Student Handbook 2013

2013
South
Asian
University
[STUDENT HANDBOOK 2013 -14]
South Asian University (SAU), New Delhi, India
TABLE OF CONTENTS
Message from the President

Introduction
An overview of the South Asian University
Academic Calendar
Academic Regulations
Facilities of the University
SAU Library at a Glance
Details of Foreign Students and FRRO Registration
Health Insurance
Student Visa
Scholarships
University Hostel Accommodation
University Hostel Administration
Hostel Rules and Norms Governing Hostel Life
Hostel Level Committees Students Participation
Committee Election
Functions of the Hostel Committee
Functions of the Mess Committee
Mess Secretary
Menu of the mess
Powers and Functions of Wardens
Grievance Redressal Mechanism
Use of Unfair Means in Examinations and Dealing Procedure
Procedure for Re-evaluation of Answer-scripts of Examinations
Class Attendance
General Discipline
Medical Rules of Students
Student Service-support Contacts
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Message from the President
Dear Student,
It is with great pride that I extend greetings to each of you, as you begin your
journey at South Asian University. Welcome to the University! By choosing to
be in this University, you have made a smart decision. The University is unique
in more ways than one and I encourage you to explore the many possibilities
that will help you enrich your knowledge, while at the same time, experience
the rich multi-cultural environment that it offers.
You will soon understand, as you go along, learning here is a continuous process and is not confined
to books and classrooms alone. You shall be exposed to a wide range of settings of highly
competitive standards and each of these is being guided and resourced by outstanding faculty and
experienced administrative staff. The courses that the University offers are designed to provide a
holistic and in-depth understanding of the subjects, and are premised and built around the context
in which we expect our graduates to play their citizenry roles. The University is envisioned to further
develop into an institute of the highest academic credentials, thus becoming an educational hub for
populace of the SAARC region and outside.
This academic year particularly happens to be significantly important for us, as it marks the year in
which we are starting our PhD programmes in various subjects.
I am very confident that you will enjoy being in South Asian University as much as you will accept the
responsibilities associated with it. This handbook will guide you about various aspects of being a
student here.
I once again welcome you to this wonderful community of inquisitive young minds and wish you all
the very best in your academic journey.
Prof. GK Chadha
President
Introduction:
South Asian University (SAU) is pleased to offer this edition of the Students Handbook in
support for the 2013-2014 academic year and beyond. It may be subject to further changes
from time to time in accordance to changes that the University may be mandated by its Board
or any competent bodies that the SAU is subscribed to and accountable for its governance.
The Students Handbook is a personal document of a student which is intended to inform and
sensitize student on policies, rules, regulations, responsibilities; among many others, affecting
the life of a student in pursuit of his/her academic study at the SAU. The University strives to
offer excellent educational experiences of diverse nature, and to translate these into reality. It
is essential that all students are abreast and adhere to the University policies and regulations,
and in all the University activities wherein a student forms an integral part.
South Asian University reserves the right to amend, modify, add to, or delete its rules and
procedures without notice. Such right includes modification to academic requirements,
curriculum, tuition, and/or a fee when in the judgment of the administration indicates that
such changes are required in the exercise of its educational responsibility.
The President of the University welcomes each and every student to the SAU, and assures his
understanding and support to make your study at the SAU an educationally productive,
rewarding and a memorable one.
An overview of the South Asian University:

South Asian University is an international university established under the auspices of the
South Asian Association for Regional Cooperation (SAARC), whose member states are
Afghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan and Sri Lanka. It is a
non-state, non-profit self-governing international educational institution. It was established in
the year 2010.
SAU functions as a world-class institution of higher learning, which has the brightest and the
most dedicated students from the SAARC member states. It has a pool of experienced,
qualified and distinguished faculty, and equally supported by dedicated and professional nonfaculty employees of the University. The Universitys library is equipped with rich collection
of educational resources from across the world, and the laboratories (bio-technology and
computer) have in them the state-of-the-art equipment.
The University had its first batch of 22 students graduating in 2012. The profile of the
University received further boost with the enrolment of students in the doctoral programmes
to begin from the monsoon semester 2013.
The University is currently housed at Akbar Bhawan Campus, Chanakapuri, New Delhi, and
shall be relocated to a 100 acre campus in Maidan Garhi, South Delhi on completion of the
campus infrastructure construction.
Academic Calendar:
The University functions on a semester system, and has two semesters in an academic year as
follows:
Monsoon Semester : 26 July to 10 December
Winter Semester
: 11 January to 25 May
Summer Vacation
: 26 May to 25 July
Winter Vacation
: 11 December to 10 January
Academic Regulations (As approved by the Academic Council)

1.1 Definitions:
1.1.1 Course means a course running for a full semester.
1.1.2 Contact hours for a given course is the number of hours students spend per week
with the teacher for a theory course and half the number of hours spent per week with
the teacher for a laboratory class. Thus, a course with two theory classes of one
hour each per week for the duration of a semester would constitute a 2 credit
course and a laboratory practical class where students spend 4 hours per week in the
laboratory would also be a 2 credit course.
1.1.3 Credit (C) means the weightage assigned to a course in terms of contact hours as
explained in 12.1.2. Further, credit weightage for a dissertation or a term paper or
seminar given by a student may be fixed by the Board of Studies of the concerned
Faculty.
1.1.4 Grade means a letter grade assigned to a student on the basis of evaluation of a
course on the ten-point scale.
1.1.5 Grade Point (G) means the numerical equivalent of a letter grade assigned to a
student in the ten point scale.
1.1.6 Cumulative Grade Point Average (CGPA) for a semester where a student has taken
N number of courses, and obtained Gi grade point for a course with total weightage
of Ci credits, a cumulative index grade point average of a student can be calculated in
the following manner:
1.1.7 Final Grade Point Average (FGPA) is the final index of the performance of a student
at the time of award of a degree and can be calculated by using the formula in 12.1.6
using grade point data of all courses taken over the entire duration of the course.
1.1.8 Final Grade is the letter equivalent assigned to a student on the basis of his/her final
grade point at the time of the award of the degree.
1.2 Eligibility for Admission:
1.2.1 A candidate shall be eligible for admission if he/she has passed BA/B.Sc. degree under
10+2+3 pattern from a recognized institution or an examination recognized by the
University as its equivalent with a minimum of 50% marks (or an equivalent grade) for
admission to M.A. courses; and 55% marks (or an equivalent grade) for admission to
M.Sc. courses.
1.2.2 No Candidate shall be eligible for admission to a Masters programme unless he/she
has attained the age of 20 years for admission to the 1st semester of the programme as
on 1st October of the year in which admission is sought. Provided that the age limit
may be relaxed by the President on the recommendations of the Admission Committee
on the merit of each case
1.3 Admission Procedure

