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STRATEGIC PERFORMANCE MANAGEMENT SYSTEM

Office:

CITY TRADE & INDUSTRY DEPARTMENT

Agency Vision/Mission/
Strategic Objectives

SO 5 Vibrant Local
Economy

SO 6 Attract Investments
to Support Local
Competitiveness

Action Plan
Performance Success Indicator

Output

Activity

conducted price monitoring of basic commodities

report

Price Watch Monitoring


Project

no. of meetings conducted

Minutes of Meeting

Creation and Strengthening of


CSMED Council

no. of trainings/seminars conducted

Terminal Report of the


trainings/seminars

Consumer Welfare and


Awareness Month Celebration

no. of brochures printed

City Brochure

Annual City Brochure


Production

no. of trade or tourism fairs participated

Terminal Report

Trade Fair Participation

no. of seeling mission

bazaar

Selling Mission

investor's availment

regular monitoring of
investors and business
establishments

no. of meetings conducted

Minutes of Meeting

Activation and Strengthening


of City Investment Incentive
Board

quality and quantity of assorted souvenir products


procured

products of assisted
producers included

Production of Souvenir Items


for CGC visitors

no. of operational product display center

operational product display


center

Establishment of KALAP
Products Center at Public
Market

percentage of implemented provisions in investment code

SO 7 Empower and Grow


Local Enterprises

no. of sector organized, activated and strengthened

activated and strengthened Activation and Strengthening


groups
of Different Organized Groups

assisted would-be and existing


businessmen/entrepreneurs who availed the services

clients inquiry addressed

Business Counseling Services

no. of local products developed and enhanced

enhanced products

product development services

SO 8 Build City's Image


as a City of Discipline
and Unity

completion of City Tourism Master Plan

City Tourism Master Plan

City Tourism Master Planning


Workshop

assisted visiting groups/individuals to the City who


availed the services

groups assisted

Calapan City Tour Assistance


Service

no. of meetings conducted

Minutes of Meeting

Activation and Strengthening


of City Tourism Council

no. of schools visited

visited covered schools

Green Calapan Program

participated and supported to local festivals

participated in inter-LGU
competition

Celebration of Founding
Anniversary of Oriental
Mindoro

no. of mardigas implemented

street party

City Mardi Gras

no. of tourism related events hosted

host city

Hosting of Ms. Earth


Philippines 2012

executed event based on schedule

implemented every Friday

Friday Nyt sa Bagong Calapan

no. of participating team

target teams participated

Strengthening and Promoting


of Kalap Festival Street
Dancing Competition

no. of participants

target individuals
participated

Strengthening and Promoting


of Sto. Nino de Calapan Street
Dancing

SO 10 Produced Highly
competent and Equipped
Labor Force

executed event based on schedule

implemented during set days

Annual Acoustic Hours

organized Barangay Tourism Councils

organized in barangays with


tourism potential

Establishment of Barangay
Tourism Coucils

no. of identified sites

identified, documented,
developed and promoted
sites

conduct educational information regarding City's


Discipline Oriented Program

report

Identification,
Documentation, Development
and Promotion of Different
Historical & Tourism Sites
school to school
visit/camapign

no. of training needs analysis conducted

covered barangays with


organized BTLCs

Strengthening of Barangay
Technology and Livelihood
Development Coordinators

Terminal Report of the


trainings/seminars

Conduct of Industry
Development Related,
Business, Technology and
Livelihood Development
Trainings, and Livelihood Fair

Minutes of Meeting

Activation and Strengthening


of City TLDC Management
Committee

no. of trainings/seminars conducted

no. of meetings conducted

ANCE MANAGEMENT SYSTEM

Action Plan
Due Date

Responsible Person/s

daily

Dept. Head/Trade and


Investment Promotion Division

every
quarter

Dept. Head/Industry
Development Division

October
2012

Dept. Head/Trade and


Investment Promotion Division

July 2012

Dept. Head/Trade and


Investment Promotion Division

July, August
and
December
2012

Dept. Head/Trade and


Investment Promotion
Division/Tourism Development
Division/Technology and
Livelihood Development Division

