[TYPE THE COMPANY NAME]

INTERNAL CONTROL QUESTIONNAIRE

AHSAN ZAMIR & CO.

[Type the abstract of the document here. The abstract is typically a short
summary of the contents of the document. Type the abstract of the document
here. The abstract is typically a short summary of the contents of the document.]

Client:
Year end:

File no.

Prepared by:
Reviewed by:

Date:
Date:

Ref:S4

INTERNAL CONTROL QUESTIONNAIRE

This questionnaire is intended as an aid memoire to assist in the identification of systems and
controls for inclusion on the review of Design & Implementation of Controls schedule (C5.1).
Completion of this questionnaire in isolation will not pro-vide the evidence concerning the
design and implementation of controls required by BSA 315
Particular

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6
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A) Policies and procedure

Does your organization have an up to date
accounting policies and procedures manual?
Are personnel policies maintained and distributed to
all personnel?
Are current job descriptions on file for each employee
in the organization?
Does your organization have an organizational chart
that clearly defines lines of authority and
responsibility?
Does the organization booked entry daily?
Are references obtained in respect of employees
appointed to the positions of trust?
Does the organization have operating manuals for:
a) Administrative Manual
b) Accounting Manual
c) Purchase Manual
d) Any other internal policy/Manual
Does the organization has obtained following
certificate:
a) Trade license
b) Factor license
c) Fire license
d) Registrar of Joint Stock Companies(RJSC)
e) VAT Registration
f) Income Tax Registration
g) Environmental Certificate
h) Boiler license
i) Boiler Operators license
j) Certificate of NGO Affaire Bureau
k) MRA certificate
l) Social Welfare Department of Govt.
Does the organization maintained compliances
related register: (Annex-1)
B) Non-current Asset

Relev
ant
(Y/N)

N/A

Ref to
C5.1

Ref to
A6
C6.3

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Does the company maintain fixed asset purchase

order requisitions, which are pre-number, authorized
and controlled?
Are minutes maintained of all board meeting and
management
meeting,
authorizing
capital
expenditure and also disposal?
Is the fixed asset register regularly reconciled to the
nominal ledger account, and also actual physical
assets?
Is there independent checking of calculation of profits
and losses on disposal?
Is there evidence to show that there have been
regularly inspections of the condition and use of
assets?
Other:
B) Stock
Is there restricted access to stock and physical
security over the stock?
Is there an independent check on all dispatches,
including any made by person other than those
responsible for the stock?
Are regular reconciliations of actual stock to stock
records undertaken?
Is there independent matching of goods in and out
with purchase and sales document?
Is there a system for the reporting of slow, obsolete
or damaged stock to relevant levels of management?
Does the client maintain pre-numbered goods
received note (GRN) and stock?
Is there a record of an authorization of
scrapped/damaged goods?
Other:
C)Bank
How many Bank accounts are opened? Details to be
obtained as below:
Date opened
.
Bank
.
Account No.
.
Currency
.
Approved by
.
Signatories
O/D Limit

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Does the organization maintain Bank Book?

Are bank statements received and opened by
someone independent of accounting function?
Are the duties of the person writing/posting the cash
book separated from the person responsible for the
nominal ledger, making payment or handing receipts
and checking the bank reconciliation?

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Is there adequate security over bank cheques and

procedure to ensure that under no circumstances
should pre-signed cheques be maintained?
Are cash book balances regularly reconciled to the
nominal ledger control account?
Are cheques dispatched immediately after signature
and not returned to the person who has prepared
them?
Does a senior member of the organizations staff
independently review, check and approved bank
reconciliations?
Does Bank charge & interest duly book to General
ledger account?
Are all cheque received made payable to the name of
the organization?
D)Cash received
Are cash receipts kept secure storage until
deposited?
Are cash receipts recorded and reconciled to the
general ledger monthly?
Are numerically controlled cash receipts slips
accounted for and reconciled on a regular basis?
Does the cashier precluded for making entries other
than the cash book?
Are all cash receipts deposited in the bank accounts
promptly?
Are receipts of cash recorded in the cash book daily
Are surprise cash counts performed during any time of the
year? If so, how they are evidenced?
Are cash registers /scroll in use?
Are the cash collection reconciliation made by a person
other than the cashier?
Is cash received not banked on the day of receipt:
Keep in a safe overnight?
Adequately insured?
Can the details on the counterfoil /duplicate copy of Money
Receipt be checked against the individual entries in the
cash book?
If Money Receipt is not in use, obtain explanation how
receipts of cash are monitor and control?
Is there any system of daily check of the closing cash
balance by a responsible official?
Is the list of receipts sent directly to those responsible for
the general ledger, receivable, bank reconciliations?
Is the list of receipts compared to the duplicate bank
deposit slip?
Are cash receipts deposited intact with no expenditure
made from collection?
Are deposits made by someone independent of the
accounting and cashiering functions?
Are cash handling responsibilities rotated among when

