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Impress 2.

0
In Pictures

by Jill & Kevin Jordan

www.inpics.net

Impress 2.0 In Pictures


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ISBN 1597061212

Table of Contents
Creating a Presentation.................................. 1
Create a presentation.............................................................................2
Create a slide..........................................................................................4
Add new slides .....................................................................................16
Insert pictures ......................................................................................23
Format text............................................................................................30
Format pictures ....................................................................................34
Preview a presentation ........................................................................46

Customizing Presentations........................... 51
Insert tables and charts .......................................................................52
Employ design templates ....................................................................72
Employ a master slide .........................................................................76
Rearrange slides ..................................................................................87

TABLE OF CONTENTS

Working with Animation ................................91


Animate text ......................................................................................... 92
Animate graphics................................................................................. 97
Create slide transitions ..................................................................... 104
Advance slides automatically........................................................... 106

Preparing Live Presentations......................109


Add speaker notes............................................................................. 110
Create handouts ................................................................................ 115

ii

TABLE OF CONTENTS

Creating a
Presentation
In this section, youll learn how to:
Create a presentation
Add new slides
Insert pictures
Format text
Format pictures
Preview a presentation

CREATING A PRESENTATION

Create a presentation
1.

Start Impress.

You should see a screen that looks like this:

CREATING A PRESENTATION

Tip: If the Presentation Wizard window appears, make sure


that Dont show this wizard again is checked.

Then click the

button.

CREATING A PRESENTATION

Create a slide
1.

In the Tasks pane, under Layouts, click the

CREATING A PRESENTATION

icon.

2.

On the blank slide, click the words Click to add title.

A cursor in a text box should appear:

CREATING A PRESENTATION

3.

Type:
Party Planning

4.

Click the words Click to add text.

CREATING A PRESENTATION

5.

Type:
And well have fun, fun, fun

6.

Click in blank space outside the box to deselect it.

CREATING A PRESENTATION

The slide should look like this:

CREATING A PRESENTATION

Save the presentation


1.

On the Toolbar, click the

icon.

CREATING A PRESENTATION

Tip: Some icons may not show up on the Toolbar. To see all of

the icons available, click the drop-down arrow at the far right of
the toolbar, then Visible Buttons.

10

CREATING A PRESENTATION

2.

When the Save as window appears, click the

3.

When the Create new folder window appears, type:

icon.

Practice Impress Files

Then press the ENTER key on your keyboard.

CREATING A PRESENTATION

11

The Practice Impress Files folder should appear in the list.

12

CREATING A PRESENTATION

4.

Double-click the Practice Impress Files folder.


The Practice Impress Files folder should appear as the Save in
folder.

CREATING A PRESENTATION

13

5.

In the File name box, type:


Party

14

CREATING A PRESENTATION

Then click the

button.

The file name of the presentation, Party.ppt, should now appear


in the Title Bar at the top of the Impress window:

CREATING A PRESENTATION

15

Add new slides


1.

On the Toolbar, click the

2.

In the Tasks pane, make sure the Layouts submenu is open.

icon.

Tip: If the Layouts submenu isnt visible, click its drop-down

arrow to open it.

16

CREATING A PRESENTATION

3.

Rest the cursor on the

icon.

CREATING A PRESENTATION

17

A box should appear that says Title, Text, Clipart.

4.

18

Click the

icon.

CREATING A PRESENTATION

5.

When the new slide appears, click the words Click to add title,
then type:
Party Themes

6.

Click the words Click to add an outline, then type:


Western

CREATING A PRESENTATION

19

7.

Press the ENTER key on your keyboard.


The slide should look like this:

8.

Type the text for the second bullet:


Luau

9.

Press ENTER.

10.

Type the third bullet:


Casino

20

CREATING A PRESENTATION

11.

Press ENTER, then type the fourth bullet:


Mystery
The slide should look like this:

12.

Click the

icon to save the presentation.

CREATING A PRESENTATION

21

13.

22

Minimize the Impress window.

CREATING A PRESENTATION

Insert pictures
Save pictures from the Web
1.

