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Define company: company is an organizational unit in accounting, which represents a

business

organization according to the

requirements of commercial law in a particular country.


A company can comprise one or more company codes
Ex:
Reliance Industries is a company
Reliance Retail, Reliance securities, Reliance Mobiles, Reliance logistics are company
codes under a company (Reliance Industries)
Under company code have many business areas like Hyderabad B.A, Chennai B.A,
Bangalore B.A, etc..
Under Business area some Functional areas is there are Admin Dept, Finance Dept, S&D
Dept, R&D Dept etc
Create a company DARI99 (DIRUBAI AMBANI RELIANCE INDUSTRIES LTDS)

Define Credit Control Area: The credit control area is an organizational unit that
specifies and checks a credit limit for customers.
A credit control area can include one or more company codes. It is not possible to
assign a company code to more than one control area. Within a credit control area, the
credit limits must be specified in the same currency. RCCA (RELIANCE CREDIT

CONTROL AREA)
Company code: It is an organizational unit used in accounting. It is used to
structure the business organization from a financial accounting perspective. If you do
not wish to copy an existing company code, you can create a new company code and
make all the settings yourself. You define your company codes by specifying the
following information.

Company code key: It is a four-character alpha-numeric key as the company code


key. RM99 (RELIANCE MOBILES)
Define Business Area: A business area in SAP corresponds to specific business segments of a company

Exe: A company may have different specializations. RMHY (maximum 4 characters)

RMCH, RMBL
Description: (Hyderabad bus area), RMCH (Chennai bus area),
(Bangalore bus area)

Define Functional Areas: The functional area field appears in the documents of the
applications FI, CO, Profit Center Accounting (PCA), and Special Purpose Ledger (SL).
Combined with the G/L account, the functional area determines the position of the value
in the profit and loss statement.
In order to define a financial statement version with functional areas, you must have
defined the functional areas.

Functional areas: RMP, RMF, RMA, RMSD, RMRD (maximum 4


characters)
Description: production, finance, sales & dist, R & D,
Maintain consolidation business area: This is another controlling tool like
Business Area, but on a much larger scale. A consolidation business area is a
consolidation of a number of business areas that satisfy certain geographic or
demographic criteria (for example, belong to the same state, country, continent, etc.
or belong to business areas in cities only/villages only etc.). This helps in a much more
macro-controlling aspect as compared to business area.

RMBA (maximum 4 characters) Consolidation business area


Maintain Financial Management Areas: Financial Management Area is a
customization that helps to work on Cash Flow & Funds Flow Management. Without this
customization these features will not be activated.

RMF1 (maximum 4 characters), RMF2, RMF3, RMF4


Assign Company Code to company: In this step, we assign the company code
we have created for our company. This ensures that whenever the company code is
required to be quoted for any transactions, the resultant entries get passed to our
company

Assign company code RM99 to company DARI99


Assign company code to Credit control area: Assign each of the company
codes to a credit control area as you require. Ensure that the appropriate credit limit is
specified for the credit control areas and/or for the individual customers. You
determine the credit limits via the Accounts Receivable area menu.

Assign company code rm99 to credit control area rcca


Assign Business areas to Consolidation Business Area: we assign the
various business areas that we want under a particular consolidation area under that
particular consolidation business area. It must be noted that a business area can be
assigned to more than one consolidation business area in order to enable better
reporting and controlling activities.

Business areas RMHY, RMCH, RMBL to consolidation business area


RMBA
Define Fiscal Year Variant: In day to day life, we are following the year starting from
January to December. This is called calendar year. But while maintaining financial records,
some business organizations, maintain records from April to March, some January to
December or some in other way. The period from which the financial records are
maintained is called Fiscal year. Hence we need to define Fiscal year as per the need of
our business organization.

FISCAL YEAR IS R3
Assign fiscal year variant to the company code: For every company code, you
must specify which fiscal year variant is to be used.

Assign fiscal year variant R3 to the company code RM99


Define posting period Variant: This controls which posting periods (normal and
special) are applicable for each company code. It is possible to have a different posting
period variant for each company code. The posting period variant is independent of the
fiscal year variant.

Posting period Variant: RMVT, posting period variant for RM99

Open and close posting periods: in this activity you specify for each variant
which posting periods are open for posting. Two intervals are available for doing this
(period 1 and period 2). For every interval, enter a lower period limit, an upper period
limit and the fiscal year. You close periods by selecting the period specifications so
that the periods to be closed are no longer contained.

Assign Posting Period Variant to the company code: posting periods


variant must have assign to company code because we create fiscal year company
code.

Assign Posting Period Variant RMVT to the company code RM99


Define field status variant: in this activity, you can create and delete field status
variants. You must then assign a field status variant to each FM area. You can use a
field status variant for as many FM areas as you wish. By assigning field status
variants and field status groups to field selection strings, you can achieve detailed
control over document entry in your FM areas for the individual business transactions.
The field selection string determines which fields will accept input when you enter
documents, which are required entries, and which are hidden.

Copy the Standard Field status variant 0001and change as to field


status variant RMVT. Copy to all.
Assign field status variant to the company code: In this activity, you assign
the company codes in which you want to use identical field status groups, to the same
field status variant.

Assign company code RM99 to fi eld status variant RMVT


Defi ne chart of accounts : chart of accounts list refers to the list of GL
account numbers. It defi nes the set accounts within which transactions of the
company will take place. A chart of accounts list can be assigned to any
number companies; however one company can have only one chart of
accounts list.
Group chart of accounts: RMGC, Operational chart of accounts: RMOP

Assign chart of chart of accounts to company code: in this step we


specify which chart of accounts we are going to use for our company. Since
there are already a huge number of pre-defi ned chart of accounts, we can
either choose from those, or assign one that we have custom- created only
one chart of accounts can be assigned to one company.
Company code: RM99
Chart of accounts: RMOP

Defi ne document type and number ranges: in this activity you


create number ranges for documents. For each number range you specify a
number interval from which document numbers are selected the type of
number assignment you assign one or more document types to each number
range becomes eff ective via the document type.

