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THE FACULTY HANDBOOK

Of

The General Theological Seminary

Compiled and Issued by


The Faculty Affairs Committee
The General Theological Seminary
Revised October 4, 2004

Faculty Handbook

Page

Table of Contents

0.0 INTRODUCTION .................................................................................................... 3


1.0 ORGANIZATION OF THE SEMINARY ............................................................ 4
2.0 FACULTY:

TERMS AND CONDITIONS OF EMPLOYMENT................... 13

3.0 FACULTY BENEFITS .......................................................................................... 29


4.0 ADMINISTRATIVE PROCEDURES .................................................................. 36
5.0 FACULTY ASSOCIATION ................................................................................. 39

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0.1

0.0 INTRODUCTION

Relation to the Episcopal Church


The General Theological Seminary was founded in 1817 by
action of the General Convention of the Protestant Episcopal
Church in the United States of America. The General Convention
continues to elect members to the Seminary Board of Trustees,
and the Presiding Bishop is a member, ex officio. The rules and
Course of Study must be consonant with the Constitution and
Canons of the Church and the requirements for Orders
established by the House of Bishops. The trustees report to the
General Convention of their proceedings, and of the state of the
Seminary.

0.2

Mission
The General Theological Seminary is an Episcopal institution
called to educate and form leaders for the Church in a changing
world.

0.3

Brief History of The General Theological Seminary


The General Theological Seminary, founded in 1817 by the
General Convention of the Episcopal Church is the oldest
seminary in the Episcopal Church. It
has been located at
Chelsea Square since the mid-1820s on land donated for its use
by Clement Clarke Moore, best
remembered
for
his
childrens poem, Twas the Night Before Christmas.
The first building was constructed in 1825. The later nineteenth
century architecture of Chelsea Square is classic English
collegiate. The refectory in Hoffman Hall and the Chapel Bell
Tower are modeled from those of Magdalen College, Oxford. The
Seminarys St. Marks Library is, in many ways, the best
resource for Anglican scholarship in the United States.
The Seminary continues its tradition of educating and preparing
men and women for the ministry, and provides the clergy and
laity of the Episcopal Church with continuing scholarship.

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1.0 ORGANIZATION OF THE SEMINARY

The official corporate name of the Seminary is The General Theological


Seminary of the Protestant Episcopal Church in the United States and
it is permanently established in the State of New York.
The
management of the Seminary is vested in the Board of Trustees under
powers established in the Constitution of the Seminary by concurrent
vote of the General Convention and of the Board of Trustees. The
Board of Trustees has the power to constitute Professorships, and
appoint the Dean and members of the Faculty, to prescribe the Course
of Study, to make rules and regulations and statutes for the
government of the Seminary, and to take such measures as they may
deem necessary for the prosperity of the Seminary, provided that such
rules and Court of Study be not repugnant to the Constitution and
Canons of the Church. The Constitution also defines the membership
of the Board of Trustees and their responsibility to report to the
General Convention on the state of the Seminary.
1.1

Seminary Constitution and Statutes


The Constitution and Statutes of the General Theological
Seminary of the Protestant Episcopal Church in the United States
enumerate the organization and committee structure of the
Trustees and define the procedures adopted by the Trustees for
their own work. The Statutes also establish the nature and
scope of the Seminarys programs and the duties and
prerogatives of its officers and students.
The faculty functions under by-laws of its own determination
which govern its operations and specify the procedures for
reaching decisions, subject only to the Statutes of the Seminary.
Copies of the Constitution and Statutes of the Seminary and of
the By-laws of the faculty may be consulted in the office of the
Dean.

1.2

Chief Administrative Units

1.2.1

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Trustees:
Under the terms of the Constitution, the Trustees have
the power to prescribe the Course of Study, to constitute
Professorships and to appoint the Dean and members of
the faculty. The Trustees have large powers and large
responsibilities. They raise the funds and manage the
properties that enable the Seminary to function. They

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delegate many of their powers to the Dean and to the


faculty, but ultimate responsibility remains theirs. There
are forty-two members of the Board of Trustees: The
Presiding Bishop of the Church; The Bishop of the Diocese
in which the Seminary is located; the Dean of the
Seminary; two Bishops chosen by the House of Bishops of
the General Convention; two lay persons and two
presbyters chosen by the House of Deputies; twenty-four
persons elected by the Board of Trustees; nine persons
chosen by the Alumni/ae of the Seminary. The Board of
Trustees holds stated meetings in February, May, and
October each year, and may hold special meetings as
provided in the Statutes.
1.2.1.1

The officers of the Board of Trustees


The officers include a Chair, a First Vice Chair, and a
Second Vice Chair for Strategic Planning, a Secretary,
and a Treasurer, elected by the Board at the meeting in
February.

1.2.1.2

Trustee Committees:
The first paragraph of this Section 5 of the Constitution
and Statutes is suspended effective as of October 17,
2003, until such time as the Board takes further action
regarding a more permanent decision on committee
structure of the Board. During this suspension period
the following provisions regarding committees of the
Board shall apply. There shall be the following
committees of the Board: Executive Committee,
Commission for Finance and Operations, Commission
for Institutional Advancement and Commission for
Education and Formation. In addition, there shall be
such other committees as the Board from time to time
shall establish. All members of the Executive Committee
shall be members of the Board. Membership on
Commissions need not be limited to members of the
Board, except that the Chair of each Commission shall
be a member of the Board. The Board shall determine
from time to time the members and Chair of each
Commission. The Dean shall be invited to attend every
meeting of each Commission other than that portion of
any meeting devoted to audit matters. Each
Commission shall have such responsibilities as the
Board determines from time to time. Initially, a) the

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Commission for Finance and Operations generally shall


have the responsibilities of the previous Committee on
Compensation and Human Resources, Committee on
Facilities and Grounds, Committee on Investments and
Audit Committee; b) the Commission for Institutional
Advancement generally shall have the responsibilities of
the previous Committee on Development; and c) the
Commission for Education and Formation generally shall
have the responsibilities of the previous Committee on
Education and responsibilities relating to the Library.
The previous Committee on Nominations instead shall
become a Trusteeship sub-committee of the Executive
Committee. The other provisions of these Statutes shall
be construed consistent with the Boards intention to
have a temporary suspension of the provisions of the
first paragraph of this Section 5 and to evaluate over
time the effectiveness of these new Commissions.
1.2.1