Open a Web browser and go to:


www.inpics.net/books/imp2

2.

Right-click party.gif.

CREATING A PRESENTATION

23

3.

24

When the menu appears, click Save Image As.

CREATING A PRESENTATION

4.

When the Save Image window opens, navigate to the My


Photos folder within the My Documents folder.

5.

Click the

6.

Using the Web browser, copy the picture

button.

balloon.gif at www.inpics.net/books/imp2
into the My Photos folder on your computer.

7.

Copy the remaining pictures at:


www.inpics.net/books/imp2
into the My Photos folder on your computer.

8.

After all the pictures have been copied, close the Web browser.

CREATING A PRESENTATION

25

Add clipart to a slide

26

1.

Restore the Impress window.

2.

Double-click the

CREATING A PRESENTATION

icon.

3.

When the Insert Picture window appears, navigate to party.gif,


then click it.

CREATING A PRESENTATION

27

4.

28

Click the

CREATING A PRESENTATION

button.

5.

On the Toolbar, click the

icon to save the presentation.

The slide should look like this:

CREATING A PRESENTATION

29

Format text

30

1.

Click in the bulleted list.

2.

Double-click the word Western to highlight it.

3.

Click the

icon.

CREATING A PRESENTATION

4.

Click the drop-down arrow beside the Font Size box.

5.

When the menu appears, click 40.

6.

Click the drop-down arrow next to the Font box.

CREATING A PRESENTATION

31

7.

32

When the menu appears, scroll up to find Lucida Sans, then


click it.

CREATING A PRESENTATION

8.

In the same way, apply bold, 40pt Lucida Sans to the words
Luau, Casino, and Mystery.

When youre done, the slide should look like this:

CREATING A PRESENTATION

33

Format pictures
Rotate
1.

34

Click the Party Hat picture.

CREATING A PRESENTATION

2.

In the Drawing toolbar, click the

icon.

CREATING A PRESENTATION

35

3.

Place the cursor on the red sizing handle at the corner of the
image.
The cursor should turn into a rotating circle:

4.

36

Click and drag counterclockwise to rotate the picture


a quarter-turn.

CREATING A PRESENTATION

It should look like this:

5.

Rotate the picture back to its proper orientation:

CREATING A PRESENTATION

37

Crop
1.

38

In the Picture toolbar, click the

CREATING A PRESENTATION

icon.

2.

When the Crop window appears, click the


box until it reads 1.00.

arrow in the Top

It should look like this:

CREATING A PRESENTATION

39

40

3.

Click the

4.

Click the

arrow in the Top box until it reads 0.00.

CREATING A PRESENTATION

button.

5.

Click the

icon to save the presentation.

The slide should look like this:

CREATING A PRESENTATION

41

Resize
1.

42

In the Drawing toolbar, click the

CREATING A PRESENTATION

icon to de-select it.

2.

Click the Party Hat picture.


Move the cursor over a corner sizing handle.
It should change to a double-headed arrow:

3.

Drag outward until the picture expands to about two inches


square:

CREATING A PRESENTATION

43

Move
1.

Move the cursor to the center of the picture.


It should turn into a four-headed arrow:

2.

44

Drag the picture so its aligned with the top of the bulleted words.

CREATING A PRESENTATION

The slide should look like this:

3.

Click the

icon.

CREATING A PRESENTATION

45

Preview a presentation

46

1.

Click the first slide in the Slides pane.

2.

Click the

CREATING A PRESENTATION

icon.

The first slide should appear full-screen:

CREATING A PRESENTATION

47

3.

Click your mouse button.


The slide show should advance to the next slide:

48

CREATING A PRESENTATION

4.

Click your mouse button again.


You should get a black slide:

CREATING A PRESENTATION

49

5.

Click your mouse button again.


Impress should return to Normal View:

Tip: You may also press the ESC key on your keyboard to

return to Normal View.

6.

50

Click the

icon to close Impress.

CREATING A PRESENTATION

Customizing
Presentations
In this section, youll learn how to:
Insert tables and charts
Employ design templates
Employ a master slide
Rearrange slides

CUSTOMIZING PRESENTATIONS

51

Insert tables and charts


Insert a table

52

1.

