580i09/1

MARLOW SEA CADETS

TRUSTEES ANNUAL REPORT OH ACTIVITIES FOR YEAR ENDED 3I MAR 09

Charity number:
300299

Unit address:
Marlow Sea Cadets
Trinity Court
Wethered Road
MARLOW
SL7 3TZ

Address for correspondence :

3 Romsey Way
Abbey Park
HIGH WYCOMBE
HP11 1QP

Unit Management Team members (the charity trustees) at the date of the report:
Mr Richard Royall* Chairman
Mr Robert Savidge* Treasurer
Mr Nicholas Jones Commanding Officer
Mr Graham Cooper*
Mrs Carol Rhodes
Mrs Debra Leeves
Mr Phillip Moore

Note: Those trustees marked with an asterisk above are additionally trustees of the Marlow Sea
Cadet Unit buildings.

Names of any other percons who were charity trustees in the financialyear preceding this
report:
None

Nature and date of the Unifs constitution {governing document):

Governed by the Sea Cadet Regulations (2008 Edition)

The method{s} adopted for recruiting new trustees and how trustees are elected or
otherwise appointed (and by whom| in accqrdance with the Unit's constitution:
Unit Management Committee (UMC) members are elected annually at the Annual General Meeting
(AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawn
loosely as being those with an interest in the unit. In the event of a vacancy arising during the year
{known as a casual vacancy), the UMC have the power to appoint a new UMC member. The UMC
member appointed will serve until the date of the next AGM, afier which the post will be filled by
election.

The Unifs charitable purpose(s| as set out in its sonstitution:

To help young people towards responsible adulthood by encouraging valuable personal attributes
and high standards of conduct, using a nautical theme based on the customs of the Royal Navy.

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The Unifs main activities and achievements for the financial year:
In 2008/09, the Unit was recognised through the award of a pennant by Sea Cadet Headquarters.
This highlights the Unit as one of the top three in Oxfordshire and Buckinghamshire and takes
account of all aspects of Unit management from training to health and safety.

We also continued to build our strong relations with our affiliated ship, HMS ARK ROYAL, with
cadets from the Unit sailing on board in February and members of the ship's company attending
the St George's Night Mess Dinner in April.

lmprovements to the infrastructure of the Unit have also continued with work on the toilets
(including a disabled toilet) finalised at the start of the financial year. We have also lined the gutters
to the building, which were leaking in places and could have otherwise caused serious damage to
the main deck. Finally we have continued work to fit out the former garage as a marine workshop.
It is our aim that this major project be finished in the 2009/10 financial year.

Public benefit:
The UMC continue to give due regard to the public benefit provided by the Unit in relation to the
charitable purpose of the Sea Cadet movement as set out in the activities and achievements as
outlined above. The aim is to promote the development of young people in achieving their physical,
intellectualand social potentialas individuals and responsible citizens in a safe environment. In
order to achieve this, the Unit takes young people from all backgrounds, including where possible
those with disabilities and develops their skills and abilities by:

r Regular and structured activities with a nauticaltheme;

o Allowing young people to take part in activities connected with the wider Sea Cadet
movement such as seaborne activities, events and competitions at district, area and national
levels; and
r Availability of formal educational achievements whilst taking courses to earn badges and
promotions.

Contributions are kept low in orderto ensure allthose who wish to take part in the activities of the
Unit may do so.

Reseryes policy:
The charity trustees' policy aims to maintain unrestricted reserves at a level equating to 3 months'
revenue payments in order to safeguard the Unit's ongoing activities from any unexpected
fluctuations in income.

Unrestricted year-end reserves amounted to €704.43 equalto 1 month's on that basis. The
trustees aim to increase these unrestricted funds to 3 months' revenue payments through
increased utilisation of the hall in 2009/10.

Designated funds:
The Unit holds [3,500 in designated funds for future projects to be carried out in 2009/10 as
currently planned.

Signed as authorised by the Unit Management Gommittee:

N M Jones, Commanding Officer

R J Royall, Chairman

Date: 12 Feb 10

Note: The independent examination report on the Statement of Account is attached.

