SPEED 11-2015 KTDY - Ods

KERALA STATE ELECTRICITY BOARD LTD
Office of the Assistant Engineer,Electrical Section Vythiri.
Key Particulars
SL
Rs.0 /No
###

DB: NO /
/ 2015 -16
/ Dated
To
The
Sir,
Sub:
under Electrical Section,Vythiri.
I am here with submitting an estimate for under electrical Section Vythiri. Necessary sanction
may please be issued at the earliest. The nature and necessity of work is mentioned in the estimate
report.
Asst. Engineer,
Electrical Section Vythiri
SPEED

Estimate report
Name of work : under Ele.section, Vythiri.
Qtm of wrk :
Estimate amount :
Rs.0/- .
The estimate has been prepared based on rates for Distribution works for the year BO (FM) (Genl) No 162/2013 (DPC
II/AE/Proposal.07 /2010/2012/dated TVPM,19-01-2013 The expenditure may be met from the budget provision under
Estimate cost scheme.
Asst Engineer,
Electrical Section Vythiri.

Abstract estimate
Qtm of wrk :
Particulars
Unit
Rate
Qty
Amount
Asst. Engineer
##
##
##
##
##
##

Detailed estimate
Qtm of wrk :
Particulars
Amount
Say Rs . 0 /Rs.0/- .
Detailed estimate is proposed for sanction
Asst. Engineer

Cost of materials
Qtm of wrk :
Ele.SubDivision : Kalpetta
SL.No. Name of materials
Total
Rs.0/-.
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Unit
Rate
Qty
Amount
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Work Estimate

S
No
Particulars
Key
Unit
100
THANK YOU FOR CHOOSING.................
SPEED 2015
BY
SAJISH KUMAR.PB
9744943979
Rate
Add
Qty
Amount

Office of the , , .
Proceeding of the , , .
Name of work :.....
Read Letter No;.......................................................Date.................................
Qtm of wrk :
Order No: AS. No.... / / Dated.
Order No: AS
ORDER
Administrative sanction is here by accorded to the estimate amounting of Rs.0/- . for the above work and entered in the
register of Administrative sanction as Order No: AS. No.... / / Dated. under Estimate cost scheme.
Sanctioned estimate is the same as that forwarded by the vide his letter cited.
Copy sanctioned estimate is enclosed.

Funds required for the work may be met from the budget provision made for Normal development / SCP/PPS/Estimate
cost/under Electrical Division Kalpetta for the year 2015 -16.
The Technical sanction for the work may be issued by the competent authority
To,
Acc:
Sanctioned Estimate
Copy to,
1
Asst.Engineer,Electrical section,Vythiri
Asst.Engineer
Asst.Executive

Office of the Asst.Engineer,Electrical Section,Vythiri.
Asst.Engine
Proceedings of the Asst.Engineer,Electrical Section,Vythiri.
Name of work :.....
Read Letter No;.......................................................Date.................................
Qtm of wrk :
Order No: TS. No../.....Dated

ORDER
Technical sanction here by accorded to the estimate amounting of Rs.0/- . for the above work and entered in the register of
Technical sanction as .Order No: TS. No../.....Dated under
Estimate cost scheme. (Ref : AS
No......../.........Dade...........)
Copy sanctioned estimate is enclosed.

Funds required for the work may be met from the budget provision made for Normal development / SCP/PPS/Estimate cost/under
Electrical Division Kalpetta for the year 2015 -16.
Asst.Engineer
Electrical Section
Vythiri
###

Office of
The .... .... .... .... .... .... .... .... .... .... .... ....
.... .... .... .... .... .... .... ....
Proceeding of The ...............................................................................
Sub :
Estimate sanction - under Ele.section, Vythiri - reg.
ORDER No. DB / WE / ............ / 20....--.... / dt. ....................