Procedure for admission to the programme leading to a Masters degree shall be laid down
from time to time by the Admission Committee or Committee appointed by the Academic
Council under Regulation 3.8.
1.4 Faculty Adviser
1.4.1 The Dean shall appoint a Committee of Advisers for students from amongst the
members of the Faculty concerned. The Committee shall advise the students about the
courses to be taken and record the selected Credit Courses on the Course Selection
Card.
1.4.2 Registration of courses is the sole responsibility of the student. No student shall be
allowed to do a course without registration and no student shall be entitled to register
after the deadline to be announced every semester by the University.
1.4.3 Late registration will be allowed up to a maximum of two weeks after the beginning of
a semester on payment of late registration fee.
1.4.4 No student shall be allowed to add a course or substitute a course for another course
later than three weeks from the date of commencement of the semester. A student
wishing to drop a course must do so as early as possible, in no case later than six weeks
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from the date of commencement of the semester. No student shall be permitted to drop
a course after the six-week period.
Provided that a student may take more optional courses than the number prescribed in
the programme, in which case in the calculation of Final Grade Point Average, only the
prescribed number of optional courses in the descending order of the grades obtained
by the student shall be included. For example, if a programme has 12 compulsory
courses and 4 optional courses and a student credits 6 optional courses, his/her Final
Grade Point Average shall be calculated on the basis of 12 compulsory courses and the
four optional courses in which he/she has got the highest grades. However, no student
shall be permitted to register in a semester only to take an additional optional course.
1.5 Duration of the Programme
1.5.1 The curricular work leading to the award of Masters degree shall be spread over a
minimum of 4 semesters (two monsoon and two winter semesters). For MCA program,
the duration will be a minimum of six semesters (three monsoon and three winter
semesters).
However, students who have backlog of some course(s) or wish to improve some
course(s), will be given a maximum of two extra semesters so as to clear their backlog
and become eligible to earn the degree. No extension beyond the maximum of two extra
semesters will be granted under any circumstances.
1.5.2 The monsoon and the winter semesters shall commence from and end on a date to be
fixed by the Academic Council, in line with Regulation 10. Provided that each semester
will ordinarily have 90 working days excluding the examination days.
1.6 Credit Requirements
1.6.1 There shall be three levels of courses:
1.6.1.1 C Level courses which will be given ordinarily in the first two semesters.
1.6.1.2 A and B Level courses which will ordinarily be given in the third and fourth
Semesters.
1.6.2 Ordinarily, a course shall be given in three/four contact hours a week and the credits
for these courses shall be as follows:
C level courses
B level courses
A level courses
2 credits
3 credits
4 credits
Provided that the Board of Studies of a Faculty may allot less or more number of
credits to a particular course.
1.6.3 The actual credits requirement shall not be less than 64 credits for M.A./M.Sc. courses
and 100 credits for MCA course. Provided further that the total credits earned shall
include a mix of A, B and C level courses and other special courses to be decided by
the Board of Studies.
1.6.4 Normal load of a student in each semester shall be of 16 to 20 credits. Provided, the
Dean may allow a student to take additional credits when a student has been permitted
to repeat a course.
1.6.5 The courses on the basis of which the student earns his/her C level credits shall be at
least from three disciplines. A 2-credit course on Introduction to South Asia will be
compulsory and the student will have to pass this.
1.6.6 A student shall be required to earn at least a minimum of 20 credits from courses in
tools, techniques and practical laboratory work/on-hand training.
1.6.7 A student shall be required to earn a minimum of 4 and a maximum of 6 credits in
Faculties other than where he/she is registered.
1.6.8 A student shall not be permitted to opt for a course if he/she has not previously cleared
a course(s) prescribed as a pre-requisite for the former.
1.6.9 Students shall also opt for non-credit courses, equivalent to a total of 4 credits, that
they shall have to pass in order to be declared successful for the award of degree.
Provided that the requirement of clearing two extra non-credit courses may be relaxed
by the Board of Studies in the case of a student or a group of students.
1.7
Evaluation
1.7.1 For each credit course lasting a full semester, there will be periodic evaluations in the
form of two quizzes, one mid-semester and one end-semester examination. Each quiz
may have a weightage of upto 10% and the mid-semester examination may have a
weightage of upto 40%.
1.7.2 After compiling the marks for all quizzes, the mid-semester and the end-semester
examinations, the teacher-in-charge of the course would assign grades by using the
following general guidelines:
Aggregate marks above 75% : A+ grade
Aggregate marks up to 70% : A grade
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Aggregate marks up to 65%

Aggregate marks
< 30%
: A- grade
: B+ grade
: B grade
: B- grade
: C+ grade
: C grade
: C- grade
: F (fail) grade
Provided that this guideline may be modified to some extent by the Course-in-charge
keeping in view the over-all level of difficulty of the question papers.
1.7.3 A Course-in-charge shall show the graded answer sheets to the students and shall keep
them intact for one year in case there is a request for re-evaluation from any student.
1.7.4 The pattern and schedule of sessional work for each course of a semester shall be made
known to the students by the course-in-charge at the commencement of each semester.
1.7.5 For calculation of CGPA/FGPA, grades in individual courses will have following
numerical weightage:
A+
B+
C+
F (Fail).
: 9 points
: 6 points
: 3 points
A : 8 points
B : 5 points
C : 2 points
A- : 7 points
B- : 4 points
C- : 1 point
In case any student obtains greater than F grade in a course, he/she is deemed to have
passed in that individual course.
There shall be no rounding off of
SGPA/CGPA/FGPA.
1.7.6 For any specific purpose, FGPA obtained by the student shall be equated with the
following division/percentage:
Between 8.5 & 9.0
Between 8.0 & 8.49
Between 7.0 & 7.99
Between 6.0 & 6.99
Between 5.0 & 5.99
Between 4.0 & 4.99
Between 3.0 & 3.99
A+
A
AB+
B
BC+
Higher First Class

Middle First Class
Lower First Class
Higher Second Class
Middle Second Class
Lower Second Class
Pass
75% & above

Between 74 & 70%
Between 69 & 65%
Between 64 & 60%
Between 59 & 55%
Between 54 & 50%
Between 49 & 45%
1.7.7 A student, who fails in a credited course, shall be required to repeat that course. This
shall be permitted only once. In case a student repeats a course, but Fails again,
he/she will not be eligible to continue the course.
1.7.8 A student shall be required to repeat a course or clear another course in lieu thereof
irrespective of his/her past performance in the sessional examinations if he/she has
been awarded a final weighted grade of F in that course.
1.7.9 A student who secures a grade higher than F in a course may be permitted to improve
his/her grade by repeating that course once: Provided further that a student who wants
to repeat a course to improve his/her performance shall be allowed to do so only if
he/she surrenders his/her earlier grade in the course by 16th August in case of the
Monsoon Semester courses and by 1st February in case of the Winter Semester
courses. Having surrendered his/her earlier grade by the due date, it will be his/her
repeat performance in the course which will be taken into account to compute the
SGPA and the CGPA. His/her transcript will, however, reflect appropriately both the
performances and the fact that he/she had repeated the course/courses.
1.7.10 All examinations shall be conducted under the direction of the Dean of the Faculty and
follow a time-table announced by the Deans office.
1.7.11 An application for admission to the end-semester examination shall be made in the
prescribed form and forwarded to the Dean of the Faculty through the Department
Chairperson, if applicable, and shall be accompanied by the following certificates: (a)
Clearance in Sessional Evaluation, and (b) Clearance in his/her dues including the
prescribed examination fees, if any.
1.7.12 Results at the end of each semester shall be forwarded by the Dean to the University
administration.
1.8 Grade Point Requirement/Minimum Standard
1.8.1 In order to register for the second semester, a student should have passed at least 50%
of courses he/she had offered in the first semester. Thereafter, in order to register in the
third and fourth semesters, a student must have passed at least 50% of the courses
he/she had offered in the previous semester and must have secured a minimum CGPA
of 3.0 at the end of the second and third semester respectively.
1.8.2 In order to be declared passed in the Masters program, a student must have passed in
all individual courses and secured a minimum FGPA of 3.0.
1.8.3 The final results of Masters Degree would be approved by the President before the
results are announced.
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1.9 Courses of Study and Framing of the Syllabi

1.9.1 Over-all framing and modification of the course structure will be proposed by a
committee of teachers to be constituted by the Dean, and will be discussed in the
Faculty Committee/Departmental Committee before a consensus document is sent to
the Board of Studies for approval.
1.9.2 The course content of individual courses shall be framed by the Course-in-charge and
approved by the Board of Studies after due consideration. The Board of Studies can
return the course contents to the Course-in-charge with specific suggestions for
modifications.
1.9.3 Final approval of the course structure along with course contents would require the
approval of the Academic Council.
1.10 Removal of the Name of a Student from a Programme
1.10.1 The name of a student may automatically get deleted from the rolls of the University
if:
1.10.1.1 He/she fails to fulfill the CGPA requirements as specified under Regulation 12.8.
1.10.1.2 He/she has already exhausted the maximum period of six semesters for the
M.A./M.Sc. program and eight semesters for MCA program, without fulfilling the
minimum essential requirements for the degree.
1.10.2
Notwithstanding what is contained in this Regulation, the Academic Council may, in

exceptional circumstances and on the recommendations of the Board of Studies of a
Faculty as well as on the merits of each individual case, consider relaxation of any of
the provisions at its discretion and for reasons to be recorded.
1.10.3 No candidate shall be eligible to register for the programme/courses if he/she is

already registered for any full-time programme of study in this University or in any
other University/Institution.
1.10.4 The provisions made in this Regulation will be further discussed and finalized by the
Boards of Studies and Academic Council to suit the needs of individual Faculties.
Facilities of the University
The SAU offers the following facilities to support the students learning:
24X7 Air-conditioned Reading Room
Free Wi-Fi access in the entire campus
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Free access to the computer laboratory

Decently-stocked library with free access to international e-resources
Scholarships and financial aid.
Medical facilities and health insurance coverage
Services of a counsellor
Basic sports facilities
Work-Earn Programme
Photocopy services
SAU Library at a Glance

