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Room 200 MVP Student Leadership Center

Ateneo de Manila University, Loyola Heights


sanggusecgen@gmail.com

SANGGUNIAN SECRETARIAT

CB MEETING
Date: June 19, 2015

Venue: MVP 217-218


Time: 4:30pm to 7:30pm

AGENDA (underlined = to be continued, italics = postponed/deferred):


1) Privilege Speech c/o Camille Joy Leong (15 minutes)
2) DropBox Implementation c/o Railey Montalan (5 minutes)
3) Resolution on Cap Cost Updates (5 minutes)
4) Resolution on School Board Liaisons (5 minutes)
5) Grassroots Empowerment Act (5 minutes)
6) Budget Hearing
a. OrSem
b. SOSE
c. DSWS
d. SOSS
e. DPR
f. SOM
g. DIA
h. SOH
i. ConCon
ATTENDANCE (underlined = absent, italics = late/early departure, * = non-voting):
<vacant>
President
<vacant>
Vice-President
<vacant>
Secretary-General
<vacant>
Finance Officer
Iesous Hernandez
Pocholo Espina (Proxy)
COA President
Richard Milante
ARSA President

<vacant>
SOH Chairperson
<vacant>
4 SOH Central Board Rep
Franco Quilatan
Ejay Domingo (Proxy)
3 SOH Central Board Rep
<vacant>
2 SOH Central Board Rep

<vacant>
JGSOM Chairperson
<vacant>
4 JGSOM Central Board Rep

<vacant>
1 SOH Central Board Rep

<vacant>
1 JGSOM Central Board Rep

Luigi Del Rosario

<vacant>
SOSS Chairperson
<vacant>
4 SOSS Central Board Rep
<vacant>
3 SOSS Central Board Rep
<vacant>
2 SOSS Central Board Rep
<vacant>
1 SOSS Central Board Rep

SOSE Chairperson

Therese Francesca Bonifacio


4 SOSE Central Board Rep
<vacant>
3 SOSE Central Board Rep
Jann Railey Montalan
2 SOSE Central Board Rep
<vacant>
1 SOSE Central Board Rep

<vacant>
3 JGSOM Central Board Rep
<vacant>
2 JGSOM Central Board Rep

SANGGUNIAN SECRETARIAT

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

OTHER ATTENDEES:
Camille Joy Leong
Outgoing Buklod Ambassador

Richard Tee
4 SOM Executive Officer

Jasmine Olang
DSWS Finance Officer

Neicy Pilarca
2 SOSE Executive Officer

Johannes Unana
DSWS Lockers Officer
May Espanol
DSWS PMD Head
Saje Molato
DEA Chairperson
Kristoni Go
DEA Deputy Chairperson
Julia Li
DEA Member
Dasha Uy
DPR Chairperson

Carmela Vinzon
SOSE Secretary-Treasurer
Pocholo Espina
ConCon Finance & Logistics Head
Licianne Go
2 Block O2 Representative
Wesley Dela Cruz
2 Block T1 Representative
JA Rodriguez
2 Block T4 Representative
Jastine Legaspi
2 Block X Representative

Angel Yap
3 AB Literature Course
Representative
Mela Suarez
4 LM Course Representative
DIA Finance Officer
Andrea Angulo
4 Mgt OIC Course Representative
Michelle Dioquino
SOH Night Finance Officer
Lisanne Tumang
SOM Night Project Head
Joseph Bautista
Constituent
Mark Legaspi
Constituent

SANGGUNIAN SECRETARIAT

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

MINUTES
1) Privilege Speech c/o Camille Joy Leong
i. Camille is the outgoing Buklod ambassador
ii. She is alarmed by the issues regarding ambassadorship
iii. As ambassador & delegate for 3 years, she knows how to protect the best interests of
Buklod and the Sanggunian
iv. She has recommendations which may be relevant and must be taken seriously
v. Consider, study and adopt the following:
1. Short run
a. Open applications for ambassadorship to the student body
b. Allow Camille to access the applications and to recommend who to
choose as trainees to be ambassadors
c. Keep the applications in full confidentiality
d. Do NOT assure trainees of slots at the next Buklod meeting
i. AdMUs academic calendar shift makes it difficult to assure
Sanggus attendance at this years midyear meeting
ii. Budget for ambassadors is over 10k each; Sanggu does not
have the luxury of sending delegates above the regular
number (3)
iii. Lack of participation in Buklod is not a disadvantage; case in
point, Ray Gomez did well in Buklod despite having no prior
experience
e. Include priority officers in training
f. Should you decide to include trainees in this years Buklod delegation,
you can opt not to subsidize
2. Long run
a. Institutionalize the Office of the Buklod Ambassador (OBA) in
Sanggu; add it under the Office of the President
b. Polish protocols and systems including sponsoring and receiving
Buklod resolutions
c. Consult with Camille throughout the year
d. Pass a resolution regarding Buklod changes at the end of the SY
2) DropBox Implementation c/o Railey Montalan
a. There is a problem of how information flows through the system; its too compartmentalized
b. Theres an obvious lack of transparency between Sanggu units, which is causing more harm
than good
c. We partly address this issue through DropBox implementation
d. Sanggu DropBox is for:
i. Internal file dissemination
ii. Collaboration and transparency
iii. File back-up & management; easier transitioning
e. Internal purposes only
f. Only for the top 52 (SBs, CBs, department chairs, etc.)
g. We need to connect people to the DropBox
h. File management protocols
i. All files must be uploaded to the cloud
1. Minutes, project & budget proposals, project flows, evaluations, promos
2. Compile files (ex. Put together all files relating to the same project)
ii. Upload files to respective unit folders
iii. Do NOT tamper with the files of the other units
iv. Follow the simple file naming formats
i. File dissemination

