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Sample Work Breakdown Structure

Action:
Start Date: 27/10/2014 , Completed Date: 20/11/2014 , Duration: 18.38 days , Complete: 1
%, Status: In Progress

About this Map


Creating Work Breakdown Structures with MindManager
Tim Bombosch, PMP

A Work Breakdown Structure (WBS) is one of the foundational documents for any project. Without a WBS, you run

the risk of not identifying all of the work necessary to complete the project--causing you to underestimate the time,
resource, and cost of the project.
The project team should create the WBS collaboratively. After all, who can identify what work needs to be done better
than the people who will actually do the work?
The problem facing every project team, however, is the effort required to create the WBS. Typically, teams lock
themselves in a room to scope out all of the work. This work can take hours and involves constantly rewriting and
rearranging sticky notes, which are hard to read from a distance. Or you can use a white board :-(. The labor and time
involved in this process is a powerful disincentive to complete the process.
A second problem come after the WBS is complete--the project manager may need hours to migrate the data from
the white board and sticky notes into a Microsoft Project File. Or, if the team is not using Project, then the risk exists
that the whiteboard will be erased or the sticky notes removed for another need.
The temptation is great, then, to shorten this process. Project Managers may just do their best to load the data
straight into Project themselves, cutting out team input along the way. Or just enough detail gets captured that
someone can then track using a spreadsheet.
MindManager eliminates these problems. Because you can use MindManager to create a WBS:

lIt's easy for the team to create one collaboratively


lYou can load start/finish dates, estimates and resources on a task by task basis
lThe data is always available for viewing and updating
lYou can even filter the map for each resource, e-mail the map to the team, and they can
synchronize their tasks with Outlook
Use the Task Info tab to add this information to your tasks.
Once you have created the WBS, you have a choice--you can use the map to track progress on a task-by-task basis
or you can export the map to Microsoft Project.
When you think about the cost of creating the WBS, migrating the data to Microsoft Project, and the benefit it has on
your project, you can easily pay for the cost of MindManager by creating just one effective WBS for your projects.
Because exporting the WBS to Project requires just a few extra considerations. I'll outline those techniques next
month.

Action:
Start Date: 27/10/2014 , Completed Date: 27/10/2014 , Duration: 1.00 days , Status: Not
Started

Carpentry
Action:
Start Date: 27/10/2014 , Completed Date: 07/11/2014 , Duration: 10.00 days , Complete: 2
%, Status: In Progress
Gut the Kitchen
Action:
Start Date: 27/10/2014 , Due Date: 14/10/2014 , Completed Date: 27/10/2014 , Duration: 8.00
hrs , Complete: 25 %, Priority: High , Status: Not Started
Resources:
Carpenter 1

Build Custom Island


Action:
Start Date: 28/10/2014 , Completed Date: 31/10/2014 , Duration: 4.00 days , Status: Not
Started
Framework
Action:
Start Date: 28/10/2014 , Due Date: 17/10/2014 , Completed Date: 30/10/2014 , Duration:
24.00 hrs , Status: Not Started
Resources:
Carpenter 2
Skin
Action:
Start Date: 31/10/2014 , Due Date: 20/10/2014 , Completed Date: 31/10/2014 , Duration: 8.00
hrs , Status: Not Started
Resources:
Carpenter 2
Install Cabinets
Action:
Start Date: 03/11/2014 , Completed Date: 05/11/2014 , Duration: 2.50 days , Status: Not
Started
Base cabinets
Action:
Start Date: 03/11/2014 , Due Date: 21/10/2014 , Completed Date: 04/11/2014 , Duration:
12.00 hrs , Status: Not Started
Resources:
Carpenter 3
Wall cabinets
Action:
Start Date: 04/11/2014 , Due Date: 22/10/2014 , Completed Date: 05/11/2014 , Duration: 8.00
hrs , Status: Not Started
Resources:
Carpenter 3
Drywalling

Action:
Start Date: 05/11/2014 , Due Date: 23/10/2014 , Completed Date: 06/11/2014 , Duration: 8.00
hrs , Status: Not Started
Resources:
Carpenter 3
Baseboards
Action:
Start Date: 06/11/2014 , Due Date: 24/10/2014 , Completed Date: 07/11/2014 , Duration: 6.00
hrs , Status: Not Started
Resources:
Carpenter 3
Trim
Action:
Start Date: 07/11/2014 , Due Date: 24/10/2014 , Completed Date: 07/11/2014 , Duration: 6.00
hrs , Status: Not Started
Resources:
Carpenter 3

