Escolar Documentos
Profissional Documentos
Cultura Documentos
Jltpartmtnt
of ~butation
3
a JAN 2014
DepEd 0 R DE R
No.4,
s. 2014
ADOPTION OF THE MODIFIED SCHOOL FORMS (SFs) FOR PUBLIC ELEMENTARY
AND SECONDARY SCHOOLS EFFECTIVE END OF SCHOOL YEAR 2013-2014
To:
Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
School Division/ City Superin tenden ts
Heads, Public Elementary and Secondary Schools
All Others Concerned
1.
In line with the government's thrust to provide accessible, relevant and quality
education to all Filipino children and youth, the Department of Education (DepEd) adopts
and utilizes the modified school forms (SFs) effective End of School Year (EoSY)2013-2014
in all public elementary and secondary schools. The modified SFs have undergone
extensive review, validation and consultation with end-users at various levels of the
agency. Consistency and alignment with the Department's thrusts and directions
particularly with the K to 12 Program have also been considered. The utilization of the
modified forms will allow all public school teachers and school heads to focus on the core
business of curriculum delivery.
2.
The table below shows the code and name of the old forms to be replaced, and the
seven modified SFs which will replace them:
List of Forms to be Replaced and Modified School Forms (SFs)
Code
FORM TO BE REPLACED
Name of Forms
School Register
Master List of Learners
STS Form 2 Family Background and Profile
Form 1
School Register- DailyAttendance
Teacher'SMonthlyReport of Enrolment
Form 2
and Attendance
School Register- BookIssued and Returned
Form 1
Inventory of Textbooks
Principal's Report on Enrolment
Form 3
and Attendance
STS Form 4 Absenteeism and Dropout Profile
Forms 18-El Report on Promotions (Grades 1-3 Inclusive)
Forms 18-E2 Report on Promotions (Grades 4-6 inclusive)
Forms 18-A Report on Secondary Promotions
Form 1
Code
SF-l
SF-2
SchoolForm 2: DailyAttendance
Report for Learner
SF-3
SF-4
SF-5
Form 20
SF-6
Form 12
Form 19
Form 29
Form 31
SF-7
3.
Beginning EoSY 2013-2014, all public schools must use SF-5 and SF-6 replacing
Forms 18 and 20, and the List of Graduates.
6J 633-7208/633-7228/632-13614636-4876/637-6209
4 www.deped.gov.ph
4.
By SY 2014-2015, all public schools must use all seven modified school forms,
replacing the 16 previous school forms as shown in the Table on page 1. Modification or
adding new data elements without proper clearance is hereby discouraged.
5.
The modified SFs with instructions
on how to accomplish them, and the
description of each data element per form are provided in Enclosure Nos. 1 and 2,
respectively. It is very important to ensure that data to be reflected in the forms are
consistent with the data encoded into the Enhanced Basic Education Information System
(EBEIS),and into the Learner Information System (LIS).The cut-off period for recording the
Beginning of School Year (BoSY) Reports in all the SFs will be every Friday of the first week
of classes of each SY. School heads will be held accountable and liable for any deliberate
wrongful entry on the forms.
6.
The SFs 1-6 will be available for download in the LIS with pre-loaded basic
information on learners based on the most recent records available.
7.
As an interim strategy and until such time when the LIS and Human Resource
Information System (HRIS) are fully operational, the SFs templates in MS Excel
Spreadsheet format are available for download through the DepEd website:
http://www.deped.gov.ph/index.php/resources/school-forms. Also available in the site is an
instructional video on the use of the new school forms.
8.
The Officeof the Planning Service (OPS)will coordinate and monitor the utilization
and implementation of the modified SFs and shall serve as helpdesk that will receive and
respond to any inquiries and issues. Queries and implementation issues may be
communicated to Mr. Jonathan F. Diche of the OPS through email address:
jonathan.diche@deped.gov.phor through telephone no.: (02) 635-3983 and telefax no.: (02)
633-7256.
9.