semi-annual

Dept. Head/Trade and


Investment Promotion Division

all year
round

Dept. Head/Trade and


Investment Promotion Division

every
quarter

Dept. Head/Trade and


Investment Promotion Division

semi-annual

Dept. Head/Industry
Development Division

all year
round

Dept. Head/Trade and


Investment Promotion Division

all year
round

Dept. Head/Industry
Development Division

all year
round

Dept. Head/Industry
Development Division

all year
round

Dept. Head/Industry
Development Division

4th Quarter

Dept. Head/Tourism
Development Division

all year
round

Dept. Head/Tourism
Development Division

every quarter

Dept. Head/Tourism
Development Division

1st and 4th


quarter

Dept. Head/Tourism
Development Division

4th Quarter

Dept. Head/Tourism
Development Division

March,
November
and
December
2012

Dept. Head

as scheduled
of the event

Dept. Head/Tourism
Development Division

4th Quarter

Dept. Head/Tourism
Development Division

1st Quarter

Dept. Head/Tourism
Development Division

4th Quarter

Dept. Head/Tourism
Development Division

2nd and 4th


Quarter

Dept. Head/Tourism
Development Division

all year round

Dept. Head/Tourism
Development Division

all year
round

Dept. Head/Tourism
Development Division

all year
round

Dept. Head/Tourism
Development Division

semi-annual

Dept. Head/ Technology and


Livelihood Development Division

all year
round

Dept. Head/ Technology and


Livelihood Development Division

every
quarter

Dept. Head/ Technology and


Livelihood Development Division

COMMON OUTPUTS

QUALITY/EFFECTIVENESS

EFFICIENCY

STANDARDS
TIMELINESS

OPERATIONAL DEFINITION

OFFICE PERFORMANCE C

I, CHRISTIAN E. GAUD, Program Manager (Office Head) of the City Tourism Office, commits to del
the period July to December, 2014.

Approved by:

ARNAN C. PANALIGAN
City Mayor
(position)
(Targets + Measures)
MFO
DEVELOPMENTAL FUNCTIONS
SO 4 RESPONSIVE MANAGEMENT OF RESOURCES

Allotted Budget

SO 5 VIBRANT LOCAL ECONOMY


Database (Tourist Arrival)

created and strengthened the City Small


and Medium Enterprises Development
Council

100% Accommodation
establishments visited and collected
data
4 minutes of meetings prepared

SO 6 ATTRACT INVESTMENTS TO SUPPORT LOCAL COMPETITIVENESS


Promotional materials
100% brochures printed
Trade Fair
Strengthening of Hotel and Resort Assn. of
Calapan
souvenir items

Philippine Travel Mart 2014


participated

106,000.00
165,290.00

100% meetings assisted


100 % of souvenir items produced

SO 7 EMPOWER AND GROW LOCAL ENTERPRISES

100,000.00

Disaster Risk Reduction Preparedness

100% attendance of target


participants

SO 8 BUILD CITY'S IMAGE AS A CITY OF DISCIPLINE AND UNITY


Calapan Eco-Trail Run
100% targeted participants

100% implemented every Friday

Annual Acoustic Hours

100% event conducted

established several Barangay Tourism


Coucils

100% organized in barangays with


tourism potential

activated and strengthened the City TLDC


Management Committee

94,000.00

205,000.00

implemented the Friday Nyt sa Bagong


Calapan

identified, documented, developed and


promotedof different historical and tourism
sites

44,500.00

58,000.00

at least 4 sites identified,


documented, developed and
promoted
4 minutes of meetings prepared

Supported the MOTOTOUR 2014

100% event promotion and


logistical support

35,000.00

Participated in the conduct of inter agency


activities such as Marine Protected Area
Day

100% event promotion and


logistical support

Assisted the 1st Mud Trail Motocross

100% event promotion and


logistical support

Supported the celebration of Founding


Anniversary of Oriental Mindoro

100% participation in proince wide


celebration

13,500.00

Supported our Ms. Oriental Mindoro


Pageant candidate

100% financial and logistical


support

50,000.00

Christmas Nightly Shows presentation

100% various groups participated in


the Christmas Nightly Shows

10,570.00

Sto. Nino de Calapan Street Dancing

CORE FUNCTIONS
Meetings/consultations/ trainings/seminars
Communications

at least 500 individuals participated


in the Sto Nino de Calapan Street
Dancing
100% target participants invited
100% of incoming/outgoing
communications
received/dispatched daily
100% communications acceptable