Ref :
Letter No. ..................... of ............................
ORDER
Sanction is hereby accorded to the working estimate amounting to Rs................../Rupees ....................................................................................... only) towards the labour and transporting portion
of the subject work.Funds to the extent may be met from :1- Current years budget provision of Electrical Division, Kalpetta under O&M/ Capital Service and charged to
A/c No. ........................
2- Amount remitted by the party/ local body/ department/ others, towards the execution of subject work and
charged to A/c No. .............................
.......................................
Acc:-Copy of the sanctioned estimate.
Copy submitted to:12Copy to:1- Assistant Engineer,
Ele.Section, Vythiri
2-
QUOTATION
Particulars
SNo Key
Unit
100
SPEED 2015
BY
SAJISH KUMAR.PB
9744943979
Rate
Add
Qty
Amount

Office of
The .... .... .... .... .... .... .... .... .... .... .... ....
.... .... .... .... .... .... ....
TENDER NOTICE
No. DB / TENDER NOTICE / ............ / 20....-.... / dt. ....................
Sealed quotations by REGISTERED POST / COURIER are invited for
........... ................ .......... ............ ............. ............. ............ .............. ............ ............ (Name of work) under
Ele.section, Vythiri as per conditions stated below.
Quotation
No.& Date
Estimate
Amount
(Rs)
Name of work
EMD
(Rs)
Time limit for

Cost of Tender
completing the
form
work
ORDER
1- Quotations should be addressed to the undersigned and should be received at Office of the
...... ........... ...... ..... ..... ...... .... .... ..... ..... (Name of office) on or before ..AM/PM on ...........(Date).
2- Quotations shall be opened at ........AM/PM on the same day or any day fixed by the undersigned.
3- Quotations from Contractors/suppliers/Agencies within the state of Kerala will be preferred.
4- If ordered, an agreement in stamp paper worth Rs.100/- will have to be executed if necessary after furnishing the
required security deposit.
5- All other conditions prevalent in the KSE Board LTD for the contract work shall be binding for the contractors as per
this quotation.
6- Rate quoted should be based on the total estimate amount.

7- This quotation will be firm for three months from the date of receipt.
8- The undersigned reserves the right to accept or reject any Quotation without assigning any reason there of.
9- Further details can be obtained from the .....................................office during working hours.
10- The Key and description in the Work Estimate/ Schedule of work represents the detail description of work given in the
Labour Data approved vide. BO (FM) (Genl) No 162/2013 (DPC II/AE/Proposal.07 /2010/2012/dated TVPM,19-012013
.......................................
Acc:-Copy of the sanctioned estimate.

Schedule to the Agreement
S
Key
No
100
Particulars
Unit
SPEED 2015
BY
SAJISH KUMAR.PB
9744943979
Rate
Add
Qty
Amount
AGREEMENT
No. ............/ 20....--..../ Dated. .................
ARTCLES OF AGREEMENT made this ................ day of ........................ between the ............................. acting for and on
behalf of the KERALA STATE ELECTRICITY BOARD LTD (hereinafter reffered to as the 'KSE Board LTD' which expression
shall,where the context so admits or implies be deemed to include their successors in office and assignees) of the one part AND
Sri/Smt (hereinafter called the 'contractor') which expression shall where the context so admits or implies be deemed to include
his/her successors interest,legal representatives and assignees as well) of the other part.
WHERE AS the contractor has agreed with the KSE Board LTD for the performance of the work set forth in the quotation/ tender
and accompaniments here unto annexed and marked as 'Schedule A' up on the conditions herein mentioned.
AND WHERE AS the performance of the said work is an act in which the public are interested and is entered into under the
orders of the KSE Board LTD.
AND WHERE AS the Contractor has deposited in cash/DD amounting to Rs....................

