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17328 Federal Register / Vol. 73, No.

63 / Tuesday, April 1, 2008 / Notices

to the Privacy Act of 1974 (5 U.S.C. further information, contact Colonel SUMMARY: The Department of the Navy
552a), as amended. The changes to the Dennis D. Tewksbury at (717) 245–3097. is amending a system of records notice
system of records are not within the SUPPLEMENTARY INFORMATION: This in its existing inventory of record
purview of subsection (r) of the Privacy meeting is open to the public. Interested systems subject to the Privacy Act of
Act of 1974 (5 U.S.C. 552a), as amended, persons may submit a written statement 1974, (5 U.S.C. 552a), as amended.
which requires the submission of new for consideration by the U.S. Army War DATES: This proposed action will be
or altered systems reports. College Subcommittee. Written effective without further notice on May
Dated: March 26, 2008. statements should be no longer than two 1, 2008 unless comments are received
L.M. Bynum, type-written pages and must address: which result in a contrary
Alternate OSD Federal Register Liaison The issue, discussion, and a determination.
Officer, Department of Defense. recommended course of action. ADDRESSES: Send comments to the
Supporting documentation may also be Department of the Navy, PA/FOIA
Deletion: included as needed to establish the
MRS00001 Policy Branch, Chief of Naval
appropriate historical context and to Operations (DNS–36), 2000 Navy
SYSTEM NAME: provide any necessary background Pentagon, Washington, DC 20350–2000.
Reserve Manpower Management and information.
FOR FURTHER INFORMATION CONTACT: Mrs.
Pay System. Individuals submitting a written
Doris Lama at (202) 685–6545.
statement must submit their statement
REASON: SUPPLEMENTARY INFORMATION: The
to the Designated Federal Officer at
T7346, Defense Joint Military Pay USAWC, 122 Forbes Avenue, Carlisle, Department of the Navy systems of
System-Reserve Component, is a PA 17013, at any point, however, if a records notices subject to the Privacy
Defense Finance and Accounting written statement is not received at least Act of 1974, (5 U.S.C. 552a), as
Service system that covers this 10 calendar days prior to the meeting, amended, have been published in the
collection. Accordingly, all files have which is the subject of this notice, then Federal Register and are available from
been merged into that system. it may not be provided to or considered the address above.
by the U.S. Army War College The specific changes to the record
[FR Doc. E8–6652 Filed 3–31–08; 8:45 am] system being amended are set forth
Subcommittee until its next open
BILLING CODE 5001–06–P
meeting. below followed by the notice, as
The Designated Federal Officer will amended, published in its entirety. The
review all timely submissions with the proposed amendments are not within
DEPARTMENT OF DEFENSE the purview of subsection (r) of the
U.S. Army War College Subcommittee
Department of the Army Chairperson, and ensure they are Privacy Act of 1974, (5 U.S.C. 552a), as
provided to members of the U.S. Army amended, which requires the
Army Educational Advisory Committee War College Subcommittee before the submission of a new or altered system
meeting that is the subject of this notice. report.
AGENCY: Department of the Army, DoD.
After reviewing the written comments, Dated: March 26, 2008.
ACTION: Notice of open meeting.
the Chairperson and the Designated L.M. Bynum,
SUMMARY: Pursuant to the Federal Federal Officer may choose to invite the Alternate OSD Federal Register Liaison
Advisory Committee Act of 1972 (5 submitter of the comments to orally Officer, Department of Defense.
U.S.C., Appendix, as amended), the present their issue during an open
N01070–12
Sunshine in the Government Act of portion of this meeting or at a future
1976 (5 U.S.C. 552b, as amended), and meeting. SYSTEM NAME:
41 CFR 102–3.150, the following The Designated Federal Officer, in NCIS Administrative Files System
meeting notice is announced: consultation with the U.S. Army War (February 22, 1993, 58 FR 10702).
Name of Committee: U.S. Army War College Subcommittee Chairperson,
may, if desired, allot a specific amount CHANGES:
College Subcommittee of the Army Education
Advisory Committee. of time for members of the public to * * * * *
Dates of Meeting: April 17, 2008, and April present their issues for review and
18, 2008. SYSTEM LOCATION:
discussion by the U.S. Army War
Place of Meeting: U.S. Army War College, College Subcommittee. Delete entry and replace with
122 Forbes Avenue, Carlisle, PA, Command ‘‘Primary: Director, Naval Criminal
Conference Room, Root Hall, Carlisle Brenda S. Bowen, Investigative Service, Washington Navy
Barracks, Pennsylvania 17013. Army Federal Register Liaison Officer. Yard, Building 111, 716 Sicard Street,
Time of Meeting: 8 a.m.–5 p.m. [FR Doc. E8–6639 Filed 3–31–08; 8:45 am] SE., Washington Navy Yard, DC 20388–
Proposed Agenda: Receive information
briefings; conduct discussions with the BILLING CODE 3710–08–P 5380.
Commandant and staff and faculty; table and DECENTRALIZED SEGMENTS: NAVAL CRIMINAL
examine online College issues; assess INVESTIGATIVE SERVICE FIELD OFFICES (NCISFOS)
resident and distance education programs, DEPARTMENT OF DEFENSE RETAIN DUPLICATE COPIES OF CERTAIN
self-study techniques, assemble a working SEGMENTS OF THE ADMINISTRATIVE FILES.
group for the concentrated review of Department of the Navy OFFICIAL MAILING ADDRESSES ARE PUBLISHED IN
institutional policies and a working group to [USN–2008–0017] THE STANDARD NAVY DISTRIBUTION LIST THAT
address committee membership and charter IS AVAILABLE AT http://doni.daps.dla.mil/
issues; propose strategies and sndl.aspx.’’
mstockstill on PROD1PC66 with NOTICES

