03 Finance Sector

FINANCE SECTOR
CITY PLANNING AND DEVELOPMENT DEPARTMENT

Functional Statement
Formulates interrelated economic, social physical, and
other development plans and policies for consideration
of the local government development council; conduct
continuing studies, researches, and training programs
necessary to evolve plans and programs for
implementation; integrates and coordinates all sectoral
plans and studies undertaken by the functional groups
or agencies; monitor and evaluates the implementation
of the different development programs, projects, and
activities in the local government unit concerned in
accordance with the approved development plan;
Prepares comprehensive plans and other development planning documents for the
consideration of the local development council; analyzes the income and expenditure pattern,
and formulates and recommends fiscal plans and policies for considerations of the finance
committee of the local government unit concerned as provided under Title Five, Book II of the
Local Government Code, promotes people participation in development planning with the local
government unit concerned; exercises supervision and control over secretariat of the local
development council; and exercises such other powers and perform such other functions and
duties as maybe prescribed by the law or ordinance.
Department Objectives
1. To assist the mayor in the supervision of the infrastructure related programs for the
development progress of the community.
2. To upgrade the socio-economic situation of the City of Calapan in terms of systematic
planning and progress.
3. To perform other functions related to the planning and development of the City of
Calapan in accordance with the existing laws and ordinances.
CITY OF CALAPAN | CITIZENS CHARTER
FINANCE SECTOR
ACTIVITIES
Type of Transaction/Services
Fees
Forms Used
Time
Frame
Responsible
Person(s) /
Division
ZONING AND LAND USE DIVISION

EVALUATION OF APPLICATION FOR
LOCATIONAL CLEARANCE OF
CELLSITES
None

PRELIMINARY APPROVAL AND
LOCATIONAL CLEARANCE OF
None

FINAL APPROVAL/DEVELOPMENT
PERMIT OF SUBDIVISION PROJECTS
None
Engr. Redentor A. Reyes

LC-Evaluation
Ramon R. Bartolabac Jr.
2 days
Form
Engr. Jesus Franco B.
Flora E. Ulayan
PALC Evaluation
Form

5 days Ramon R. Bartolabac Jr.

DP - Evaluation
5 days Ramon R. Bartolabac Jr.
Form
ISSUANCE OF LOCATIONAL
CLEARANCE PRIOR TO BUILDING
PERMIT
Revised
Revenue Code
LC- BP Form

10
minute
s
Flora E. Ulayan
ISSUANCE OF LOCATIONAL
CLEARANCE PRIOR TO BUSINESS
PERMIT
Revised
Revenue Code
LC-Business
Form

10
minute
s
Flora E. Ulayan
ISSUANCE OF PRELIMINARY
APPROVAL AND LOCATIONAL
Revised
Revenue Code
PALC Form
Revised
DP Form
Revenue Code
ZONING AND LAND USE DIVISION
ISSUANCE OF DEVELOPMENT PERMIT
ISSUANCE OF ZONING
CERTIFICATIONS
Revised
Revenue Code
REQUEST OF MAPS AND OTHER

DOCUMENTS (CLUP, ZO, ETC.)
Revised
Revenue Code
SITE INSPECTION AND MONITORING
Revised
Revenue Code
1 day

2 days

ZC Form

10
minute
s
Flora E. Ulayan
None
Flora E. Ulayan
10
minute
s
Flora E. Ulayan
SI Form
1 day

