Oracle Receivables Transaction Batch Sources

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Batch sources control the standard transaction type assigned to a transaction and determine
whether Receivables automatically imports the transactions and transaction batches. Transaction
Source setup plays an important role in determining the behaviour of the Transactions form and
how AutoInvoice validates data to be imported.
The following functionality can be controlled in the Transaction Source setup:
Automatic Transaction Numbering
GL Date Derivation
Grouping Rules
Customer Information
Bill To and Ship To
Address
Contact
Payment Method
Accounting Information
Invoicing Rule
Payment Terms
Sales Credit Validation
How to process Invalid Lines
How to Process GL Dates in a Closed Period
Transaction batch sources can be defined by 2 methods:
Manual: Use manual batch sources with transactions that entered manually in the Transaction and
Transactions Summary windows.
Imported: Use imported batch sources to import transactions into Receivables using AutoInvoice.
Transaction Source Form consist of 6 Tabs:
1. Batch Source
2. AutoInvoice Options
3. Customer Information
4. Accounting Information
5. Other Information
6. Sales Credit Validation

Defining Transaction Source:

Navigation:

India Local Receivables Responsibility > Oracle Receivables > Setup > Transactions > Sources
1. Batch Source Tab:

Batch Source Name Define a Transaction Batch Source Name

Automatic Batch Numbering If enabled indicates batches are automatically numbered, using the
sequence provided in Last Number & if unchecked indicates batches will require users to enter a
batch number manually
Automatic Transaction Numbering If enabled indicates the transactions within this batch will be
numbered automatically from the sequence value provided in Last Number & If unchecked indicates
manual transaction numbering, which will require users to enter a transaction number manually
during data entry
Copy Document Number to Transaction Number indicates whether the document number
generated to be overlay the transaction number. This feature is necessary to implement gapless
transaction numbers
Allow Duplicate Transaction Numbers indicates whether duplicate numbers should be prevented
or not during data entry
Copy Transaction Information Flexfield to Credit Memo indicates whether the descriptive flexfield
information from an Invoice should be copied into the Credit memo that credits the transaction
Generate Line Level Balances indicates whether transactions in this batch to maintain line level
balances useful for Line Level Cash Applications
Receipt Handling for Credits for cases where the credit memo is interfaced against an Invoice that
has already been fully paid, option is available for unapplying the receipts so that AutoInvoice can
continue crediting the transaction.
Standard Transaction Type is the default transaction type for transactions in this batch
Credit Memo Batch Source is the default batch source Receivables will use when creating Credit
Memos against transactions within this batch source.
2. AutoInvoice Options Tab:

AutoInvoice Options tab highlights the Grouping rule created earlier. The setup indicates this batch
will group data as specified in this grouping rule.
Invalid Line indicates the action to take when an interface line has an error, valid values are:
Reject Invoice and Create Invoice
GL Date in a Closed Period indicates the action to take when the GL date provided in interface falls
in a closed period, valid values are: Adjust and Reject
Grouping Rule indicates the default grouping rule to use for interface lines using this batch source.
Create Clearing when checked, any differences between the specified revenue amount and the
price multiplied by the quantity for imported invoice lines are stored in a clearing account. If
enabled, then clearing account to be defined.
Allow Sales Credit when checked, indicates that sales credits can be entered for transactions using
this source
Below screenshots explains the other tabs - Customer Information, Accounting Information, Other
Information & Sales credit Validation Tabs Autoinvoice will validated the data based on the Value
or the ID which are defined in these Tabs.
3. Customer Information Tab:

4. Accounting Information Tab:

5. Other Information Tab:

6. Sales Credit Validation Tab:

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