Privacy Act of 1974; System of


recommendations that will continue the
momentum of federal accreditation success
Records CATEGORIES OF INDIVIDUALS COVERED BY THE
and guarantee compliance with regional SYSTEM:
AGENCY: Department of the Navy, DoD.
accreditation standards. At end of entry, add ‘‘Persons
ACTION: Notice to Amend a System of
FOR FURTHER INFORMATION CONTACT: To communicating by correspondence with
Records
request advance approval or obtain DON and NCIS.’’

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Federal Register / Vol. 73, No. 63 / Tuesday, April 1, 2008 / Notices 17329

CATEGORIES OF RECORDS IN THE SYSTEM: imminent invasion, plots, and similar Naval Criminal Investigative Service.
Delete para 6. events of a delusional nature and This can be accomplished by providing
assorted ‘‘crank’’ letters are deleted 1 an unsworn declaration that states ‘‘I
ADD THE FOLLOWING NEW PARAS: ‘‘FULL NAME,
year. Early destruction is authorized if declare under perjury or penalty under
SOCIAL SECURITY NUMBER (SSN), GRADE LEVEL,
DUTY STATION, SPECIAL QUALIFICATIONS, OR
determined no longer pertinent by the laws of the United States of America
LANGUAGE QUALIFICATIONS, DATE AND PLACE OF annual review. that the foregoing is true and correct.’’
BIRTH. Unsolicited letters and other Attorneys or other persons acting on
Unsubstantiated reports to DON communications received by or referred behalf of an individual must provide
components from members of the public to NCIS are deleted 50 years after last written authorization from that
alleging imminent invasion, plots, and entry except paper copy of imaged individual for their representative to act
similar events of a delusional nature correspondence which is destroyed on their behalf.’’
and assorted ‘‘crank’’ letters. upon verification that the record copy
RECORD SOURCE CATEGORIES:
Unsolicited letters and other has been fully and accurately converted
to electronic/optical images.’’ Delete last para and replace with
communications received by or referred ‘‘Information for the unsolicited letters
to NCIS for analysis and inquiry when SYSTEM MANAGER(S) AND ADDRESS: database is obtained from the
contents convey or can be interpreted to individual. Also contains copies of
Delete entry and replace with
convey a possible threat to DON persons analytical and other information and
‘‘Director, Naval Criminal Investigative
or property.’’ reports created during course of NCIS’
Service, Washington Navy Yard,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Building 111, 716 Sicard Street, SE., inquiry.’’
Delete entry and replace with ‘‘10 Washington, DC 20388–5380.’’ * * * * *
U.S.C. 5013, Secretary of the Navy and NOTIFICATION PROCEDURE: N01070–12
E.O. 9397 (SSN).’’
Delete entry and replace with
SYSTEM NAME:
PURPOSE(S): ‘‘Individuals seeking to determine
whether this system of records contains NCIS Administrative Files System.
Delete last para and replace with the
following new paras: ‘‘The records in information about themselves should SYSTEM LOCATION:
this system may be used by other DoD address written inquiries to the Director, Primary: Director, Naval Criminal
components requiring confirmation of Naval Criminal Investigative Service, Investigative Service, Washington Navy