Flora E. Ulayan
FINANCE SECTOR
Time
Responsible
Frame
Persons/Division
PLANS, PROGRAMS AND PROJECT DEVELOPMENT DIVISION
REVIEW OF DIFFERENT PROGRAM
10
Elsa V. Morales
OF WORKS (CITY, BARANGAY,
None
None
minute Joselito Bautista
SCHOOL BOARD, JOINT PROJECTS)
s
Engr. Hershey Hernandez
Type of Transaction/Services
Fees
Forms Used
TECHNICAL ASSISTANCE TO
10
Elsa V. Morales
DIFFERENT BARANGAYS IN THE
None
None
minute Joselito Bautista
PREPARATION OF THEIR BDPs,
s
Engr. Hershey Hernandez
PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION
Lea B. Carpio
REQUEST OF DOCUMENTS/DATA (i.e.
Marc Daniel D. Villarosa
10
ECOLOGICAL PROFILE, CLUP, ZO,
Revised
None
minute
SLGR, LGPMS, ANNUAL REPORT,
Revenue Code
s
ETC.)
PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION
COMPUTER INSPECTION
5-10
(DEFECTIVE, NEWLY-REPAIRED
None
None
Rommel Masongsong
minutes
PCS/, NEWLY DELIVERED PCS,
COMPUTER PERIPHERALS)
COMPUTER REPAIRS
None
None
FORMATTING OF HARD DISKS (1
None
None
Rommel Masongsong
INSTALLATION OF APPLICATION
SOFTWARE (1 HOUR)
None
None
1 hour Rommel Masongsong
INSPECTION OF NEW PCS
None
None
5-
ISSUANCE OF PRE-INSPECTION TO
DEFECTIVE PCS
None
None
3-minutesElena Paner
ISSUANCE OF POST-INSPECTION TO
NEWLY REPAIRED PCS
None
None
ISSUANCE OF CERTIFICATION OF
DELIVERY TO NEWLY-DELIVERED
PCS AND COMPUTER PERIPHERALS
None
None
NETWORK MAINTENANCE
(INTERNET@ SERVER
ROOM/INTRANET@BPLO)
None
None
8-hours Rommel Masongsong
SYSTEM SUPERVISION@BPLO
None
None
8-hours Rommel Masongsong
GRAPHICS DESIGNING
None
None
1-hour Rommel Masongsong
1-2
Rommel Masongsong
Rommel Masongsong
FINANCE SECTOR
FINANCE SECTOR
FINANCE SECTOR
FINANCE SECTOR
FINANCE SECTOR
Pledge of Commitment
We, the CPDD personnel commit ourselves to the following:
o Adhere to the highest tenets of public ethics;
o Open windows for career enhancement and continuing education program for the
employees for the effective and efficient public service;
o Conduct participatory development planning and to promote good governance;
o Transparent in all our actions and decisions;
o Caring department responsive to the needs of the general public; and,
o Render quality, prompt and humane services to the Calapenos;
FINANCE SECTOR
CITY BUDGET DEPARTMENT

Prepare forms, orders and circulars
embodying
instructions
on
budgetary
and
appropriation matters for the signature of the City
Mayor. Review and consolidate the budget
proposals of different departments and offices of the
City.
SERVICES
Type of Service
FEES
Forms Used
1. Preparation of
Obligation Request
NONE
OBR
Type of Service
2. Assists Barangay
Officials & SK Chairman in the preparation of their Annual
& Supplemental
FEES
NONE
TIME
PERSON/S RESPONSIBLE
10 mins. Ferdinand William Magsisi, Aubrey

Rose O. Abas, Donna Lyn M. Abutar,
Franklin Alcaices, Perpetus Magboo,
Philip R. Montellano
Forms Used
TIME
Brgy. Budget 1 - 4 hrs
Forms
Transmittal
Letter
Imelda V. Paras, Perpetus A. Magboo
Budgets. Endorses the
Brgy. Budgets to SP
FINANCE SECTOR
Type of Service
FEES
3. Prepares advice of
NONE
allotment of different
deparmtments for
GF based on the approved Annual Budget,
AIP and SEF
Type of Service
4. Checks & signs
FEES
NONE
Forms Used
TIME
LBE Form 10 mins.
No. 1
Janette Villas, Franklin Alcaices,
Donna Lyn Abutar, Ferdinand Magsisi
Forms Used
Franklin Alcaices,
Donna Lyn Abutar, Ferdinand Magsisi
TIME
Abstract of
Abstract of Quotation
Quotation on
on Canvass or Bid and
Canvass or Bid
Certificate of Acceptance
of Quotation of Canvass
Certificate of
or Bid
Acceptance of
Quotation of
Canvass
Type of Service
5. Reviews & consolidates
budget proposals of all
departments/offices of
CGC
FEES
NONE
Forms Used
TIME
LBPF No. 3 1 -2 days
LBEF No. 7
Consolidation
Printout
Perpetus Magboo, Janette Villas
FINANCE SECTOR
Type of Service
6.Assists the City Mayor in
the preparation of the
Budget and on budget
hearings
FEES
NONE
Type of Service
FEES
7. Provides trainings and

