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GOVERNMENT OF INDIA

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MINISTRY OF ROAD TRANSPORT & HIGHWAYS

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RW-NH-34051/1/2015-S&R( )

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IAHE Campus
A-5, Institutional Area,
Sector-62, Noida, UP
Dated: 7 Sept. 2015

To,
1. The Chief Secretaries of all State Government/Union Territories.
2. The Principal Secretaiies /Secretaries of all States/U. Ts. Public Works
Department dealing with National Highways, other Centrally Sponsored
Schemes and State Schemes.
3. The Engineers-in-Chief and Chief Engineer of Public Works
Departments of States/U.Ts dealing with National Highways, other
Centrally Sponsored Schemes and State Schemes.
4. The Chainnan, National Highways Authority of India (NHAI), G-5&6,
Sector-1 0, Dwarka, New Delhi -11007 5.
5. Director General (Border Roads), Seema Sadak Bhawan, Ring Road,
New Delhi-11 0010.
6. The M.D.,NHIDCL, PTI Building, Parliament Street, New Delhi-11 0001
7. The Director, IAHE, Noida

Sub: Procurement of Civii contracts as weii as consultancy Services. Transparency in Evaluation of Bids.
Sir

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Procurement for civil contracts as well as consultancy services are being

done by NHAI, State PWDs, BRO, NHIDCL and sometimes directly by Ministry.
Ministry has issued a circular RW-NH-36066/39/2015-S&R(B} dated 20.08.2015
for transparency in consultancy procurement.
The biding process and system of Qualifying/ Disqualifying the bids based
on btding document has been examined in the Ministry and it has come to the
notice of Ministry that sometimes there exist minor/ clerical/ rectifiable
deficiencies in the documentations of bidders, which do not make any material
(lrp difference in technical/financial capacity of bidder. It has also been noted that
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In order to make the whole bid examination process transparent, all

authorities implementing the work on behalf of the Ministry of Road Transport &
Highway are hereby directed to give an opportunitY to the bidders whose technical
bids are found defective to explain their position within seven working days either
through e..:mail or through tender website. After receiving the clarification on
deficiency~ the authorities would be justified in taking appropriate decision on the
admission/rejection of the bid considering the merit of each case.
These instruction shall be followed strictly by all executing agencies i.e.
NHAI, State PWDs, BRO, NHIDCL1IAHE.
This is for information and necessary action of all conce1ned.
This issue with the approval of competent Authority.

(S. 1C. ~
Chief Engineer (B)-S&R
For Director General (RD) & SS
Copy with enclosures for information and necessary action to:
1. All technical officers in the Ministry of Road Transport & Highways
2. All ROs and ELOs
3. The Secretary General, Indian Road Congress
4. The Director, IAHE
5. Technical Circular file of S&R Section
6. Secretary General IRC, Sector-6, (NEAR RBI Quarters), R }( Puram, New
Delhi- 11 0022
Copy for kind information to:
1. PS to Hon'ble Minister (RT&H)/PS to MOS (T)/PS to MOS (S)
2. Sr. PPS to Secretary (RT&H)
.
3. PS to DG (RD) & SS

GOVERNMENT OF INDIA
MINISTRY OF ROAD TRANSPORT & HIGHWAYS
S&R(B) Zone

File No.RW-NH-36066/39/20 15-S&R(B)

IAHE Campus
A-5 , Sec.- 62, Naida
Dated: :R_ o Aug, 2015

To
1.
2.

3.

4-.
5.
6.

The Chief Secretaries of all State Governments/Union Territories.

The Principal Secretaries /Secretaries of all States/U.Ts. Public Works
Department dealing with National Highways, other Centrally Sponsored
Schemes and State Schemes.
The Engineers-in-Chief and Chief Engineers of Public Works Departments
of States/U.Ts dealing with National Highways, other Centrally Sponsored
Schemes and State Schemes.
The Chairman, National Highways Authority of India (NHAI), G-5&6,
Sector-10, Dwarka, New Delhi-110 075.
Director General (Border Roads), Seema Sadak Bhawan, Ring Road, New
Delhi-11 0 010.
The M.D., NHIDCL, PTI Building,Parliament Street, New Delhi-110001

Sub: Bid Document for Procurement of consultancy Services.

Sir,
Procurement for consultancy services are being done by the State PWDs, BRO,
NHIDCL and sometimes directly by Ministry. Ministry has examined the exisiting
system of procurement of consultancy services based on QCBS system. In order to make
th~ system more open, transparent & efficient, it is decided to include following in the
Bid Document.
1) Inclusion of evaluation criteria in the bid: Ministry has decided that the
detailed evaluation criteria which is to be used for evaluation of technical bids
shall form pati of Bid Document. It will not only make system more
transparent but also convey clearly about requirement and help consultant to
provide manpower which suits to the requirement of the given assignment.
2) Self Evaluation by the Consultant: The consultant shall be asked to carryout
self-evaluation based on the criteri.a mentioned in the Bid Document. While
submitting the self evaluation, consultant shall make references to the
documents which have been relied upon in his self-evaluation. This process

will speed up the entire technical evaluation by the authority. Besides,

consultant will know about his strength.
3) Making Technical Evaluation Public: Ministry has now decided that result
of technical evaluation made shall be made available on the website giving
opportunity to the bidders to respond within 7 days in case they have any
objection. This action will avoid all kinds of complaints besides making system
more responsive and transparent.
This issue with the approval of competent authority and shall be followed
strictly by all executing agencies i.e. NHAI, State PWD, BRO, NHIDCL.

This is for information and necessary action of all concerned.

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(S.K. Nirmal)
Chief Engineer (B)-S&R
For Direct General (RD) &SS
Copy with enclosures for information and necessary action to:
1.
2.
3.
4.
5.
6.

All Technical Officers in the Ministry of Road Trans pori & Highways
All ROs and ELOs
The Secretary General, Indian Road Congress
The Director, IAHE
Technical Circular file of S&R Section
Secretary General IRC, Sector-6, (Near RBI Quarters), R K Puram, New Delhi110022
Copy for kind information to:
1.
2.
3.

PS to Hon'ble Minister (RT&H)/PS to MOS (T)/PS to MOS (S)

Sr. PPS to Secretary (RT &H)
PS to DG (RD)&SS