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 482rAGM/09

13 Sep 09

See Distribution

TS APOLLO. WETHERED ROAD. MARLOW AT 1930 ON 13 OCT 09

Item Lead
1. Apologies for absence Chairman
2. Opening address Chairman
3. Adoption of the minutes of the last Annual General Meeting Chairman
4. Matters arising from the minutes of the last Annual General Meeting Chairman
5. Report from the Chairman Chairman
6. Report from the Commanding Officer Commanding Officer
7. Presentation of Unit Accounts Treasurer
8. Adoption of Unit Accounts Chairman
L Resignation of all Unit Management Commifiee members and President
elections/re-elections of those nominated
10. Any other business Chairman

Klf]t-/l 11r'\-,\.^
,Hll r\,\-, n .
/
lt
I
I

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RJ ROYALL
Unit Chairman. Marlow Sea Cadets
Tel: (01494) 439763
Email: richard@rrovall.co. u k

Distribution:

Members of the Unit Management Committee

Parents of cadets at the Unit
Southern Area Business and Management Director
District Officer, Oxon Bucks District

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482lAGM/09/1

9 Feb 10

See Distribution

MTNUTES FOR A$NUAL GENERAL nrEETrr.rG OF MAnLOW SEA CADETS ON 13 OCT 09

Preseni Mr R Royall Chairman

Mr R Savidge Treasurer
S Lt (SCC) N Jones RNR Commanding Officer
Mr lRiddell Southern Area Chairman
Mr P Moore
Mr J Hall
Mrs J Hall
Apologies Cllr D Anson MBE President
Lt Cdr (SCC) P Piercy RNR DO Oxon Bucks
Mr G Cooper
Mrs D Leeves
Mrs C Rhodes

ACTION
ITEM 1 . APOLOGIES FOR ABSENCH

ITEM2*OPENINGADDRESS

1. Richard Royall welcomed everyone and thanked them for attending the Annual
General Meeting. He extended particular welcome to lvor Riddell, the Southern
Area Chairman.

ITEM 3 - ADOPTION OF THE MINUTES OF THE LAST AI'INUAL GENERAL

tIfiEETING

2, No corrections were proposed to the minutes of the AnnualGeneral Meeting

held on 16 Sep 08.

3. Bob Savidge proposed and Phillip Moore seconded their adoption.

4. They were adopted unanimously by those present.

ITETUI4 - MATTERS ARISING FROM THE MINUTES OF THE LAST ANNUAL

GENERAL MEETING

5. The one matter arising from the last Annual General Meeting was the proposed
creation of a Parents and Supporters Association. lt was not possible to
complete this action due to lack of interest from parents of cadets.

ITEM 5 - REPORT FROM THE CHAIRMAN

6. Richard Royall presented a written report (attached).

ITEM 6 - REPORT FROM THE COMMAI'IDING OFFICER

7. S Lt Nick Jones presented a written report (attached).

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 ACTION
8. lt was noted that the Unit had once again continued its links with the other cadet
forces through the training of a tri-service guard for the Remembrance Parade.

ITEM 7. PRESENTATION OF THE UHIT ACCOUNTS

9. Bob Savidge presented a written report and the Unit accounts (attached).

10. lt was noted that, for the first time in a number of years, the accounts would
require independent examination as our annual income was greater than
810.000.

11. Bob stressed his desire to get the Unit band up and running again following
significant investment in instruments. He highlighted the possibility of this being
led by one of the two new Adult Volunteers, Cls Anthony Meade and Josh
Punyer.

12. He also noted that he was still awaiting payment of a f4,000 grant from Sea
Cadet Headquarters for works to the electrical wiring and painting of the
workshop. lvor Riddell promised to enquire further.

13. The possibility of applying for a grant from Awards for All was raised but
previous attempts have failed because Marlow is deemed as an affluent
community. Phillip Moore pointed out that our catehment area includes Lane
End, one of the least affluent areas in the local area.

ITEM 8 - ADOPTION OF THE UNIT ACCOUNTS

14. Phillip Moore proposed and Richard Royall seconded their adoption.

15. They were adopted unanimously by those present.

ITEM 9. ELECTION OF THE UNIT MANAGEMENT COITTMITTEE

16. All members of the Unit Management Committee present volunteered to stand
for re-election for 2009110. There were no new nominations.