possible?
Petty CASH:
Is the petty cash fund kept on an impressed basis and
access limited to those responsible?
Are petty cash funds kept in secure storage?
Are petty cash vouchers required for each fund
disbursement?
Is there a prohibition against petty cash disbursements
over a specified amount?
Does the petty cashier have association with or access to ,
the general cash transactions and accounting records?
Are petty cash vouchers sequentially numbered?
Are cash counts undertaken on regularly basis, without the
person in charge of petty cash being aware that they are
going to be undertaken?
Does petty cash fund be used to make advance to
employee?
Is the amount of fund sufficient to cover disbursement for
one month?
Are petty cash voucher signed by cash recipient?

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Cash Payment
Are cash payments used only for the purpose for
which they were made?
Are require document received when payment made
to others
Does Accounts department keep I.O slips?
Are necessary steps taken for any advance payment
to party?
Purchases cycle
Does the organization Have competitive bidding
policies for its purchase?
If so, are these policies followed?
Are all purchase requisitions reviewed by a senior
official to ensure reasonableness and appropriate
delivery address?
If the requisition is made, to whom it has the
authority to approval appropriately?
Does the office obtained competitive bids for all
purchase?
Does store items book to register daily
Are purchases that are not for organization use
prohibited?
Does the organization put date & seal in bill/invoice
while enter into gate?
Are all invoices approved prior to payment?
Are there controls to ensure that discounts are taken
wherever possible?
Are supplier statement reconciliation carried out
where available?

Are purchase ledger and VAT control account

reconciliations carried out?
Are purchase invoices checked to pre-numbered
goods received notes, which in turn are checked to
authorize orders?
Are invoices marked when they are being to prevent
them being entered into the system again?
payroll
Is the payroll independently approved for accuracy?
Does an independent department keep proper
personnel records?
Does the payroll department maintain a formal
record of notification of changes in rates of pay etc?
Are payroll control account reconciliations carried
out?
Are there any guidelines for advance to employee?
Does
advance
against
salary
regularly
adjust/reconcile?
Does the organization have past-due advance
schedule?
Are advance to employees rigidly observed?
Does advances payment made on approval of
highest approving authority?
Information technology
Is there reliance on system or programs that are
inaccurately processing data, processing inaccurate
data, or both?
Is the mail opened by someone independent of the
accounting function?
Are there controls to prevent unauthorized access to
data that may result in destruction of data or
improper changes to data, including the recording of
unauthorized or non-existent transactions, or
inaccurate recording of transactions?
Can personnel gain access privileges to systems
beyond those necessary to per-form their assigned
duties thereby breaking down segregation of duties?
Are there controls to prevent unauthorized changes
to systems or programs?
Are there controls to prevent unauthorized changes
to data in master files?
Are all necessary changes to system or programs
made on a timely basis?
Are there controls to prevent inappropriate manual
intervention?
Are there controls to prevent potential loss of data or
inability to access data as required?
Are appropriate back-up and disaster recovery
systems in place?

Client:

Year end:

File no.

Ref :C1

ADUIT PLANNING SUMMARY

Approval of planning
I confirm that:
1. An overall strategy has been established for the audit.
2. An audit plan has been developed in order to reduce risk to an acceptably low
level.
3. In particular the risks of material misstatement in the financial statements
due to fraud have been considered.
4. The overall strategy and audit plan have been properly documented in a
planning memorandum.
5. The acceptance procedures set out on C1.1 have been followed.
6. The audit planning checklist at C2 has been properly completed.
7. The audit has been planned with an attitude of professional skepticism
recognizing that circumstance may exit that cause the financial statement to
be materially misstatement.

Audit engagement partner

Date

Audit team
I confirm that I have read and understood the audit plan
date

initial

Partner

Manager

Senior

Review of planning at completion stage

I confirm that:
1. The overall strategy and audit plan were updated as necessary during the
course of the audit.

2. All issues arising from the audit plan have been addressed on the file.
3. The plan has been cross-referenced to where the relevant work was performed.