100% communications delivered

Project proposal

100% of Project Proposal prepared

SUPPORT FUNCTIONS
Individual Personal Development
Plan submitted as schedule
Learning & Growth program

Sanggunian Committee Hearings

100% of employees provided with


at least 1 intervention by end of
December 2014.
100% committee hearings attended
upon notice of SP
Total

80,000.00

Average Rating
Category
Strategic Objectives
Core Functions
Support Functions
Total Overall Rating
Final Average Rating
Adjectival Rating

MFO
18.00
5.00
1.00

Assessed by:
Date

Engr. REDENTOR A. REYES JR.


ACPDC
Legend: Q - Quality/Effectiveness, E - Efficiency,

MARILYN E
OIC-C
T - Timeliness, A - Average

MANCE COMMITMENT AND REVIEW (OPCR)

mits to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated

Date:________________________

Date

Date

(Name of Immediate Supervisor, if any)


(position)
Accountable

Actual Accomplishments / Expenses

Office head/City Tourism Office


staff

100% (28) Accommodation establishments


visited and collected data

3.67

4.33

3.67

Dept. Head/Industry
Development Division
Office head/City Tourism Office
staff

100% (2,000 pcs) brochures printed

Office head/All City Tourism


Office staff

Philippine Travel Mart 2014 participated

Head of Office/City Tourism


Office staff
Christian E. Gaud, L.Joselito del
Mundo, Marinel Supnet

100% (3) meeting assisted


100 % (400 pcs) of souvenir items produced

Christian E. Gaud, L.Joselito del


Mundo, Marinel Supnet

100% (11 Hotel and Resort Association of


Calapan) attendance of target participants

Christian E. Gaud, L.Joselito del


Mundo, Marinel Supnet, City
Tourism Office staff

100% (300) targeted participants

Dept. Head/Tourism
Development Division
Christian E. Gaud, L.Joselito del
Mundo, Marinel Supnet

100% (8 days) event conducted

Dept. Head/Tourism
Development Division
Dept. Head/Tourism
Development Division
Dept. Head/Technology and
Livelihood Development
Division
Christian E. Gaud/ L. Joselito
Del Mundo

100% event promotion and logistical support

Christian E. Gaud/ L. Joselito


Del Mundo

100% event promotion and logistical support

Head of Office/ L. Joselito Del


Mundo

100% event promotion and logistical support

Christian E. Gaud, L.Joselito del 100% participation in the Founding Anniversary


Mundo, CTID Staff
of Oriental Mindoro (Agri-Tourism Trade Fair,
Pagtatanghal ng Lungsod)
Head of Office/City Tourism
Office staff/ CTID support staff
Head of Office/City Tourism
Office staff/ CTID support staff

100% financial and logistical support

100% (9) various groups participated in the


Christmas Nightly Shows

Head of Office/City Tourism


Office staff/ CTID support staff

Conducted the Sto. Nino de Calapan Street


Dancing with 500 participants
3

Office head/Permanent Staff

3.67

100% communications/ project proposal that


were forwarded to the Office were received on
time.

100% of the issued communications of the


Office were acceptable

100% target participants invited

Administrative section

Office head/Permanent Staff

Administrative section

Permanent Staff

100% of the Office communication were


delivered ahead of time.
100% of Project Proposal prepared

Individual Personal Development Plan submitted


3
as schedule

3.67

Office head/Division Heads


100% of employees provided with at least 1
intervention by end of December 2014.
Christian E. Gaud ( Office Head) 100% committee hearings attended upon notice
of SP

MARILYN E. MANIGBAS
OIC-CHRMD

Rating
1.80
1.89
0.42
4.11
VS
Final Rating by:
Date

ARNAN C. PANA
City Mayo

ng targets in accordance with the indicated measures for

Remarks

Final Rating by:


Date

ARNAN C. PANALIGAN
City Mayor

Template A:
Agency Strategies and Priorities, Required and Current Profile
Agency

Program

Time

Lead

Strategic
Priorities

Projects
Activities

Frame

Officer

Budget

Required Jobs
Job

(HR Needs)
Job
Competencies
Description

Job
No.