DR. ~JSTRO
Secretary
Encls.:
As stated
References:
DepEd Order: Nos. 33, s. 2012; and 33, s. 2013
To be indicated in the Perpetual Index
under the followingsubjects:
CHANGE
DATA
FORMS
PUPILS
REPORTS
SCHOOLS
STUDENTS
TEACHERS
SMA/CAR,DOAdoptionof the ModifiedSchool Forms new
0718-July 29/ August 7/8/September 5/16, 20 13/0ctober 25,2013
January 3/6,2014
FSC
Republika ng Pilipinas
Republic of the Philippines
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION
DepEd Complex, Meralco Avenue, Pasig City, Philippines
Form Name
SF 1
School Register
SF 2
SF 3
SF 4
SF 5
SF 6
SF?
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SCHOOL FORMS
Data Element Descriptions
Code and Name: SF1 School Register
Schedule: Beginning of School Year & End of School Year
Other instruction: Should provide detailed information per learner of the summary data being
reported to EBEIS (GESPIGSSP)
1
2
DATA ELEMENT
School 10
School Year
School Name
4
5
Grade Level
Section
Name of Learner
Sex
(Male or Female)
Birth Date
14 Religion
15
16
17
18
19
House #/Street
Barangay
Municipality
Province
Name of Father
DESCRIPTION
A six (6) digit-number assigned to a school recognized in EBEIS
The prescribed period of time when schools offer daily instruction. It
covers10 months of regular schooling starting month of June
(Beginning of School Year) up to the month of March (End of School
Year) of the following year.
Official name of school as registered in DepED and EBEIS
A degree/stage of a learner classified according to age and progress.
A group of pupils/students convened together to receive instruction in
a given course or subject.
Twelve (12)-digit number which the pupil, student or learner shall
keep while completing the basic education program, regardless of
transfer to another school or learning center in the public or private
sector, and promotion/moving up to the secondary level. (0022,
s.2012)
Name of an individual as reflected in the birth certificate or equivalent
document seeking basic literacy and functional life learning skills.
Learner's biological and physiological sex as reflected in the birth
certificate or equivalent document.
Date of birth of the learner as reflected in the birth certificate or
equivalent document.
The name of province where the learner was born as reflected in the
birth certificate or other equivalent document.
The actual age in years of a learner as of last birthday by the 1st
Friday of each school calendar year.
The language first learned by a learner; There are 19 major
languages identified in the recent DepEd Orders which are: Tagalog,
Kapampangan, Pangasinense, !Ioko, Bikol, Cebuano, Hiligaynon,
Waray, Tausug, Maguondanaoan, Maranao, Chabacano, Ybanag,
Ivatan, Sambal, Aklanon, Kinaray-a, Yakan, and Surigaonon.
(DO 16, s. 2012 & DO 28, s. 2013)
A group of people or homogenous societies identified by selfascription and ascription by others, who have continuously lived as
organized community on communally bounded and defined territory.
The religious belief of the learner. For Muslim leaners, "Islam" will be
written instead of Muslim under this column.
Refer to the placellocation where the learner currently holds
residence.
The name of father of the learner as reflected in the birth certificate or
equivalent document.
20 Name of Mother
21 Name of Guardian
22 Relationship to Guardian
23 Contact Number (of
Parents/Guardian)
24 Remarkls
Report of Learners
Schedule: Daily updating and for submission to the office of the principal/registrar on or before 5th day
of the succeeding Month
Other instruction: Should be returned to the teacher/adviser after posting in SF4
DATA ELEMENT
1 SchoollD
2 School Year
3 School Name
4 Grade Level
5 Section
6 Month
7 Learner's Name
8 Date (Daily)
9 Total number of Days Absent (per
pupil)
10 Total number of Days Tardy (per
pupil)
11 Remarks
12 Enrolment as of 1st Friday of June
13 Late Enrolment
15 Percentage of Enrolment
(registered learner as of end of the
month over Enrolment as of July
31)
DESCRIPTION
A six (6) digit-number assigned to a school recognized in EBEIS
The prescribed period of time when schools offer daily instruction.
It covers 10 months of regular schooling starting month of June
(Beginning of School Year) up to the month of March (End of
School Year) of the following year.
Official name of school as registered in DepED and EBEIS
A degree/stage of a learner classified according to age and
progJess.
A group of pupils/students convened together to receive
instruction in a given course or subject.
Month covered in the report
Name of the individual as reflected in the birth certificate or
equivalent document.
School day (Monday, Tuesday, Wednesday, Thursday and
Friday) and date in month being reported.
Total number of absences of each learner in the month reported.