South Asian University Library was established to fulfill academic and research need of the
students, faculty members and other users of the library.
Resources
1. Books: The library has text and reference books covering different subjects; computer
science, mathematics, biotechnology, sociology, economics, law, international
relation, religion, literature etc. There are about 8,000 volumes of books, and the
number is growing at a rapid pace.
2. Online Resources: The library has subscribed to many Online Resources including books,
journals, databases etc. Students can get the entire references including that of
website from the Librarian, SAU
Sl. Resource
1
3
4
5
6
7
URL
Subject Strength
Subscription
Status
Cambridge
http://library.sau.ac.in/ Computer
Science, Purchased
University
www/cupebooks.html
International Relations,
Press (eBook)
Sociology etc.
ACM
http://dl.acm.org
Computer
Science, Subscribed
Mathematics,
Engineering etc.
AMS Journals
American Mathematical Mathematics
and Subscribed
Society
Computer Science
Cambridge
http://library.sau.ac.in/ Politics,
Linguistics, Subscribed
University
www/cupjournals.html
Social
Science,
Press
Humanities,
Law,
Mathematics, Medicine
etc.
Chancery Law http://www.clcbd.org
Law
Subscribed
Chronicles
Elsevier
http://www.sciencedire All disciplines of SAU
Subscribed
ct.com
Encyclopaedia http://referenceworks.b International Relations Subscribed
of Islam (Brill) rillonline.com/browse/e
11
ncyclopaedia-of-islam-2
8
9
F1000
HeinOnline
10
IEEE/IET
Electronic
Library (IEL) 1
User
Indiastat.com
Indiastat.com
Jstor
http://www.jstor.org
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
http://f1000.com
http://home.heinonline.
org
http://ieeexplore.ieee.or
g/Xplore
Biotechnology
Law
Subscribed
Subscribed
Electrical engineering, Subscribed

Communications,
Computer science
Economics
Subscribed
Economics,
Politics, Subscribed
Sociology,
Law,
Business Studies etc.
Manupatra
http://www.manupatraf Law
Subscribed
ast.in
Oxford
http://library.sau.ac.in/ Economics,
Politics, Subscribed
University
www/oupjournals.html Sociology,
Law,
Press
Business Studies etc.
Sage
http://library.sau.ac.in/ Sociology
Subscribed
www/sagesociology.ht
ml
Sage
http://online.sagepub.co
Subscribed
m
Springer 1400+ http://link.springer.com
Subscribed
Taylor
& www.tandfonline.com
S&T and SSH
subscribed
Francis
Westlaw
http://westlawindia.co
Law
Subscribed
m
Wiley
http://onlinelibrary.wile All disciplines of SAU
Subscribed
y.com
American
Biotechnology
upcoming
Chemical
Society
American
Biotechnology
upcoming
Mathematical
Society
American
Biotechnology
upcoming
Society
of
Biochemistry
and Molecular
Biology
American
Biotechnology
upcoming
Society
of
Microbiology
American
Biotechnology
upcoming
Society of Pant
Biologists
Emerald 150
Various
upcoming
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27
Emerald book
series
28
Lippincott
Williams
&
Wilkins
M E Sharpe
MaryAnn
LiebertInc
Nature
World
Scientific
Publishing Co.
Pte.
AdvocateKhoj http://www.advocatekh
Law Library
oj.com/library/index.ph
p
Internet
http://archive.org
Archive
Open Library
http://openlibrary.org
Project
http://www.gutenberg.
Gutenberg
org
University of http://digital.library.up
Penn Library enn.edu/books
Online Books
World Bank
https://openknowledge.
worldbank.org
Zotero
http://www.zotero.org
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30
31
32
33
34
35
36
37
38
39
40
Social Sciences http://www.ssrn.com/

Research
Network
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Bangladesh
Journal Online
Directory
of
Open Access
Books
Directory
of
Open Access
Journals
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43
3.
4.
http://www.banglajol.in
fo/bd/index.php/index
http://www.doabooks.o
rg
http://www.doaj.org
Business Management, upcoming

Economics & Social
Science
Biotechnology
upcoming
Economics
Biotechnology
upcoming
upcoming
Biotechnology
upcoming
Mathematics
and upcoming
Computer Science
Law
Free
Miscellaneous
Free
Miscellaneous
Free
40,000+ Free eBooks on Free
various subjects
eBook
on
various Free
subjects
World
Bank Free
Publications
Excellent
Citation Free
/Reference Tool
Social Sciences
Majority
of
downloads
eLibrary
are
free.
Miscellaneous
Open Access
All Subjects
Open Access
All subjects
Open Access
Newspaper and Magazines: SAU Library subscribes five magazines: Himal,

Economic and Political Weekly, Book Review, Outlook, Frontline, Newsweek, India
Today and six daily newspapers: Hindustan Times, The Times of India, The Hindu, The
Economic, The Asian Age and The Indian Express.
Library Membership: Students may download Library Membership Application Form
from http://library.sau.ac and submit it to the library along with a copy of passport size
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5.
photograph and SAU ID card. Any student who is a member can borrow maximum of
three (3) books for duration of two weeks (14 days). They can borrow text books for
one week and general/reference books for two weeks. Teachers can also check out
library resources for one complete semester.
Library Hours: Monday to Friday: 9. A.M. - 12:00 P.M
6.
(lending service 9:15 A.M - 5:15 P.M)

Saturday to Sunday: 9:00 A.M - 12:00 P.M
7.
(only reading service). During Vacation / Semester Break: 9:00 A.M 8:00 P.M.
8.
Library Automation: SAU Library has implemented integrated library system using
an Open Source KOHA. Library circulation services are provided using bar-coded
system. Users can search library resources using library online catalogue (OPAC).
Library members reserve/hold books, suggest library purchase, trace their own issuing
records etc. through the web. Users can see a list of most popular books, tag or tag
cloud through library portal.
9.
Off-Campus Access: Teaching staffs of the university can access most of the online
resources from off-campus. Library has a plan to allow its patrons to access its
subscribed online resources from off-campus by using either MyAthens or Open-Source
system Shibboleth.
10.
Cyber Centre: Library has a cyber-centre to access subscribed online resources by the
patrons. There are 15 workstations available in this centre.
11.
Reference: Library has a separate Reference Section which has different print volumes
of reference books, print periodicals, journals, newspapers, magazines etc. At a time 20
users are able to seat and work.
12.
Reading Room: There is also a separate Reading Room at Mezzanine Floor which is
open till midnight. Students are provided spacious reading facility in this air
conditioned room. There are 33 seating capacity in this space.
13.
Area: SAU Library has around 4500 sft. of space.
14.
Library Advisory Committee (LAC): The Honourable President has formed an

advising committee to suggest and recommend in planning & development of SAU
Library comprising faculty members from each Faculty.
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15.
Library Rules and Purchase Policy: SAU Library has approved rules to run the
library smoothly. The competent authority has also approved procurement policy and
available on http://library.sau.ac.in
16.
Contact: SAU Library, Akbar Bhawan (Ground Floor), Chanakyapuri, New Delhi
110021, India. Email: library@sau.ac.in OPAC http://library.sau.ac.in
Details of Foreign Students and FRRO Registration

