9.

PROGRAMS
IMPLEMENTATION
AND
ARRANGEMENT
9.A. PROGRAM NATIONAL STEERING COMMITTEE
(PNSC)
1.PNSC

CO-CHAIRED
BY
THE
UNDERSECRETARIES OF OPAPP (Office of the
Presidential Adviser on the Peace Process) and
DA
Head of both agencies can appoint
Assistant Secretaries and Directors into the
committee
Regional Secretary of the Department of
Agriculture and Fisheries- Autonomous
Region in Muslim Mindanao (DAF-ARMM)
and representatives of BFAR and DAR and
other agencies may be invited when neede
2.PNSC shall
2.1.Provide program guidelines and policy
direction for Pillars 2 and Pillar 3 project5s
of the PAMANA program
2.2.Review Endorse to the DA and the OPAPP
Secretaries the annual work and financial
plan of the PAMANA Program
2.3.Oversee the implementation of the
program
9.B. THE REGIONAL/ PROVINCIAL PEACE AND
ORDER COUNCILS
1. The Regional/Provincial Peace and Order
Council (R/PPOC) shall be comprised of

and

a. DILG Regional Director

b. OPAPP Area Manage
c. PNP Regional/Provincial Director
d. AFP Regional/Provincial Commanders

e. NGA representative
2. RPOC/PPOC shall:
2.1. serve as the coordinating body and
project clearing house for the PAMANA
Program at the regional and Provincial
levels;
2.2.
Coordinate
with
the
Regional
Development Council (RDC Chaired by
NEDA) and Provincial Development Council
(PDC) Secretariats for the harmonization of
Programs and projects.
Ensure that the peace and conflict
Sensitive PDPFP/AIPs or CDP-ELA/AIPs shall
be integrated into the peace and
Development Plans of each region and
province;
2.3.
Coordinate
Regional
/Provincial
programs,
activities
and
funding
requirement for areas identified under the
program.
2.4.
Ensure
regional/provincial

mainstreaming
of
PAMANA
Program

interventions into the plans and programs

of concerned government agencies and
local government units.
2.5. Coordinate with relevant agencies,
development agencies, CSOs and project
management
offices
on
the
implementation of the PAMANA Program in
the region and provinces
2.6. Provide Support to OPPAP in
monitoring implementation and evaluating
and results of PAMANA
C. PARTNER IMPLEMENTING AGENCIES
Eligible City/Municipal/Provincial LGU or the DPWH
shall:
1.Enter into a MOA with appropriate DA-RFO or
BFAR RO for the release of the funds.
2.Open a Special Trust Fund (STA) in government
bank (GB) upon transferring of the funds by DA.
It shall issue an official receipt in favor of DA
acknowledging receipt of the fund;
3.Designate and appropriate focal person/unit
which will manage and coordinate the
implementation of PAMANA project in the area.
4.Implement projects by Administration or by
Contract through competitive bidding, adhering
to the provision of RA No. 9184 and its
implementing Rules and Regulation as well as

all
applicable
government
rules
and
regulations;
5.Oversee the physical implementation of their
respective projects to ensure that they are in
accordance with the provisions of the MOA as
well as applicable laws, rules and regulation.
6.Submit monthly financial report and physical
accomplishment report to the appropriate DARFOs or BFAR-ROs as well as geo-tagged of
pre/during/post project implementation photos;
7.Responsible for the liquidation reports and
submit to the appropriate DA-RFOs or BFARROs
8.Return the unexpended balance of the released
portion of the funds or the pertinent portion
related to the cancelled component to the
appropriate DA-RFOs or BFAR-ROs and
9.Install billboard on each of the PAMANA project
sites to provide information including the title
of the project, period of implementation, fund
allocation, implementing agency and other
relevant information. The design of the
billboard must adhere to the PAMANA
Guidelines on Community and Project Billboard
D. Program Monitoring, Validation and Reporting of
Projects
OPAPP shall act as the lead agency in monitoring
the PAMANA Project in partnership with DARFOs/BFAR-ROs.

D.1. DA-RFOs and BFAR-ROs to DA-Central Office

To ensure timely approval, release of funds,
implementation and completion of projects under
PAMANA Program DA/BFAR shall undertake the
following:
Monthly monitoring of the projects
supported by PAMANA Program Fund
Establish alert mechanism to ensure timely
resolution of issues that may arise before
and during project implementation
Submit monthly status report report to DA
Field Operations Service (FOS) five days
before the end of the month, utilizing DA
prescribed monitoring template.
D.2. DA CO to OPAPP
2.1. Submission of Quarterly Status Report
DA shall within 10 days from the end of every
quarter, submit in print and in electronic copy to
OPAPP the PAMANA quarterly status reports. The
quarterly status report shall contain the following:
Project Description: includes information
on the location of project sites as well as
details on project type and specification
and intended benefits of the project
Physical Accomplishment :information
on the physical status of the project
Fund Utilization: information on budget
allotment, obligation and utilization

 List
of
Beneficiaries
:
list
of
communities, household and individuals
(sex disaggregation) benefitted by the
project
Issues, Concerns, Actions Taken and
Recommendation: Information on factors
that
hinder
or
facilitate
the
implementation, actions taken to address
the
issues
and
concerns
and
recommendations to improve project
implementation.