(Rupees.................... .......................... .......................... .....................) at this office vide Receipt No............... Dated.................... as
Security Deposit for the due performance of this contract.
NOW THESE PRESENTS WITNESS that in consideration of the payment to be made by the KSE Board LTD herein after
mentioned, the contractor will duly perform the said works in the said schedule set forth and will complete the same
in accordance with plans and specifications thereon to annexed on or before the day(date) ..................
and will observe fulfill and keep all the conditions therein mentioned ( which shall be deemed and taken to be a part of this contract as
if the same had been fully set out therein ) and the KSE Board LTD both hereby agree that if the contractor shall duly perform the said
work in the manner aforesaid and observe and keep the said terms and conditions,
the KSE Board LTD will pay or cause to be paid to the contractor at the times and in the manner in the said conditions set forth the sum
of Rs. ............/- (Rupees....................................... ................................................only) as payment for the said work.
It is also agree that the KSE Board LTD will in no way be liable to pay compensation as per workmen's compensation act, to the
workmen engaged by the contractor should they met with accidents, if any during the execution of the contracts work.
The Key and description in the Work Estimate/ Schedule of work represents the detail description of work given in the Labour Data
approved vide. BO (FM) (Genl) No 162/2013 (DPC II/AE/Proposal.07 /2010/2012/dated TVPM,19-01-2013
Signature of (1)
.................................................
(On behalf of the KSE Board LTD.)
Signature of (2)
.................................................
(Contractor )
Signature of witness to the (1) .........................................................

.........................................................
Signature of witness to the (2) .........................................................
.........................................................

Office of
The ......... ....... ........ ........ ........ ......... ......... ..
.......... ......... ......
DB/........ / ........./......... / dt. .................

To
................................................... ......................................
.............
Sub :
under Ele.section, Vythiri - Orders issued - reg.
Work Order No. DB / WO / .......... / 20...--... / dt. ..............................

Ref :
1 - Work Estimate sanction No. DB / WE / ....... / ......... / dt. ..................
of ...................... ..... ........... ..............................
2 - Your Quotation / Tender No. ..................... Dated. ...............................
ORDER
Your offer to carryout the subject work at the quoted rate of at 'Estimate Rate' is hereby accepted and the work is
awarded in your favour subject to the following conditions.
1- You are requested to execute the contract agreement in non judicial stamp paper worth Rs.200/- for the full fillment of the contract
within .................. days.
2- You are requested to remit an amount of Rs...................../- either by DD/Cash in this office towards the security deposit .The
EMD remitted by you for this work will be released for the part of security deposit.
3- The work may be started in consultation with the undersigned and should be completed within ............. days.
4- The safety of the workmen engaged by You is at your risk and cost. No compensation will be paid by the KSE Board LTD
5- You are responsible for the safe custody of the KSE Board LTD's materials/equipments issued to you for this work till the
completion of work.
6- All terms and conditions in force pertaining to contract work in KSE Board LTD will be applicable to this work also.
7- The Key and description in the Work Estimate/ Schedule of work represents the detail description of work given in the Labour
Data approved vide. BO (FM) (Genl) No 162/2013 (DPC II/AE/Proposal.07 /2010/2012/dated TVPM,19-01-2013
Yours faithfully,
Copy submitted to:-
12Copy to:-
12-
.............................................
-3Supplementary Schedule to the Agreement for Additional/ Extra work

Name of Work : under Ele.Section, Vythiri.
SNo Key
Particulars
Unit
Rate
Add
Qty
Amount
I agree to execute the Extra work at Estimate rate

Esti
mat
eSup
for
Add
ple
ition
men
al/
tary
Extr
Sch
a
edul
wor
e to
k
the
Agr
eem
ent
for
Add
ition
al/
Extr
a
wor
k
Signature
On be half of KSEBoard
Name and Signature of the contractor
Name of work :
Pole wise/ Consumer

wise schedule
Consumer / Pole No

Location wise Details of Work
Total Material Cost :
W-1
W-2
Total Labour Charge :
W-3
W-4
AS No. of
Sl
No
Key
Total : Rs.
Qty Km
Labour
Particulars Charge
SL
NO
Qty
Materials
Material cost
Location / Collection particulars
-1-