1. All students from countries other than India, including those from Bhutan and Nepal, are
required to submit their personal details along with a photocopy of their passports and
visa (as per format) to the University for onward submission to the Foreign Regional
Registration Office (FRRO), R K Puram. Bikaji Camaplace, New Delhi for the purpose of
a students database, to be maintained by the Ministry of Home Affairs (MHA),
Government of India. This is being pursued in order to maintain the Foreign Students
Information System (FSIS) module compulsorily and get a UNIQUE ID generated from
the ICT Department of the SAU.
2. Students of Afghanistan, Bangladesh, Maldives, Pakistan and Sri Lanka are required to
register themselves with the FRRO within 14 days from the date of their entry to
India/arrival in India (including the day of entry). Failing to do so within the stipulated
time will result to penalty payment of INR 1500.00 per day until such a time that the
registration is completed with the office of the FRRO. Students of Bhutan and Nepal are
exempted from such a registration but are still required to furnish all information except
Passport and visa details to ICT Department, SAU.
3. Students may note that without UNIQUE ID, they will not be registered with the FRRO.
After the UNIQUE ID is generated, the students have to report to the FRRO along with
the UNIQUE ID, bona-fide Certificate (to be issued by the Asstt. Director (HSS) and
online registration form on the designated date and time (to be obtained from university
website: www.southasianuniversity.org
4. The issue of UNIQUE ID shall be obtained at Room No. 217 (ICT Department). The
Online Registration and the issue of bona-fide certificate shall be processed in Room No
422.
5. At the first registration, the students shall be assisted with the procedures of registration at
the FRR Office. For subsequent registration/visa extension/other services, students may
obtain the bona-fide certificate and proceed to FRRO on their own.
6. Students must ensure that they apply for visa extension (if required) at least one month
before the expiry of the visa, with a valid passport with more than one year validity. The
process of visa extension is same as that of registration as explained in para 2 above.
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Health Insurance:
In order for students to get the Health Insurance Reimbursement from the Insurance
Company, the sick student has to be referred by the Medical Officer of the University for
admission to a hospital, except in cases of emergencies, with life-threatening situation, where
the sick student has to be immediately evacuated to a hospital. The student, during the time of
admission in the hospital, has to present the Insurance Card, along with the SAU ID Card, to
get approval of the Insurance Company for cash-less hospitalization. In case of
reimbursement, the student pays the bill of the hospital and a request for reimbursement from
the Insurance Company shall be processed through the office of the Deputy Registrar
(Student Welfare). The Insurance Form (that comes with the Insurance Card) will have to be
filled with complete information as required by the student, attaching with it all the original
bills and receipts. The reimbursement claim can then be submitted directly, by the student, to
the Insurance Company.
Student Visa:
Students from other countries enrolled as students at the SAU on SAU Visa shall be strictly
governed by the rules applicable on foreign nationals by the government of India. Such
students shall not take part in any political activities without prior approval from the
University authorities. Not abiding by the above may render cancellation of their visa and
subsequent separation from the University and the country. Foreign students are also strictly
informed that they shall not enter into any designated military zones/defence
areas/cantonments/restricted establishments of both the public and private properties. They
will not leave New Delhi to other destinations in India without obtaining prior written
permission of the respective Deans and Hostel Wardens of the University.
The Government of India has instituted a special category Visa called "SAU VISA" which is
issued to the overseas students who will be travelling to India to pursue studies at South
Asian University. All selected students will be issued Admission Offer Letter. Upon receipt
of the letter, students will be required to approach Indian Embassy/High Commission in their
respective countries and apply for SAU (Student) Visa. Students belonging to Bhutan and
Nepal will not require Visa for an entry to India.
Scholarships:
South Asian University is committed to awarding scholarships/financial support to the needy
and deserving students from all the SAARC Member States. Grant of scholarships is solely
on the discretion of the Scholarship Committee.
Types of Scholarships
The University offers various types of scholarships that are listed below:
16
SAARC-India Silver Jubilee Scholarship

The Government of India offers the Silver Jubilee Scholarships to students of SAU coming
from the Least Developed SAARC Countries (i.e., Afghanistan, Bangladesh, Bhutan,
Maldives and Nepal). It is a full scholarship. Full scholarship covers the following privileges:
full tuition fee waiver, full living allowance, and full hostel room rent waiver.
President Scholarship
The Presidents Scholarship, is awarded to all those students who top in their respective
country-wise merit list of Entrance Test in each individual course, provided their rank falls
within 10 percentile of the combined merit list of the total number of candidates appearing in
the Entrance Test and securing minimum prescribed qualifying marks.
The Presidents Scholarship carries an amount equivalent to the Silver Jubilee/Full
Scholarship.
SAU Scholarship/Financial Aid
The Scholarship Award Committee can recommend names of students for financial aid on
need basis. A lump sum amount is awarded per month. Partial Scholarship/Financial Aid is
awarded on case to case basis. Details of Scholarships/Financial Aid Amount are as follows:
INR 10, 000/- per month

(INR- Indian Rupees)
All above scholarships and financial aid awarded remain valid for a period of one
academic year (two semesters) and get expired at the end of the academic year. This would
mean that the scholarships are primarily granted for 10 months for the second academic year
i. e till the completion of the semester by the end of May. Grant of scholarships and financial
aid for the subsequent academic year is decided through a review by the Scholarship
Committee at the start of the next semester, which amongst others, consider academic
performance, financial position in general and conduct of the student also.
Procedures for obtaining scholarships
1.
Applications for grant of Scholarship are required to be submitted by the students
separately only after they have been officially granted admission and join the course.
17
2.
The extent and amount of scholarship will be decided and granted by a Committee,
taking into consideration the family income of the student from all sources.
3.
On receiving the applications from students, students are invited for a face-to-face
interview before the Scholarship Committee, to assess the quantum of financial aid
that would enable each applicant to continue his/her studies at the SAU without undue
financial hardship.
4.
Students are required to produce the proof of their family income; salary slips of their
parents, or salary certificate from their employer/bank statements, and copies of
income tax returns, etc. These documents would be necessary to consider their
applications for award of scholarships.
5.
As per the recommendations of the Scholarship Committee, students are granted

scholarship/financial support for the particular year country-wise.
6.
In case a student is awarded scholarship, the tuition fee/hostel fee already deposited
by him, will be refunded to him/her keeping in view the extent of scholarship
awarded.
University Hostel Accommodation

1. The University provides hostel accommodation to all students who are not residents
of NCR and are regular students in any one of the approved academic programs of
study. The hostel accommodation is available for both male and female students.
2.
Hostel accommodation is provided to a student initially for a semester, and is

subsequently renewed subject to the continuing registration at the University as a
regular student and fulfillment of the academic requirements of the University, and
on no records of adverse behavioural conduct
recorded by the Hostel
Administration.
3. SAU hostels are strictly observed as the No Smoking Zones. Storage and
consumption of alcoholic beverages and other intoxicating drugs, and gambling
inside and outside of the hostel premises shall be viewed as acts of contravention to
the Hostel Rules and Norms Governing Hostel Life. A student may lose his/her
resident-ship on breech of its rules and norms.
4. All hostel rooms are allotted to students on a triple sharing basis. Allotment of a room
to a student is done as per the prescribed norms under Hostel Rules & Norms
Governing Hostel Life by the University Administration. A request for a change in
the allotment of room by a student shall not be entertained unless for reasons that are
compelling in nature, such as on the grounds of health and medical care, as shall be
certified by a medical officer.
5. A student who enrolls for hostel accommodation will be provided with the basic
amenities. The University doesnt have any provision to meet the demand for
additional amenities other than listed below.
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Triple sharing hostel accomodation

