Escolar Documentos
Profissional Documentos
Cultura Documentos
Paper Archive
Digital Archive
Fujitsu Secure Mailroom is an end-to-end input management solution used in the trusted and evidence-
preserving digitization of documents and incoming mails. The workflow is shown in the picture.
Digital Mailroom
Capture Solutions
Digital Mailroom
Workflow, OCR
Electronic document
Swiss Post Solutions and PFU
Digital Mailroom
Scanners
Scanner
N.N.
Special application
DMS
Workflow
Scan
SecDocs
2
6
7
8
9
Bulk signatures
Single signature
Validation of evidence
Storage (documents and digital evidence)
7
8
PFU
1
2
3
4
5
Fujitsu
9
1
Trustcenter
Certificates & Timestamps
Fujitsu
Input management
Input management has already been in use in
public administration and industry for several years.
However, the electronic documents are usually
devalued before a court as a copy and are thus not
evidential. Fujitsus Secure Mailroom solution
provides the option of authenticating the electronic
copies according to valid regulations, such as the
Administrative Procedures Act (VwVfG) or TR-03138,
and thus of producing evidentiary value before a
court. The paper originals can be destroyed after
the scanning process.
Digitalization
Fujitsu provides an extremely rugged and high
quality product line from its own production with
the fi-series scanner for personal use from 3,000
pages per day right up to departmental scanners
with a throughput of up to 100,000 pages per day.
As an option, digitalization can be further enhanced
here through Kofax VRS or hardware based VRS
(available in the production class scanners).
Evidence preservation
The evidence value of documents is preserved over
decades by the TR-03125-compliant long-term
archiving system Fujitsu SecDocs. This system
seals the documents with qualified timestamps,
which are renewed on a regular basis. Document
integrity is ensured by means of RFC 4998-compliant
Evidence Records, irrespective of the type of storage
technology used. This archive uses the SigG-confirmed and Common Criteria EAL4+-certified signature components from OpenLimit SignCubes.
Price concept
In principle, the price of the solution is based on
the annual paper volume in pages. To start using
trusted scanning very quickly Fujitsu offers a guide
based on ready-made solutions T-shirt configurations from 100,000 pages up to 10,000,000-page
scan volumes per year. The configuration includes
the right scanners, software licenses and volume
licenses with a basic function for the respective size.
Expandability
Every Fujitsu Secure Mailroom component can also
be purchased individually and adapted to customer-
specific requirements. The ready-made solutions
can also be expanded in every direction and at any
time according to customer requirements.
www.fujitsu.com/fts/solutions/high-tech/
solutions/datacenter/secdocs/index.html
www.fujitsu.com/emea/products/scanners/
Published by
Fujitsu Limited
Copyright: 2014 Fujitsu Limited
All rights reserved, including intellectual property rights. Technical data subject to modifications and delivery subject
to availability. Any liability that the data and illustrations are complete, actual or correct is excluded. Designations
may be trademarks and/or copyrights of the respective manufacturer, the use of which by third parties for their own
purposes may infringe the rights of such owner.
For further information see www.fujitsu.com/