Ele. Cicle / Ele. Division
Kalpetta
Ele. Sub Division
Kalpetta
Electrical Section
1190 ME
Vythiri
Bill Register No
PETTY CONTRACT Bill No :
Debit to ( Name of Work )
2015
Sanctioned Estimate No.
AD
Budget Provision
Work Order No:
Sub-head:
.....................
Agreement No:
Name of Contractor :
Amount of contract
Official date of commencement of work :

Date of completion as per Agreement
Actual date of commencement of work :

Entered in
(1).Detailed work ledger or work abstract
(2).Contractor's ledger for the month of
Actual date of completion of work

:
Adjusted receipts and issues as per part IV(Materials account) of this bill in the
MAS.Account for the month of
...
.
ACCOUNTANT
Cash book Voucher
ACCOUNTANT
Forwarded to CAO as enclosure to the .

Division Office No
Signed
No:..
DIVISIONAL ACCOUNTANT
DIVISIONAL OFFICER
NOTES
[ 1 ].This contract certificate will be in four parts.
[ 4 ]. In the case of payees who can neither read nor write, their
Part I comprising the body of the bill will show the quantities mark or seal should be attested by two competent witnesses in
and value of work done: Part II embodies certificates and whose presence the nature of payments should be fully explained.
signatures of various officers
responsible for measuring,checking and payment.
Part III comprises the detailed memorandum of payment. Part
IV gives the account of materials received and issued for the
work billed for.
[ 2 ].This form is not to be used for payments on account or

for settlement of running account or for settlement of running
accounts. Works should be
[ 5 ]. The account for which the materials are purchased,

whether for stock or for work must always be stated and name of
the officer who took over the materials must be entered, unless he
is the officer who signs the certificate
[ 6 ]. The Officer measuring and preparing the bill should be
careful to note in the columns of "remarks" in the body of the bill
the quantity of material issued to
promtply measured up and paid for, running accounts being

avoided as much as possible.
the contractor the value of which is to be deducted at the time of

payment
[ 3 ].When the payee signs in Vernacular, the amount

acknowledged should be noted in Vernacular as well as in
English.
[ 7 ]. If the officer who prepares the bill has authority to make

payment only one signature at the foot of the bill is necessary
[ 8 ]. A receipt stamp is required for every payment exceeding
Rs.5000/-
-2PART - I ( Description Quantities and value of work done or supplies made )

Estimate
Item
Key
No
1
100
Ref. to
M Book
As per Agreement
Number/
Quantity/
Weight
Number/
Quantity/
Weight
Rate
Rs Ps
Per
Unit
Description of work done or supplies made

7
Book
No
Page
No
Quantities
of work
done
10
0
SPEED 2015
BY
SAJISH KUMAR.PB
9744943979
Carried over Rs:
Value at
Agreement rate
of work done
Rs Ps
Remarks
11
12
-31
B/F Rs:
0
Carried over Rs:
12
- 4 (a)Estimate
Item
Key
No
Ref. to
M Book
As per Agreement
Number/
Quantity/
Weight
Number/
Quantity/
Weight
Rate
Rs Ps
Per
Unit

7
Value at
Quantities
Agreement rate
Book Page of work of work done
done
No No
Rs Ps
B/F
0
Carried over Rs:
Remarks
12
B/F Rs.
0
Carried over Rs:
12
- 4 (c)Estimate
Item
Key
No
Ref. to
M Book
As per Agreement
Number/
Quantity/
Weight
Number/
Quantity/
Weight
Rate
Rs Ps
Per
Unit
Value at
Quantities
Agreement rate
of work
of work done
Book Page done
Rs Ps
No No
B/F
0
Total Value of work done :

Amount to be Added/Subtracted as per agreement :
Total Value of work done as per agreement :
Remarks
12
-5-
Extra Items of Work