The Dean
The Dean shall be the chief pastor of the Seminary
community. The Dean shall also be the president and chief
executive officer of the institution, and shall reside in the
Seminary or in its immediate neighborhood. The Dean shall
be charged with the general superintendence of the
institution, and shall take care that all its statutes, rules, and
regulations are observed and the resultant discipline
enforced.
The Dean shall preside at all meetings of the Faculty and shall
have power to call special meetings at his discretion. It shall
be the duty of the Dean, subject to the approval of the
Trustees, to determine the responsibilities of members of the
Faculty and the expectations which the Seminary may rightly
have of them. The Dean shall also from time to time report
to the Faculty his assessment of the needs for theological
education in this church and, with them, shall determine the
nature and quality of the overall program of instruction which
the Seminary shall offer.
All religious services shall be under the charge and direction
of the Dean. The Dean shall see that, during term time, the
Holy Eucharist is celebrated at least on all Sundays and Holy
Days, and that the Morning and Evening Prayer of the Church
are said daily in the Chapel.
The Professors and other

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members of the Faculty in rotation, or in such order as may


be arranged for them, shall assist the Dean in preaching and
conducting the services.
No person shall be invited, or allowed, to officiate in the
Seminary, or to address the students as a body, or any
society of the students, without the consent of the Dean,
previously obtained.
The Dean shall attend the meetings of the Board of Trustees,
and shall make a written report at each Stated Meeting; and
shall also report verbally at other meetings of the Board.
A member of the Faculty may be elected as Sub-Dean by the
Trustees on the nomination of the Dean for the discharge of
duties to be specified by the Board upon recommendation of
the Dean. The Sub-Dean shall be elected for a term to be
established by the Trustees on recommendation of the Dean
not to exceed three years. During any vacancy in the office
of Dean, or in case of his absence or sickness, the Deans
authority and duties shall, unless otherwise provided by the
Board, devolve upon the Sub-Dean.

1.2.2.1 The Vice President for Institutional Advancement and


Alumni/ae Relations:
The Vice President for Institutional Advancement and
Alumni/ae Relations reports directly to the Dean. The
job description is as follows: Develop and maintain a
comprehensive institutional advancement program with
special emphasis on annual support, planned giving and
the Capital Fund Campaign. Work closely with the Dean
and President, members of the Board of Trustees, and
be responsible for directing the development office
staff. Develop new philanthropic resources while paying
close attention to the existing constituent groups
contributing to the Seminary.
1.2.2.2 The Vice President for Finance and Administration :
The Vice President for Finance and Administration
reports directly to the Dean. The VP serves as the
primary administrator for internal operations and
financial planning at the Seminary and directly

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supervises Human Resources, the Business Office,


Maintenance Operations, and student support services.
The VP serves as Chief Financial Officer, analyzing and
developing recommendations regarding the financial
structure and operations of the Seminary, overseeing
the annual budget process with the assistance of the
Treasurer, and Controller, and oversees the financial
program for the Redevelopment of Chelsea Square.
1.2.2.3

Sub-Dean
On the nomination of the Dean, a member of the
Faculty may be elected as Sub-dean by the Trustees for
the discharge of duties to be specified by the Board
upon recommendation by the Dean. The Sub-Dean
shall be elected for a term to be established by the
Trustees on recommendation of the Dean not to exceed
three years. The Sub-Dean, unless other provision is
made by the Board, shall assume the authority and
duty of the Dean during any vacancy in that office, or in
case of the Deans absence or illness.
The Sub-Dean for Academic Affairs is responsible for
educational planning and policy, for administration of
the academic program, and, in the absence of the
Dean, for administration and pastoral oversight of the
Seminary.
The Sub-Dean for Academic Affairs coordinates the
work of the Faculty by interpreting Faculty opinions and
concerns to the Administration, by monitoring the work
of the Adjunct Faculty and Tutors, and by monitoring
Faculty teaching responsibilities; supervises the
development of the curriculum by chairing the
Committee on Academic Affairs, by evaluating the
range of elective offerings, and by supervising all
degree programs; and works with the Education
Commission of the Board of Trustees by presenting
Summer Grant Proposals for individual faculty
members,
presenting
Sabbatical
Proposals
and
Sabbatical Reports, and by participating in the other
responsibilities of the Education Commission.
The Sub-Dean for Academic Affairs administers the
academic program by coordinating Faculty committee

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work, writing letters of appointment to Adjunct Faculty


and Tutors, by administering Faculty sabbatical
scheduling and plans for individual faculty development
programs, such as In-Course Grants, Summer Grants,
by hiring and directing the work of the Faculty
Secretary, by contributing to Faculty Development
planning by preparing the Instructional Budget,
submitting it to the Vice President for Finance and
Administration, by adjudicating cases which involve
academic rules and regulations, and by monitoring the
work of the Center for Christian Spirituality and of Field
Education.
1.2.3

The Leadership Team


The Leadership Team consists of the Dean, the Sub-Dean, the
two Vice Presidents, and one or two others as appointed by
the Dean. The Leadership Team meets at the direction of the
Dean in order to provide advice to the Dean in the exercise of
duties, to review the work of the Seminary with particular
reference to the Goals and Objectives set annually by the
Board of Trustees, to develop strategies, discuss issues, and
coordinate actions of the constituencies within the Seminary
for the accomplishment of these Goals and Objectives.

1.2.4

All other positions on the Administration are listed with job


descriptions in the Employee Handbook which is readily
available through the Business Office.

1.2.5

Director of the Library


Upon the nomination of the Dean, the Trustees appoint the
Director of the Library. Under the direction of the Dean, the
Director is responsible to form policies and plans for the
library and for its the operation. The Director of the Library
makes an annual report to the Trustees.
The Director of the Library is a member of the faculty and
consults with its members. The Director has privileges and
responsibilities that are the same as those of other faculty
members. The operation of the Library and its achievement
of its educational goals, as described above, substitute for
teaching courses in the curriculum however. The Director is a
member of the Library Committee of the Faculty and other
faculty and administrative committees as assigned by the
Dean.

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The Director of the Library is responsible for all aspects of the


operation of the Library. He or she prepares and administers
the Librarys annual budget, hires and supervises staff
necessary to maintain and operate it and to safeguard its
collections and keep them current.
1.2.6

1.3

Director of Field Education


The Director of Field Education administers the Field
Education Program of the Seminary, including selection,
training, certification, and support of field education
supervisors in parishes and other ministry settings; selection
and development of new field education placements, guidance
of students in the consideration and selection of appropriate
field education placements and intervention in problem
placement situations; review of learning/work agreements
and evaluations from and records credits for all field
education and clinical training programs; orientation of
students to the application process for Clinical Pastoral
Education; serves as a Seminary representative to the
Association of Clinical Pastoral Education and in the
Association for Theological Field Education; arranging and
coordinating the field trip component of the Tutorial Seminary
Program; and coordinating the program of Pastoral Theology
modules. The Director of Field Education has privileges and
responsibilities comparable to those of other faculty
members.
The Faculty
The Dean, the Professors, Associate Professors, Assistant
Professors, the Director of the Library and Instructors
constitute the Faculty. Adjunct Professors, Visiting Professors,
and Fellows have seat and voice without vote at all meetings of
the Faculty.