security clearance levels and for Washington Navy Yard, Building 111, Yard, Building 111, 716 Sicard Street,
statistical purposes. Code 00LJF, 716 Sicard Street, SE., SE., Washington Navy Yard, DC 20388–
Unsolicited letters and other Washington, DC 20388–5380. 5380.
communications received by or referred ‘‘Requests must contain the full name Decentralized Segments: Naval
to NCIS for analysis are used to of the individual and at least one Criminal Investigative Service Field
determine if a possible threat exists or additional personal identifier such as Offices (NCISFOs) retain duplicate
might exist at a later date upon the date and place of birth, or Social copies of certain segments of the
receipt of additional correspondence. Security Number (SSN). Persons administrative files. Official mailing
When a threat is determined possible, a submitting written requests must addresses are published in the Standard
formal investigative case is opened.’’ properly establish their identity to the Navy Distribution List that is available
* * * * * satisfaction of the Naval Criminal at http://doni.daps.dla.mil/sndl.aspx.
Investigative Service. This can be
POLICIES AND PRACTICES FOR STORING, accomplished by providing an unsworn CATEGORIES OF INDIVIDUALS COVERED BY THE
RETRIEVING, ACCESSING, RETAINING, AND declaration that states ‘‘I declare under SYSTEM:
DISPOSING OF RECORDS IN THE SYSTEM: perjury or penalty under the laws of the Past and present civilian, military,
STORAGE: United States of America that the and foreign national personnel assigned
Delete entry and replace with foregoing is true and correct.’’ world-wide to the Naval Criminal
‘‘Automated, electronic media, and Attorneys or other persons acting on Investigative Service. Persons
paper records.’’ behalf of an individual must provide communicating by correspondence with
written authorization from that DON and NCIS.
RETRIEVABILITY: individual for their representative to act
Delete last para and replace with the CATEGORIES OF RECORDS IN THE SYSTEM:
on their behalf.’’
following two paras: ‘‘For Full name, Social Security Number
unsubstantiated reports to DON RECORD ACCESS PROCEDURES: (SSN), grade level, duty station, special
components from members of the public Delete entry and replace with qualifications, or language
alleging imminent invasion, plots, and ‘‘Individuals seeking access to records qualifications, date and place of birth.
similar events of a delusional nature about themselves contained in this Personnel and Resource Information
and assorted ‘‘crank’’ letters unsolicited system of records should address System—contains personnel
suspicious by name. written inquiries to the Director, Naval management information/statistical
For unsolicited letters and other Criminal Investigative Service, information on NCIS personnel.
communications received by or referred Washington Navy Yard, Building 111, Special Agent Career Development
to NCIS for analysis, retrieved by Code 00JF, 716 Sicard Street, SE., Files—contains correspondence unique
name.’’ Washington, DC 20388–5380. to the NCIS Special Agent, including
* * * * * Requests must contain the full name annual physical examinations,
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of the individual and at least one assignment preferences, and special