Start Impress.

2.

On the Menu Bar, click File, then Open.

3.

In the Open window, navigate to the Practice Impress Files


folder, then double-click Party.

CUSTOMIZING PRESENTATIONS

4.

Click the second slide in the Slides pane.

5.

On the Toolbar, click the

icon.

CUSTOMIZING PRESENTATIONS

53

6.

In the Layouts pane, click the

7.

In the Title box, type:


Supplies

54

CUSTOMIZING PRESENTATIONS

layout.

8.

In the Text box, double-click the

icon.

CUSTOMIZING PRESENTATIONS

55

9.

When the Spreadsheet window appears, place the cursor on the


black sizing handle at the lower right corner of the spreadsheet

The cursor should turn into a double arrow:

56

CUSTOMIZING PRESENTATIONS

10.

Click and the drag to resize the spreadsheet to 3 columns wide


by 2 rows tall:

11.

Click in cell A1, then type:


Western

12.

Press the ENTER key on your keyboard, then type:


Luau

CUSTOMIZING PRESENTATIONS

57

13.

Fill in the other cells so the table looks like this:

Western
Luau

14.

58

Straw hats Hay bales


Floral leis Tiki torches

Double-click the slide to return to normal view.

CUSTOMIZING PRESENTATIONS

15.

On the toolbar, click the

icon.

The slide should look like this:

CUSTOMIZING PRESENTATIONS

59

Insert a chart

60

1.

Click the

2.

In the Layout pane, click the

icon.

CUSTOMIZING PRESENTATIONS

icon.

3.

In the Title box, type:


Favorite Party Survey

4.

Double-click the Chart placeholder.

CUSTOMIZING PRESENTATIONS

61

5.

Right-click on the chart.


When the menu appears, click Chart Data.

6.

62

Click the
3 rows:

(Delete Row) icon until the datasheet contains only

CUSTOMIZING PRESENTATIONS

7.

Click the
columns.

(Insert Column) icon until the datasheet has 5

CUSTOMIZING PRESENTATIONS

63

8.

Enter this information into the datasheet:

Women
Men

64

Western
100
120

Luau
50
97

9.

Click the

10.

Close the Chart Data window.

icon.

CUSTOMIZING PRESENTATIONS

Casino
92
77

Mystery
87
34

11.

On the Menu Bar, click Format, then Chart Type.

CUSTOMIZING PRESENTATIONS

65

12.

66

When the Chart Type window appears, make sure Columns in


the Chart type list is clicked.

CUSTOMIZING PRESENTATIONS

13.

In the Variants list, click Percent:

CUSTOMIZING PRESENTATIONS

67

14.

Click the

button.

The slide should look like this:

68

15.

On the Toolbar, click the

16.

Double-click the slide to return to normal view.

CUSTOMIZING PRESENTATIONS

icon.

17.

In the slide, click in the bulleted text box.

18.

On the Toolbar, click the

icon to de-select it.

This should turn off the bullets:

CUSTOMIZING PRESENTATIONS

69

19.

Type:
Which types of parties do men and women prefer?

Click outside the text box to deselect it.

70

CUSTOMIZING PRESENTATIONS

20.

Click the

icon.

The slide should look like this:

CUSTOMIZING PRESENTATIONS

71

Employ design templates

72

1.

On the Toolbar, click the

2.

When the Slide Design window appears, click the


button.

CUSTOMIZING PRESENTATIONS

icon.

3.

In the Load Slide Design window, click Presentation


Backgrounds, then Dark Blue with Orange.

4.

Click the

button.

CUSTOMIZING PRESENTATIONS

73

5.

In the Slide Design window, click the

The color scheme should change.

74

CUSTOMIZING PRESENTATIONS

button.

6.

In the Slides pane, click each slide and apply the same slide
design.

Tip: Dark backgrounds are best for electronic slide shows. Color

schemes with light backgrounds are best for printed


presentations or transparencies.

7.

On the Toolbar, click the

icon.

CUSTOMIZING PRESENTATIONS

75

Employ a master slide

76

1.