1.3.2

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Faculty Responsibilities and Powers


The Faculty has the power to adopt such measures, not
inconsistent with the Constitution and Statutes of the
Seminary and Rules and Regulations of the Board of Trustees,
as it deems expedient for securing the full benefit of the
prescribed course of theological study and the due exercise of
discipline.
It shall have power to dismiss, suspend, or
admonish any student. The ordering of all details of the
curriculum are by action of the Dean and Faculty, subject to

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the provisions of the Constitution and Statutes. Subject to


those powers specified in the Constitution and Statutes, the
Faculty shall have the power to determine policies governing
the admission of students, course and other requirements for
degrees, the time, place, and nature of examinations, and to
recommend the awarding of degrees.
1.3.3

1.3.3.1

Faculty Committees
There are three standing committees of the Faculty, whose
membership includes members of the Faculty, students, and
if
appropriate
other
members
of
the
community.
Appointments of Faculty members and administrative
personnel to standing committees are made by the Dean in
consultation with the Sub-Dean for Academic Affairs, and
subject to the approval of the Faculty. Each Committee elects
its own chair, except as otherwise provided in the By-Laws of
the Faculty. The Dean is a member ex-officio of all
committees. Students or Community members of standing
committees are elected or appointed in accordance with the
Constitution of the Community Council of The General
Theological Seminary.
Committee on Faculty Affairs
The membership of the Committee on Faculty Affairs
includes three faculty members and three students.
The Director of the Library serves, ex officio, as a
Faculty Member of the Committee.
Committee responsibilities include recommending
changes in the By-Laws of the Faculty, consideration
and recommendation of appropriate action to the
Faculty and the Dean on appointments, reappointments and promotions of faculty members
and fellows; review of current faculty members being
considered for promotion or tenure, considering
recommendations of search committees or, in certain
cases, acting as a search committee for new
appointments, and recommending to the Faculty
candidates for honorary degrees.
The Committee
Committee.

also

1.3.3.2 Committee on Academic Affairs

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serves

as

the

Library

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The membership of the Committee includes three
faculty members who also serve as coordinators of
the Master of Arts program, the Anglican Studies
program, and the advanced degree programs, and
three students. The Sub-Dean for Academic Affairs
serves as chair, ex officio, and as coordinator of the
Master of Divinity program.
The Committee is responsible for the general
planning and supervision of all degree programs and
the
Anglican
Studies
program,
and
for
recommending to the Faculty needed changes in
those programs.
It also receives and considers
applications for admission to advanced degrees,
makes appropriate admission and scholarship
decisions, and reports its actions to the Commission
on Admissions and Financial Aid. The Committee is
also responsible for supervision of programs for
special and other non-degree students, and for
administration of the various student prizes.

1.3.3.3

Committee on Admissions and Financial Aid


The membership of the Committee includes the
Director of Admissions and Registrar, ex officio, the
Director of Student Service, ex officio, three faculty
members, and three Master of Divinity students.
The Committee is responsible for considering and
recommending changes in policies for admission to
the Master of Divinity program, and the Master of
Arts program, and in policies for the award of
scholarships.
It also receives and considers
applications for admission to the Seminary for the
Master of Divinity and Master of Arts programs, for
Anglican Studies, and for special student status, and
makes admission and scholarship aid decisions
concerning them.
The faculty members of the
Committee approve all scholarship grants on the
recommendation of the Director of Admissions.

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2.0 FACULTY:

2.1

TERMS AND CONDITIONS OF EMPLOYMENT

Definition of the Faculty


The Dean, the Professors, Associate Professors, Assistant
Professors, Director of the Library, and Instructors constitute the
Faculty. It holds meetings according to its own By-Laws. The
presence of a majority of the Faculty is necessary to constitute a
quorum.
Definitions of Academic Rank and Titles

2.2.1 Ranked Faculty


2.2.1.1
Instructor
An Instructor is a member of the Faculty elected to
serve for a specified time, not exceeding one year. This
appointment may be renewed for a total term not
exceeding three years.
2.2.1.2

Assistant Professor
An Assistant Professor is a member of the faculty
appointed for a term not to excel three years. The
appointment may be renewed for up to three additional
years.

2.2.1.3

Associate Professor
An Associate Professor is a member of the Faculty
appointed for a term not to exceed five years. The
appointment may be renewed for terms not to exceed
five years each.

2.2.1.4

Professor
A Professor is a member of the faculty who may be
appointed to the Faculty with tenure, or appointed
without tenure for terms not to exceed five years each.

2.2.1.5

Professor Emeritus
The Dean or any member of the Faculty retired under
the provisions of the Statutes of the General Theological
Seminary by determination of the Board of Trustees,
shall have the title Emeritus, and may attend the
meetings of the Faculty but without the right to vote.

2.2.2

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Unranked and Extraordinary Faculty

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2.2.2.1

Lecturer and Visiting Professor


Lecturers and Visiting Professors may be appointed
by the Executive Committee of the Trustees for a
term not exceeding one year upon nomination by the
Dean after consultation with the Faculty, provided
that the substance of the opinion of the Faculty shall
always be reported to the Executive Committee.

2.2.3.2

Adjunct Professor
An Adjunct Professor may be appointed for a term of
up to two years, and may be reappointed for
additional terms. An Adjunct Professor has a seat
and voice but no vote at faculty meetings. The
designation of Adjunct Professor shall not be
considered to entitle its holder to any of the rights
and privileges secured to Professors in these
Statutes.

2.2.3.3

Visiting Professor
A Visiting Professor is an associate member of the
Faculty appointed for term not exceeding one year.

2.3

Policies on Recruitment and Appointment


All terms and conditions of Faculty Appointment at The General
Theological Seminary are subject to its Constitution and
Statutes, as from time to time amended, and to the actions of its
Board of Trustees.
The Board of Trustees uses the 1978
Statement on Academic Freedom and Tenure of the Association
of Theological Schools for guidance in principle, subject to the
Boards right to implement, limit, and define the Statement as it
shall pertain to The General Theological Seminary.

2.3.1

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Recruitment
The General Theological Seminary is committed to a program
of fully equitable employment opportunity and affirmative
action, seeking to recognize the God-given gifts that may be
found
in
any
person
considered
for
employment.
Discrimination based on race, sex, ethnicity, age, or national
origin, and where appropriate, creed, is prohibited in all
personnel matters, including recruitment and hiring, job
descriptions,
training,
promotion,
salary
and
other
compensation or benefits, transfers, terminations, and
retirement.