Single size bed with under bed storage
Study table with an attached side storage
Overhead storage unit
Pin up wall board
Wardrobe with lock and key
Mattress and a pillow
6. Allotment of a hostel accommodation shall not confer on the student any right to
tenancy or subletting the facility. The University shall maintain its rights to have a
student vacate the hostel accommodation, in the event of breach of rules by a student.
In case of such a decision by the University, the student will have to vacate the hostel
within 24 hours.
7. A student with a hostel accommodation will be subject to a payment of nominal
hostel fee, as decided by the University from time to time and has to submit an
undertaking with the University Hostel Authorities prior to enrolling for hostel
accommodation. All affairs related to the hostel accommodation is looked after by
Deputy Registrar, the Sr. Warden and Warden.
University Hostel Administration:
1. The President of SAU shall appoint a Hostel Management Committee (HMC) with
Dean of Students as ex-officio chairperson. If Dean of Students is not available,
President, SAU, may nominate some other senior member of the University to Chair
the HMC.
2. This Committee shall take policy decisions on the functioning of the hostels subject to
the approval of the President, SAU. The constitution of the Committee is as given
below :i.
Dean of Students (Chairperson)
ii.
Registrar
iii.
Sr. Warden
iv.
Warden of Boys Hostel
v.
Warden of Girls Hostel
vi.
Two teachers of the university to be nominated by the President
vii. President of the Hostel Committee
viii. Deputy Registrar, Students Welfare, Member Secretary
The members of the Managing Committee, other than the ex-officio members, shall hold
office for a term of two years.
3. The Dean of Students shall advise the Wardens on matters concerning their functions.
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4. The Sr. Warden in a hostel shall be the principal authority and executive in all matters
relating to resident students welfare, their discipline and services as well as the
administration and security of the hostels. The Sr. Warden shall be assisted by the
other Warden and also assisted by full time office staff. The Wardens shall be
responsible for the duties and responsibilities assigned to the office staff.
Hostel Rules and Norms Governing Hostel Life
1. There shall be no ragging in any form in the Hostel (details already circulated/uploaded
on the SAU website).
2. Allotment of a hostel room/seat-shall not confer on the allottee (student) any right to
tenancy or subletting and the University shall have every right to have the
accommodation vacated/evicted in the event of breach of rules by the allottee.
3. The Allotment of the hostel rooms will be on triple sharing basis. Room allotments as
made by the University administration shall be final and binding on all the students.
Requests for changes there in shall not be accepted.
4. The resident should be back to the SAU campus latest by 10.00 P.M. Students who are
found outside the campus after the stipulated time and/or involving an any violence or
otherwise disturbing the peace on campus and privacy of SAU community or other
residents will be evicted from hostel forthwith besides any other disciplinary action by the
University.
5. A resident who wishes to stay out late or to remain absent overnight shall seek prior
written approval of the Hostel Warden latest by 4 PM. on the day. Application to this
effect, has to be submitted to the Hostel caretaker in a prescribed format. Permission for
staying out late night will only be granted once a week. Night-out will be granted for not
more than four non-sequential nights in a month. Filled-in application forms must be
submitted for prior approval.
6. Non-resident visitors are permitted in the hostel premises from 8 AM. to 7 P.M. subject to
a prior approval from the hostel warden. The application for approval must be
accompanied with a consent letter and signature of the roommates of the applicant clearly
mentioning their no objection in allowing the visitors in the room.
7. No non-resident visitor is allowed to stay in hostel beyond the official permitted timings.
Overnight stay permission can be granted in extra-ordinary situation. Resident has to pay
INR 500/- per night as user charges for stay of guest. Application in a prescribed format
along with photo copies of payment slip, visa/passport details has to be submitted to the
hostel caretaker. Wardens have the right to reject any such application in case formalities
are not completed
8. All visitors are required to produce a valid photo identity card and in case of foreign
visitors, a valid passport along with visa details to the SAU security before entering the
hostel premises. A photocopy of the same would be retailed by the security for official
purpose.
20
9. The University Administration reserves the right to deny entry into the hostel to any
visitor if, in its opinion, the visitor including any students relative, is likely to disturb
peace and order in the hostel.
10. Stay of unauthorized persons in hostel rooms is strictly prohibited. Violators shall be
treated as trespassers and shall be liable to be dealt in accordance with law on the subject.
11. Any hostel residents accommodating unauthorized person(s) in the hostel rooms shall be
liable to fine and such other disciplinary action as may be decided by the Assistant Dean
(SW)/Warden or higher authorities. Fine in this case will be INR 1000/- in the first
instance. If found guilty second time, the fine will be INR 2000/- and if found guilty for
the third time he/she will be evicted from the hostel.
Notwithstanding to the above, the President may take suo moto cognizance of any
violation of rules or breach of discipline by any students and may impose
fine/punishment.
12. Male visitors including male students or guests shall not be allowed in the ladies rooms.
Similarly Ladies (including girl students) shall not be allowed in Male students rooms.
Violation of this rule shall lead to rustication of the resident from the Hostel.
13. The residents shall make payment of all hostel dues as per prescribed intervals and on
demand.
14. The residents will be given furniture in their rooms as per laid down norms. Demand for
additional furniture will not be entertained.
15. Every resident is responsible for the care of the hostel property she/he uses. Residents
found responsible for any damage or loss of hostel property will be charged the
replacement cost of the damaged item, individually or collectively, as the case may be,
and they will be liable to disciplinary action. The decision of the Warden/Registrar will
be final in this regard.
16. Residents shall switch off the lights, including table light, fans and other electrical
gadgets of his room while going out.
17. Residents are expected to come to the Mess, Common Room, Internet room and Visitors
room adequately and properly dressed.
18. The residents must not remove any property from the dining hall, common rooms, or the
visitors room or any other room of the hostels.
19. The residents must not tamper with the electrical fixtures in their rooms in the hostel
premises or use any unauthorized electrical gadgets including air conditioners and room
coolers. Any violation will amount to breach of hostel rules and may result in eviction
from the hostel.
20. Cooking and storage of food in the rooms and/or storage/use of gas cylinders/electric
heaters/ electric hot plates/ electric cookers/ electric kettle (above 500W) and/or any other
21
equipment is strictly prohibited. In case of violation, all roommates of the room would be
equally fined/punished and/or evicted from the hostel.
21. Residents are not allowed to hand over the keys of their rooms to any person other than
the Hostel authorities. The residents should take care of their personal belongings. They
are required to keep the room locked and should not keep costly items or large amount of
money in the room. They themselves will be responsible for any loss or damage of the
personal belongings of the residents. INR. 200/- will be charged for a loss of each key.
22. All residents are required to leave the hostel during vacation period with their personal
belongings safely locked in wardrobes/cupboards/almirahs/storage units. University will
not be responsible for the loss/damage of any personal belongings of the residents.
23. Under no circumstances, the residents will be allowed to leave the hostel rooms locked
during vacation period. The University reserves the right to break/open locks of hostel
rooms in case of emergencies/safety and security issues and/or maintenance/cleaning
purposes.
24. No resident is permitted to take away his/her belongings from the hostel premises without
a proper gate pass by the security Officer on the recommendation of Hostel Warden.
25. The residents must not indulge in any act of intimidation or violence and drunken or
riotous behavior.
26. Every resident and his/her guest must maintain the decorum in his/her conversation with
fellow residents, staff and the authorities of the hostel and should prove worthy of his/her
being a bonafide resident. If any resident and his/her guest do not follow the above, it will
be regarded as indiscipline and suitable disciplinary action will be taken against bonafide
resident.
27. Residents must sign daily in the Hostel Attendance Register and Late Night/Night out
Register maintained at the security and are required to write the address and mobile
number at which he/she may be contacted in emergency.
28. Storage and consumption of alcoholic beverages and other intoxicating drugs, gambling
and smoking inside and outside of the hostel are strictly prohibited. Violation of the rule
shall lead to expulsion of the concerned residents. SAU hostels are NO SMOKING
ZONES.
29. Tampering with fire detectors, CCTV cameras, smoke detectors, electrical wirings, wifi
modems and wires etc., within SAU campus, will lead to eviction from hostel. Tampering
of such equipment within the hostel rooms will lead to eviction of all the roommates.
30. The
residents
shall
not
hold/organize
any
religious
or
political
function/gathering/debates/speeches within the premises of the university, except with the
prior written permission of the President.
31. The Hostel administration reserves the right to take disciplinary action, including eviction
from the Hostel, for violation of any rules.
22
32. The Assistant Dean (SW)/Warden or any authorized officer of SAU reserves the right to
inspect the hostel rooms at any time.
33. Pets are not allowed within the Hostel.
34. CCTV footages of the residents in the Hostel premises (public places) will be recorded
and used for security purposes.
35. Residents are strictly prohibited to go to the hostel roof.
36. The University reserves the right to close any or all hostels suo moto.
37. Joining the hostel Mess is compulsory and students will have to pay mess charges in
advance before the commencement of the Semester, at the time of registration.
38. Each student will be provided with the following by the University and any other such
necessary items which students may require depending upon the season:a)
Bed with under bed storage with lock and key
b)
One Table with side storage, one overhead storage unit and one pin up board
c)
One wardrobe with lock and key
d)
One mattress and one pillow
The following necessary items shall be arranged by the students themselves:a)
b)
c)
Blankets/quilts/bed sheets/pillow cover/towels.

Mosquito nets/mosquito repellents.
Toilet articles like buckets/mugs/soap dish etc.
39. Accommodation in the hostel is allowed initially for the current semester and is
subsequently renewed subject to the continuing registration and fulfilment of academic
requirements from time to time by the allottees. All occupants should subject themselves
to the proof of registration and payment of all hostel dues every semester, failing which,
he/she will be liable to be evicted as if he/she was not a registered student. Students are
required to leave the hostels during the vacation periods (Refer Student Handbook for
details).
40. Any rule given above is subject to change. In case of any changes, the same shall be
applicable to existing residents also from the date of approval of the same by the
President.
41. All residents at the University accommodation will have to take up an undertaking with
the hostel authorities prior to taking up the resident-ship at the hostel.
UNDERTAKING
I have read the rules and agree to abide by the same.
Undertaking: On breach of the Hostel Rules, I would be ready to take any disciplinary
action by the University authorities.
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Name
Signature
Date and Place
Approved duration of stay in the hostel