1
3
0
4
0
Total Value of extra items of work done

Added / Subtracted as per Supplementary Schedule
Grand Total of the value of work done : ( 0 + 0)
Rs.................../- (Rupees ........................................................................................)
10
0
11
:
:
:
Rs.
12
-6* Submitted as Petty Contractor Bill No. ..............

to the section officer for payment. The accounts of
receipts and issues of the items of materials for the work as per this bill are embodied in the statement given in part IV of this bill.
(Dated signature or left hand thumb impression of contractor)
PART - II ( CERTIFICATES AND SIGNATURES )

( A ) Bill Preparation Section
Checked calculations and verified quantities, rates, receipts

and issues against agreement and sanctioned provisions
(A).Certified that the measurements were made by

......................... on ... and are recorded
on pages - .... to .....- of Measurement Book No
/......
and that work has been executed satisfactorily
and that bill as claimed above represents a correct
Asst. Accountant
account of the contractor's claims and liabilities
. Senior Accountant
Officer
preparing the bill
( Bill preparation section )
Dated signature ..
Rank
(B) Remarks by Check - Measuring officers

Here enter the nature of the check measurements taken or other examination of work and the result of such examination.
Sub. Division officer
Division Officer
C .Audit Section
Checked again the calculation and verified the rates against the contract schedule, quantities against Estimate provisions and
receipts and issues against sanctioned date
Vide I Sub Division Audit Slip No attached

Accountant
...Head Clerk
* This column need be filled in only when the contractor submits the bill
Vide II Division Audit Slip No attached

.Asst. Accountant
...Senior Accountant
-7-
PART - III MEMORANDUM OF PAYMENTS
Figures for
works abstract
Rs.
Rs
1.Total value of work done as per part I column 9
Ps
Details of Payments made

By recovery amounts creditable to the work
(a)
Rs
Ps
i ) Value of departmental materials or stock supplied

and used up as per Col.4 of Part IV (materials
accounts) of this bill.
ii ) Work done departmentally on account of the
Contractor as per C . B . V . No.
By recovery of amounts creditable to other works

head of accounts
(b)
(i) Hire on account of special tools and plant(b)

issued to the contractor(b)
(ii)
( c ) By cheque
TOTAL 2 ( b ) and ( c )
The Total value of work is admitted and passed for Rupees (in words)..
The payee's acknowledgment should be for the gross

amount as per item 2 ie ( a + b + c )
..
as detailed in item ( 2 ) of the memorandum of payment

Certified that the bill as passed
above has been ledgered
Senior Divisional Accountant

Pay in cash.
Officer authorising
payment
Dated signature
Rank
pay in cheque.
Paid in cash
paid in cheque
Paid by me ....
Received Rupees (in words).
.
as per above memorandum in settlement of all my claims and liabilities.
( amount in vernacular )
Left hand thumb impression
Dated of ..
Rs (in figures)
Left hand thumb impression
Witness
Stamp
Full Signature of Contractor.
Ps
Sl No
Description
PART - IV Materials Account.

Receipt as per
Issue as
Balance in hand
this bill
per this
MCS No:
Remarks
6
TAKEN BACK
Verified
Officer
Accountant
Audit Section
measuring
the work and
preparing the Bill
Signature
Rank ..
Signature of Contractor
(at the time of payment)
Date :..
M Book Audit Note

A. The Following details are to be recorded in the M.Book and bills.
Name of Section
Vythiri
1- Full name of work as given in the sanctioned estimate
2- AS No. Amount of AS and

Name of authority who issued the AS
3- TS No. Amount of TS and

Name of authority who issued the TS
4- Working estimate sanction No, amount of working estimate

and name of authority who sanctioned the working estimate
5- Work order No and name of authority who issued work order
6- Number and date of Agreement
7- Name and address of contractor
8- Actual date of commencement of work
9- Actual date of completion of work need be filled up only after :

entire work is completed.
10- Date(s) of measurement
11- Bill No
12- Account No.
13- In case of Deposit work/ PPS(KDP)/ MP LAD/ MLA LAD/