RETENTION AND DISPOSAL: additional personal identifier such as qualifications, which has a bearing on
Delete last entry and replace with the date and place of birth and Social world-wide assignability, promotion,
following two paras: ‘‘Unsubstantiated Security Number. Persons submitting and general career assessment.
reports to DON components from written requests must properly establish Weapons and Equipment Files—
members of the public alleging their identity to the satisfaction of the identifies credential numbers, badges,

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17330 Federal Register / Vol. 73, No. 63 / Tuesday, April 1, 2008 / Notices

PSP pins, and weapons assigned to Division. The files are released for POLICIES AND PRACTICES FOR STORING,
authorized NCIS personnel. review only to senior management RETRIEVING, ACCESSING, RETAINING, AND
Personnel Security Clearance File— DISPOSING OF RECORDS IN THE SYSTEM:
personnel of NCIS.
identifies the classified material access Weapons and Equipment Files are STORAGE:
level and date of last security clearance used to identify and inventory Automated, electronic media, and
for assigned civilian and military credentials, weapons, badges, and paper records.
personnel of NCIS. handcuffs issued to authorized NCIS
Personnel Utilization Data File— RETRIEVABILITY:
personnel.
provides statistical information For the Special Agent Career
regarding the manner by which Personnel Security Clearance Files are Development File—name only.
available NCIS man-hours are expended used to informally verify and For the Weapons and Equipment
in the execution of its assigned authenticate security clearances issued File—by name or by item number (i.e.,
investigative and counterintelligence to NCIS personnel. The file has a daily badge, credential, weapon, handcuff
mission. The file is formed by the working purpose of acting as a check serial number).
submission (monthly) of individual sheet for the updating of security For the Personnel and Resource
manhour diaries. All assigned personnel clearances. It is used by the Information System—by name and
input to this system; their man-hours Commander, NCIS to certify the access Social Security Number or by individual
are categorized by function. level of certain assigned NCIS personnel data characteristic, such as GS-grade
Unsubstantiated reports to DON to other Navy commands as well as level, duty-station, special
components from members of the public civilian contractors. Personnel qualifications, or language
alleging imminent invasion, plots, and Utilization Data File is used to make qualifications.
analyses which modify the staffing For the Personnel Utilization Data
similar events of a delusional nature
levels at various NCIS components File—normally accessed and retrieved
and assorted ‘‘crank’’ letters.
Unsolicited letters and other based on the actual work level. It further by location and functional category of
communications received by or referred provides a tool to NCIS management to employment (i.e., Special Agent,
to NCIS for analysis and inquiry when gauge the efficiency of all components clerical, etc.). The capability exists,
by comparing their workload with the however, to retrieve by Social Security
contents convey or can be interpreted to
amount of man-hours available. Number.
convey a possible threat to DON persons
The Personnel Security Classification
or property. The records in this system may be
File, which is a subordinate file to the
used by other DoD components
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Personnel and Resource Information
requiring confirmation of security
10 U.S.C. 5013, Secretary of the Navy System, is accessed by name and Social