seminars to Brgy. Officials
and SK Chairman
regarding
updates/changes on the
Budget Opertaions
Forms Used
TIME
All Local 5 - 10 days Gary Joseph Camacho, Janette Villas
Budget
Rufel Masongsong, Franklin Alcaices
Preparation
Donna Lyn Abutar, Perpetus Magboo,
Forms Used
Ferdinand William Magsisi
Forms Used
TIME
12-14
days
Donna Lyn Abutar, Gary Joseph
Camacho,
Cost of
All Budget
materials
Preparation
Aubrey Rose Abas, Imelda Paras,
and food
Forms &
Executive
Forms
Rufel T. Masongsong, PerpetusMagboo

CBD is tasked to prepare and execute a balanced Budget based on the Local Government
Code of 1991.Updates Budget Operations Manual, Local Budget Circulars, Calapan City's
Local Development Plan, AnnualInvestment Plan aligned with National Government's Goal
prioritizing Calapan City Government's statutoryand contractual obligations and the prosperity
of the city and its investments.
FINANCE SECTOR
CITY TREASURY DEPARTMENT

The City Treasurershall take charge of the treasury
departmentand shall:
Advise
the
City
mayor,
the
SangguniangPanlungsod,
and
other
localGovernment and National Officials concerned
regarding thedisposition of Local Government
funds and on such other matterrelative to public
finance
Take custody and exercise proper management of the funds of the City;
Take charge of the disbursement of all funds of the City and such otherfunds the
custody of which may be entrusted to him by law or othercompetent authority;
Inspect private, commercial and industrial establishments with in thejurisdiction of the
City in relation to the implementation of Taxordinances pursuant to the provisions of the
Local Government Code;
Maintain and update the tax information system of the City;
Perform such other duties and functions and exercise such other powersas provided for
under Republic Act No. 7160, otherwise known asthe Local Government Code of 1991,
& those that are prescribedby law or ordinance.
SERVICES
FINANCE SECTOR
Type of Service
FEES
Building Permit/Zoning
Collection
TIME
As need Arises
1. Frontline Services
2. Financial Services
1. Collection
Real Property Tax
Business Tax Collection
Forms Used
75% of 1% gross income

for every line of business
activity based on the
assessment of the BPLS
(See attached CD)
PERSON/S
RESPONSIBLE
Leova Magpantay
AF 56
12 minutes for current
AF 51
10 minutes if new
business
5 minutes if renewal
Leila Magaling,
Leopoldo Abas Sr.
Hernan Cajayon,
Mac Hermie Landicho,
Nicasio Catapang,
Michael Ylagan
AF 51
5 minutes per client
Leila Magaling,
Leopoldo Abas Sr.
Merlita Sinampaga,
Luzviminda Atienza,
Nicasio Catapang
Nicasio Catapang,
year/25 miminutes for
Leila Magaling,
delinquent
Lilia Rhodora Nieto,
Merlita Sinampaga
FINANCE SECTOR
Franchise Tax/
Amusement Tax
Franchise Tax - 75% of 1%

Amus ement Tax - 30%
AF 51
Sand and Gravel

Tax
Civil Registration
Fees
Community Tax
AF 51
AF 51,54,58
30 minutes
Nicasio Catapang,
Leopoldo Abas Sr.
Leila Magaling
Nicasio Catapang/
Dale Ahorro
Lilibeth Shirley Sicangco,
Leila Magaling,
Merlita Sinampaga,
Hernan Cajayon
Pleas e call CTD at 286-7919
BIR 0016
3 minutes
Lilia Rhodora Nieto,