OYEC/ Other funded work-Details of remittance.
14- In the Certificate, the MCS No. And MASA No. In which the :
materials booked to be mentioned.
Put tick mark
B. The following conditions are to be satisfied for passing the bill

1- Whether the work is covered by budget sanction and valid contract agreement.
Yes
No
NA
2- Whether a deviation statement has been prepared and attached , showing the reason :
for deviation.
Yes
No
NA
3- Whether there is sanction for excess over estimate and proper explanation furnished :
for the deficiency (In case where there is deficiency).
Yes
No
NA
4- Whether measurement has been done as required in para 316 & 317 of K.P.W.A
code.
Yes
No
NA
5- Whether acceptance of measurement of the contractor has been obtained in M.Book :

and proper Acknowledgement obtained in Part III of the bill.
Yes
No
NA
6- Whether the work has been check measured by the AEE.
Yes
No
NA
7- Whether NLC of the contractor has been furnished in the M Book and bill.
Yes
No
NA
8- Whether prescribed certificated have been furnished in the M Book and Bills.
Yes
No
NA
9- Whether first page of the bill has been properly filled up with required details.
Yes
No
NA
10- Whether material account have been properly written up in part IV and reconciled :
with MRCI/Debit slips/Devolution Notes etc. and whether copies of MRCI enclosed
for verification.
Yes
No
NA
11- Whether recovery of materials have been effected as per agreement.
Yes
No
NA
12- Whether penal recovery for materials not returned have been effected from the bill. :
Yes
No
NA
13- Whether income tax at 2% and surcharge at 5% of income tax have been deducted
from the bill.
Yes
No
NA
14- Whether retention has been recovered as per rule.
Yes
No
NA
15- Whether Pole/ consumer wise Schedule attached.
Yes
No
NA
16- Whether CRCS part I and II attached.
Yes
No
NA
17- Whether material account furnished in the bill/M.Book.
Yes
No
NA
18- Whether two copies of Estimate sanction (of AS, Working estimate etc.), work
order, agreement etc attached.
Yes
No
NA
19- Whether corrections in the PC Bill and M Book is properly attested.
Yes
No
NA
20- Whether security deposit @ 5% of total amount is collected and copy of receipt is
attached.
Yes
No
NA
21- Whether proper tender procedure is followed.
Yes
No
NA
22- Whether pre measurement is done for HT/LT touching works.
Yes
No
NA
Work of Authorisation No.

COMPLETION REPORT CUM CAPITALISATION SHEET
PART - I COMPLETION REPORT
Name of ARU
: Ele.Div, Kalpetta
Name of Work
Name of Sub Division
:
:
Vythiri
Kalpetta
Name of Division
Kalpetta
Asset Code No.

Cost Group Code No.
:
:
Name of Section
Capital Works in progress No.
Name of
Materials
TAKEN BACK
Date of Commencement of Work
Date of Completion of Work
:
:
Date of Commission of Work
OTHER SUNDRY MATERIALS
EXPENSES ON LABOUR - TRANSPORT AND SUNDRIES

VALUE AS PER WGL
Particulars
Quantity
Amount
Date
Particulars
Sl. No. Amount
Materials
Estimated
Quantity
MRCI/
STN/MCS/
RD No/Date
,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,
TOTAL
i
Net Qty of
Materials
drawn
ii Actual
Difference
between i & ii
NOTE: Quantity of Materials returned and value there of will be posted as minus entries
Exe.Engineer,
Ele. Division,
Asst.Exe.Engineer,
Ele.Sub Division,
Asst.Engineer,
Ele.Section,
Kalpetta
Kalpetta
Vythiri
DA/AAO/AO/FO
Labour
KERALA STATE ELECTRICITY BOARD

COMPLETION REPORT CUM CAPITALISATION SHEET
PART - II CAPITALISATION SHEET
Description of
Assets formed
Asset Code No. Cost

Make / Model / Type
Group Code No.
Capacity Source in
the case of
Transformer
Location
Qty / Number / Area
Value
Rs. Ps. .
Remarks
Note: Certified that the CRCS has been scrutinised with regard to issue of materials and details of assets in Part II, Capitalisation Sheet have been posted in the Register of Assets.
Exe.Engineer,
Ele. Division,
Kalpetta
Asst.Exe.Engineer,
Ele.Sub Division,
Kalpetta
Asst.Engineer,
Ele.Section,
Vythiri
DA/AAO/AO/FO
Jrnl. No
Date.

