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3 Steps to a More

Effective Work Plan


(for your next #project)

Based on the expert insights of Kevin Korterud, Accenture,


originally shared on PMIs Voices on Project Management blog.
presented by

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No battle plan survives


contact with the enemy.
Colin Powell

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You can dramatically


reduce the g a p
between plan and reality
by taking 3 simple steps:

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STEP 1

Design the work


plan around the
project goal.

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What is the project goal?

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Do you want to:

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Implement a new process across teams?

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Develop a new project or feature?

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Manage a large scale event?

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Define the desired


outcome as specifically as
possible so you keep
your eye on the prize.

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Task
completion

Orchestration
of resources

Some possible
outcomes may be
defined as:
Creation of
deliverables

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Why does this matter?

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If your project objective


is to implement a

newly defined process


across multiple teams

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then team acceptance


is the critical component
to success.
So, organize the work plan
around teams and their needs,
not around the process itself.

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Makes sense, right?

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STEP 2

Measure what
you need to know.
No more, no less.

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For simpler projects,


a straightforward percent
complete scheme is great
for measuring progress.

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For more complex projects use:

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Gantt charts
(that show dependencies)

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Resource management dashboard


(to show and allocate team availability)

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$
Earned value tracking
(to ensure precise measurement of progress)

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This keeps your reports


clean, straightforward, and relevant.

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STEP 3

Practice
resource
management.

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Projects are powered by


people.

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So tracking team availability is critical


to sticking to the work plan.

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Project A

requires 30
people

Only 18 people
are available

Your project will be late.

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Avoid resource shortfalls;


schedule a fixed time commitment for
each person you will need on the team.

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This ensures you will have the right people to


complete the work plan on time and on budget.

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Good resource management tools show


you whos busy, whos not, and help you
reallocate resources accordingly.

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Conclusion
Elements of an effective work plan
1. Align the work plan to the
project goal.
2. Match reporting complexity
to project scope.
3. Use resource management
for team scheduling.
Thank you to Kevin Korterud of Accenture & PMIs Voices blog
for sharing these insights.

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Join the millions of project managers who use


Smartsheets powerful, flexible online spreadsheets
to keep projects on task and on time.
www.smartsheet.com
@Smartsheet
#projectmanagement

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