clearance levels and for statistical
and E.O. 9397 (SSN). Security Number.
purposes. For unsubstantiated reports to DON
PURPOSE(S): Unsolicited letters and other components from members of the public
The Personnel and Resource communications received by or referred alleging imminent invasion, plots, and
Information System is used to prepare to NCIS for analysis are used to similar events of a delusional nature
all personnel documents and personnel determine if a possible threat exists or and assorted ‘‘crank’’ letters unsolicited
statistical studies. It provides such might exist at a later date upon the suspicious by name.
information as the average grade, the receipt of additional correspondence. For unsolicited letters and other
total number and composition of When a threat is determined possible, a communications received by or referred
personnel at each NCIS component, and formal investigative case is opened. to NCIS for analysis, retrieved by name.
the past assignments of personnel. It is SAFEGUARDS:
ROUTINE USES OF RECORDS MAINTAINED IN THE
used on a daily basis by personnel in
SYSTEM, INCLUDING CATEGORIES OF USERS AND Files are protected by limited
the formation and execution of staffing THE PURPOSES OF SUCH USES: controlled access, safes, locked cabinets,
actions for the various NCIS
In addition to those disclosures and locked doors. Visitor control and
components, information verification of
generally permitted under 5 U.S.C. security computer software measures
employee’s tenure, and the compilation
552a(b) of the Privacy Act, these records (where applicable) are utilized.
of necessary statistical studies.
Special Agent Career Development or information contained therein may RETENTION AND DISPOSAL:
Files are used for in-house agency specifically be disclosed outside the Personnel indexed in the Personnel
decisions regarding reassignment, DoD as a routine use pursuant to 5 and Resource Information System and
promotion, career training, and long- U.S.C. 552a(b)(3) as follows: the Personnel Security Clearance Files
range development. They form in-house To law enforcement activities are deleted from the magnetic tape data
agency repository for both adverse and conducting criminal or suitability storage upon termination of
favorable documents regarding Special investigations. employment. Residual paper records are
Agents. The files have a long-range To the Office of Personnel retained from two to five years and then
function, that of forming the basis for Management when making personnel destroyed.
law enforcement retirement service determinations, e.g., awards or Personnel indexed in the Weapons
certification. Though part of the file is disciplinary actions. and Equipment Files are deleted as
duplicated in the official file maintained assigned equipment is accounted for or
To credit companies in response to
by the Civilian Personnel Office, the returned. Residual paper printouts are
credit queries.
Special Agent Career Development File destroyed at least semi-annually. The
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is considered privileged information To personal physicians regarding Special Agent Career Development Files
and its contents are not released outside medical records. are semi-permanent and are retained, at
NCIS. Within NCIS, the files are The ‘Blanket Routine Uses’ that least in essential skeletal format,
maintained and controlled exclusively appear at the beginning of the Navy’s indefinitely.
within the Career Services Division, compilation of systems notices also Unsubstantiated reports to DON
NCIS, and by assigned personnel of that apply to this system. components from members of the public

