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This workbook can cover all the competencies in the following units:
BSBFIA301A - Maintain financial records
BSBFIA303A - Process accounts payable and receivable
BSBFIA304A - Maintain a general ledger
FNSACCT407B [except Performance Criteria 3.2]
978-1-921780-18-9
Copyright Notice:
Copyright 2010 Software Publications Pty Ltd. All rights reserved.
No part of this material may be reproduced or copied in any form or by any means (graphic,
electronic or mechanical, including photocopying or by information retrieval systems) without
permission in writing from Software Publications
Written by:
Marian Brown Dip T [Commerce], MICB
BAS Agent
Cert IV Training and Assessment, Cert IV in Financial Services [Bookkeeping]
MYOB Certified Consultant for 16 years
MYOB Accredited Author, MYOB Accredited Trainer and ABN Tax Client Manager
Publishers:
Software Publications Pty Ltd [ABN 75078026150]
Head Office Sydney
Unit 10, 171 Gibbes Street
Chatswood NSW 2067
Phone:
Web address:
ISBN 978-1-921780-18-9
Revised 15 May, 2011
iii
Copyright/Trademark Information:
MYOB, MYOB AccountEdge, MYOB Accounting, MYOB AccountRight, MYOB
BusinessBasics, MYOB FirstEdge, MYOB M-Powered, MYOB M-Powered Services, MYOB MPowered Bank Statements, MYOB M-Powered Invoices, MYOB M-Powered Payments, MYOB
ODBC Direct, MYOB PowerPay, MYOB AccountRight Premier and MYOB AccountRight
Enterprise are registered trademarks or trademarks of MYOB Technology Pty Ltd and their use is
prohibited without prior consent. Ceedata, Solution 6 MAS and Xlon are registered trademarks or
trademarks of Solution 6 Holdings Limited, a member of the MYOB group.
Bpay is a registered trademark of Bpay Pty Ltd, ABN 69 079 137 518.
MasterCard is a registered trademark of MasterCard International Inc.
Microsoft, Access, Excel, Internet Explorer, Office, Outlook, Smart Tags, Windows and Word are
registered trademarks or trademarks of Microsoft Corporation in the United States or other countries.
VISA is a registered trademark of Visa International Service Association.
Other products mentioned may be service marks, trademarks or registered trademarks of their respective
owners.
Screen captures from MYOB AccountRight Plus v19 reproduced with permission.
Limitations of Liability:
This material is designed to provide basic information on how to use MYOB AccountRight v19/19.5.
Earlier or later versions of MYOB AccountRight software could change the instructions in this workbook.
Because business circumstances can vary greatly, the material is not designed to provide specific GST or
business advice for particular circumstances. Also, because aspects of the GST are complex and detailed,
the material is not designed to comprehensively cover all aspects of the GST. Further, the laws
implementing GST and rulings and decisions under those laws may change.
Before you rely on this material for any important matter for your business, you should make your own
enquiries about whether the material is relevant and still current, and whether it deals accurately and
completely with that particular matter; and as appropriate, seek your own professional advice relevant to
that particular matter.
This information is for the general information of MYOB clients and is not to be taken as a substitute for
specific advice. Consequently Software Publications and Marian Brown will accept no responsibility to any
person who acts on information herein without consultation with the publisher.
All names and businesses in this workbook are fictitious.
All references to URLs and websites were accurate at the time of writing. These references can change at
any time.
This workbook is dedicated to Kathy Brown [of Mount Isa TAFE, now Brisbane North Institute of TAFE],
the first teacher outside my local college [Brisbane North Institute of TAFE] to use my MYOB workbooks a
long time ago.
iv
Unit 10
Sales Command
Centre
Learning Outcomes
On completion of this unit, you will be able to:
open your MYOB data file and enter cash and credit sales;
print invoices and adjustment notes;
enter customer payments;
print statements;
reconcile receivables and bank account;
identify and follow up overdue accounts; and
print sales and receivable reports.
113
All invoices are printed on plain paper using a customised MYOB invoice. All
invoices are Tax-Exclusive invoices. Invoices are issued when the job is
completed and handed to the customer when copying is received.
Cash and Cheques received each day are processed immediately, stored in a
safe place and banked when convenient.
A card for each customer is established in MYOB and used as a database. The
company has obligations under the Privacy Act 1988 to ensure that the details
it stores about its customers are current and correct.
To assist with cash flow, aged receivables reports are printed each month and
overdue accounts are followed up immediately. Overdue Account procedures
are covered later in this unit.
114
Notes on Invoices
When Goods or Services are provided and the GST Sale is more than $75 exclusive of GST, a Tax
Invoice must be issued to the customer as proof of purchase. A customer cannot claim the Input
Tax Credit [GST] unless your invoice contains the following:
If the consideration for the supply is $1,000 or more or the document is issued by the
recipient, the recipients identity or ABN;
The amount of GST payable and if the document is a recipient created tax invoice, that
GST is payable by the supplier.
It must also be clear from the document that it is intended to be a tax invoice and, if
the document is issued by the recipient, a recipient created tax invoice.
Source: Explanatory Memorandum to Tax Laws Amendment (2010 GST Administration Measures No
2) Bill 2010
Note:
If amount is <$75 ex GST, docket is still required for income tax purposes ie $82.50 inc GST.
115
JOB CARD
(ii)
(iii)
116
(iv)
(v)
\
Select the radio-button in front of each invoice layout to view the
layout of each invoice.
Select the Service layout and click on OK to return to your
Invoice window.
(ii)
(iii)
(iv)
(v)
117
(vi)
Press TAB to display the Accounts List and select the appropriate
account from the list. [4-2000 Sales - Photocopying]
(vii)
(viii)
Key in the amount 335 [Amount includes GST because Tax Inclusive
option has been selected] and press TAB.
Customer Order or
Job Card number
can be added.
118
(ix)
You can select the Spell button to check for typing/spelling errors in
the Description field. Make the necessary correction if required.
(x)
(ii)
Select Preferences.
(v)
JOB CARD
Customer:
F Wilson
AMOUNT OWING
(ii)
Click on the Search Icon to the right of the Customer Card field.
(b)
Select New.
(c)
119
Change to Individual
(d)
(e)
(f)
120
(g)
(h)
(v)
Key in the following job details: [Use TAB to move from field to
field.] [DUPLICATE FROM PAGE 119]
8/month you are using
JOB CARD
Customer:................................................................... F Wilson
1/month Photocopy 200 Price Lists ............ $120.00 [inc GST]
8/month Photocopy 50 Conference Notes.. $ 55.00 [inc GST]
AMOUNT OWING
(vi) Click on Spell to run the spell check and correct any errors.
DO NOT RECORD read the instructions on the following page.
121