2.2. MONITORING AND VALIDATION:

TEAM COMPOSITION
OPAPP lead the quarterly monitoring and
validation of PAMANA Projects in coordination with
DA RFOs and BFAR ROs.
Validation team undertake monitoring and
validation of project implementation
- Composed of technical personnel from OPAPP
and DA ROFs/BFAR ROs with

a.
extensive
experience
in
PAMANA
Implementation
b. involvement in monitoring and evaluation
processes.
Composition will be finalized based on the
recommendation and approval of DA RFOs /BFAR
ROs.
Task of Validation Team
1. Formulation of tools and mechanisms for the
validation process.
2. actual conduct of monitoring and validation
and
3. Preparation of validation reports.
CSOs/NGOs/Pos as 3rd party monitor can assist
the OPAPP with appropriate agreement
Timeframe of Validation shall be conducted and
finished within 30 days from receipt of the
quarterly reports from the DA RFO / BFAR ROs.
Selection of Projects for Validation
It shall be derived through random
sampling methods informed by other
criteria such as distribution of projects
across PAMANA Zones.

 The number of projects to be sampled shall

be based on the actual number of projects
implemented by a specific agency.
COMPONENTS OF VALIDATION PROCESS
1.Review and examination of quarterly status
reports
2.Review and examination of project documents
3.Actual
inspection
of
the
physical
accomplishment of the project
4.Collection and review of financial documents
from DA RFOs/BFAR-ROs
5.Interview with individual beneficiaries of the
project
6.Interview with project implementer from field
and or regional office
VT shall conduct field visit to the sites of
the projects that were included in the list
for validation
Field Visits to examine the veracity of the
information included in the quarterly status
report presented.

Focus of the validation process

Content
of Specific Points for Validation

Quarterly
Report
Project
Description

Actual location of project site in

relation to sites defined in the
GAA
Specific
project
type
and
intended benefits of the project
Physical
Actual Physical status
Accomplishme Adherence to technical plans
nt
and specification
Fund Utilization Budget
allotment,
actual
amount obligated and actual
fund utilized
List
of List of communities, households
Beneficiaries
and
individual
(sex,
age,
ethnicity
disaggregation)
benefitted by the projects
Issues,
Facilitating
and
hindering
Concerns,
factors
in
the
project
Actions taken
implementation
and
Actions taken to address issues
recommendati
and concerns
on
Recommendations to improve
implementation

Team also checks whether or not the funds used by

the DA/BFAR for purpose other than those provided
in the GAA
PREPARATION OF VALIDATION REPORT
VT prepares validation report containing the
results of the validation process.
Include: information
on the veracy of the
content of the quarterly status report
submitted
by
the
implementing
agency(
location
of
project,
physical
accomplishment, fund utilization, list of
beneficiaries and factors affecting the project
implementation.
FEEDBACK PROCESS
VT shall provide the DA RFOs / BFAR ROs and DAFOS, copy of the validation reports.
If there are errors or descripancies in the
If the validation report shows error or
descripancies presented in the quarterly status
report submitted by DA-FOS, the DA RFOs /
BFAR ROs will be asked to rectify the error or
provide an explanation for the discrepancies
within 5 days from their receipt of the
validation report.
In the case when the veracity of the
information in the quarterly status report have

been ascertained, the VT shall provide DA with

a copy of the validated quarterly status report.
VALIDATION BY OPAPP
All concerned DA and BFAR units shall facilitate and
assist the validation process to be conducted by
OPAPP.

PROGRAM SANCTIONS
DA REDs/ BFAR RDs upon consultation with
Regional Peace and Order Council (RPOC) and/or
OPAPP area authorized to
a. TERMINATE/CANCEL THE IMPLEMENTATION
OF THE PROJECT
1. NON COMPLIANCE TO PRESCRIBED PROJECT
PROCESSESS, STANDARDS AND REQUIREMENTS
2. CORRUPTION AND FRAUDALENT PRACTICES
3. WHEN SITUATION /CIRCUMSTANCES WOULD
MAKE IT IMPOSSIBLE FOR THE PROJECT TO
CONTINUE OR TO BE CARRIED OUT
4. Upon request with corresponding justification of
the LGU/Partner implementing agency subject to
validation

If the project if partially or fully cancelled due to

the fault of the partner agency, the same will be
obliged to return the unexpended balance of the
released portion of the funds or the pertinent
portion related t the cancelled component,
whichever applicable

B. SUSPEND / WITHOLD THE RELEASE OF FINAL

TRANCHE IF ANY OF THE FOLLOWING OCCURS:
1. DURING THE CONDUCT OF REVIEW
MONITORING IT WAS FOUND OUT THAT

AND

A. PROCUREMENT IS INCONSISTENT WITH RA

9184 AND ITS IRR
B.
designated
implementing
agency
is
performing unsatisfactorily in the implementation
and execution of the project or in the even the
substantial slippage in implementation is incurred
a per report