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It is the Seminarys policy to recruit qualified women and


members of ethnic minorities at every level of responsibility,
and to provide full opportunity and training for advancement.
The Program for Affirmative Action and Equitable Employment
stipulates that the Dean and Faculty are instructed, when
filling vacancies in the Faculty or professional staff to:
1. Circulate the vacancy through the appropriate channels to
reach minority groups;
2. Give weight to hiring women or persons from minority
groups until diversity is reflected in both the Faculty and
professional staff;
3. Report through the Selection Committee to the Board of
Trustees as to the procedures followed in filling a
vacancy;
4. Utilize the Tutor and Adjunct Faculty positions as special
opportunities for training women and ethnic minority
persons for service on this and other Faculties. For
support staff all openings must be advertised as widely as
possible with special emphasis on employment agencies
and media outlets toward women and ethnic minorities.
The Seminary must use an employment application that has
no potentially discriminatory question and states:
The
General Theological Seminary employs and promotes on a
fully equitable basis with regard to sex, race, age, ethnicity,
and national origin.
2.3.2

Appointment of Ranked Faculty


Elections to the Faculty, reappointments, or promotions shall
be made by the Board of Trustees upon nomination by the
Committee on Education.
Recommendations to the
Committee on Education shall be made by the Dean after
consultation with the Faculty in a regular or special meeting,
provided that the substance of the opinion of the Faculty shall
always be reported to the Committee on Education.

2.3.3 Appointment of Unranked and Extraordinary Faculty


2.3.3.1
Lecturer
Lecturers are appointed by the Executive Committee
of the Trustees upon nomination of the Dean after
consultation with the Faculty, provided that the
substance of the opinion of the Faculty shall always
be reported to the Executive Committee.

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2.3.3.2

Adjunct Professor
Adjunct Professors are appointed by the Executive
Committee of the Trustees upon nomination by the
Dean after consultation with the Faculty, provided
that the substance of the opinion

2.3.3.3

Visiting Professor
Visiting Professors are appointed by the Executive
Committee of the Trustees upon nomination by the
Dean after consultation with the Faculty, provided
that the substance of the opinion of the Faculty shall
always be reported to the Executive Committee.

2.4

Policies on Promotion
Faculty members within or higher than the Faculty rank in
question, in consultation with the Dean shall be responsible for
the establishment of criteria for evaluation and promotion within
the Faculty consistent with the Constitution and Statutes of the
General Theological Seminary and the 1978 Statement on
Academic Freedom and Tenure of the Association of Theological
Schools, as it shall pertain to The General Theological Seminary.

2.5

Policies on Tenure
Tenure, at the Seminary, shall mean appointment until
resignation, death, retirement, or termination, whichever
soonest occurs.

2.6

Procedures
for
Review,
Advancement to Tenure.

Promotion

in

Rank,

and/or

2.6.1

General Procedures
Upon notification from the Sub-Dean for Academic Affairs on
promotion or tenure for current members of the Faculty, the
Committee on Faculty Affairs conducts an appropriate review,
including securing the advice of students and other members
of the Seminary community.

2.6.2

Review of the Faculty


Each faculty member by April 21 (or another announced date)
will submit in writing a report to the Dean and Sub Dean
outlining briefly 1) courses taught, 2) research and
publications completed during the year and other ongoing
research and professional endeavors, 3) participation in

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committee work, special assignments, etc., 4) service to the


larger church. Faculty below the rank of Professor will be
encouraged to submit research or career plans.
These reports will be reviewed by the Dean and Sub Dean and
discuss the reports and to see (particularly in the case of
Junior Faculty) how the Seminary can assist in professional
development.
These reports will be kept on file in the Deans office.
A summary of these reports will be given to the Education
Committee at the May meeting.
2.6.3

Procedures Relative to Promotion in Rank


Procedures relative to promotion in rank are described in
Article 2, Section 1: Committee on Faculty Affairs of the ByLaws of the Faculty.

2.6.4

Procedures Relative to Advancement to Tenure


Procedures relative to advancement to tenure are described in
Article 2, Section 1: Committee on Faculty Affairs of the ByLaws of the Faculty.

2.7

Policies and Procedures Relating to Severance

2.7.1

Non-Reappointment
During the service of a Professor or the term of appointment
of other Faculty members, the appointment of a Faculty
member shall not be terminated prior to the end of the
appointment or term except for resignation, death or
retirement or except for good cause.
(i)

Good cause shall include material breach of the


terms and conditions of appointment, persistent
ineffectiveness in teaching, personal misconduct,
physical or mental disability or financial exigency of
the Seminary.

(ii) Termination due to the financial exigency of the


Seminary shall be determined by due process to be
agreed upon by a concurrent vote of two-thirds of
the tenured Faculty and two-thirds vote of the

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Board of Trustees, a quorum of each being present
and voting.

(iii) Termination for good cause other than financial


exigency shall be determined by due process
according to procedures jointly agreed upon by
Board and Faculty.
2.7.2

Resignation
Resignations must be submitted to the Dean, in writing.

2.7.3
Termination
2.7.3.1
Prolonged Mental or Physical Illness
Problems occasioned by prolonged mental or physical
illness are dealt with by the Dean, on an individual
basis.
Financial Exigency
Termination due to the financial exigency of the
Seminary shall be determined by due process to be
agreed upon by a concurrent vote of two-thirds of the
tenured Faculty and two-thirds vote of the Board of
Trustees, a quorum of each being present and voting.

2.7.3.2

2.7.4

Dismissal
The procedural standards for dismissal from the Faculty are
as follows:
I.

Preliminary Proceedings

I.1
When, with respect to the Statutes, Chapter 9, Sec.
3g, reason arises to question the fitness of a Faculty
member whose appointment has not expires, the Dean, or if
there be none, the chief administrative officer of the
Seminary (hereinafter referred to as the Dean), shall
discuss the matter with the Faculty member in personal
conference.
The matter may be terminated by mutual
consent at this point.
I.2
If the matter is not resolved, a committee elected by
the Faculty and charged with the function of rendering
confidential advice should informally inquire into the
situation, to effect an adjustment if possible. If none is

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effected, the committee is to determine whether in its view


formal proceedings should begin.
I.3
If the committee recommends that such proceedings
should be begun, or if the Dean, even after considering the
recommendation of the committee favorable to the Faculty
member, expresses with the advice and consent of the
Executive Committee the conviction that a proceeding
should be undertaken, then action shall begin according to
the procedures herein set forth.
I.4
Except where there is disagreement, a statement
with reasonable particularity of the grounds proposed for
dismissal should be jointly formulated by the Dean and the
Faculty committee. If there is disagreement, the Dean shall
formulate the statement.
II

Commencement of Formal Proceedings

II.I
Formal proceedings should be commenced by a
communication addressed to the Faculty member by the
Dean, informing the Faculty member of the statement
formulated and informing him or her that, if he or she so
requests, a hearing to determine whether he or she should be
removed from the Faculty appointment on the grounds stated
will be held by a joint committee of three (3) persons elected
by the Faculty, of the same or higher rank, and three (3)
persons appointed by the Board of Trustees at a specified
time and place.
II.2
In setting the date of the hearing, sufficient time
should be allowed the Faculty member to respond properly.
II.3
The Faculty member should be informed in detail of
the procedural rights that will be accorded to him or her.
II.4
The Faculty member should state in reply whether he
or she desires a hearing, and if so, should answer in writing,
within a reasonable time before the date set for the hearing,
the statements in the Deans communication.
III.