Defi ne Account Group: Accounts groups control the master records. It


controls the number range of master record and fi eld status group also SAP
fallows a Grouping principle all throughout SAP to handle the Master records
that may be in GL, AP, AR, any thing.
SAP fallows a maximum of 10 digits for an account number. However for the
purposes of this tutorial we will only be using 6 digits, since that is suffi cient
for all practical purposes. The format we will be following is as follows
Liabilities- 100000 series
Assets- 200000 series
Income- 30000 series
Expenditure- 400000 series

COA

A/C
GROUP
RMGC LIB

NAME
LIBILITIES

FROM
A/C
100000

RMGC

ASSETS

200000

ASST

TO A/C
19999
9
29999

9
RMGC

REV

REVENUE/INCOME

300000

RMGC

EXP

EXPECNES

400000

RMGC

CLR

500000

RMGC

SCE

RMOP

Cap

CLEARINING
ACCOUNTS
SCOND. COST
ELEMENTS
Share Capital

RMOP

R&S

Reserves & Surplus

110000

RMOP

SL

Secured loans

120000

RMOP

Unsl

Unsecured loans

130000

RMOP

Scr

Sundry creditors

140000

RMOP

Accd

150000

RMOP

Ocl

RMOP

Fxa

Accumulated
Depreciation
Other current
liabilities
Fixed assets

RMOP

Invt

Inventory

210000

RMOP

Ivst

Investment

220000

RMOP

C&B

Cash & Bank

230000

RMOP

Sdr

Sundry debtors

240000

RMOP

Adv

Advances

250000

RMOP

Oca

260000

RMOP

Srev

Other current
liabilities
Sales revenue

RMOP

Grev

General revenue

310000

RMOP

Orev

Other revenue

320000

RMOP

Mcon

Material consumption

400000

RMOP

Prd

Production exp

410000

RMOP

Admin

admin exp

420000

600000
100000

160000
200000

300000

39999
9
49999
9
59999
9
69999
9
10999
9
11999
9
12999
9
13999
9
14999
9
15999
9
19999
9
20999
9
21999
9
22999
9
23999
9
24999
9
25999
9
29999
9
30999
9
31999
9
39999
9
40999
9
41999
9
42999

9
RMOP Fexp
Financial exp
430000
43999
9
RMOP S&D
Sales & dist exp
440000
44999
9
RMOP Gexp
General exp
450000
45999
9
RMOP Oexp
Other exp
460000
49999
9
RMOP Clr
Clearing accounts
500000
59999
9
RMOP Sce
Settlement cost
600000
69999
elements
9
Define Retained Earning: Retained Earnings account defines the to be used for
posting the expenditure and incomes of the year. The balance of this account appears
as Reserves & Surplus in the Balance Sheet for the year.
P & l statement: X
Account: 119999

Define Tolerance limits to the employs: this step helps us pre- determine
various amount limits for the employees with which we can set.
The maximum document amount the employee is authorized to post, the maximum
amount the employee can enter as a line item in a vendor/customer account.
Company code: RM99
Amount /Document: 9999999999999
Amount/open item: 9999999999
Cash discount/ line item (A/R)
Note: Dont fill up the field Group

Define Tolerance group for GL accounts: Tolerance group is used to maintain


control over posting of transactions and their clearing.
Define G/C accounts Creation: Transaction code is fsp0

G/c accounts no: 119999


Chart of accounts: rmgc
A/c group: lib
Short text: retained earnings a/c
Trading partner: dari99
G/l account no: 100000
Coa: rmgc
With template: 119999
Company code: rm99
Short text: capital
G/l account no: 110000
With template: 100000
Short text: reserve & surplus
G/l account no: 120000
With template: 100000
Short text: secured loans
G/l account no: 130000
With template: 100000
Short text: un secured loans
G/l account no: 140000
With template: 100000
Short text: sundry creditors
G/l account no: 150000
With template: 100000

Short text: accumulated depreciation


G/l account no: 160000
With template: 100000
Short text: other current liabilities
G/l account no: 200000
Create
A/c group: assets
Short text: fixed assets
G/l a/c no: 210000
With template: 200000
Short text: inventory
G/l a/c no: 220000
With template: 200000
Short text: investments
G/l a/c no: 230000
With template: 200000
Short text: cash & bank
G/l a/c no: 240000
With template: 200000
Short text: sundry debtors
G/l a/c no: 250000
With template: 200000
Short text: loans & advances
G/l a/c no: 260000

With template: 200000


Short text: other current assets
G/l a/c no: 300000
Create
A/c group: Revenues
Short Text: sales revenue
G/l a/c no: 310000
With template: 300000
Short text: general revenue
G/l a/c no: 320000
With template: 300000
Short text: other revenue
G/l a/c no: 400000
Create
A/c group: Expenses
Short text: material consumption
G/c a/c no: 410000
With template: 400000
Short text: production exp
G/c a/c no: 420000
With template: 400000
Short text: personal exp
G/c a/c no: 430000
With template: 400000

Short text: financial exp


G/c a/c no: 440000
With template: 400000
Short text: Sales & dist exp
G/c a/c no: 450000
With template: 400000
Short text: general exp
G/c a/c no: 460000
With template: 400000
Short text: other exp
G/l a/c no: 500000
Create
A/c group: clr
Short text: clearing accounts
G/l a/c no: 600000
Create
A/c group: Sce
Short text: settlement cost of elements