SANGGUNIAN SECRETARIAT

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

i. No need to upload minutes & other files to FB groups; upload them to DropBox then
share the link to your unit
1. For example, budget proposals must be uploaded to CB >> Budget Proposals
2 weeks before the hearing
ii. Upload ALL your promos to Departments >> DPR 3 days before blast (inform DPR
Chair that you uploaded something for approval)
iii. Issue of space: Expansion of DropBox c/o Railey Montalan; use .zip files
iv. Constitution, Magna Carta, CIP, directory & branding/finance kits are all under
Important Files
3) Resolution on Cap Cost Updates c/o Railey Montalan
a. Cap costs are used to make sure money is not spent improperly; i.e. we cant spend above cap
costs
b. Cap cost is already inappropriate due to inflation
c. The last cap cost resolution was passed on April 5, 2013. Were going to update this
d. Cap cost pricing (then & now):
Then
Now
Breakfast
P80
P100
Lunch & dinner
P100
P120
Accomodations
P350 per head per day
P500
Transportation
P200 per head per way
P200
Tokens
P200
P200
Tarpaulins
P25 per sq. ft.
P25 per sq. ft.
e. Exceptions to the cap costs listed above will require a 2/3 majority vote for approval
i. Whether or not a situation is an exception shall be deliberated upon by CB
ii. Costs of these exceptions shall be up for discussion
f. Voting deferred (quorum not reached)
4) Resolution on SB Liaisons c/o Railey Montalan
a. In the absence of SB chairpersons for SOM, SOH & SOSS, these SBs cannot function well
b. Thus, we shall appoint SB liaisons who will act like chairs:
i. Spokesperson to the dean & additional functions
ii. Representation of the SB to the CB
iii. Facilitating SB meetings & planning of projects
iv. NO legislative abilities outside of the aforementioned
v. No ability to appoint executive officers & central board officers
vi. No ability to endorse reps to CB for appointing to top officership
c. The mandate shall last until the seats of SOM, SOSS & SOH chairpersons or secretarytreasurers are filled
d. SOH SB Liaison Ejay Domingo (SOH DIA Chairperson)
e. SOSS SB Liaison Dasha Uy (3 SOSS AB Dip IR Course Rep)
f. SOM SB Liaison Richard Allen Tee (4 SOM Executive Officer)
5) Grassroots Empowerment Act c/o Railey Montalan
a. Bill allows students to propose bills & resolutions to the CB in the spirit of holding up
participatory democracy
b. The bill helps to acknowledge the rights of the students to make recommendations of the
Sanggunian
c. Eligible
i. Undergraduates taking the minimum requirement or more, whether on probation or
not, are eligible
ii. Cross-registered students are not allowed
d. Process
i. Student may raise the resolution and forward it to the SecGen (email or personally),
ii. SecGen forwards it to CB