Total number of times a learner was late or spent less than the
required time in school (under time including cutting of classes)
durin_g_
the month being reported.
Additional information about the learner's status or particular
condition
The total number of enrolled learners as of 1st Friday of June
Learners who reported to school beyond the cut-off of BoSY.
This reflects only the number of late enrollees during the month
being reported and not the cumulative total.
The actual number of learners who are officially enrolled and
registered (including transferred in) as of the last day of classes
for the month being reported. Learner/s who are
droppedltransferred out during the month or prior the last day of
classes for the month must not be added.
The percentage (%) of the number of registered learners with a
computation of:
Registered Learners as of end of
the Month
Percentage of Enrollment
= --------------------------------------Enrollment as of r Friday of
x100
June
20 Transferred In (M/FfTotal)
22 Signature of Teacher
23 Signature of School Head
3 School Name
4 Grade Level
5 Section
6 Month
7 Name of Learner
9 Date Issued
10 Date Returned
11 Remarks/Action Taken
12
13
14
15
Total
Total
Total
Total
Male
Female
Learners
Copies Issued
DESCRIPTION
A six (6) digit-number assigned to a school recognized in ESEIS
The prescribed period of time when schools offer daily instruction. It
covers10 months of regular schooling starting month of June
(Beginning of School Year) up to the month of March (End of
School Year) of the following year.
Official name of school as registered in DepED and EBEIS
A degree/stage of a learner classified according to age and
progress.
A group of pupils/students convened together to receive instruction
in a given course or subject.
Month covered in the report
Name of learner as reflected in the birth certificate or equivalent
document
The name of the book given to each learner. The subject area to
which the book is issued should also be reflected
The day the learner received the book allotted to him/her.
The day the learner returned the book allotted to him/her. (In case
of losses/unreturned, applicable code will be written in this column.
The codes are: FM=Force Majeure, TOO: Transferred/Dropout,
NEG=Negligence)
May provide additional information for lost/unreturned or damaged
books. Actions taken by the teachers are coded with the following
description: LLTR=Secured Letter from Learner duly signed by
parent/guardian (for code FM), TLTR=Teacher prepared
letter/report duly noted by School Head for submission to School
Property Custodian (for code TOO), PTL=Paid by the Learner (for
code NEG)
Total number of registered male learners
Total number of registered female learners
Total registered learners
The total number of copies of each textbook issued by the teacher
to the learners.
The total number of returned textbooks by the learners to the
teacher.
The signature above printed name of the teacher who prepared the
form.
3 School Name
4 Section
5 Month
6 Name of Adviser
8 Section
9 Registered Learners
(As of End of the Month)
(Male/FemalelT otal)
10 Attendance: Daily Average
DESCRIPTION
A six (6) digit-number assigned to a school recognized in EBEIS
The prescribed period of time when schools offer daily instruction.
It covers1 0 months of regular schooling starting month of June
(Beginning of School Year) up to the month of March (End of
School Year) of the following year.
Official name of school as registered in DepED and EBEIS
A group of pupils/students convened together to receive
instruction in a given course or subject.
Month covered in the report
The person in the school assigned to supervise, guide & direct a
specific class and actual teaching to his/her assigned class and
other classes, if there is any.
A degree/stage of a learner classified according to the age and
progress.
A class or group of students taking the same grade and
performance level
The number of learners (M/F/Grand Total) who are enrolled and
registered in the school in the current month.
This is the average daily attendance of learners by section/grade/
and total for school divided by the total number of school days for
the month.
Average Daily Attendance
12 Drop Out
Cumulative as of Previous
Month (Male/Female/Grand
Total)
13 Drop Out
For the Month
(Male/Female/Grand Total)
x100
14 Drop Out
15
16
17
18
19
20
21
3 School Year
4 School Name
5 Grade Level
6 Section
7 Learner Reference Number (LRN)
8 Learner's Name
9 General Average
10 Action Taken
DESCRIPTION
A six (6) digit-number assigned to a school recognized in
EBEIS
Systematic group of experiences or sequences of courses
or subject required for graduation or certification in each
level of education. For Grade levels implementing K to 12
Basic Education Curriculum, "K t012 BEC" will be reflected.
For the remaining grade/year level, "Restructured BEC" will
be written.