In the Slides pane, click the first slide.

2.

On the Menu Bar, click View, Master, then Slide Master.

CUSTOMIZING PRESENTATIONS

3.

Click the slide in the Slides pane.

CUSTOMIZING PRESENTATIONS

77

4.

78

Highlight the words Click to edit the title text format.

CUSTOMIZING PRESENTATIONS

Tip: You may need to move the floating Master View toolbar

out of the way.

5.

Click the

6.

Click in blank space on the slide to deselect the text box.

icon.

CUSTOMIZING PRESENTATIONS

79

Insert a graphic in the master slide


1.

80

With the master slide still open, click Insert, Picture, then From
File.

CUSTOMIZING PRESENTATIONS

2.

Double-click the balloon image.

CUSTOMIZING PRESENTATIONS

81

This will insert it in the slide:

82

CUSTOMIZING PRESENTATIONS

3.

Resize the image to approximately square.

CUSTOMIZING PRESENTATIONS

83

4.

84

Drag the image to the lower right-hand corner of the slide.

CUSTOMIZING PRESENTATIONS

5.

In the Master View toolbar, click Close Master View.

The screen should return to Normal View:

6.

Click the

icon.

CUSTOMIZING PRESENTATIONS

85

7.

Click the

icon and preview the presentation.

Each slide should have its title in a regular font.

8.

86

Press ESC to return to Normal View.

CUSTOMIZING PRESENTATIONS

Rearrange slides
1.

Click the

2.

Click the third slide.

tab.

CUSTOMIZING PRESENTATIONS

87

Drag the slide to the left until the vertical line lies between the
first and second slides.

3.

Release the mouse button.


The slides should be in this order:

4.

88

Click the first slide.

CUSTOMIZING PRESENTATIONS

5.

Click the

icon to preview the presentation.

The slide you moved should now come second, after the Title
Slide:

6.

Click the

icon.

CUSTOMIZING PRESENTATIONS

89

90

CUSTOMIZING PRESENTATIONS

Working with
Animation
In this section, youll learn how to:
Animate text
Animate graphics
Create slide transitions
Advance slides automatically

WORKING WITH ANIMATION

91

Animate text

92

1.

Open the Party presentation, and make sure the Normal View
tab is selected.

2.

Open the third slide in the Slides pane, titled Party Themes.

WORKING WITH ANIMATION

3.

Highlight the bulleted text.


On the Menu Bar, click Slide Show, then Custom Animation:

4.

When the Custom Animation pane appears, click the


button.

WORKING WITH ANIMATION

93

5.

94

When the Custom Animation window appears, on the


Entrance sheet, click Fly In.

WORKING WITH ANIMATION

6.

In the Speed drop-down menu, click Medium.

7.

Click the

8.

Click the

9.

Click the

icon.
icon.
icon.

WORKING WITH ANIMATION

95

10.

Press the ENTER key on your keyboard.


The bulleted text should fly in.

Tip: Be careful not to overdo animation in a presentation: it

exhausts your audience.


You can adjust the settings to animate text in different ways:
experiment with the options in the Custom Animation pane.

11.

96

Press ESC to return to Normal View.

WORKING WITH ANIMATION

Animate graphics
1.

In the Slides pane, click the second slide, titled Supplies.

2.

In the Drawing toolbar, click the

icon.

The Insert Picture window should appear.

3.

When the pictures appear, click this picture of a dog:

WORKING WITH ANIMATION

97

The slide should look like this:

4.

98

In the Picture toolbar, click the

WORKING WITH ANIMATION

icon.

5.

The Filter palette should appear:

6.

Click the

icon.

The picture should change:

WORKING WITH ANIMATION

99

100

7.

Drag the dog to the lower left corner of the slide:

8.

In the Custom Animation pane, click the

WORKING WITH ANIMATION

button.

9.

When the Custom Animation window appears, click the Motion


Paths sheet, then Right.

10.

Click the Speed drop-down arrow, then click Very Slow.

WORKING WITH ANIMATION

101

11.

102

Click the

WORKING WITH ANIMATION

button.