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Suspension

Faculty Handbook

Page 20

III.1
Suspension of the Faculty member during the
proceedings is justified only if immediate harm to himself or
herself, others or the Seminary is threatened by his or her
continuance.
III.2
Unless legal considerations forbid, any such
suspension shall be with pay and continuance of his or her
Terms and Conditions of Appointment.
IV.

Hearing Committee

IV.1
The Hearing Committee shall be a joint committee of
three (3) persons elected by the Faculty, the same or higher
rank, and three (3) persons appointed by the Board of
trustees.
IV.2

The Committee shall elect its own chair.

V.

Committee Proceeding

V.1.
The Hearing Committee shall proceed by considering
the Deans statement of grounds for dismissal and the Faculty
members response before the time of the hearing.
V.2
If no hearing has been requested, the committee
shall consider the case on the basis of the obtainable
information and decide whether he or she should be removed.
V.3
The Committee and Faculty person shall receive
evidence including that of competent witnesses.
V.4
If any facts are in dispute, the testimony of
witnesses and other evidence concerning the matter set forth
in the Deans statement to the Faculty member should be
received.
V.5
The Faculty member shall have the aid of the
committee, when needed, in securing the attendance of
witnesses.
V.6
It shall be the duty of all members of the Seminary
community, other than the Faculty member in question, to
appear and give testimony when requested by the committee.

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V.7
The Faculty member, or his or her counsel, and the
Dean, or his or her representative, shall have the right, within
reasonable limits, to question all witnesses who testify orally.
V. 8

The evidence shall be duly recorded.

V. 9
The committee shall reach its decision in conference
on the basis of the hearing and all the evidence properly
before it.
V.10
Before doing so, it should give opportunity to the
Faculty member or his or her counsel, and the Dean, or his or
her representative, to argue orally before it.
V.11
The committee should make explicit findings with
respect to each ground for removal presented, and a
reasoned opinion may be desirable.
V.12.
The Dean and the Faculty member shall be notified
promptly of the decision in writing and should be given a copy
of the record of the hearing. The decision of the committee
shall be final unless review by the Board of Trustees is
undertaken as set forth below.
VI.

Consideration by the Board of Trustees

VI.1
The Dean shall transmit to the board of Trustees the
full report of the hearing committee stating its action.
VI.2
The case shall be reviewed by the Board of Trustees
if they so choose, or if they are requested to do so by the
Dean of by the Faculty member under consideration. Its
review shall be based upon the record of the previous
hearing, accompanied by opportunity for argument, oral or
written or both, by the principals, or their representatives, at
the hearing.
VI.3
The decision of the hearing committee should be
either sustained or the proceeding returned to the committee
with objections specified.
VI.4
If returned, the committee should reconsider, taking
into account the stated objections of the Board of Trustees
and receiving new evidence, if necessary.

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VI.5
The committee should frame its decision
communicate it in the same manner as before.

and

VI.6
Only after study of the committees recommendation
should the Board of Trustees make a final decision overruling
the committee.
VI.7
A decision by the Board of Trustees in accordance
with the foregoing procedures shall be final and binding.
2.7.5

2.8

Retirement
The Dean or any member of the faculty may be retired by the
Board of Trustees at the end of the academic year in which
the age of sixty-five years shall have been reached and shall
be retired at the end of the academic year when the age of
seventy-two years shall have been reached. In addition, the
Dean or any member of the faculty who shall become
incapable of discharging these duties, by reason of infirmity of
mind or body, before reaching the age of sixty-five years,
may be retired by the Board of Trustees at any time.
Faculty Duties and Responsibilities

2.8.1

Teaching
The normal teaching assignment expected of full-time Faculty
members is two courses each semester.

2.8.2

Administrative Duties
Faculty members are expected to serve on committees, to
participate in the daily corporate worship of the Seminary,
and to perform such reasonable incidental administrative
duties as shall be requested from time to time by the Dean.

2.8.3

Advising
Each faculty member is assigned a group of full-time students
as advisees. The advisor assists in the planning of each
students curriculum and course selection for each term, and
verifies that the courses selected are in accord with the
requirements for the students degree program. The advisor
also relates to the advisees as pastor, providing

August 12

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Page 23

encouragement and counsel in Christian faith, devotion, and


witness.
The Sub-Dean for Academic Affairs schedules
regular meetings of advisors with their advisees.

2.8.4

Professional Growth and Development


The Seminary Policy on Faculty Development refers to those
programs and support systems which enable Faculty
members to further their professional development and their
contribution to theological scholarship and education. The
basic responsibility for continued professional growth rests
fundamentally with each Faculty member individually in
Christ, and no support provided by The General Theological
Seminary can lessen that individual responsibility.
The
Seminary program of Faculty development is designed to
assist and enable individual Faculty members to carry out
their own programs of professional development.

2.8.4.1

Sabbatical Leave of Absence


The Board of Trustees upon recommendation of the
Dean and the Education Commission may grant to
Professors,
Associate
Professors,
and
Assistant
Professors a sabbatical of one semesters duration on
full salary upon the completion of six consecutive
semesters of teaching at this Seminary, and submission
to the Dean of a written proposal for the use of the
sabbatical and the approval of such proposal by the
Dean and the Education Commission. Not more than
two members of the faculty shall be on sabbatical at
any one time. Terminal sabbaticals are not allowed by
this provision. No sabbatical leaves will be given for the
duration of an entire academic year.

2.8.5 Administrative Support


2.8.5.1

August 12

Reduced Workload
A form of reduced workload called Administrative
Sabbaticals are available to Professors, associate
Professors, and Assistant Professors who have
completed five consecutive semesters of teaching at
this Seminary. A Faculty member on administrative
sabbatical need not attend Faculty meetings, serve on

Faculty Handbook

Page 24
committees, offer reading courses, offer new courses,
or be involved in field-based programs. A person on
administrative sabbatical teaches a normal course load,
participates in Chapel, and serves advisees. Faculty
members who receive administrative sabbaticals are not
eligible for regular sabbatical leaves until the
completion of ten consecutive semesters of teaching at
this Seminary. Not more than one faculty member can
be on administrative sabbatical at any one time.
Requests for administrative sabbaticals are made to the
Sub-Dean for Academic Affairs, who administers this
program, subject to the current requirements of the
Seminary.