WORK AUTHORISATION ORDER
Order No.
Name of Work:
Name of Section
: Vythiri
Name of Sub Division
: Kalpetta
Name of Division
: Kalpetta
Anticipated Date Commencement of Work
CWIP A/c. Code
Anticipated Date Completion of Work
Asset A/c. Code
Anticipated Date Commission of Asset
Asset Cost Group Code
Cost of Materials
Rs.
Expenses on Labour, Transport & Sundries
Rs.
Other Miscellaneous Expenses

1.
Rs.
2.
Rs.
TOTAL
Rs.
Ten
One
Eleven
Ten
Two
Twelve
Twenty
Three
Thirteen
Thirty
Four
Fourteen
Forty
Five
Fifteen
Fifty
Six
Sixteen
Sixty
Seven
Seventeen
Seventy
Eight
Eighteen
Eighty
Nine
Nineteen
Ninety
( Rupees
Asst.Exe.Engineer,
Ele.Sub Division,
Kalpetta
Only )
Asst.Engineer,
Ele.Section,
Vythiri
STATE ELECTRICITY BOARD LTD
RK AUTHORISATION ORDER
Vythiri
Kalpetta
Kalpetta
###
###
###
Vythiri

Office of The ......... ....... ........ ........ ........ ......... ......... ............ ......... ......

Qtm of wrk :
ORDER No.DB/ .............. / 14 - 15 / Date....................

Read:- Work Order No. DB / WO / .......... / 20...--... / dt. ..............................
ORDER
According to read above issued to the contractor who had been awarded the above subjected work, is to be completed on or before 14-052010.But the work could not be completed within time limit,as the reason reported by the contractor that the property owners of the concerned area, is
objecting to draw the electric line to the site and is to be solve the matter. He has also reported that the shortage of some kind of materials are delayed the
work in time. Hence he has submitted a request to extend the time for completion of work up to 31/06/2010.Necessory steps has been taken to rectify the
problem raised from the work site by negotiating with the property owners and the shortage materials is to be arrange.
In the above circumstances, the date issued as per the work order is here by extended to ..................
and all the conditions according to the work order has been remain same.
To
.............................................
Copy submitted to
1
2
Deviation Statement of the work (Over execute)

SL
Key
No.
1
Description of work
Rate
As per Agreement
Actual work done
Qty
Amount
Qty
Amount
DEV
Amount
DEV
In%
Remarks
10
11
Total deviation of work
#VALUE!
#VALUE!
#VALUE!
###
Deviation Statement of the work (Under execute)

SL
Key
No.
1
Description of work
3
Total deviation
Asst Engineer Electrical SectionVythiri
Rate
4
As per Agreement Actual work done

Qty
Amount
Qty
Amount
DEV
Amount
DEV
In%
Remarks
10
11
0%
ANNEXURE-1
I)PARTICULARS OF INSTALLATION
3)
Name of consumer with official address to which all : Asst.Engineer,Electrical Section,Vythiri

communications should be addressed
Location of H.V installation with details
: Pala vayal to Manivayal 1.1KM HT
line
: 100 KVA transformer -1
Power equipment with nature of load
4)
Sanction of load with Authority
5)
Name of Contractor (with details of license No) : Board

carried out
II ) TECHNICAL DETAILS OF INSTALLATION
1)
2)
: ,,.
a) Whether the Substation outdoor or indoor type
: Out door
b) Transformer name plate details
: Attached separate sheet