12.

Click the
button.

icon to preview the slide, then click your mouse

The dog should slowly move to the right:

13.

Press ESC to return to Normal View.

14.

Click the

icon to save the presentation.

WORKING WITH ANIMATION

103

Create slide transitions

104

1.

Click the

2.

On the Menu Bar, click Edit, then Select All.

3.

On the Menu Bar, click Slide Show, then Slide Transition.

WORKING WITH ANIMATION

tab.

4.

In the Slide Transition pane, click Cover Left-Up.

5.

Click the
icon, then click your mouse button to view through
the presentation.
The slides should move up and to the left as they enter the
screen.

6.

Press ESC to return to Slide Sorter view.

7.

Save the presentation.

WORKING WITH ANIMATION

105

Advance slides automatically

106

1.

On the Menu Bar, click Edit, then Select All.

2.

In the Slide Transition pane, under Advance Slide, click the


Automatically after radio button.

WORKING WITH ANIMATION

3.

Click the up arrow five times until the box shows 5sec.

4.

Preview the presentation in Slide Show view.


The slides should progress every five seconds.

5.

Save the presentation.

WORKING WITH ANIMATION

107

108

WORKING WITH ANIMATION

Preparing Live
Presentations
In this section, youll learn how to:
Add speaker notes
Create handouts

PREPARING LIVE PRESENTATIONS

109

Add speaker notes

110

1.

Open the Party Themes slide in Normal View.

2.

Click the

tab.

PREPARING LIVE PRESENTATIONS

3.

Click the words Click to add notes, then type:


You cant go wrong with most parties, but a great theme can
help!

PREPARING LIVE PRESENTATIONS

111

4.

112

In the Slides pane, click the Favorite Party Survey slide.

PREPARING LIVE PRESENTATIONS

5.

Click the words Click to add notes, then type:


Think about your guests when selecting a party theme.

6.

Click the

tab.

PREPARING LIVE PRESENTATIONS

113

7.

114

Save the presentation.

PREPARING LIVE PRESENTATIONS

Create handouts
1.

On the Menu Bar, click File, then Print.

PREPARING LIVE PRESENTATIONS

115

2.

116

When the Print window appears, click the

PREPARING LIVE PRESENTATIONS

button.

3.

When the Printer Options window appears, check Handouts


and Outline.

Tip: Choosing outline automatically creates handouts with lines

for taking notes.

PREPARING LIVE PRESENTATIONS

117

4.

118

Under Quality, click Black and White.

PREPARING LIVE PRESENTATIONS

The handouts would look like this if printed:

5.

Click the

button.

PREPARING LIVE PRESENTATIONS

119

6.

120

In the Menu Bar, click View, then Header and Footer.

PREPARING LIVE PRESENTATIONS

7.

When the Header and Footer window appears, click the


tab if it isnt selected.

PREPARING LIVE PRESENTATIONS

121

8.

Type:
My Practice Presentation Handouts
in the Header text box.

9.

Click the

button.

To print the handouts, click the

122

PREPARING LIVE PRESENTATIONS

icon.

Glossary
Chart
A visual representation of data which may be in several formats, including
line, bar, pie, etc.
Clip Art
Colorful, cartoon-like pictures, available for insertion into your
presentations. There are no copyright issues using the clip art included with
the software.
Drawing Toolbar
A bar with buttons and options for carrying out drawing-related commands.
Master slide
The template for the slide presentation. Contains font styles, graphics,
dates, or other footer information which will appear on every slide in the
same place.
Normal View
The main editing view for writing and designing your presentation.
Presentation
Series of Impress slides.
Slide
Single page of a presentation.
Slide Layout Pane
An arrangement of pre-formatted slide layouts that allows you to select the
layout of a slide.
Slide Sorter View
A thumbnail view of all the slides in a presentation. May be used to
rearrange slide order or add transitions and animations.

GLOSSARY

123

Table
Grid used to contain information in rows and columns.
Template
Pre-set layout. In Impress there are slide templates, and presentation
templates. The presentation templates contain suggested content.

124

GLOSSARY

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