17. S Lt Nick Jones proposed and James Hall seconded their election.

18. Allthose standing were elected unanimously. Elected to the Unit Management
Committee were:

a. Richard Royall
b. Bob Savidge
c. Phillip Moore

ITEM 1O - ANY OTilER BUSINE$S

19. Richard Royall reminded allthose present about the upcoming skittles evening
on 21 Nov 09.

20. The possibilily of applying for grants from the Gannett Foundation was raised
but discounted based on the fact that they had not replied or acknowledged our
previous application despite reminders.

21. lvor Riddell thanked all the members of the Unit Management Team for their
hard work and expressed the recognition of Area Office. He particularly

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 ACTION
commented on the vgry good.Unit websitg ( ), a
fantastic resource, often overlooked at othe'ffiits. Finally he
offered his help
and advim to the Unit Management Team wherever reqrjired in
the future.
a l^
ftlfu$4 a,\-.\r-.
tl t!

li R J RoyALL
' Unit Chairman, Marlow Sea Cadets
Tel: (01494) 43976s
Email: richard@rrovall.co. uk

Distribution:

Members of the Unit Management Team

Southern Area Business Minagement Director
Southern Area Chairman
Distric{ Officer, Oxon Bucks

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 MARLOW SEA CADETS
Annual General Meeting - 13 October 2009

Chairman's Report

2009 has be;1 anolher positive year

for Marlow sea cadets, with increasing
numbers and latterly adult supervision. cadet

our unit Assessment in February was well received,

given the age profile of the
cadets, and provided guidelines iorirtur.
is our Royal Naval paraae
i";;;;i;s.
(A key date for all concerned
_9 March 2010.)

The cadet christmas Dinner - prepared

and served by.tle uMC - was a grear
success,
as was thest' George's Mess Dinner, the guests at wirich
Tony Radcliffand captain John clink
i".ruora'Cffi captain
tr$rs at[novurl and other senior officers.
congratulations to Leading cadet Murray
in achieving Lord Lieutenant,s cadet for
Buckinghamshire and latterly to our.longstanding
committee Member and rrustee,
Graham cooper, on being awarded the
iord rieritenant,s certificate.
cadet activities prosper and are well reported
and photographed on our website.
They include a diversity of activities
much uppr"riliro by our cadets such as
nights operational trip on Ark Royal, three
,ur".r, in the southern Area Regatta and the
Juniors Giant Sleepover.

Marlow unit hosted a safeguardin_g training

session attended by 41management
committee members, including 6 from
o*iinii. negistration io the newVetting and
Barring Scheme is now a priority.

I am pleased to welcome three new young

members of staff, who are in the process
joining us' This will give some reliif of
to frick, crtr"" *a Jody who have worked
tirelessly' with staffing levels improved we
ilre in a better position to increase cadet
recruitment' Again a special thanl you
to Nick for his outstanding commitment
Marlow Sea Cadets and his support of the to
UMC.

our lack of financial stability remains an issue

and Bob, our other tireless worker,
will report on this' There is no easy solution in generating future income streams
necessary to fund not only the day
Fund raising by any means remains
io day runnid;;; but also the capital prqects.
the tJMC,s tip p.i.itv.
I would like to tfnk everybody involved-in
hetping and supporting Marrow sea
Cadets and look forward to a.!rowing,,2010.
,\
{rt r/t t\
N"i/.tD-7 e/\-.\-\
I Richard Royall
Chairman - Marlow Sea Cadets
ll 13 October 2009
 Marlow Sea Cadet Unit
Commanding Officer
Flat 39, Sovereign Court

ffi Totteridge Avenue

HIGH WYCOMBE
HP13 6XL

Telephone: 01494 523331

Mobile: 07952 922836
Email: marlowscc@gooqlemail. com

Our reference: 505fi lAil 1

13 Oct 09

ANNUAL GENERAL MEETING 2OO9 - COMMANDING OFFICER'S REPORT

Since the last Annual General Meeting in Sep 09, the Unit has undergone a number of changes,
the largest of which has been the rapid expansion of the instructional staff from three members of
staff attending regularly to six (paperwork pending). The new members of staff are as follows:

. Laura Maudlin, a former Petty Officer from Henley Unit;

o Joshua Punyer, a former cadet from High Wycombe Unit; and
o Anthony Meade, another former cadet from High Wycombe Unit.

