AS01 Create Change Display Asset

BUSINESS PROCESS PROCEDURE
Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Create/Change/Display Asset
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
R/3 4.6C
OVERVIEW
Trigger:
Asset(s) to be created, changed, or displayed.
Business Process Description Overview
The asset master record contains all information relating to an asset that remains unchanged over a longer period of time:
Technical master data
Organizational allocations (usually time-dependent)
Depreciation terms
The system stores all the values and transaction data per each asset master record.
Assets can be represented differently in the FI-AA component according to their complexity. The structure of the master record is
identical for all asset main numbers, asset sub-numbers and group assets. Therefore, the basic procedure for creating any of these
objects is essentially the same.
Input - Required Fields

Asset Class
Company Code
Description
Cost Center
Depreciation Key
Useful Life
Field Value / Comments

Determines not only the asset grouping but screen layout and account determination.
The company code to which the asset is assigned.
A useful description for identifying the asset (non-generic)
Required if Controlling Module is active
Required for each depreciation area. These will default in based on the asset class
but can be overridden.
Required for each depreciation area. These will default in based on the asset class
but can be overridden.
Output - Results
Creation of An Asset Master Record
Comments
Tips and Tricks
Procedural Steps
1.1.
Access transaction by:
Via Menus
Accounting Financial Accounting Fixed Assets Asset Create or Change or

Display Asset
Via Transaction Code
AS01 for Create, AS02 for Change, AS03 for Display
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
Page:
1 of 10

Accelerated SAP
File Name:
Responsibility:
1.2.
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
R/3 4.6C
On SAP R/3 Screen, enter information in the fields as specified in the table below to create an
asset. To display an asset, enter in the asset number, company code, and hit ENTER:
Field Name
Asset Class
Description
The grouping which is the main
driver for the assets accounting.
R/O/C
R
Company Code
The company code to which the

asset is assigned.
Number of similar assets that you
want the system to create.
Reference another asset to copy as
starting point for new asset
Reference Asset Sub Number
Reference Company Code of Asset
Number of similar
assets
Reference Asset
Reference Sub
Number
Reference Company
Code
Post Capitalization
O
O
User Action and Values
Comments
Determines the
assets screen
layout and
account
determination.
Input quantity of similar assets

available.
Use if creating several similar assets.
Screen layout of this asset will
determine what information is copied to
the asset.
If yes, capitalization date will be a

O
Typically, asset master is created prior
Required field
to actual collecting asset costs.
(NOTE: On the above table, in column R/O/C; R=Required, O=Optional, C=Conditional)
Press ENTER or Green Check icon to advance to the next screen.

1.3.
On the "SAP R/3 Screen and Tab labeled "General", enter information in the fields as specified
in the table below:
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
Field Name
Description
Description
Description of asset
R/O/C
R
Description2
Additional description
Asset main no. text
Used in reporting and accessing

totals via asset main number
Rule for determining general ledger
accounts.
Unique Mfc identifier of asset
The unique identifier of an asset
Number of assets.
Capitalized on
When the asset was last

inventoried.
Will list asset in physical inventory
list if checked
Additional information regarding the
assets inventory.
Date asset is put into service
Deactivation on
The retirement date of the asset
First Acquisition on
Plnd Retirement on
The date of the first acquisition

posting
Date of planned retirement
Acquisition year
The year of acquisition
Ordered on
The order date of the first purchase

order for the asset.
Account
determination
Serial Number
Inventory Number
Quantity
Last Inventory on
Include asset in
inventory list
Inventory Note
Last changed on:

11/4/2015
Last changed by:
R
O
O
O
O
O
O
R/3 4.6C

This should by a useful non-generic
description of the asset
Use for model number or if more than
50 characters are needed for
Description.
This will automatically be populated by
Description
System generated driven by the class.
Enter serial number of asset
Asset Tag number
Used when grouping a number of
assets under one asset.
Not used when creating a new asset
record.
Check Box
Not used when creating a new asset
record.
Automatically populated from acquisition
transaction
Comments
CCR number
Reqd by Fender
ALWAYS YES
Required if post
capitalization
selected
The system enters the asset value date

of a retirement posting.
The system automatically inputs this
field
Use this if the asset has a known life of
use.
field
field
Version: 1.0
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
R/3 4.6C
NOTE:
Some of the fields detailed above may not appear on your entry screen. The screen layout rule for the
asset class will dictate the fields, which appear throughout the entire asset master record.
1.4.
Click "Time-Dependent" Tab to continue creating asset and enter information in the fields as
specified in the table below:
Description
Business Area
Cost Center
Resp Cost Center
Plant
Location
License Plate No.
Jurisdiction Code
1.4.
R/O/C
Group of the enterprise uses to

report
The unit to be charge with the
assets depreciation or gain/loss.
The Cost Center responsible for
maintaining the asset.
Plant in which the asset is located.
Required if using Business Areas.
Required if Controlling Module is active.
Location with in the plant where the

asset resides.
Comments
Not Used
O
R
Used to do plant related analysis of the

asset.
Used to do location-related analysis of
the asset. Plant is required if location is
used.
This is used for licensed vehicles and is
usually shut off on other screen layouts.
Enter tax jurisdiction code; drop down
on field or F4.
The assigned license plate number