Lilibeth Shirley Sicangco,
Florencia Villan,
MarinelBaculo,
Amabel Bagon,
Michael Ylagan,
Joel Milambiling
Professional Tax
Collection
P300.00
AF 51 & sticker
Delivery Vehicle
Tax Collection
Market stall fee/

Slaughterhouse fee
Fee Collection
Parking Fee
Collection
AF 51
Pls. see market records
P2
5
10
AF 51
Cash Ticket
5 minutes

Hernan Cajayon,
Michael Ylagan
Jereco Tabalan,
Elmer Mantuano,
Ronald Cusi
2 minutes if client paid Florencia Villan,

at once
Mariano Arellano,
10 minutes if client is
Jos ias Braganza,
too busy in attending
Ruel Ricabierta,
to his customers
Dominador Caringal,
Eric Chavez,
Relly Abas,
Leopoldo Abas Sr.
5 minutes per driver
Arsenio Arellano,
Noel Jacolbia,
Gerardo Lasala,
Arnold Marasigan,
Erwin del Rosario,
Richard Dalisay
FINANCE SECTOR
Loan Collectibles from City
beneficiaries/clients
Pls. see attached list

of occupants
Collection of Registration Pls. call CTD at 285-7919

fees of banca, vessels
AF 51
AF 51
2. Liquidation of
Collection
Daily Report of
Collection &
Deposit
2. Deposit of
Collection
Deposit Slip
Tax Cetification/
AF 51
Clearances
Dale Ahorro,
Marinel Baculo,
Florencia Villan,
5 minutes per
collector
Ednalyn S. Garcia
5 minutes per
transaction
Ednalyn S. Garcia
5-15 minutes per

client
Preparation/Serving of
Notice of Delinquencies
(RPT, Market Fees,
Livelihood, Informal
Settlers)
Check Preparation
Notice of
Delinquencies
Checks
Check Issuance
Michael Ylagan
Jonrey Cantos
10 minutes per
25 delinquents
4 minutes per checks
Disbursement Voucher 4 minutes per client
Edna Vega,
Hernan Cajayon,
Michael Ylagan,
Maribel Nituma,
Michelle Agoncillo,
Jason Calonzo,
Michael Baxa
Hernan Cajayon,
Marilou Madrigal,
Michelle Agoncillo,
Luzviminda Atienza,
Leonida Marasigan
Yolanda Perez,
Manuel Ilagan,
Mary Suzette Cuasay
Manuel Ilagan,
Mary Suzette Cuasay
Cas h Disbursement
Payroll
Ma. Lourdes P. Lomio,

Elsie Avelino,
Mary Suzette Cuasay
Routing of Vouchers/
Other Documents
Logbook
Leonora Abrigante,
Mary Suzette Cuasay,
Ezperanza Cleofe,
Jose Arenas
Issuance of Accountable
Forms to accountable
officers including barangay
Treas urer
AF 51 = P 132.00
Cedula = P 71.06
Cash Ticket = P 110.00
BLGF Form 1
Annex A-1
AF 51
10 minutes per
accountable officer
Alma J. Ricaflanca
Ligaya B. Gayoso
FINANCE SECTOR
Preparation of Certificate of
Compens ation
Payment/Tax Withheld
No fees charged
Preparation of Certificate of
Creditable Tax Withheld
Financial Reports
Tuition Fee, Botika ng Bayan

& Miscellaneous Receipt
5-15 minutes per

employee
BIR Form No. 2316
Issued every 1st month
of the year
BIR 2306, 2307,
5-15 minutes per
1601C, 1600 & 1601E
supplier
BLGF Form I-C Annex
H-1 & Annex H-2
10 minutes per report
BLGF Form I-D
PF No. 10A
PF No. 60
BLGF-RPTC Form No.
89-1
Report of Revenue
& Receipt
Monthly Report of
RPT Collection
Report of RPT
Collection
(Basic & SEF)
AF 51
5 minutes
II. Bonding of Accountable