The addition of these new instructors will hopefully allow the workload at the Unit to be spread
more evenly. In order to facilitate this, the Unit staff was reorganised at the start of September with
Petty Officer Chlo6 White becoming the First Lieutenant (second in command of the Unit) and
Laura Maudlin taking on the role of Training Officer.

A major goal for the next twelve months is for these new staff to receive the training required to
undertake their new roles self-sufficiently in addition to their induction training, which will hopefully
see thern allbecome at least Acting Petty Officers overthis period.

Unfortunately this increase in the staff was almost immediately preceded by a reduction in the
numbers of cadets. I believe that this was due to the key risk highlighted in my report last year, i.e.
that we would not have enough members of staff to provide interesting training to all of our cadets.
Overall our cadet numbers have faflen from tB (12 seniors and 6 juniors) to 14 (8 seniors and 6
juniors) witfra reduction, at the same time, in the proportion of parade nights that these cadets
attend (particularly apparent on Tuesday evenings).

A key goal for the next twelve months will be to attempt to recruit more cadets and to ensure that
those cadets we do recruit are retained and attend regularly. This will hopefully be achieved
through presentations at local schools which I am in the process of organising at the moment.

Even with this reduction in cadet nurnbers, the Unit's efficiency was recognised for 2009 with the
award of a pennant. This highlights the Unit as one of the top three in Oxfordshire and
Buckinghamshire and takes account of all aspects of Unit management from training to health and
safety.

Over the last year we have also continued to build on our excellent affiliation with HMS ARK
ROYAL, with cadets from the Unit sailing on board the ship from Portsmouth to Liverpool and the
ships captain, Captain John Clink OBE RN, attending our St George's Night Mess Dlnner in Aprit.
The passage at sea was the third time in recent years that we have sailed on board HMS ARK
ROYAL and hopefully we can continue to work closely with the ship's company on board as this
affiliation is the feature that, above all else, sets us apart from other local youth organisations.
The Unit has also continued to build links with other organisations in the town most notably when
fifteen personnel helped to staffthe Marlow International Regatta in June. This was an excellent
day for all involved and led to a donation of f435 from the Regatta Organising Committee. We also
participated in the Armed Forces Day Parade when it was run for the first time in June and were
the only Cadet Force in the town to do so!

Finally, this year has seen the Unit start entering District and Area competitions again (following a
year without any entries at all in 2008). The highlight of these was the Area Regatta when the Unit
represented Oxon Bucks District in the Pulling Boat Handling Competition. The cadets were not
placed but should be very proud of their high standards against excellent competition.

As we enter a particularly busy period of the year, with the District Trafalgar Parade next weekend
and Marlow's Remembrance Parade less than a month away I am hopeful for the continued
dedication of our $mall group of cadets and the support of their parents both in encouraging them
to get involved in the many activities that the Corps offers and through the provision of transport to
and from these events.

0/#<
N M Jones
Sub Lieutenant
 Treasurer's Report 2008/9

This year we have finalised the replacement to the Toilets. including the Disabled Toilet required by
the WDC Access Oflicer. These upgrades and a new cleaning contract have been rvell received by
the organisations that rent the facili6,- This bodes well as our goal is to maximise our rental income"

We have resolved all of the issues with Thames Water, which arose due to a major leak in the
toilets. The expenditure on the main services is indicative of the ongoing charges. However the-v do
not reflect the price increases that can be expected due to the rising costs of fuel and gas or the
charges for the cleaner environment.

It is to be noted that we have now paid the 2007 insurance to HQ. The cost of insurance is a major
drain on funds and it is hopeful that HQ can at least secure funding from the MOD (Narry) to cover
these costs.

Sadly we still have no inccme from our band, as we have not been able to recruit a bandmaster. We
were relying on the band to increase our income to support the Cadet activities" We are still looking
for someone to fill this post, since the Cadets really miss this aspect of the unit.