Job

(Existing HR Level)
Job
Description

Job

Existing HR Level)
Competencies

No.

Template B1:
HR INVENTORY
(As of June, 2012)
Level
First Level

Second Level

(Sub Professional)

(Professional)

Executive

Filled
Non - Supervisory

Appointive
CES 3rd Level

Supervisory

Authorized
Filled
F
Position Title

Permanent
City Trade & Industry Officer
Dev't Mgt Officer III
Admin. Asst II
Admin Asst II
Dev't Mgt Officer I
Economist I
Admin Aide VI (DEMO)
Admin Asst II (Clerk IV)
Admin Aide II (messenger)
Tourist Receptionist I
Economist III
Temporary

Salary Grade Step

Authorized

Filled
Authorized

Filled
Authorized

Salary

25
18
8
8
11
11
6
8
2
10
18

4
2
4
6
4
3
4
3
1
1
2

Other Status of Employment


Casual
F
M

1
1
1
1

1
1
1

1
1

1
1
1
1

1
1
1
1
1
1

1
1

Substitue
Co-Terminous

Contractual
F

Detailed Employees
Job Order
F

Entry
M

Executive
Appointive
Non-CES

Elective

Filled
Authorized

etailed Employees
Exit
F

TEMPLATE B2:
HR PROFILE
(As of June, 2012)
Age

21
36
46
56

Age Range
35 yrs old
45
55
65
Grand Total

Male
1
3
1

Number
Female
4
2

Male

Number
Female

Highest Educational Attainment


Educational Attainment
Elementary Graduate
High School Graduate
Vocational Course Completion
Bachelor's Degree
Masteral Degree
PHD Candidate
Doctoral Degree
Grand Total

2
1
1
1
5

5
1

Field of Expertise
Subject Matter/Specialization
Governance and Public Policy
Public Administration
Human Resource Management
Others..
Grand Total

Male
1
2

Number
Female

2
5

2
2
2
6

Male
3
2

Number
Female
5
1

Male
1
4

Number
Female
3
3

Number of Years in Current Positions


Years in Current Position
1 - 10 years
11 - 20 years
21 - 30
31 - 40
40 and above
Grand Total
No. of Years in Pubic Service
Years in Public Service
1 - 10 years
11 - 20 years
21 - 30
31 - 40
40 and above
Grand Total

Number
Total
5
3
3
11

Number
Total

7
2
1
1
11

Number
Total
1
4
2
4
11

Number
Total
8
3

11

Number
Total
4
7

11

Employment Status

Status
Permanent
Temporary
Elective
Co-Terminous
Contractual
Casual
Job Order
Consultant
Grand Total

Male
5

Number
Female
6

Male
1
3

Number
Female
5
1

Levels of Position
Level
1st Level
2nd Level
Executive Managerial
*CES
*Non - CES
*Elective
Grand Total

Salary Grade
SG
1.
2.
3.
4.
5.
6.
7.
8
9
10
11
12

SG
SG
SG
SG
SG
SG
SG

25
18
11
10
8
6
2

Male
1
2
1

Number
Female

1
1
3

1
1

Grand Total

Others

Male

Number
Female

Number
Total
11

Number
Total
6
4

1
11

Number
Total
1
2
2
1
3
1
1

11

Number
Total

Template C1:
AGENCY COMPETENCY MODEL

Level

Occupational Grouping

Competencies/Operational
Definition

Competency
Level

Usage

Template C2
COMPETENCY MAPPING

Competencies
Required
Level

Occupational

Competency

Level

Quantity

Current
If Yes
Level
How many

urrent
If none
why

Template D
COMPETENCY GAP ANALYSIS
Gap analysis compares the required competencies in achieving the objectives of the
Agency's Strategic Plan vis--vis the present employees current competencies
First Level

Second Level

Executive Managerial

Template E

PEOPLE ISSUES
Top Five Issues
1
2
3
4
5
Most Common Issues

Template F
HR SYSTEMS CHECK
Present
HR Actions

HR Systems

Qualification Standards
Recruitment

Recruitment System
Personnel Selection
Merit Promotion Plan

Promotion

Career Pathing Program


Succession Planning
Performance Management
System
Career Pathing Program

Retention

Training and Development


Succession Planning
Employee Welfare Program

Rewards
and
Recognition
Personnel
Relation

Program for Rewards and


Incentives on Service
Excellence (PRAISE)

Retirement

Pre-retirement Program

Grievance Machinery

Operational
(in all
Aspects

ECK
Present
Non
Operational
(in what aspects
why?)