2.8.5.2

Financial Support

2.8.5.2.1

In-course Grants
An in-course grant of $400 is available, upon
application, to every full-time faculty member
of the rank of Instructor, Assistant Professor,
associate Professor, or Professor, to support
special projects or other programs of
professional development.
The expenses
related to attending a professional conference
are an appropriate request for this grant.

2.8.5.2.2

Summer Grants
Full-time Faculty members are eligible to apply
for a summer grant of up to $1,000 to assist in
special projects or other programs of
professional development. Summer grants are
designed to enable members of the Faculty to
participate in special programs, to carry out
extensive research, or to deepen their
contribution to theological learning in some
specific way.
Ordinarily, the expenses of
attending a conference are not eligible for a
summer grant. Not more than two grants are
made each summer.
Proposals requesting
summer grant should be submitted in written
form to the Sub-Dean for Academic Affairs by
February 15th of the year for which the grant is

August 12

Faculty Handbook

Page 25
requested.
Summer grant requests
considered at the spring meeting of
Education Commission.

are
the

2.8.5.2.3

Discretionary Fund
Full-time Faculty members are provided with a
pastoral discretionary fund and student
entertainment fund of $450 per year to be
expended for Seminary purposes at the
discretion of the Faculty member.

2.8.5.2.4

Travel Grants
Each full-time Faculty member is entitled to
receive reimbursement of $800.00 in each
fiscal year for travel, lodging, meals, and
incidental
expenses
for
attendance
at
professional conferences. Receipts must be
submitted
with
all
requests
for
reimbursements. Unused funds go into a pool
to be used for travel expenses to be decided by
the Faculty as a whole.

2.8.5.3

Other support

2.8.5.3.1

Office Space
An office within the Seminary close is provided
to each Faculty member as assigned from time
to time by the Dean.

2.8.5.3.2

Secretarial Services
Faculty members are entitled to the assistance
of the Faculty Secretary for Seminary business
in accordance with established guidelines. The
duties of the Faculty Secretary are managed by
the Sub-Dean at his discretion.

2.8.5.3.3

Telephone
Each faculty member is furnished a telephone
extension of the Seminary telephone system in

August 12

Faculty Handbook

Page 26
her or his home and/or office. Full-time faculty
members
are
entitled
to
receive
reimbursement for all toll calls incurred on
Seminary business.

2.8.5.3.4

Photocopying
Each full-time member of the Faculty is
furnished a code to operate the Seminary copy
machines.

2.8.5.3.5

Audio Visual Equipment


The Seminary maintains a central pool of
audiovisual
equipment,
and
permanent
equipment in the Smart classrooms. Faculty
members must reserve the smart classrooms
or other equipment in advance and may also
request the services of an operator. All faculty
members must be trained by the Director of
Information Technology prior to using the
Smart classrooms.

2.8.5.3.6

Computer Technology
Each Faculty Member is provided a computer
for their office. This computer is subject to the
policy set forth in the Community Life
Handbook regarding resources, users, and
provider, and subject to State and Federal
laws, rules, and/or regulations, and copyright
law. The IT Department is responsible for the
maintenance of the hardware of Seminary
owned computers, and maintenance of
documents saved to the shared drives of the
Seminary.

2.8.6
2.8.6.1

August 12

Service Outside the Seminary


Service to the Church
Faculty members are encouraged to provide service to
the Church by accepting speaking engagements,

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Page 27
attending Church conferences, serving on committees,
and so forth.

2.8.6.2

Service to Professional Societies


Faculty members are encouraged to provide service to
professional societies, such as the Association of
Theological Schools, and so forth.

2.8.7

Political Activity
Political activity is encouraged if it does not interfere with
Seminary responsibilities.
.

2.8.8

Outside Employment or Business Interests


Faculty members may undertake remunerative engagements
outside their duties at the Seminary from time to time,
provided their Seminary responsibilities are not adversely
affected.
No Faculty member may engage in regular,
compensatory employment outside the Seminary without
obtaining the special permission of the Dean in each instance.
The Dean is required to report such employment to the Board
of Trustees.

2.9
2.9.1

Chapel
Attendance
All members of the Faculty are expected to attend the
scheduled chapel services to the extent that their
schedules permit.

2.9.2

Officiating
All members of the Faculty are expected to officiate or to
assume other liturgical roles in the Seminary Chapel
worship services in accordance with the Chapel Rota.

2.9.3

Vestments and Academic Regalia


Each Faculty member is expected to provide his or her own
cassock, surplice, academic hood, and, if appropriate,
tippet.

2.10 Faculty rights and privileges


2.10.1
August 12

Academic Freedom

Faculty Handbook

Page 28

The 1978 Statement of Academic Freedom and Tenure of


the Association of Theological Schools has been adopted in
principle by the Faculty of the Seminary, and is used for
guidance by the Board of Trustees, subject to the Boards
right to implement, limit, and define the Statement as it
pertains to The General Theological Seminary.
2.10.2

August 12

Grievance and Complaint Procedure


Refer to the Employee Handbook for procedures in place.

Faculty Handbook

Page 29

3.0 FACULTY BENEFITS


3.1 Leave with Pay
Sick Leave
3.1.1
While the Seminary does not have an established policy for
sick leave for Faculty members, it covers absences for illness
without loss of pay for the Faculty members for 10 days per
year. It is expected that the Faculty member will make
arrangements to make up class time to students.
All
employees are covered by the Seminary for State Disability
Coverage. Refer to Employee Handbook.
3.1.2

Bereavement Leave
Bereavement leave is granted
arrangement with the Dean.

brief

period

by

Jury Duty
Faculty members called to jury duty should consult the Dean
as early as possible. It is often possible to request and
received an appropriate postponement.

3.1.3

3.2

for

Leave without Pay


Faculty members who have obtained research or study grants
from sources outside the Seminary may be granted special
leaves without payment of regular salary if the Seminarys
current teaching requirements permit.

3.3 Sabbatical Leave (See also 2.7.5.1)


3.3.1
Eligibility
Professors, Associate Professors, and Assistant Professors
who have completed six consecutive semesters of teaching at
this Seminary are eligible for a sabbatical leave of one
semesters duration with full salary.
Sabbatical leaves may be approved for deeper study,
research, or writing. (ATS Policy Statement). They may also
be approved for any other activity that can be demonstrated
to enhance the Faculty members professional development,
contribution to The General Theological Seminary, or to
theological education. A sabbatical leave is intended to be a
refreshing and stimulating periodic variation in duties and
responsibilities, granted on application, and not a vacation

August 12

Faculty Handbook
earned by a period of stated service.
not granted automatically.