The day-to-day costs of running the operation exceed f 10,000 pa- Our difficulty is that until the
main buildings and grounds are brought up to a higher standard it is difficult to entice orgamsations
to rent the facilities. We still have a considerable challenge to get more regular hirers. Our selling
points to date being the investment of over frAA,}A$ in the last 2 years on new toilets, gutters and
decoration, which should help.

Our main problem of fund raising remains in that we have significant difficulty in funding the day-
to- day operation and the cadet activities. The me{or problem is that most organisations only want
to fund capital projects. We are desperately short of UMC members and urgently need to recruit
two new rnembers to lead our frmdraising activities to support the Cadet activities and operational
costs as well as funding capital proJects

We were, however, lucky to have secured a grant from HQ of f4000 to refit the Marine Workshop
and Bosun's Store, however, this does not cover the elecffical costs estimated at f2,500/3000, also a
magnificent donation of f5,200 f?omthe Marlow Masonic Lodge was used intotal to fund the
lining of our concrete gutters, which were leaking and in places allowing water to seriously ingress
into the main deck"

We have two new projects that need urgently addressing; flrsfly the roof refurbishment of the main
building quoted as costing f7,500 plus VAT and the resurfacing of the Parade Ground, Car Park
and areas surrounding our buildings for which we are getting quotes.
The two remaining significant arem in need af total refurbishment are the boat shed and the smail
garage. To support the Cadet activities we have applied for a grant to buy one of the newly designed
fibreglass pulling boafs and fiailer costing f2,500. This boat will need an extension to tlte boat shed
should we be successful.

Of the *"4,2OA we haye at the end of the year $2,000 was donated for the completion of fhe
Workshop and Bosun's Store and f 1,500 donated for the balance of the work in the Kitchen and
Ward Room as part of the replacernent of the Toilets. This leaves less than one month of operational
costs, which makes fundraising and increased rental income amajor prionq'for the IJMC.

However, we are still remain very optimistic with our highly'dedicated Commanding Officer and
uniformed staff, and a steadily growing number of Cadets, that the mit will continue to support the
of Marlow and the community as a whole into the foreseeable future

R.B.Savi
Treas
 Independent examinerts report to the Trustees of Marlow Sea Cadets

I am reporting on the accounts of the Trust for the year ending March 3l't 2009

The Charities Trustees have prepared the accounts.

I have examined them and followed the Directions of the Charities Commission
applicable for receipts and payment accounts.

In connection with my examination no matter has come to mv attention.

€*E*
Graham Sweet B.Sc(Hons); M.Sc
Holly Tree House, Henley Road, Marlow, Bucks, SL7 2DF

24th Januarv 2010

 Marlow $ea Gadets
lncome & Expenditure
{ April 2008 - 31 March 2009
Expenditure Income Expenditure Income
2ga7l8 2407t8 200s/9 2008/9
Building Costs
Electric -629,36 767.00
Water 246.00 600.00
Gas 856.90 "l080.00
Security 303.15 766.42
Waste 375.48 409.63
BT/Talktalk 198.76 225.A6
lnsurance 0.00 1233.62
Legal 0.00 0.00
Cleaning 1274.89 2411.55
Misc 0.00 0.00
Repairs 3030.53 5656.35 7A52.7A 14545.s8

Gadets
Admin 260.22 0.00
Dist Levy 70.00 0.00
Uniform 14.76 12.01
Band -150.00 0.00
Subs -1039.84 -914.50
Misc 678.62 323.22
Activities 236.00 819.44
Boats x5.74 285.46 343.41 583.58

Fundraising
St. George's Dinner 247.42 354.29
Regatta 6s.07 250.00
Bag Packing 0.00 450.30
Skittles 0.00 121.00
Bar 594.15 870.24 1111.84 2287.43

Rent 3211.00 3778.00

Donations 2500.00 8967.00
Bank interest 0.00

Totals 5941.8't 6581.24 15129.16 {5032.43

Balance of Expenditure/lncome 639.43 96.73

 Marlow Sea Cadets
AssetslFunds
I April 2008 - 31 March 2009

Opening Balance as at 3l March 2008

NatWest 4019.93
C/O Tin 281.23 4301.16

Glosing Balance as at 31 March 2009

NatWest 4100.40
C/C Tin 104.03 4204.43

Expenditure over income for year 200819 96.73