Accommodation in the hostel is allowed initially for a semester, the first semester after
officially enrolling at the University, and is subsequently renewed subject to the continuing
registration and fulfilling academic requirements from time to time by the students. All hostel
residents should subject themselves to the proof of registration and payment of all hostel dues
every semester, failing which, he/she will be liable to be denied with the hostel
accommodation at the University.
Those students (includes all years) who are engaged in Research works and other academic
works after the last day of the academic calendar, need to produce genuine justifications for
retaining hostel rooms beyond the specified date and use of the university Library from the
Dean of the respective faculties, before the closing of the academic session. Requests such as,
writing various competitive examinations and attending other programmes of similar nature
outside the university, shall not be entertained for stay in the hostel rooms.
Hostel Level Committees Students Participation
Hostels will have two elected Committees, i.e. (a) Hostel Committee and (b) Mess
Committee. Each Committee will have upto eight members belonging to different SAARC
countries. No student can be a member of both Committees. Members of each Committee
will elect a President from amongst the members.
Committee Election
Members of both Committees will be elected by the General Body of the hostel that shall
consist of all students who are the residents of the University accommodation. It shall not
include students availing of only mess facilities. This includes casual students, guests and any
other residents falling in this category. A student may contest for Hostel Committee or the
Mess Committee.
Functions of the Hostel Committee:
1. The Hostel Committee will assist the Wardens in the routine functioning and organizing
of all activities of the hostel to ensure smooth running of the hostel activities.
2.
The Committee will normally meet twice a month to discuss hostel affairs. The President
of the Hostel Committee shall put on the Notice Board the minutes of the meetings.
24
3.
The Committee shall ensure that peace and order is observed at all times by the residents
of the hostel.
4.
The President and members of the Hostel Committee will normally hold office for one
year.
5.
The Hostel Committee and its members shall be subject to all rules/norms as residents of
the hostel.
6.
General Body Meeting (GBM) may be called, as and when necessary, by the Hostel
President in due consultation with the Hostel Committee by giving at least 24 hours
advance notice. The GBM may also be requisitioned on the written request of the
members (resident students) concerned provided such a request is signed by at least 50%
of the members of the hostel concerned and notice to this effect be given to the Hostel
President at least 48 hours in advance.
Functions of the Mess Committee

(a) To assist the Sr. Warden, there will be a Mess Committee consisting of :
(i)
The Sr. Warden as the ex-officio Chairperson;
(ii)
Eight members (From different SAARC countries giving due representation to

vegetarian and non-vegetarian) elected direct by the General Body of Hostel
residents, NRs, casual students, Guests, etc. shall be excluded for the purpose of
General Body. One of these six members will act as the Mess Secretary to the
Committee by rotation to be decided by the Committee itself.
(iii) The elected members will hold office for one year; and
(iv) Any vacancy may be filled by the Committee either by co-opting or by election;
(b) Functions of the Mess Committee: The Committee will function in accordance with the
rules laid down hereinafter. In general, the Committee will:
(i) be a watchdog body for working of the mess,
(ii) ensure compliance with the Mess Rules,
(iii) prepare the food menu to be adopted by the mess for each month in advance,
and
(iv) suggest improvements in the quality of food served in the mess.
Mess Secretary
25
(a)
One of the six members of the Mess Committee will act as the Secretary to the
Committee by rotation (duration to be decided by the Committee) to be the Mess
Committee itself;
(b) Duties of Mess Secretary :

(i)
He/she will convene meetings of the Mess Committee in consultation with the
Chairperson and maintain minutes of such meetings duly signed by all
members;
(ii)
He/she will look after the quality of food and the general services rendered to
the residents and bona fide guests in the dining hall;
(iii)
He/she will put up the complaints of the students, if any, before the Mess
Committee for redressal;
(iv)
He/she will discharge such other duties in connection with the mess as may be
assigned to him by the Mess Committee/Mess Warden.
Menu of the mess

1. Each hostel Mess Committee will decide the food menu of the mess every month
in advance after taking into account the availability of seasonal vegetables and
fruits, eating habits of the residents who have come from SAARC countries. Care
should be taken to prescribe a balanced diet at a reasonable price.
2. The menu so decided should be displayed in the dining hall and one copy given to
the Mess Contractor.
3. If due to non-supply of the required vegetables, etc. the menu decided by the
Committee needs a change, the Mess Contractor will immediately bring it to the
notice of the Mess Secretary.
4. A student who has fallen sick may give a written requisition to the Warden for
supply of special diet subject to the convenience of the mess and availability of
food stuff, the Warden may authorize the supply of a special diet to the student.
5. Subject to the availability in the mess, a student who asks for any extra item at
breakfast may be supplied with it at such extra charges as may be fixed from time
to time. The Mess Contractor will keep an account of such extra messing in the
diet register which should be signed by the student concerned. Charges for extra
messing will be recovered from the concerned students along with monthly mess
dues.
26
Powers and Functions of Wardens:

The Senior Warden/Wardens of the Hostel shall perform such duties as are assigned to them
by the Dean of Students from time to time Sr. Warden/Wardens shall perform the following
functions :
27
1.
The Wardens shall keep close contact with the residents and shall pay
attention to their health, hygienic and general life in the hostel.
2.
The Wardens will be individually and collectively responsible for the

smooth functioning of the hostels.
3.
Each Warden will be responsible for the assigned resident students.
4.
Each Warden shall ensure that the residents in his or her charge observe
the hostel rules properly and maintain discipline and decorum and shall
promptly report to the Dean of Students all cases of misbehavior,
indiscipline, and sickness of the residents in his or her charge.
5.
The Wardens can impose fines upon resident students.
6.
The Wardens should be available in the hostel office everyday at

specified hours (to be notified in the hostel office) to attend to official
business and to residents problems.
7.
The Wardens will be responsible for the proper upkeep and maintenance
of such properties of the concerned hostel as are under his or her charge.
8.
Allot hostel rooms and supervise the implementation of allotment with

the help of Assistant Director (Student Services).
9.
Take disciplinary action against the residents for keeping any

unauthorised guest.
10.
Order double-locking of rooms of resident students and their re-opening,

when required.
11.
Take action for the eviction of defaulting resident students in

consultation with the other Wardens for mess bill defaults.
12.
Coordinate with the Security Agency of the University about the overall
security of the hostel.
13.
Periodically verify the furniture and fitting of the hostel with assistance
of the Caretaker, and take action of their repairs/replacement or for
obtaining additional furniture, if required.
14.
Look after general matters relating to health of the hotel inmates.
15.
Look after the common room and the sports and cultural programs of the
hostel and regulate disbursement of money out of the hostels recreation
grant.
16.
Check the bills prepared by the Caretaker for purchase of newspapers

and magazines and arrange disposal of old newspapers and magazines
and ensure that the sale proceeds are deposited in the appropriate head of
account of the University.
17.
Ensure maintenance of discipline and decorum in the common room.
18.
Can permit the common room to stay open beyond the prescribed hours
on a special occasion.
19.
Pursue, at appropriate level, all complaints relating to common room

equipment/ gadgets and facilities like television, etc.
20.
Shall supervise all matters relating to hygiene, sanitation and cleanliness

of the hostel.
21.
Keep control over the sanitation staff and their attendance and maintain
the Attendance Register.
22.
With the assistance of the Mess Committee, the Warden will :

(i) Supervise the functioning of the Hostel Mess.
(ii) Keep a watch over the cleanliness of the dining hall and the
kitchen and of the food preparation processes.
(iii) Conduct regular inspection of the kitchen room and the dining
hall, especially when the residents take meals.
(iv) Enforce discipline and decorum in the dining hall.
28
23.
Ensure maintenance of relevant stock register for Hostels and ensure

that stores are kept in good, efficient and hygienic condition.
24.
Be responsible for withdrawal of temporary advance when necessary

and for keeping watch over its adjustment.
25.
Stop mess facilities in respect of residents defaulting payment of mess

bills and recommend for appropriate action to the Dean of Students.
26.
Stop mess facilities in respect of those who have vacated in the hostel or
have been evicted.
Grievances Redressal Mechanism

14. All student grievances involving rights stated herein should first approach the heads of
the concerned departments. These could be the Senior Warden for hostel- related
issues, Deans of Faculties for academic issues, Deans of Students for issues related to
students cultural or sports activities, Librarian for issues related to library, Director
Finance for issues related to the working of the Finance Branch. It is expected in most
cases, the grievance is resolved to the satisfaction of the students. Grievances should be
submitted to the appropriate body within a reasonable time.
15.
16.
If the grievance cannot be resolved at the level of Heads of Departments, the

student/students may approach the Standing Committee for Redressal of Grievance
(SCORG) for the redressal of grievance.
SCORG will be a three member committee that shall be nominated for the period of two
years by the President, at least one of the members of SCORG should be a woman
faculty member and as far as possible, all members should be from different SAARC
countries. SCORG will formulate its own procedure for making enquires and framing
its recommendations that will be forwarded to the President.
17.
The SCORG should try to resolve the grievance as speedily as possible but in no case
later than 4 weeks from the date the complaint is lodged in writing to the Committee.
18.
The decision of the SCORG shall be final and binding.
19.
That all issues within the University community should be resolved through discussions
and negotiations and through the Grievance Redressal Mechanism and that the use of
violence, intimidation and coercive methods such as gheraos and dharnas or any other
activity which disrupts the normal academic or administrative functioning of the
University inside the University buildings, and locking out of the University buildings
shall not be resorted to.
29
20.
That all members of the University community have the right to privacy and that
residential area of the teachers and staff shall in no case be used as venues of protests
and agitations.
Use of Unfair Means in Examinations and Dealing Procedure