SANGGUNIAN SECRETARIAT

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

iii. CB will decide on whether to approve the bill or not


iv. Bill gets forwarded to CB committee
v. Committee votes
e. Committee structure
i. The committee voting on the bill will be composed of the CB committee & 2
magistrates of the SJC
f. It is part of the constitution that students can pass resolutions, but there is no set process; this
addresses it
g. Some people dont know how to write resolutions Resolution writing workshop
h. Voting deferred (quorum not reached)
6) Budget Hearings
a. Since there is no quorum, units will just present, the present CBs will just give comments and
suggest amendments to the budget
b. OrSem
i. Objectives
1. Familiarization of freshmen to the LS Campus & to the departments
2. Orient the freshmen with regards to rules
3. Orient the freshmen with regards to the schools history, student govt &
extracurricular activities
4. Bonding with blockmates & other fresmen
ii. OrSem takes care of the general welfare of students; it is a student service & thus, an
extension of Sanggunians mandate
iii. Last years budget P 195,000
iv. This years budget P 207,000
v. There are 2,503 confirmed freshmen; were expecting more
vi. OrSem budget was lowered from P550 each person to P500 so we have more
constraint on our budget
c. SOSE School Board
i. Total budget P 267,120
ii. Operational budget
1. Includes USB for archiving
2. SOSE Website domain
3. P 15,400
iii. SOSE Camp 2015
1. Previous SOSE Night
a. Budget P 198,227
b. Actual disbursement P 120,000
c. No of freshmen 550
2. SOSE Camp 2015
a. 700-800 SOSE freshmen
b. 912-1,012 people all in all
c. Proposed budget P 251,720
d. DSWS
i. Total budget proposed P 639,236.50
ITEM
BUDGET
General Functions
P1,720
Secretary General
P1,790
HR General Functions
P3,460
RecWeek
P2,525
General Assembly
P4,135
Finance
P112
IT
P41,000
Carpooling
P19,200

SANGGUNIAN SECRETARIAT

Loans
Lockers
Lost and Found
Leadership Training Seminar
PMD
SST
Sales & Rentals
PlanSem
PlevSem
a.

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

P9,690
P6,544
P3,400
P132,600
P1,009
P289,277
P2,385
P28,950
P35,200

DPR
ii. Bulletin boards
1. Including the big one beside Berchmans, 4 along EDSA walk & 1 at MVP
landing
2. Contents for bulletin boards will be up to SB but the background should be
the same
3. Total P 2,447.50
iii. Sanggu room materials (secretariat)
1. Includes all materials to be used for the year and beyond, including a stapler,
paper, computer, printer ink, whiteboard markers, etc.
2. For adding (suggestion from Railey Montalan) P20k budget for computer
3. Signal boosters for the Sanggu room must be ordered from providers (Globe,
Sun, Smart)
4. Total P 3.900.50
iv. Sanggu ASCC/FAQs site (sang.gu/ascc?)
1. Means for constituents to reach Sanggu & resolve concerns
2. Can be expanded to an all-inclusive Sanggu site (in the future)
3. P12,000 for web domain & design
e. SOSS School Board
i. Aliwan: SOSS Night 2014
1. 2-3 hour event
2. Blue Eagle Gym
3. 700 students
4. Budget P90,000+
ii. Biyahe: SOSS Camp 2015
1. Day long event (8AM 4PM)
2. Henry Lee Irwin theater, CovCourts, various classrooms
3. 700+ students
4. Total proposed budget P 197,724.75
f. SOM School Board
i. SOM Night
1. Guardians of the Galaxy, The SOM Universe
2. 1,000 freshmen
3. Total budget P187,710
g. DIA
i. Projects
1. Project for school trainings, freshman training, induction, RegCom + Sanggu
2. Total P64,200
ii. Operational expenses
1. Sanggu IDs & calling cards
2. Total P4,500
iii. Total budget P68,700
h. SOH School Board
i. Past budget P44,005
ii. Proposed budget P114,702

SANGGUNIAN SECRETARIAT

Room 200 MVP Student Leadership Center


Ateneo de Manila University, Loyola Heights
sanggusecgen@gmail.com

iii. Details:
1. High school covered courts
2. Talent fee P30,000
3. Bigger venue, better food
4. Likha (give people the essence of the humanities)
i. ConCon
i. Total budget proposal P514,691
ITEM
BUDGET
ConCon Launch
P22,500
Inside ConCon
P3,000
Press ConCon
P10,000
FormSem (incl. speakers who are experts
P157,000
in their field)
ConConvention
P54,872.75
Marketing (For the ConCon primer,
P246,300
photoshoot, posters, etc.)
Externals (tokens, honorariums, etc.)
P8,000
Secretariat
P1,018.25
Operational (buffer funds)
P12,000
i. Suggestions from CB
1. Lessen business cards (especially since there are already cards in the budget of
DIA)
2. Distribution of primers? GUIDON
3. Remove contingency budget; everyone has a 10% contingency fund (but try
not to use it)
ii. This is an inflated budget; without the extra costs, it will only amount to about P490k
j. The budgets are unapproved; voting will be deferred
k. Reminder to everyone to spend SAF properly
i. Prudence when making expenses
ii. Important to spend students money properly
MEETING ADJOURNED
PREPARED BY:
Dasha Marice Sy Uy
Chairperson
Department of Public Relations
Sanggunian ng mga Mag-aaral ng mga
Paaralang Loyola ng Ateneo de Manila