HR POLICY MANUAL

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MOBILE PHONES

HRD/20
01
August 2011
1 of 2

PURPOSE:
The purpose of this policy is to lay down the rules for providing telephone facilities to key personnel
of the Company. Cellular connections shall be provided at Company cost to the employee holding
important assignments, and if considered necessary by the Management in the interest of the
Company.
SCOPE:
This policy will cover the management employees of Gray Mackenzie Engineering Services L.L.C.
(GMES), in any grade, working at any place assigned by the Company.
ENTITLEMENTS:
1. For smooth and efficient business operations, The Company will provide cellular connections
(SIMs) to the eligible employees based on their functional requirement. The bill ceiling
would be as follows;

Grade 1 to 2

Billing Ceiling
(per Month) AED / QR
Actual

Grade 3 to 4

750/-

Grade 5 to 6

500/-

Grade 7 to 8

350/-

Grade 9 to 10

75/-

Grade / Position

2. Blackberry shall be provided to the GM & International Manager.

3. All requests pertaining to sim issuance shall be forwarded to HR.
4. HR after receiving the request shall post it for approval from International Manager.
5. In case of overseas business trip, employee is required to request Administration Department
for activation of international roaming or for cellular connection. An employee shall
purchase a local sim on international travel if the trip duration is equal to or more than
three (3) days. Maximum entitlement for a week is equivalent to US $ 50/- in such cases.
6. Employees who have been provided with Blackberry Mobile sets shall be provided
Blackberry international roaming.
7. All entitled employees shall be provided with official Post paid SIM, which shall be returned
to the Administration department at the time of their separation from the Company.
8. Administration shall maintain proper record of purchase, issuance, repair and
maintenance of cell phone service and set in both Hard and Soft form of cell phone and
service.

HR POLICY MANUAL

MOBILE PHONES
9.

Doc No:
Rev:
Date:
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HRD/20
01
August 2011
2 of 2

Administration Department will maintain, investigate and resolve all Service/Replacement

issues as early as possible to maximize traceability and connectivity of the employee for the
Company.

10. In case of excess use of mobile (above entitled limit) the Administration Department will
forward detail to Accounts Department / HR and the amount will be deducted from
employees salary.
11. Employees shall ensure that mobile sets issued to them by the Company are not misued for
any illegal or immoral act. Company will not be responsible for such unauthorized use and
the defaulting employee shall be solely liable for any action as per law.
This policy will be effective from 1st August 2011.
Approved By

______________________
GM