Plumbing
Action:
Start Date: 12/11/2014 , Completed Date: 13/11/2014 , Duration: 0.75 days , Status: Not
Started
Reroute sink hook up under window
Action:
Start Date: 12/11/2014 , Due Date: 27/10/2014 , Completed Date: 13/11/2014 , Duration: 6.00
hrs , Status: Not Started
Resources:
Plumber 1
Install water lines to island
Action:
Start Date: 12/11/2014 , Due Date: 28/10/2014 , Completed Date: 13/11/2014 , Duration: 6.00
hrs , Status: Not Started
Resources:
Plumber 1

Install gas to oven


Action:
Start Date: 12/11/2014 , Due Date: 29/10/2014 , Completed Date: 13/11/2014 , Duration: 5.00
hrs , Status: Not Started
Resources:
Plumber 2
Install gas to stove
Action:
Start Date: 12/11/2014 , Due Date: 29/10/2014 , Completed Date: 12/11/2014 , Duration: 2.00
hrs , Status: Not Started
Resources:
Plumber 2
Install waterline to refrigerator
Action:
Start Date: 12/11/2014 , Due Date: 29/10/2014 , Completed Date: 12/11/2014 , Duration: 2.00
hrs , Status: Not Started
Resources:
Plumber 1

Electricity
Action:
Start Date: 13/11/2014 , Completed Date: 17/11/2014 , Duration: 2.00 days , Status: Not
Started
Rewire
Action:
Start Date: 13/11/2014 , Due Date: 31/10/2014 , Completed Date: 17/11/2014 , Duration:
16.00 hrs , Status: Not Started
Resources:
Electrician
Install new circuits
Action:
Start Date: 13/11/2014 , Due Date: 03/11/2014 , Completed Date: 14/11/2014 , Duration: 6.00
hrs , Status: Not Started

Resources:
Electrician

Install Appliances
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Stove
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Plumber 1
Microwave
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Electrician
Convection Oven
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Plumber 1
Fan
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Electrician
Garbage Disposal

Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Plumber 1
Refrigerator
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Plumber 1
Lights
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Electrician
Sinks
Action:
Start Date: 17/11/2014 , Completed Date: 18/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Plumber 1

Countertops
Action:
Start Date: 18/11/2014 , Completed Date: 19/11/2014 , Duration: 1.00 days , Status: Not
Started
Island
Action:
Start Date: 18/11/2014 , Due Date: 03/11/2014 , Completed Date: 18/11/2014 , Duration: 4.00
hrs , Status: Not Started
Resources:
Counertop Installer

Wall
Action:
Start Date: 18/11/2014 , Due Date: 04/11/2014 , Completed Date: 19/11/2014 , Duration: 8.00
hrs , Status: Not Started
Resources:
Counertop Installer
Backsplash
Action:
Start Date: 18/11/2014 , Completed Date: 19/11/2014 , Duration: 1.00 days , Status: Not
Started
Resources:
Counertop Installer

Paint
Action:
Start Date: 19/11/2014 , Completed Date: 20/11/2014 , Duration: 1.00 days , Status: Not
Started
Post Dry Wall
Action:
Start Date: 19/11/2014 , Completed Date: 20/11/2014 , Duration: 1.00 days , Status: Not
Started
Post Carpentry
Action:
Start Date: 19/11/2014 , Completed Date: 19/11/2014 , Duration: 0.50 days , Status: Not
Started
Walls
Action:
Start Date: 19/11/2014 , Completed Date: 19/11/2014 , Duration: 0.50 days , Status: Not
Started
Coat 1
Action:
Start Date: 19/11/2014 , Due Date: 05/11/2014 , Completed Date: 19/11/2014 , Duration: 4.00
hrs , Status: Not Started

Resources:
Painter
Coat 2
Action:
Start Date: 19/11/2014 , Due Date: 05/11/2014 , Completed Date: 19/11/2014 , Duration: 4.00
hrs , Status: Not Started
Resources:
Painter
Trim
Action:
Start Date: 19/11/2014 , Completed Date: 19/11/2014 , Duration: 0.50 days , Status: Not
Started
Coat 1
Action:
Start Date: 19/11/2014 , Due Date: 06/11/2014 , Completed Date: 19/11/2014 , Duration: 4.00
hrs , Status: Not Started
Resources:
Painter
Coat 2
Action:
Start Date: 19/11/2014 , Due Date: 06/11/2014 , Completed Date: 19/11/2014 , Duration: 4.00
hrs , Status: Not Started
Resources:
Painter
Touch Up
Action:
Start Date: 19/11/2014 , Completed Date: 20/11/2014 , Duration: 1.00 days , Status: Not
Started

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