Forms
Issuance of Accountable
Forms
III. Iss uance of Records/
Documents
1. Tax Clearance
i. Real Property Tax
2. Certification for
i. Tax Payment
ii. Prevailing Rate of
Transport Rare
iii. No Pending Case
iv. Availability of Funds
at Bank
v. Withholding Tax
vi. Existing Bank Loan
Amortization
IV. Project Development
1. Preparation of Project
proposal
RIS & AF 51
Pleas e call CTD at 286-7919
AF 51
Yolanda Perez
Mary Suzette Cuasay
Marilou Madrigal
Elvira Adora
Jovita Diezmos
Mary Suzette Cuasay
Jose Arenas
Elsie Luzon
Maribel Nituma
Marinel Baculo
Amabel Bagon
2 days
Ligaya Gayoso
Alma J. Ricaflanca
Collector - 3 mins
Bus . Tax - 5 mins
Ligaya Gayoso
Alma J. Ricaflanca
5 minutes
50
50
50
50
Ednalyn Garcia
Yolanda Perez
Mary Suzette Cuasay
AF 51
5 minutes
Office Supplies
2 days
50
50
Edna Vega
Michael Ylagan
Michael Baxa
Jason Calonzo
Rossuell Marasigan
Jose Arenas
Edna Vega et. al.
Mary Suzette Cuasay
Jose Arenas
Mary Suzette Cuasay
Mary Suzette Cuasay
Jose Arenas
Yolanda Perez
Mary Suzette Cuasay
Mac Hermie Landicho

Alma J. Ricaflanca
FINANCE SECTOR
HOW TO AVAIL THESERVICE
Customer Enters
the Office
Approaches the
Frontline Officer
Receiving clerk log

voucher to record
book
Receiving clerk
transmits
D.V. to cashier
Cashier forward checks to

CT/ACT for Signature
Cashier records
issue
checks into his
record book
F.O. Assists customer to

trans mit
approved dis bursement
voucher
to receiving clerk
Customer waits for

processing of
documents
Cashier issues checks

for approved voucher
and endorses check
preperation to clerk-typist
Cashier forward checks to

CA/CM/CVM for signature
Cashier forw ards checks to

City
Accountant f or preperation
of check advice to bank
Cashier releases
check to customer
The Customer
leaves the office
Pledge of Committee
The City Treasury Department is committed to:
Ensure efficient delivery of public service by working with sincerity, loyalty and
dedication;
Attend immediately to the customers need with a smile; and
Will do the best to correct each weaknesses for the improvement of the service.
CITY ACCOUNTING ANDINTERNAL AUDIT DEPARTMENT

FINANCE SECTOR
The City Accounting and Internal Audit
Departmentprovides
the
City
Mayor
and
SangguniangPanglungsod
with updatedFinancial
Statements of the City; performs accounting and
pre auditingprocess of all transaction in the City;
submits to the Commission onAudit and other
concerned agencies all required reports and
prepares financial statements of 62 barangays.
SERVICES
Type of Service
1. Pre Audit DV/payroll
a.) simple
b.) complex
FEES
Forms Used
TIME
N/A
none
10 - 15 mins.
2 - 3 hours
PERSON/S
RESPONSIBLE
Edgardo C. Basilan
Anna Marie A. Malilay
Ma. Nelia P. Hernandez
Apolonia B. Tatlonghari
Lemuel C. Silang
Darwin C. Lopez
Lorife M. Carpio
Marlon C. Godoy
Ma. Cristina M. Abarintos
Frederic E. Abas
2. Inspection of materials/
supplies
a.) few
b.) bulk
N/A
3. Preparation of City
Financial Statements
N/A
Request for
inspection form
Ma. Nelia P. Hernandez
Darwin C. Lopez
10 - 30 mins.
1 - 2 hours
none
15 - 20 days
Edgardo C. Basilan
Anna Marie A. Malilay
Evelyn A. Salvatierra
Fe. A. Muning
Eufracia A. Salamanca
Charo T. Rojas
Lorife M. Carpio
German B. Dimayuga
4. Preparation of Barangay
N/A
none
1 - 2 days per
barangay
Edgardo C. Basilan
Donna M. Acuzar
Mylene T. Basco
Nelson M. Magbanua
FINANCE SECTOR
How to Avail the Service 1
FO receives DV/payroll
and supporting
documents
ICU review s the complete