Page 30
Sabbatical leaves are

3.3.2

Number of Sabbatical Leaves at One Time


Normally, not more than two members of the Faculty are
permitted to be on sabbatical leave at any one time.

3.3.3

Compensation
A member of the Faculty on sabbatical leave will continue to
receive regular compensation and incidental benefits. A
sabbatical leave cannot be used to any substantial extent for
gainful employment except in cases where such employment
is approved by the Committee on Academic Affairs either as
definitely advancing the primary scholarly objectives of the
Faculty
or
is
otherwise
justified
by
extraordinary
circumstances.

3.3.4

Application Policies and Procedures


Proposals for Sabbatical leave should be submitted to the
Sub-Dean for Academic Affairs in written form by October 2nd
of the year prior to the time of the proposed sabbatical. The
Sub-Dean distributes copies of sabbatical proposals to each
member of the Education Commission prior to the fall
meeting of the Commission.
The Commission may forward proposals to the Trustees for
action, or may return them to the applicants for clarification
and strengthening. Normally proposals are approved at the
February meeting of the Board of Trustees.
Seminary policy is to try to grant a sabbatical of one semester
after completion of each six semesters of teaching in or above
the rand of Assistant Professor. Administration of the policy
is subject to current teaching requirements of the Seminary.
Should the sabbatical be delayed because of the teaching
requirement of the Seminary, the period of delay will be
taken into account in determining the time of the next
sabbatical.

3.3.5

August 12

Obligations of Sabbatical Recipients


Each Faculty member, upon completion of a sabbatical leave,
is expected to resume teaching at the Seminary. Neither
accumulated nor terminal sabbatical leaves are permitted.

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Page 31

To assist in evaluating results under this policy, each Faculty


member, after each sabbatical leave, is expected to furnish a
written report of his or her progress and achievements, any
modifications of or variations from the program as originally
submitted, and such other information as considered relevant.
3.3.6

Additional Information
In order to encourage and assist Faculty members on
sabbatical leave to reside elsewhere than at Chelsea Square,
an additional housing subsidy of $1,500 is offered to those
who do so.

3.4 Financial Fringe Benefits


3.4.1
Health Insurance
The Seminary pays for each full-time member of the Faculty
and spouse and children the full premium cost of the group
policy for hospitalization, surgical, and major medical
insurance.
3.4.2

Retirement and Pension

3.4.2.1

Pension Fund
For full-time Faculty members who are clergy of the
Episcopal Church, the Seminary pays the regular
yearly assessments of The Church Pension Fund.

3.4.2.2

Clergy of Other Denominations


For full-time faculty members who are clergy of
other denominations, the Seminary pays the regular
yearly assessment of the pension fund of that
denomination.

3.4.2.3

Other Pension Plans


For all other full-time members of the Faculty, the
Seminary contributes a percentage of the annual
base salary based on age to the TIAA-CREF Optional
Retirement Plan. Each Faculty member selects the
amount of contribution to be allocated to the CREF
variable annuity plan.

3.4.3

August 12

Group Life Insurance


The Seminary pays the annual premium for two times the
annual stipend for non-ordained clergy and two times the
annual stipend less life insurance included in the Pension

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Page 32

Plan or other mandatory benefit plan of the Diocese of


clergy affiliated pension plan for life insurance. This policy
shall be in effect for each Faculty member until termination
of employment or such age as no longer shall qualify for
full coverage under group rates, whichever sooner occurs.
3.4.4

Group Disability Insurance


It is understood that long-term disability insurance is included
under the provision of the Church Pension Fund for those
Faculty members who are part of that system. Other faculty
members are covered by the regular disability insurance
maintained by General Seminary.

3.4.5

Dental Insurance
The Seminary pays an annual premium for the plan of dental
insurance.

3.4.6

Travel Accident Insurance


The Seminary pays the premium annually for a $100,000
travel/accident insurance policy for any Faculty member
traveling on Seminary business.
Seminary business is
understood to mean the performance of any and all duties
required of the Faculty member in performance of the Faculty
members duties hereunder, professional and pastoral, as sell
as such activities as speaking at, attending and participating
in conferences, learned societies, or church programs related
in any way to the general work of the Church or to the
particular academic area of the Faculty member. Such travel
is deemed to be authorized and directed by the Seminary for
the purpose of furthering the business of the Seminary.

3.4.7

Social Security
The Seminary pays annually to each full-time ordained
Faculty member who requests it, as additional compensation,
50% of all Social Security Self-Employment Taxes figured on
the base stipend plus housing as computed by the Church
Pension Fund calculation. Pension payments will also be paid
by the Seminary on this reimbursement because the IRS
counts this as income (Faculty members must pay taxes on
this payment as well.)

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Faculty Handbook
3.4.8

Page 33

Educational Allowance for Children


Each full-time Faculty member receives a childrens school
allowance payable quarterly or in a lump sum, in accordance
with the following schedule:
Grades K 9
Grades 9 12
College

$3,000
$3,500
$6,500

These reimbursements are subject to change from time to


time based on cost of living indexes.
3.4.9

Moving Expenses
The Seminary pays all reasonable moving expenses of fulltime Faculty to the Seminary, but does not pay for moving
between Seminary apartments, unless the move is required
by the Seminary.

3.5
3.5.1

Housing
Eligibility
For the convenience of the Seminary and as a condition of
employment, all full-time Faculty members are assigned to
and reside in a Seminary apartment. Apartment assignments
are made on behalf of the Seminary by a joint committee of
two Faculty members elected by the Faculty, and one member
of the administration appointed by the Dean. Apartment
assignments are based upon Faculty rank, length of service,
duration of appointment, and size of family.
Faculty
apartments are equipped with stove, dishwasher, refrigerator,
and at least two air conditioners.
As apartments are
renovated they will have central air included.
Apartment assignments, after the initial assignment, are made
only with the consent of the Faculty member.
Parking spaces are assigned for each Faculty member who
owns a vehicle.
No Seminary apartment, garage space, or
office may be rented by the Faculty member to whom it is
assigned. The Seminary insurance policy prohibits the use of
any Seminary parking or garage space by any vehicle other
than a vehicle owned by a Seminary Faculty member or by an
administrator as assigned by the Dean.

3.5.2

August 12

Maintenance

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Page 34

It shall be the duty of the Maintenance Department to list


the maintenance standards and practices which will be
maintained for the faculty apartments. This list will be
submitted to the Faculty Housing Committee which will act
as a liaison between Maintenance and the Faculty in case
of any dispute.
3.5.3

Utilities Allowance
All utilities, except personal telephone expense, are paid
by the Seminary.

