{Insert Date}

{Insert Contractor's Name}

{Insert Address Line 1}
{Insert Address Line 2}

Dear {Insert Contractor's Name}

Contract Number
Project Name

{Insert Contract Number}

{Insert Project Name}

Re: Appointment of Superintendents Representative Clause 24

I refer to the Principals letter, dated {Insert Date} which notified you of my appointment as
Superintendent for the above Contract.
You are advised that {Insert Name} has been appointed by me to act as Superintendents
Representative under Clause 24 Superintendents Representative, of the General Conditions of
Contract. I have delegated all functions of the Superintendent with the exception of those under the
following clauses:
General Conditions of Contract
Clause 8.1
Discrepancies
Clause 9.2
Subcontracting
Clause 12
Latent Conditions
Clause 14.2
Payment Where There is No Variation
Clause 24
Superintendents Representative
Clause 26
Control of Contractors Employees and Subcontractors
Clause 27.5
Finding of Minerals, Fossils and Relics
Clause 30.4
Variations due to Defective Materials or Work
Clause 30.5
Acceptance of Defective Materials or Work
Clause 32
Working Hours
Clause 33.1
Rate of Progress
Clause 33.3
Acceleration
Clause 34.1
Suspension by Superintendent
Clause 35.4
Use of Partly Completed Works
Clause 35.5
Extension of Time for Practical Completion
Clause 35.6
Liquidated Damages for Delay in Reaching Practical Completion
Department of Transport and Main Roads
Our ref
CAL001M
Clause
36
Delay or Disruption Costs
{Insert Name Here} Region / {Insert Office Location Here} Office
Your ref
(Insert Address
Enquiries
(Insert Name Here)
Clause
37 Here}Defects Liability
{Insert Postal Address Here}
Telephone
+61 7
Clause 39
Urgent Protection
{Ins{Insert Town/City) (State) {Postcode)
Facsimile
+61 7
ABN 57 836 727 711

Website
Email

www.transportandmainroads.qld.gov.au
@tmr.qld.gov.au

Clause 40.1
Clause 40.5
Clause 41
Clause 42.5
Clause 42.8
Clause 44.6

Variations to the Work

Valuation
Daywork
Certificate of Practical Completion
Final Certificate
Adjustment on Completion of the Work Taken Out of the Hands of the Contractor

Supplementary Condition of Contract

Clause 9.3
Suspension of Works by Superintendent Due to Serious Non-conformance

Yours sincerely

{Insert Name}
Superintendent
[Delete before sending. The Superintendent is to consider the work type and the experience of
the Superintendents Representative and Inspector when deleting any of these duties from the
list. The Superintendent is also to consider the restrictions on the surveillance teams decision
making abilities with regards to distance from site and timeliness of response
Note: There are circumstances for a particular contract where delegated functions may have a
dollar limit, for example Clause 40.1 or 40.5, the Superintendent may limit the delegation for
amount less than $100,000. There are other clauses that the Superintendent may wish to
consider.
Refer to Superintendents Surveillance Plan (CAF001M) for the role of the Inspector for witness
and hold points]

Contract Administration System

CAL001M
Revised: 19/03/10

Page 2 of 3

[Blind copies are left to your own discretion]

B/c:

File No.{Enter file Number}

1. Superintendents Representative - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information

2. Inspector - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

3. Administration Officer - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

{Insert Name}
Superintendent
{Insert Date}

Contract Administration System

CAL001M
Revised: 19/03/10

Page 3 of 3