Unfair mean or means imply copying in examinations or any dishonest method adopted
during the process of evaluation by the student including disorderly conduct, plagiarism, etc.
In case of Unfair Means, the President shall constitute a Standing Committee consisting of
the following to deal with the case:
(i)
(ii)
Two Deans; and

The Dean of the Faculty from where the case of use of unfair means by
student(s) has been reported;
The President, can nominate another Dean to be the member of the Committee if the reported
case of the student(s) happens to be from the Faculty whose Dean is already represented in
the Committee.
An Officer of the University nominated by the President will function as non-member
Secretary to the Committee.
A student of the University who is reported to have indulged in use of unfair means in any
aspect of process of evaluation* shall be liable for disciplinary action as may be determined
by the Standing Committee.
A faculty member who finds a student indulging in use of unfair means shall report the
matter, in writing, to the head of the department with copies to the Dean concerned and the
designated officer for placing the matter before the Standing Committee for its appropriate
consideration and direction.
The Department/Faculty concerned shall forward their views to the Standing Committee
within 15 days of the receipt of the communication from the faculty member. In case, no
views are received from the Department/Faculty concerned, the Standing Committee shall
proceed with the case without waiting any further.
30
1.
The Committee shall provide fair and reasonable opportunity to the student
involved to prove his/her innocence before pronouncing judgment in the case.
2.
The Committee shall be entitled to exercise such powers in respect of

disciplinary action against such students as may be delegated to it by the
President.
3.
A student aggrieved against the disciplinary action taken by the Committee shall
be entitled to make an appeal to the President within 30 days of communicating
such action to the student concerned. The decision of the President in matter
shall be final and binding.
*Evaluation means and includes all processes used for evaluation such as quizzes, term
papers, assigned reading, laboratory tests, seminars, field work, group discussion, etc., midsemester examination and end-semester examination.
Procedure for Re-evaluation of Answer-scripts of Examinations
Student wishing to have his/her answer-sheet(s) re-evaluated, will be required to make a
request in the prescribed form 10 days after the University re-opens. Re-evaluation will be
permitted only for answer scripts of end semester examination with the exception of practical
laboratory based examinations. The student shall deposit the required fee of US $20 per
subject/paper, as prescribed under Regulation 36, and will submit his/her request to the Dean
of the Faculty.
Re-evaluation of answer scripts of mid-semester and quiz examinations will not require
formal procedure described above. Answer scripts of mid-semester and quiz examinations
etc., will be shown to students by the concerned teacher and, if any discrepancy is detected,
the same may be corrected by the teacher after due discussion with the student. Marks
awarded in mid semester and quiz examinations etc., will stand frozen thereafter and will not
be open to re-evaluation.
Student applying for re-evaluation may carefully note that:
a) After student applies for re-evaluation, he/she will surrender the original grade
awarded to him/her in that course/paper and undertake to accept the revised grade;
b)
After re-evaluation, the grade may remain unchanged or increase or even

decrease.
Upon receipt of request for re-evaluation from the student (together with copy of the fee
receipt deposited by the student with the Finance Department), the Dean will constitute a
Committee comprising two faculty members (except the teacher who originally evaluated the
answer book). These faculty members/evaluators will jointly re-evaluate the answer book
and will submit their report, duly signed by both them, to the Dean of the Faculty. The grade
awarded by this committee will be final.
The Dean will forward the report together with revised grade, if any, to the Administration
for further action.
Class Attendance:
1. Attendance in classes will be compulsory in all courses offered by SAU.
2.
A student securing less than 75% attendance will not be eligible for sitting in the End
Semester Examination.
31
3.
Provided that in special cases, where a student falls short of prescribed 75% attendance
due to medical reasons, but is able to maintain attendance of 50% and above, Dean may
permit the student to take the End Semester Examination. In such cases, a medical
certificate duly endorsed by the Medical Officer of the SAU, will be a must and such
medical certificate(s) must be submitted in a timely fashion. Medical certificate(s) not
submitted at the time the student re-joins classes after the medical leave, will not be
entertained.
If the fall in attendance below 50% is due to medical reasons or due to some unforeseen
and very exceptional circumstances, and the Faculty/Department so recommends, the
semester may be considered as Zero-Semester, to be repeated as a whole.
Recommendation for grant of Zero Semester should be endorsed by the Board of Studies
of the Faculty and further approved by the Academic Council.
Guidelines for Grant of Zero Semester

University may, upon recommendation of the Faculty duly approved by the Board of Studies,
consider grant of Zero Semester to a student under most exceptional situations where:
1) The student, during the course of his studies, falls ill and was hospitalized/advised
complete bed rest for a major part of the semester (where the student will fall short of the
required minimum 50% attendance in the class) including end-semester examination
period
2) Where the medical certificate produced by the student is from a government hospital;
3) A student staying in hostel falling sick, and wishing to undergo treatment outside Delhi or
at his / her home town, must immediately report his/her illness to the Medical Officer of
SAU, the Hostel Warden, and the Dean of the Faculty, before leaving hostel for
treatment.
4) In case the treatment was taken elsewhere, the student must produce all the medical
certificates/documents to SAUs Medical Officer on his/her return to the University.
5) Day scholars, who fall sick and undergo treatment elsewhere, must immediately inform
the Dean of the Faculty about their illness and the treatment they are undergoing. Such
students will be required to produce all medical certificates/documents to the SAUs
Medical Officer before they resume their studies.
6) Zero semester may also be granted in cases where a student is awarded foreign
Scholarship / Fellowship, which he/she had applied for through the Dean of the Faculty
and for which the Department / Faculty recommends a Zero semester.
32
7) Zero semester will not be considered for grounds other than those listed above. If,
however, there are some unforeseen and very exceptional circumstances under which a
Dean and faculty members unanimously think that a zero semester should be considered
for a particular student, the case may be discussed in the Board of Studies and, if
recommended, forwarded to the Academic Council for a final decision.
All cases for grant of Zero Semester recommended by the Board-of-Studies, will be
placed before the Academic Council for its consideration and decision.
General Discipline
The University disciplinary process is a learning experience that can result in personal growth
as well as an understanding of the responsibilities that accompany participation in an
academic community. By formulating a general code of conduct and regulations, the
University reaffirms for students the rights, protections, guarantees and responsibilities.
The full authority with regards to discipline is vested to the President. However, the President
may delegate all or such powers as deemed proper to the Dean of Students/Warden, Proctor
or such person as may be specified on his behalf.
1.
All powers relating to discipline and disciplinary action are vested in the President,
SAU.
2.
The President, SAU may delegate all or such powers as deemed proper to the Dean of
Students/ Warden or such other person as may be specified in this behalf.
3.
Without prejudice to the generality of power of enforcing the discipline under the
regulations, the following shall amount to act of gross indiscipline :
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
4.
Physical assault or threat to use physical force against any member of the
teaching and non-teaching staff and against any student;
Carrying of, use of, or threat of use of any weapon;
Violation of status, dignity and honour of individual or groups of students;
Any practice/behaviour whether verbal or otherwise derogatory to women or
any action which is construed as sexual harassment under the Act against
sexual harassment;
Any attempt at bribing or corruption in any manner;
Willful destruction of institutional property;
Creating ill-will or intolerance on religious or communal grounds;
Causing disruption in any manner in the academic functioning of the
University system;
Ragging as defined under the ragging regulations issued by SAU.
Without prejudice to the generality of his/her powers relating to the maintenance of

discipline and taking such action in the interest of maintaining discipline as may seem
33
appropriate, the President, SAU may in the exercise of his/her aforesaid powers may
order or direct.
(a)
(b)
(c)
(d)
(e)
(f)
That any student or students be expelled from the University; or

Any student or students be, for a stated period, rusticated; or
Be not, for a stated period, admitted to a course or courses of study in a
Faculty, or institution/Department of the University; or
Be fined with a sum of rupees that may be specified; or
Be debarred from taking a University assessment exercise or Examinations for
one or more semesters; or
That the result of the student or students concerned in the examination or
examinations in which he/she or they have appeared be cancelled.
5.
Without prejudice to the power of the President, SAU and Dean of Students as
aforesaid, detailed rules of discipline and proper conduct shall be framed. These rules
may be supplemented, where necessary by the hostels and Deans of Schools in the
University. Each student shall be expected to provide to himself/herself with a copy of
these rules.
6.
At the time of admission, every student shall be required to sign a declaration that on
admission he/she submits himself/herself to disciplinary jurisdiction of the President,
SAU and other authorities of the University who may be vested with the authority to
exercise discipline under the rules that have been framed thereunder by the University.
Gender Sensitization and Sexual Harassment

