees hired
executed at
HRDO
Different
classification of
Accomplishment
skills needed in
Report
each project
Number of
projects finished

Accomplishment
Report

Through
out the year

Monthly meetings

Accomplishment
report

Throughout
the year

No. of issued
facilities

Accomplishment
report

BUDGET

4. to improve the preventive

maintenance program &
safety measures for all
University properties ,
physical plant & equipment.

c. Harmonious interaction and

socialization between and among
the PPPDM0 staffs and workers
a. Implement Fire safety measures
on building as required by the
Bureau of Fire Safety Protection
b. Implement the safety measures
, design & specifications of
building constructions .

5. to suggest plan &

implement the
environmental guidelines &
compliance of the CHSF
program

a. Practicability of the CHSF in the

all SMU offices , university campus
and in the PPPDMO

PPPDMO staff
personnels
PPPDMO Head
and/or Building &
Technical
Services
Supervisor
PPPDMO Head
and/or Technical
Services
Supervisor

Through
out the year

X'mas program &

birthday
celebration

Every end of
the year

Fire Safety
protection month

Bureau of Fire
Safety
Protection report

Through
out the year

Ground breaking
celebration

Narrative report

PPPDMO Head
and/or LREMU

Through
out the year

CHSF
re-launching

Narrative report

PERFORMANCE
INDICATORS

MEANS OF
VERIFICATION

End of the
semesters

Number of
facilities repaired

Accomplishment
Report

Through
out the year

Number of
projects finished

Accomplishment (see
Report
attached
copy)

End of the
semesters

Number of
lighting fixtures
repaired/replaced
and chairs &

Inventory report
& written
request from
different offices

Accomplishment
report

Project 2: Educational Support Services

OBJECTIVES
1. To improve the quality of
programs and delivery of the
various educational support
services of the institution

ACTIVITIES
a. Implement the repair and
maintenance of physical facilities
identified through inspection or
reports/requests received from
members of the school community
b. Implement the execution of
projects requested by offices
and approved by the President
(Includes yearly development
plan projects)
c. Implement the periodic repair
and replacement of defective
lighting fixtures (starters, ballast &
busted bulbs) and repair of
classrooms chairs and tables

PERSON/S
RESPONSIBLE
PPPDMO Head
and/or Technical
Services
Supervisor
PPPDMO Head
and/or Technical
Supervisor and
LREMU

PPPDMO Head
and/or Building
Supervisor

TIME
FRAME

BUDGET

tables repaired

2. To strengthen the level of

satisfaction of service
recipient

3. To ensure updated and

adequate holdings in terms
of quality and quantity

d. Implement approved proposed

projects by the SCC Officers and
other student services groups
endorsed by the DSAS to the
President for approval
a. Assign an electrician to render
services from 9:00am to 1:00pm
and from 3:30pm to 8:30pm during
school days to ensure the steady
supply of power

PPPDMO Head
and/or Technical
Services
Supervisor
PPPDMO Head
and/or Building
Services
Supervisor

b. Implement and Monitor proper

waste management through
segregation at source & disposal
of residual waste, hazardous/toxic
waste materials and
recyclables/re-usable materials

PPPDMO head
and/or LREMU

a. Implement the required

systematic systems and
procedures on the replacement of
non-functional equipment and other
holdings

PPPDMO Head
and/or Equipment
Services
Supervisor

Through out
the
semesters
Through out
the
semesters
Through out
the
semesters

Every end of
the year

Number of items
per projects
finished
Steady supply of
power during
power cut-off from
NUVELCO by
means of the
Power Generator
Implemented zero
plastic/styro
policy, reduction
of waste
generated,
Amount of sales
derived from
garbage materials
No. of functional
& non-functional
equipments

Accomplishment
Report
Weekly/monthly
observation
report &
Accomplishment
Report
LREMU monthly
report

Inventory report

(see
attached
copy)

CREATIVITY
Program: Multidisciplinary Research and Creativity Development Program
Project: Literary, Visual and Performing Arts Project
PERSON/S
OBJECTIVES
ACTIVITIES
RESPONSIBLE
To provide technical support a. Assist in the project requested
PPPDMO Head
to Performing Arts Project
and preparation of materials
and/or Technical
needed in the presentation of
Services
performing artists
Supervisor

TIME
FRAME

PERFORMANCE
INDICATORS

MEANS OF
VERIFICATION

Through out
the semester

Needed materials
used during the
presentation

Approved
written request
of material

BUDGET

To submit research proposal

on Biodiversity conservation

a. Conduct research project on

Biodiversity conservation in terms
of forest trees species present in
the campus.
b. adoption of 10 Masipag Rice
variety to highly acidic soil at
Masoc property.