3.5.4

Rental Allowance
For members of the Faculty who are ordained clergy, the
Board of Trustees shall annually adopt a resolution
pursuant to #107 of the Internal Revenue Code of 1954,
as amended, designating as a rental allowance a sum
equal to not less than 25% of the total of the Base Salary
and utilities allowance, as both are reported to The Church
Pension Fund. Any member of the Faculty may petition
the Board of Trustees through the Dean to have such
allowance increased to meet the personal circumstances of
that Faculty member.

3.6
3.6.1

Other Fringe Benefits


Meal Plan
To further the pastoral and advisor-advisee relationship
between the Faculty and the student body, the Seminary
finds it convenient for its operations to have Faculty
members eat at the refectory with the students from time
to time.
Each Faculty member shall be furnished seven
free meals per week in the refectory during the academic
year.

3.6.2

Tuition Remission for Faculty Spouses


Spouses and partners may register to audit any
course free of charge. Any spouse/partner who
take courses for credit (towards degrees
institutions or for some other reason) may do so
the Auditors Fee.

3.6.3

August 12

Seminary
wishes to
at other
by paying

Parking on Campus
Faculty members who own automobiles are allocated a
one-car garage or parking space.

Faculty Handbook

Page 35

3.6.4

Use of Seminary Facilities


The use of Seminary facilities, such as the Chapel,
Matthews Lounge, or the Refectory, for private purposes is
possible on a cost-reimbursement basis. Guest rooms,
which must usually be reserved well in advance, are
available at regular established rates.

3.6.5

Faculty Lounge
All Faculty members are issued a key to the Faculty
Lounge.

3.6.6

Child Care Center


Child care facilities are available at the Seminary. Details
concerning programs of child care are available from the
Director of Child Care.

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Faculty Handbook

3
4.1

Page 36

4.0 ADMINISTRATIVE PROCEDURES

By-laws of the Faculty


The By-Laws of the Faculty of the General Theological Seminary
of the Protestant Episcopal Church in the United States, the
Faculty Policy statement, and the Faculty Handbook are provided
to each member of the Faculty. These documents define the
Faculty, its powers, and its structures.
See Section 1.3 of this Handbook for a description of the
administrative structure of the Faculty.

4.2

Faculty Meetings
The Faculty meets at least one a month during the academic
year, as provided in Article 1, Section 5 of the By-Laws of the
Faculty.

4.3

Course Administration

4.3.1

Registration
Students must consult their faculty advisor about course
selection prior to registration, and must have the signature of
the advisor on the Seminary registration form before they can
register each term.
Subsequent changes in registration
require the advisors signature before those changes can be
made.

4.3.2

Grading
All students in the regular programs of the General
Theological Seminary are graded A, B, C, D, or F. Certain
designated courses are graded Pass or Fail.
Only final grades, without narrative comments, are reported
to individuals or agencies outside the Seminary. Evaluative
comments are sent to the Registrar to be distributed to
students and their advisors, but no copy is kept in the
students file. The registrar files only a record of the final
grade. It is understood that class evaluations are designed to
help students appraise their work and, if the student is in the
ordination process, to enable the student and advisor to
construct the evaluation letter that is sent to the bishops and
dioceses.

August 12

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Page 37

In foundation courses, the students final grade and a report


of the composition of that grade (test scores, preceptorial
grades, term paper grades, etc.) comprise the evaluation sent
to the student and advisor. The Faculty member may add a
narrative statement when such a statement is deemed
valuable. In elective courses and in pass/fail courses the
Faculty member gives a narrative report of the students
work. The Registrar provides separate forms for recording
the grade and for reporting the evaluative comments.
The interpretation of grades is as follows:
A = Outstanding excellent work
B = Very good quality work at the seminary level
C = Competent, satisfactory work at the seminary level
D = Passing, but below the quality level of work at the
seminary
F = Failure to complete satisfactorily the work of a course
for which the student is registered.
INC = A temporary grade, reported to the Registrar, but
not recorded on the transcript, signifying that the student
has been granted an extension beyond the last day of the
term for the satisfactory completion of the course. At the
end of the extension period, this grade shall be changed to
F, or X, or to a letter grade.
W = the student has withdrawn from a course with the
permission of the Faculty.
X = All work completed but not yet graded.
4.4

Advising
See 2.7.3

4.5

Evaluation for Ministry


In accordance with Title III, Canon 3, Sec. 2b, sec. 5a, and sec.
5 (5) of the Constitution & Canons for the Government of the
Protestant Episcopal Church in the United States of
AmericaAdopted in General Conventions 1789-2003, all
students preparing for Holy Orders are evaluated by the Faculty.
In addition, other students are evaluated if they request it or if
their dioceses require it.
The students faculty advisor serves as the students evaluator.

August 12

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Page 38

Prior to the Faculty evaluations, each advisor draws up a report


on each advisee whose name is to be considered. The report will
utilize the form developed and approved by Council of Deans.
The text of the report to be presented to the Faculty for
discussion must be seen and understood by the student, and
must have the students general assent or record of
disagreement with any point in regard to which he or she feels
the advisor is mistaken or unfair.
The advisor will report the results of the Faculty discussion (if
any) to the student and will be responsible for drawing up the
final form of the report and discussing it with the student.
The report in its final form is filed in the Registrars Office, which
forwards it to the students bishop. The report must bear the
signature of both the advisor and the student, indicating that the
report has been read by, and has the general approval of both.
If the student considers the report in its final form unfair or
inaccurate, an appeal to the Dean is permitted.

August 12

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6.0 FACULTY ASSOCIATION


5.1

Definition
The purpose of the Faculty Association of the General Theological
Seminary is to meet three specific needs of the Faculty:
1.
2.

3.

To provide the basis for on-going theological


discussion.
To enable the Faculty to meet to discuss items
of mutual concern, such as salaries, conditions
of appointment, and in-house concerns.
To encourage gatherings of a social and
informal nature.

5.2

Membership
All regular full-time members of the Faculty, including
instructors, assistant professors, associate professors, and
professors are members of the Faculty Association.

5.3

Structure
The officers of the Faculty Association are the chair and the
treasurer, who are elected on an annual basis. The Faculty
Association also selects members to serve as negotiators for the
Faculty. The chair serves as convener of the Faculty Association
and the Faculty Forum.

5.4

Meetings
The Association meets on a regular basis for the Faculty Forum.
It meets on an ad hoc basis to discuss other matters of concern
to the Faculty.

5.5

Dues
Dues are levied from time to time in order to cover the costs of
refreshments.

5.6

Faculty Forum
The Faculty Forum, which the Dean, Visiting professors, adjunct
professors, and fellows attend by invitation, provides a forum for
the presentation of papers by members of the Faculty, visiting
officers of instruction, and fellows. The Forum provides fellows
an opportunity to report on the progress of dissertations.
Meetings are normally held in the Faculty Common Room.

August 12