The University seeks to maintain and create a work environment that is free of sexual
harassment for students, teaching and non-teaching staff of the University. Sexual harassment
can be as follows:
Verbal: Comments about clothing or body parts, sexually-oriented humour/ language/
jokes, name calling/threats, sounds like whistling/kissing sounds, and rumours.
Non-verbal: Gestures, leering or ogling, stalking, written notes, pornographic pictures/
posters, sexually-oriented electronic/text messages, images or emails.
Physical: Intrusive touching includes pats, hugs or brushing up against someone,
cornering/pushing and rape.
Reports of sexual harassment shall be taken seriously and dealt with promptly.
34
Medical Rules for Students

I. Referral of students to hospitals/Institutions etc., for Admission, investigations,
treatment or specialists consultation
Medical Officer of the University may refer such students who require admissions to the
Hospitals which are covered under the medical insurance facility funded by the University.
For investigations, treatment or specialists consultation to the following
hospitals/institutions:
1. All Central Government Hospitals where non-government employees and the
general can avail of this facility.
2. All India Institute of Medical Sciences Hospital.
3. Any other hospital as deemed necessary by the Medical Officer.
In case facilities for investigations, treatment etc., are not available in the
hospitals/institutions referred to above also, the doctor of these hospitals will further refer the
cases to any other hospital/institutions in NCR. The cost of treatment incurred in these
hospital/institutions will be reimbursable.
In all cases, where hospitalization is required, the students will be entitled to general ward
facilities only for which the students must avail of the services of hospitals which are on the
panel of health insurance provider selected by the University.
For X-rays, the patients will be referred to charitable clinics and the charges at prescribed
rates will be reimbursed to the students by the University when students are referred by the
Medical Officer of the University. The University has also tied up with a number of
laboratories/hospitals for charging specially discountable rates for our students/staff on
payment of cash and students must avail of that by showing their identity card and doctors
prescription.
The students who go on field trips, tournaments, expeditions etc. when fall ill should take
treatment from the state government dispensaries or hospitals open for the general public.
The expenditure on treatment in such cases will be reimbursed to the students on production
of receipts along with the letter of authorization/permission from the respective Head of the
Department/Centre/Dean of Faculty.
II. Non-Admissible Items
1. Vitamins, tonics, shampoos, antiseptic lotions, non-medicated creams, glucose, protein
foods and other food preparations are non-admissible items and non-reimbursable.
Simple preparations of vitamins will be issued by the health centre when they are
indicated. Students will not demand specific brand of medicines (when prescribed by
35
the doctors at the major hospitals after having been referred from the health centre) when
suitable alternatives are available.
2.
Artificial limbs, belts, spectacles, contact lenses, crutches, sticks for the blind etc. are not
reimbursable. The cost of such articles has to be borne by the students.
3.
Items which are not covered under the Health Insurance Policy provided by the
University in case of hospitalization.
III. Re-imbursement
1. Reimbursement of drugs
The students will purchase the drugs from chemists and submit their claims along with
the doctors prescription/O.P.D. cards and duly validated identity cards for
reimbursement. The claims of reimbursement should be made within three (3) months
of prescribing the drugs and in special circumstances the claim could be admitted within
six (6) months of prescribing the drugs, provided the reasons for delayed claim are
justified.
2.
Reimbursement of claims of patients referred to Hospital

When students are referred by the doctors of the health centre to referral hospitals for
investigations, specialized consultation, the cost of drugs, investigations etc. incurred by
students will be reimbursed to them. For reimbursement of such claims, students will
present their identity card (duly validated), referral slips from the doctors of the health
centre, the prescription card from the referral hospital along with the cashmemos/receipts.
3.
Reimbursement of claims of students admitted to hospital

The expenditure incurred on hospitalization treatment, investigations etc. (excluding diet
charges) will be reimbursed to the student by the health insurance provider only. They
must inform the health insurance provider immediately on hospitalization and complete
the formalities required for cashless facility.
4.
Reimbursement of claims of students referred to Charitable clinic for X-ray facility

The cost of expenditure incurred on X-rays at the rates fixed by charitable clinics will be
reimbursed to the students when X-rays have been done on the recommendation of the
doctors of the health centre. Students will present referral slips, their identity cards and
the receipt at the health centre for claiming reimbursement of charges.
Note: In referral hospitals the charges are levied according to the income of the individual.
The students should not declare their parents income when they want that the charges
36
be reimbursed to them by the university. They should take with them the referral letter
from the SAU Health Centre.
Drugs obtained on prescriptions from private doctors will not be reimbursed. No
claims in respect of treatment from private nursing homes/private clinics will be
admissible.
5.
Reimbursement of conveyance charges to the students when serious cases are

transported to the hospitals
In case of dire emergency, services of an auto-rickshaw/taxi may be availed of. Later, the
student concerned will contact at his/her earliest possible the referring Medical Officer who
will certify the need of a transport.
IV. Issue of Drugs to students going on field trip or for tournaments etc.
Students going on field trips or for tournaments etc. outside Delhi will be issued such basic
drugs (depending upon the number of students) as can be self administered as a first aid.
Cost of prescribed drugs while on an authorized trip will be reimbursed upon
recommendation of the teacher in-charge of the trip or Head of the Department. No drugs
will be allowed to students on their own.
V. General
1. Drugs will be reimbursed to valid identity card holders only. It will be the discretion of
the Medical Officer to waive off the presentation of the identity card in emergency cases
or if there is a reasonable ground of not presenting the identity card and the Medical
Officer is satisfied that the student is a bona fide student of the university.
2. Dietary habits are not a medical problem and will not be certified by the Medical
Officers.
South Asian University-Student Service Support Contacts

Service
Fire
Lift Operators
37
Support Contact Persons

Morning: Kulwender Singh
Jai Prakash
VirenderSingh
Yadav
Evening:
Jai Murari
Virendar
Night: Dharam Chand
Ramesh Chandra
Md. Irshad
Telephone Number (Ext)

247/
9013311351
Manoj Kumar (Day)
247/8130337087
9013217591
9868628372
9013311348
9868870924
9871810218
9810954103
247/9540212074
Outsourced
Security
Security Officer
Caretakers
Warden
Sr Warden
Medical Centre
Library
Reception
Canteen/Mess
Uttam (Night)
Security-Supervisor
269/9266663252
Capt. Rohit Singh

Uttam Kumar
Meena Patwal (Girls)
Sunil Kumar (Boys)
Girls - Dr. Priti Saxena
Boys - Dr. Dhananjay Tripathi
Dr. Priyadarshini
Mr. Abdullah- Al-Modabber
Mrs. Anupama Arora
Mr. Arvind
114
145/8130240061
124/9971644197
145/9990467746
255/226
146/240
244
210, 263
100
270
Disclaimer: In case of any typographical or unintentional errors, the Rules,

Regulations, Bye- Laws and the decision of the President will prevail.
38

Student Handbook 2013

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2013

[STUDENT HANDBOOK 2013 -14]

South Asian University (SAU), New Delhi, India

Message from the President

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Message from the President

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

An overview of the South Asian University:

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Monsoon Semester : 26 July to 10 December

Academic Regulations (As approved by the Academic Council)

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

1.3 Admission Procedure

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Aggregate marks up to 65%

Student Handbook , 2013-2014

Higher First Class

75% & above

South Asian University (SAU), New Delhi, India

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

1.9 Courses of Study and Framing of the Syllabi

Notwithstanding what is contained in this Regulation, the Academic Council may, in

1.10.3 No candidate shall be eligible to register for the programme/courses if he/she is

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Free access to the computer laboratory

SAU Library at a Glance

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Electrical engineering, Subscribed

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Social Sciences http://www.ssrn.com/

Business Management, upcoming

Newspaper and Magazines: SAU Library subscribes five magazines: Himal,

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

(lending service 9:15 A.M - 5:15 P.M)

Area: SAU Library has around 4500 sft. of space.

Library Advisory Committee (LAC): The Honourable President has formed an

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Details of Foreign Students and FRRO Registration

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

SAARC-India Silver Jubilee Scholarship

INR 10, 000/- per month

(INR- Indian Rupees)

Student Handbook , 2013-2014

South Asian University (SAU), New Delhi, India

As per the recommendations of the Scholarship Committee, students are granted