The prescribed period of time when schools offer daily
instruction. It covers1 0 months of regular schooling starting
month of June (Beginning of School Year) up to the month
of March (End of School Year) of the following year.
Official name of school as registered in OepEO and EBEIS
A degree/stage of a learner classified according to age and
progress.
A group of pupils/students convened together to receive
instruction in a given course or subject.
Twelve (12)-digit number which the pupil, student or learner
shall keep while completing the basic education program,
regardless of transfer to another school or learning center
in the public or private sector, and promotion/moving up to
the secondary level. (0022, s.2012)
Name of an individual as reflected in birth certificate or
equivalent document.
The average rating of a student in all subject areas taken in
a given school year written in a numerical value of 3
decimal places for honor students and two for non-honors.
Equivalent Descriptive Letter Value should be written in
close parenthesis. Leave this column blank for irregular
learners or learners with subject deficiencies.
Status of Learner as of End of School Year using the
following categories:
Promoted: Satisfied requirements in all subject areas
Irregular: with incomplete subject/soThis category implies
that the learner is promoted to the next level but with
deficiencies in one or more subject area/soAs per D.O. #
73, S. 2012 section G page 5, "If by the end of the school
year, the students are still at the Beginning level, they shall
be required to take summer classes." Special instruction
for grade 1 children under the K to 12 Basic Education
Program was issued on March 2013 (O.M. 46, S. 2013).
Retained: Learner who was not able to complete even one
subject area.
11 Incomplete Subjectls
(Completed as of end of current SY)
12 Incomplete Subjectls
as of End of the current SY
13 Summary Table - Promoted
(Male/Female/Grand Total)
14 Summary Table -Irregular
(Male/Female/Grand Total)
Code and Name: SF6 - Summarized Report on Promotion and Level of Proficiency
Schedule: End of School Year
Other instruction: This will used for all grade/year levels regardless of curriculum program. Specific
instructions shall be observed in harmony with the implementation of K to 12 program
Name of Data Element
1
SchoollD
School Year
3
4
School Name
Promoted
(Male/Female/Grand Total)
Irregular
(Male/Female/Grand Total)
Retained (RBEC)
(Male/Female/Grand Total)
Level of Proficiency
Beginning
(Male/Female/Grand Total)
8 Level of Proficiency
Developing
(Male/Female/Grand Total)
9 Level of Proficiency
Approaching
(Male/Female/Grand Total)
10 Level of Proficiency
Proficient
(Male/Female/Grand Total)
11 Level of Proficiency
Advanced
(Male, Female, Grand Total)
12 Name and Signature of School Head
7
DESCRIPTION
A six (6) digit-number assigned to a school recognized in
EBEIS
The prescribed period of time when schools offer daily
instruction. It covers10 months of regular schooling starting
month of June (Beginning of School Year) up to the month
of March (End of School Year) of the following year.
Official name of school as registered in DepED and EBEIS
Total no of learners (malelfemale/grand total) in a certain
grade level who are promoted for the next grade level for
the next school year.
The no. of learners (male/female/grand total) who are
promoted to the next grade level for the next school year
but with deficiency in some subjects. (Applicable only to K
to 12 Curriculum)
Total no. of learners (male/female/grand total) in a certain
grade level retained in the same grade level for the current
school year.
Total no of learners (male/female/grand total) in a certain
grade level who are in the beginning level of proficiency.
Total no. of learners (male/female/grand total) in a certain
grade level who are in the developing level of proficiency.
Total no. of learners (malelfemale/grand total) in a certain
grade level who are in the approaching level of proficiency.
Total no. of learners (malelfemale/grand total) in a certain
grade level who are in the proficient level of proficiency.
Total no. of learners (malelfemale/grand total) in a certain
grade level who are in the advanced level of proficiency.
The name and signature of the school head who prepared
this form.
The name and signature of the Division's Planning Officer
or EPS who reviewed and validated this form.
The name and signature of the Schools Division
Superintendent attesting the veracity of this form.
9 Name of Personnel
10 Sex
11 Fund Source
13 Nature of Appointment/Employment
Status
Add the total number of minutes per day for each subject
area and divide by 5 days.
Particular information about the personnel (IP, Detailed or
other specific information required in the EBEIS/HRIS)
The name and signature of the school head who prepared
this form.