O
for registered vehicles.
Tax jurisdiction code corresponding
O
to the physical residence of the
asset.
FOR AUTO
CLASS ONLY
Click "Allocations" Tab to continue creating asset and enter information in the fields as
specified in the table below: (Entire tab is optional)
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
Description
Capital Lease
Evaluation group 1
Evaluation group 2
Evaluation group 3
Evaluation group 4
Evaluation group 5
Investment reason
Used to define capital leases

User defined field
User defined field
User defined field
User defined field
User defined field
Used in conjunction with Investment
management to identify why the asset
was purchased.
Asset super number
Asset super number to which asset
O
Data relating to the assets in a super
is to be assigned
number can be analyzed together
Investment support
Used to identify investment support
O
This will generated appropriate
measures
measures
depreciation areas for the asset master
record.
1.6.
Yes or No for capital lease

User defined field
User defined field
User defined field
User defined field
User defined field
Reason for asset investment or
capital investment
R/O/C
R/3 4.6C
O
O
O
O
O
O
O
Comments
4 characters
4 characters
4 characters
4 characters
8 characters
Click "Origin" Tab to continue creating asset and enter information in the fields as specified in
the table below:
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
Page:
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
Description
R/3 4.6C
R/O/C

May populate automatically from the
purchasing information.
Populates based on the vendor number
supplied in Vendor
Enter if known.
Most assets will fall in this category.
Asset must be indicated either new or
used.
Asset purchase used should be indicated
for tax purposes. Asset must be indicated
new or used.
Vendor
Alphanumeric identifier of the vendor
Name of Asset Vendor
Name of vendor
Manufacturer
Asset purchased new
Manufacturer of asset.
Indicator of the asset is purchase
new.
O
O
Purchased used
Asset was purchase used or second

hand.
Trading Partner
Country of Origin
Intercompany
Type Name
Informational purposes only--- Used

for asset model number
Informational Only
You can enter a description of the model

of the asset type here.
Internal specifications:
Original Asset info.
C
If asset has been transferred, original
Original Asset/Yr/Value
asset information appears here.
1.7.
Comments
Reqd by
Fender
Reqd by
Fender
NOT USED
Not Needed
TRANSFER
ONLY
Click "Net Worth" Tab to continue creating asset and enter information in the fields as specified
in the table below: (This tab is used for property tax purposes).
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
Page:
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
R/3 4.6C
Description
R/O/C
Classification key
Classify the fixed assets by net worth

tax criteria.
Property indicator
Classify the asset according to

property law requirements
Reason for manual valuation
Net worth tax value of asset:
assessment value.
Reason for man.val.

Man. Net worth val.
Tax office
Assmt Notice Tax No.
Assmt. notc
Municipality
Land Register of
Entry by
Vol./page/ser.no
Conveyance on
Ld. Reg.map/ plot
Area
Last changed on:

11/4/2015
Tax office for piece of real estate

Tax # of the assessment
Date of Last notice of assessment
Local authority responsible for the real
estate
The real estate register in which the
land is entered.
Date of entry in the land register
Official real estate register; Real
estate registration; Sequence num. of
the entry in the land registry.
Date of notarized transfer of
ownership
Land register map number; plot
number.
Surface Area of land & area unit.
Last changed by:
O
O
Comments
Manually enter value. You also have to set

the manual net worth val indicator. If you
do not enter a manual net worth value, and
only set the indicator, the system assumes
a net worth value of zero.
O
O
O
O
Informational purposes only

Land Class
O
O

Land Class
Land Class
Land Class
Land Class
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1.7.
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
Click Insurance Tab to continue creating asset and enter information in the fields as specified in
the table below. (All for informational purposes only).
Description
Type
Insur. Companies
Agreement number
Suppl. Text
Start Date
Insurance rate
Index series
Base Value
Manual Update
Man. Insur. Val
Per
1.8.
R/3 4.6C
Used to calculate the base insurable

value.
Insurance company of the asset
Policy number
Additional text relating to insurable
asset.
Date of insurance agreement
For determining the insurable value
Base insurable value for value as new
insurance
Update value manually
Manual value
Fiscal year insurance value was
manually maintained for last time
R/O/C
O
O
O