Absent
Why?

Template G
EMPLOYEE HEALTH AND WELLNESS ASSESSMENT
Assessment of the total well-being of employees in the agency. Such has the attributes
of physical and mental fitness as well as emotional, social, financial and spiritual well-being.
Health and wellness Program
Physical
* Physical Fitness Program

* Strict No Smoking
within office premises policy
* Annual Complete
Medical Check up
Mental
* Forum
* Discussion, Brown Bag
* Thought for the day/
Trivia
* Mind Games
Emotional
* Counselling Services
* Group Therapy
Social
* Social Development
(e.g. Office outing or
excursion, periodic socials,
social artistry-choral, dance,
poetry - team building
* Piknik sa Kalikasan
Lunch with agency ground with
programme centered on
Agency's environmental or
other themes
* Outreach Program
Financial
* Financial Forum
* Welfare _______________
* Livelihood Programs
Spiritual
* Bible/Korean Study

Present
Operational
Non Operational
Why?

* Spiritual Forum
* Mass/E______

Service

Health and wellness Program


* Retreat /
Recollection
* Other Religious
Activities
Facilities
* Medical Clinic with
Competent Staff
* Dental Clinic with
Competent Staff
* Potable Water Supply
* Sanitary Employees'
Canteen with Quality
Food Service Staff
* Separate, clean and Hygenic
Rest Rooms for Men & Women
* Gym
* Proper Office Ventiallation
* Proper Ligthning and
emergency power
e.g. generator
* Library (complete Library
Services)
* Proper Waste disposal
and Sanitation
* Facilities for the Physical
Challenged
* Ecumenical Chapel
* Fire Exits
* Functional Safety Devices
for Entrances
* Elevator

Operational

Present
Non Operational
Why?

SSMENT

e attributes
itual well-being.
Absent
Why?

Absent
Why?

Template H
PRIORITIZED GAPS AND PROPOSED INTERVENTIONS
Organizational
Prioritized
Gaps

Targets

Deliverables

Expected
Benefits

Resource
Requirement

Period

HR Competency
Prioritized
Gaps

Targets

Deliverables

Expected
Benefits

Resource
Requirement

Period

HR Systems
Prioritized
Gaps

Targets

Deliverables

Expected
Benefits

Resource
Requirement

Period

Health and Wellness


Prioritized
Gaps

Targets

Deliverables

Expected
Benefits

Resource
Requirement

Period

NS

Guiding
Laws
Policies

Guiding
Laws
Policies

Guiding
Laws
Policies

Guiding
Laws
Policies

Template I
MONITORING AND EVALUATION (M&E) MECHANISM
This is a critical and indispensable support mechanism of the Agency Strategic HR Plan.
It shall be used to evaluate whether the Strategic HR Plan is contributing to the attainment
of the objectives of the Agency.
Impact: Transformed Agency HR as a Model of Exceelence in Public Service

Outcomes

Outputs

Analysies
(Inputs)

MECHANISM

rategic HR Plan.
g to the attainment

ence in Public Service

HR SYSTEMS CHECK
HR ACTIONS

RECRUITMENT

HR SYSTEMS

Qualification
Standards
Recruitment System
Personnel
Selection Board

PROMOTION

Merit Promotion
Plan
Career Pathing
Program
Succession Planning

RETENTION

Performance
Management System
Career Pathing
Program
Training and
Development
Succession Planning
Employee Welfare
Program
Health and Wellness

REWARDS AND
RECOGNITION

PRESONNEL
RELATIONS
RETIREMENT

Program for Rewards


and incentives on
Service Excellence
(PRAISE)
Grievance Machinery
Pre Retirement
Program

OPERATIONAL
IN ALL

NON-OPERATIONAL
IN WHAT

ASPECTS

ASPECT

IF ABSENT
TARGET DATE OF
INSTALLATION