package of DV/payroll as
to accuracy and
ICU computes w ithholding tax and
records to logbook
completeness of
supporting documents
ICU fill - up
Accountant IV checks
the w ithholding tax
City Accountant signs

the DV/payroll as to
FO logs out the DV to

City Treasury Department
computation and review s
completeness
or other concerned
the supporting
of supporting
department
documents
documents and
Accountant IV w rites
stated in the DV
comments sheet
allotment
comments if the
City Accountant w rites
are not complete and
comments if the
other findings
are not complete and
other findings

Fill up the Request for
inspection form
Scheduling of inspection
Inspection as to quality,
quantity, specifications
and percentage of
Signing of Acceptance
and Inspection Report
and Sales Invoice
accomplishment

Receiving of financial
accounts from City
Review ing and analyzing of
City Financial transactions
Treasury Department
Recording and
summarizing of the
Preparation of
Certifying the Financial

Statements
Sorting of accounts and

submission to Commision
City Financial
on Audit
transactions

Receiving of financial
accounts from
Review ing and analyzing of

Barangay transactions
Barangay
Recording and
summarizing the
Preparation of
Financial Statement
Certifying the Financial

Statements
Barangay
Financial transactions
We commit to uphold fair, honest and thorough inspection of City and barangay projects,
conduct accurate, efficient andrigid review of all collection and disbursement documents and
ensure proper and timely preparation of Financial Statementsand appropriate use and
accounting of public funds for the benefit of Calapeos.

03 Finance Sector

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FINANCE SECTOR

CITY PLANNING AND DEVELOPMENT DEPARTMENT

CITY OF CALAPAN | CITIZENS CHARTER

ZONING AND LAND USE DIVISION

EVALUATION OF APPLICATION FOR

EVALUATION OF APPLICATION FOR

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

ISSUANCE OF DEVELOPMENT PERMIT

REQUEST OF MAPS AND OTHER

SITE INSPECTION AND MONITORING

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

Engr. Redentor A. Reyes

CITY OF CALAPAN | CITIZENS CHARTER

FORMATTING OF HARD DISKS (1

1 hour Rommel Masongsong

INSPECTION OF NEW PCS

8-hours Rommel Masongsong

8-hours Rommel Masongsong

1-hour Rommel Masongsong

CITY OF CALAPAN | CITIZENS CHARTER

CITY OF CALAPAN | CITIZENS CHARTER

CITY OF CALAPAN | CITIZENS CHARTER

CITY OF CALAPAN | CITIZENS CHARTER

CITY OF CALAPAN | CITIZENS CHARTER

CITY OF CALAPAN | CITIZENS CHARTER

CITY BUDGET DEPARTMENT

10 mins. Ferdinand William Magsisi, Aubrey

Budgets. Endorses the

CITY OF CALAPAN | CITIZENS CHARTER

on Canvass or Bid and

CITY OF CALAPAN | CITIZENS CHARTER

7. Provides trainings and

Aubrey Rose Abas, Imelda Paras,

Rufel T. Masongsong, PerpetusMagboo

CITY TREASURY DEPARTMENT

CITY OF CALAPAN | CITIZENS CHARTER

Business Tax Collection

75% of 1% gross income

12 minutes for current

5 minutes per client

CITY OF CALAPAN | CITIZENS CHARTER

Franchise Tax - 75% of 1%

Sand and Gravel

5 minutes per client

5 minutes per client

Lilibeth Shirley Sicangco,

Lilia Rhodora Nieto,

Market stall fee/

Pls. see market records

15 minutes per client

Mac Hermie Landicho,

2 minutes if client paid Florencia Villan,

CITY OF CALAPAN | CITIZENS CHARTER

Pls. see attached list

Collection of Registration Pls. call CTD at 285-7919

5 minutes per client

5 minutes per client

5-15 minutes per