LREMU and
PPPDMO head

Second
semester

Accomplish
research paper

Approved
research
proposal

PERFORMANCE
INDICATORS

MEANS OF
VERIFICATION

COMMUNITY-SUPPORT
Program: CESP and Environment Development Program
OBJECTIVES
1. To fully support the
program of the CESP and
the LREMU office

ACTIVITIES
a. Provide materials and manpower
needed in the implementation of
projects

2. to sustain the institutions

advocacy for watershed
management

a. Participate in maintaining of the

identified forest reserved areas
b. Promote Environmental
Awareness through Environmental
Education
1. Strengthening of
Environmental Education
Curriculum Integration
2. Greening Program
3. Solid Waste ManagementCSHF program.
4. Climate Change adoption &
Mitigation program.
5. Biodiversity Conservation

PERSON/S
RESPONSIBLE
PPPDMO Head
and/or Technical
Services
Supervisor and
staff.
PPPDMO staff
personnels

TIME
FRAME

Through out Materials needed

the semester for the projects

Approved
written request

Through out Number of

the semester planted trees

Attendance

PPPDMO head
and staff, LREMU Through out
and
the semester
NSTP Director

- No. of subjects
integrated with
environmental
education (3
levels)
-No of potted
seedings
produced &
planted
-no of hectares
reforested
-No of trainings
conducted
- No.of projects

Implementation
of Approved
policy
Attendance

BUDGET

implemented
CHRISTIAN DISCIPLESHIP
Program: Evangelization Program
OBJECTIVES
1. to strengthen the
Apostolic services of the
university
2. to deepen the Marian
spirituality in school
activities
3. Alay-Kapwa/Gift giving
activities to all PPPDMO
staffs and Personnels

ACTIVITIES
a. Assist in the preparation of
Eucharistic Celebration and other
activities
a. To join with the administrators,
faculty, personnels and students to
institutional Christian-related
activities
Conduct christmas program activity
for all Maintenance staff and
Personnel

PERFORMANCE
MEANS OF
INDICATORS
VERIFICATION
No of requested
Materials
activities
needed during
implemented
the activities

PPPDMO staff
personnels

Through out
the semester

PPPDMO staff
Personnels

Every end of
the year

Annual retreat

Attendance

PPPDMO staff
Personnels

Every
Christmas
season

Annual activity

Attendance

BUDGET

Prepared by:
Engr. Pascual B. Cabatic
PPPDMO Head
Submitted to:
Rev. Fr. Renillo H. Sta Ana, CICM
SMU President

LISTS OF STAFF, DESIGNATION & QUALIFICACTIONS:

1. Engr Pascual B. Cabatic (Head, PPMPO)
Functions:
a. primarily responsible for the overall functioning and operation of the physical palnt as well as the maintenance services of the university including the work
performance of the personnel therein
b. oversees activities relative to works involving constructions requested by other offices,maintenance installation and fabrication of all physical facilities in the

university
c. manages & coorinates all activities of the PPMPO & recomends to the President or VP for Adminostration allocation of manpower and other resources as needed
d. proposes, in coordination with the physical plant committee needed reforms in the systems being followed as well as suggests plans needed for total quality control
programs including CHSF guidelines and compliance
e. evalutes the performance of the maintenance personnel directly under his supervision
f. coordinates with and recieves reports from the university housekeeper
g..performs such other duties & functions that are connected with or relation to or arising from the performance of any of the above , and does such other duties and
functions as the President or Vice President for Administration may require him to do from time to time
h. prepares and submits the budget and annual report & other needed reports and plans to the President or Vice President for Administration
2. Mr. Eduardo T. Abungan (Supervisor, Technical Services)
Functions:
a. receives all requests/complaints for repairs, etc and to keep them on file
b. does inspections if directed/requested
c. receives instructions about the work to be done from the head
d. assigns construction workers to their job & monitors performance of the workers especially in the execution in their assigned work.
e. coordinate with the custodian for ordering of materials to be used
f. performs other works that maybe assigned to him by the head
g. submits semestral accomplishment report to the head
1. Mr. Andres T. Tubaran (Supervisor, Materials/Equipment Services)
Functions:
a. custodian of the materials and facilities in the warehouse
b. monitors warehouse stock before requesting materials
c. coordinate with the head & technical supervisor for ordering of materials
d. does housekeeping of the warehouse regularly
e. performs other works that maybe assigned to him by the head
f. submits semestral inventory report of equipments/materials to the head
1. Mr Edilberto A. Suarez ( Supervisor, Housekeeping Services)
Functions:
a. receives all requests/complaints for the cleanliness of the ground & comfort rooms and to keep them on file
b.assigns housekeeping scholars to their job and ensures the cleanliness of the school grounds , classrooms , laboratories, offices and comfort rooms for healthy and
safe campus.
c.monitors defects/damages to fixtures & furnitures in classrooms for all the buildings & endorses the report to the head
d.monitors replacement of all building facilities like busted bulbs , fire extinguishers, electric fans, air conditions , broken windows and record date of replacement
e.monitors performance of regular housekeepers especially in maintaining cleanliness in their respective assigned work areas like comfort rooms , roof of buildings &

ground gardening
f. assists in the campus waste management
g. submits semestral inventory report of all building facilities to the head
5. Regular Employees
1. Rolando Romero , (painter)
2. Damdy Noberte (carpenter)
3. Pio Binwag (electrician)
4. Ventura Tayaban Jr. (electrician)
5. Demetrio Abungan Jr (carpenter)
6.Mrs. Me L. Galate (Unit head, Land Resources and Environmental Management Unit)
Functions:

7.Mr. Arcie Salamanca (PPPDMO Secretary)

Functions:

ENGR PASCUAL B. CABATIC

HEAD OF OFFICE

PLEDGE OF SUPPORT
THIS IS TO CERTIFY THAT WE ARE SUPPORTING ALL ACTIVITIES INCORPORATED IN THE ACTION PLAN 2010-2011

NAME

EDUARDO T. ABUNGAN SR
ANDRES T. TUBARAN
EDILBERTO A. SUAREZ
ROLANDO ROMERO
DAMDY NORBERTE
PIO BINWAG
VENTURA TAYABAN JR
DEMETRIO ABUNGA JR

SIGNATURE

PROGRAMS AND ACCOMPLISHMENTS

A. PROGRAMS
PHYSICAL PLANT , MAINTENANCE AND PLANNING OFFICE
CALENDAR OF ACTIVITIES OF THE PROPOSED PROJECTS
SCHOOL YEAR 2010-2011
Estimated cost
Proposed Projects

1. A-building, L-building., S-building & Gymnasiun

activities:
a. replacement of wiring installation caused by insect
intruders
b. organize circuit distribution due to various installation of
additional electrical fixtures
c. activate inactive branch circuit due to short circuit

Materials

P 939,600.00

Labor
(30% of the cost of
materials)

P 281,880.00

2. Intercom System
activity:
a. check the main board by a qualified intercom technician
in order to revive the previous used numbers (dead
numbers) and make an additional spare dial numbers ready
for connection for future purposes
3. H-building power line
activity:
a. the existing power line supply be installed underground
to avoid power interruption due to falling debris
4. Electrical post
activity:
a. wooden post near the transformer should be removed to
avoid power interruption in case the post will bug down.
5. S building, UB building, & Old Library

Date Implemnted

Summer
SY 2010-2011

Within school year

SY 2010-2011

P 565,095.00

P 169,528.50

Remarks

Amount depends on
agreement with PLDT or
SMART telephone
technicians/consultants

Summer
SY 2010-2011

Within school year

SY 2010-2011

The amount depends on the

agreement with the
NUVELCO

Estimated cost
Proposed Projects

Materials

activity:
a. painting of the buildings
6. A-building
activities:
a. repainting
b. renovation of the comfort rooms
7. Study area (Infront of the A-Building)
activities:
a. placing of concrete tiles infront of the A building's study
area
b. construction of study area extension from infront of the
A-bldg to S-bldg.
8. Elevate perimeter fence of the college campus (selected
areas )
a. Back of S-bldg
b. Side of Hantson bldg
c. Gym to coop
9. Construction of Proposed

Labor
(30% of the cost of
materials)

P 627,300.00

P 188,190.00

End of the first

semester
SY 2010-2011

P 188,725.00

P 56,617.50

End of first semester

SY 2010-2011

P 82,075.00

P 24,622.50

First semester
SY 2010-2011

P 118,020.00

P 35,406.00

Engineering Building

10. 144 meter covered walk

activity:
a. construction of a covered walk
Woodshop and APO PILO buildings

12. Removal of the composed Pile

Remarks

First semester
SY 2010-2011

Within schoolyear
SY 2010-2011
P 283,175.00

P 84,952.50

Second semster
SY 2010-2011

P 27,925.00

P 8,377.50

First semester
SY 2010-2011

connecting Gate 3 ,

11. Pathwalk of 45 meter length

activity:
a. construction of a concrete tile pathwalk connecting CR in
the D building & Hantson building

Date Implemnted

C/o Administration

Estimated cost
Proposed Projects

Materials

activity:
a. remove the composed pile constructed at the back of the Sbldg & near the CR of the D-bldg

Labor
(30% of the cost of
materials)

Remarks

First semester
SY 2010-2011

Contained leaves must be

brought to Masoc

13. gym ceiling construction

End of school year

SY 2010-2011

No final design plan

14. construction of the simulated community health center for

nursing

Second semster
SY 2010-2011

No final design plan

TOTAL

P 3,000.00

Date Implemnted

P 2,831,915.00

P 852,574.50

Note:
Activities reccommended by the PACUCOA are not included
Prepared by:
Engr. Pascual B. Cabatic
PPMPO Head
Submitted to:
Dr. John Octavios S. Palina
VP for Administration

B. ACCOMPLISHMENTS