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Federal Register / Vol. 73, No. 63 / Tuesday, April 1, 2008 / Notices 17331

alleging imminent invasion, plots, and declare under perjury or penalty under ACTION:Notice to Amend a System of
similar events of a delusional nature the laws of the United States of America Records.
and assorted ‘‘crank’’ letters are deleted that the foregoing is true and correct.’’
after 1 year. Early destruction is Attorneys or other persons acting on SUMMARY: The Department of the Navy
authorized if determined no longer behalf of an individual must provide is amending a system of records notice
pertinent by annual review. written authorization from that in its existing inventory of record
Unsolicited letters and other individual for their representative to act systems subject to the Privacy Act of
communications received by or referred on their behalf. 1974, (5 U.S.C. 552a), as amended.
to NCIS are deleted 50 years after last DATES: This proposed action will be
entry except paper copy of imaged CONTESTING RECORD PROCEDURES: effective without further notice on May
correspondence which is destroyed The Navy’s rules for accessing 1, 2008 unless comments are received
upon verification that the record copy records, and for contesting contents and which result in a contrary
has been fully and accurately converted appealing initial agency determinations determination.
to electronic/optical images. are published in Secretary of the Navy ADDRESSES: Send comments to the
Instruction 5211.5; 32 CFR Part 701; or Department of the Navy, PA/FOIA
SYSTEM MANAGER(S) AND ADDRESS: may be obtained from the system Policy Branch, Chief of Naval
Director, Naval Criminal Investigative manager. Operations (DNS–36), 2000 Navy
Service, Washington Navy Yard, Pentagon, Washington, DC 20350–2000.
Building 111, 716 Sicard Street, SE., RECORD SOURCE CATEGORIES:
FOR FURTHER INFORMATION CONTACT: Mrs.
Washington, DC 20388–5380. Information for the Personnel and
Doris Lama at (202) 685–6545.
Resource Information System and the
NOTIFICATION PROCEDURE:
Personnel Utilization Data System is SUPPLEMENTARY INFORMATION: The
Individuals seeking to determine obtained from the individual employee, Department of the Navy systems of
whether this system of records contains who is the prime source of information records notices subject to the Privacy
information about themselves should both for initial access to the files as well Act of 1974, (5 U.S.C. 552a), as
address written inquiries to the Director, as for the periodic update. amended, have been published in the
Naval Criminal Investigative Service, Information for the Personnel Security Federal Register and are available from
Washington Navy Yard, Building 111, Clearance File information is obtained the address above.
Code 00LJF, 716 Sicard Street, SE., from the Personnel and Resource The specific changes to the record
Washington, DC 20388–5380. Information System. system being amended are set forth
Requests must contain the full name below followed by the notice, as
The information for the Weapons and
of the individual and at least one amended, published in its entirety. The
Equipment Files is obtained from
additional personal identifier such as proposed amendments are not within
personnel charged with the issuance of
date and place of birth, or Social the purview of subsection (r) of the
various items inventoried therein (with
Security Number (SSN). Privacy Act of 1974, (5 U.S.C. 552a), as
verification by the personnel to whom
Persons submitting written requests amended, which requires the
the items are issued.)
must properly establish their identity to submission of a new or altered system
Information for the Special Agent
the satisfaction of the Naval Criminal report.
Career Development File is obtained
Investigative Service. This can be from the individuals’ supervisors, from Dated: March 26, 2008.
accomplished by providing an unsworn various naval commands, and other L.M. Bynum,
declaration that states ‘‘I declare under federal and state agencies with whom Alternate OSD Federal Register Liaison
perjury or penalty under the laws of the the special agent has had professional Officer, Department of Defense.
United States of America that the contact and from the individual. Also,
foregoing is true and correct.’’ N05861–1
this file contains copies of each physical
Attorneys or other persons acting on examination required annually of SYSTEM NAME:
behalf of an individual must provide assigned civilian special agents.
written authorization from that Private Relief Legislation (April 24,
Information for the unsolicited letters 1997, 62 FR 19994).
individual for their representative to act database is obtained from the
on their behalf. individual. Also contains copies of CHANGES:

RECORD ACCESS PROCEDURES: analytical and other information and * * * * *


Individuals seeking access to records reports created during course of NCIS’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
about themselves contained in this inquiry.
Delete entry and replace with ‘‘10
system of records should address EXEMPTIONS CLAIMED FOR THE SYSTEM: U.S.C. 5013, Secretary of the Navy.’’
written inquiries to the Director, Naval * * * * *
None.
Criminal Investigative Service,
Washington Navy Yard, Building 111, [FR Doc. E8–6632 Filed 3–31–08; 8:45 am] STORAGE:
Code 00JF, 716 Sicard Street, SE., BILLING CODE 5001–06–P
Delete entry and replace with ‘‘Paper
Washington, DC 20388-5380. and automated records/databases.’’
Requests must contain the full name * * * * *
DEPARTMENT OF DEFENSE
of the individual and at least one
additional personal identifier such as SAFEGUARDS:
Department of the Navy
date and place of birth and Social Delete entry and replace with
mstockstill on PROD1PC66 with NOTICES

Security Number. Persons submitting ‘‘Password controlled system, file, and


[USN–2008–0016]
written requests must properly establish element access based on predefined
their identity to the satisfaction of the Privacy Act of 1974; System of need-to-know. Physical access to
Naval Criminal Investigative Service. Records terminals, terminal rooms, buildings
This can be accomplished by providing and activities’ grounds are controlled by
an unsworn declaration that states ‘‘I AGENCY: Department of the Navy, DoD. locked terminals and rooms, guards,

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