O
O
O
O

O
O
O

Informational purposes only;
Comments
NO
VALUES
Click Leasing Tab (Only for leased assets) to continue creating asset and enter information in
the fields as specified in the table below. (This is all used for informational purposes only).
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
Page:
8 of 10

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File Name:
Responsibility:
Field Name
Leasing Company
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
Description
Alphanumeric identifier of the
vendor
Lease number
You can enter the date of the leasing
contract in this field.
R/O/C
O
Lease length
You can enter the termination date

of the lease here.
Date on which the leasing contract
begins.
Yrs/ Mos
Type
Capital or Operating lease
Base value as new
You can specify the estimated

market price of the leased asset
here.
Purchase Price
You can enter the purchase price of

the leased asset after the lease has
expired Price paid for equipment
Supplementary text
No. lease payments
Additional info
Total number of payments to be
made to the lessor.
O
O
Payment Cycle
Advance payments
Times a Year
O
O
Lease payment
The lease payment cycle
Agreement number
Agreement date
Notice Date
Lease start date
Last changed on:

11/4/2015
Last changed by:
O
O
R/3 4.6C
Comments
This field is currently for informational

purposes only.
purposes only.
R
O
Enter the length of the leasing agreement

here in fiscal years.
Automatically populated based on the
asset class
This theoretical purchase price can be
displayed in the standard leasing report
(for the identification of future lease
liability) as the statistical acquisition cost.

purposes only.
The system uses the number of lease

payments to determine the present value
of the leased asset.
Set this indicator, if the payments to the
lessor are to be paid in advance.
The system uses the lease payment
Version: 1.0
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Accelerated SAP
File Name:
Responsibility:
Title:
Organization/Area
EUP Category
Asset Accounting
293537147.doc
Fixed Asset Manager
Release
Status:
determines the periodic intervals at

which lease payments are made.
Annual interest rate
Present Value
1.9.
C/ O
Present value determined by the

system for a leased asset.
R/3 4.6C
cycle in determining the present value of

the leased asset.
Enter when Capital lease. The leasing
interest rate serves to determine the cash
value from the leasing payments
Automatically calculated.
Click "Deprec. Area" Tab to continue creating asset and enter information in the fields as
specified in the table below: (All of these values are defaulted from the asset class).
Field Name
Deact.
Depreciation Area
Depreciation Area
Description
Depreciation Key
Description
Deactivate Depreciation Area
Depreciation Area
Depreciation Area Description
R/O/C
O
R
R

Will deactivate depreciation area
Will default from asset class
Will default from asset class
Depreciation Method
Useful Life
In years
Useful life per

O. Depreciation Start
In months
Depreciation calculation start date
O
O
Index
Index series for replacement value
Will default from Asset Class. These

keys may be manually overridden.*
Will default from Asset Class. These
keys may be manually overridden.*
Used for partial year depreciation
Automatically populated based on
Depreciation Key. These keys may be
manually overridden.*
Avail for calculation of replacement
values; Defaulted from asset class.
Comments
1.10.
1.11.
Press the SAVE icon or Asset Save to save the Asset Master Record. At the bottom of
screen, a message will say that an asset number was created.
Use the green arrow icon to exit or press F-3
Last changed on:

11/4/2015
Last changed by:
Version: 1.0
Page:
10 of 10

AS01 Create Change Display Asset

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AS01 Create Change Display Asset

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BUSINESS PROCESS PROCEDURE

Technical master data

Organizational allocations (usually time-dependent)

Input - Required Fields

Field Value / Comments

Tips and Tricks

Access transaction by:

Accounting Financial Accounting Fixed Assets Asset Create or Change or

Via Transaction Code

AS01 for Create, AS02 for Change, AS03 for Display

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

The company code to which the

Reference Asset Sub Number

Reference Company Code of Asset

User Action and Values

Input quantity of similar assets

If yes, capitalization date will be a

Press ENTER or Green Check icon to advance to the next screen.

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

Asset main no. text

Used in reporting and accessing

When the asset was last

The retirement date of the asset

The date of the first acquisition

The year of acquisition

The order date of the first purchase

Last changed on:

Last changed by:

User Action and Values

The system enters the asset value date

BUSINESS PROCESS PROCEDURE

(NOTE: On the above table, in column R/O/C; R=Required, O=Optional, C=Conditional)

User Action and Values

Group of the enterprise uses to

Required if using Business Areas.

Required if Controlling Module is active.

Location with in the plant where the

Used to do plant related analysis of the

The assigned license plate number

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

User Action and Values

Used to define capital leases

Yes or No for capital lease

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

User Action and Values

Alphanumeric identifier of the vendor

Name of Asset Vendor

Asset was purchase used or second

Informational purposes only--- Used

You can enter a description of the model

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

Classify the fixed assets by net worth

Classify the asset according to

Reason for man.val.