: Controlled by A B Switch,DO fuse
c) Switch gear equipment installed
d) Are all equipment erected in accordance with : Yes
standard specification
e) Are all equipment supplied as per stipulated : Yes
condition of supplier
f) Other equipment
: Nil
: Nil
g) Distribution mains if any
h) Are these to be erected with in the property of the : Yes
consumer
1)
III ) SKETCH
Site plan showing point of Commencement of supply : Route map attached
of HT installation are route of the plan
2)
Physical layout of equipment
: Constructed as per REC standard
3)
Schematic layout of equipment
: Do
4)
sectional elevation of switch gear erected with details : Do
1)
2)
IV) GENERAL
Have the equipment been erected or to be received : Already erected
( Give details) if not received the equipment indicate
and probable of receipt
Probable date of completion of installation
: Complected
NAME PLATE DETAILS OF TRANSFORMER

Name of the transformer
Make
: Manivayal
: KEL
: 100
KVA rating
: 11000/415
Volts
Ampere
: 130/phase
: 3
Phase
:
Insulation level
Serial No
Type of cooling
Frequency
Imp. Voltage at 75 C
:
: Oil
: 50Hz
:
: /
Connection symbol
:
Wt of core & Winding

Wt of Oil
Oil in liters
:
:
:
Total Wt
:
Year of manufacture
Specification Re Guaranteed up to :
Location
Date of charging:

Office of The Assistant Engineer, Electrical Section Vythiri
No: DB:
From
The Assistant Engineer,
Electrical Section,
Vythiri
To
The Electrical Inspector,
Electrical Inspectorate,
Kalpetta
Sir,
Sub: Energisation Approval of Pala vayal to Manivayal 1.1KM HT line ,100 KVA
transformer -1 Details-submitting reg.
Ref:
I am hereby submitting the details of newly constructed Pala vayal to Manivayal 1.1KM HT
line ,100 KVA transformer -1under Electrical Section Vythiri for favour of early verification and
further necessary action .
Acc:
1)Transfromer Nameplate Details
2)Annexure -1
3)DiagramoftransformerStructure
4) Line Diagram
Vythiri
Yours faithfully
11/06/15
Assistant Engineer
Electrical Section, Vythiri
DiagramofTransformerStructure

Power Telecommunication Co . Ordination committee

QUESTIONARE
(To be answered by Authorities of Power System planning to construct high Voltage Line) Please supply date of the
power system as per details below.
SL No
Questionnaire
Answer
1
Key diagram(single line) of the Electrical layout of the relavent portions of
the power system indicating the number, voltage rating, capacities, etc. of
the various power apparatus installed in the systems(transient reactance
figures should be given for all battey machines)
2
Route map attached
Please furnish sketch showing the conductors and ground wire arrangement
of all relevant section of transmission lines together with an indication of
the size and materials of the various wires.
Attached
3
Please supply a route map of the section of power line where the proposal
alignment is priminate and in parallel with an existing telecommunication
lines indication the routes of both these line(this may should preferably to
drawn to a scale not less than 1x 1/2 mile)
Attached
4
Please state if the neutral point of the power systems are
1.insulated,2.earthed.If the matter please indicate type of eating, earthed
through resistance or reactance and given full particulars
Neutral earthing system
5
Nil
If the earth resistance measurement have been made in the area covered by
the paralloliam section,please furnish details of test and result there off.
6
Are there any telexing and parallelization between the proposed power line
alignment and the existing telecommunications line if so,please furnish
particulars of the proposed design and the crossing.
Attached
Please state if the proposed alignment is in the neighborhood of any existing

used or unused civil or military air filed,please state the names of the air
filed together with its distance from the proposed alignment if possible.
No
No
If the power line bussed on any intermediate sub stations if so,give details
9
10
If the power line initially be charged at some lower voltage if so,at what
voltage.
Probable date of commissioning
11
No
At the earliest
At the earliest
Day by which approval is desired
FORM -A
1
2
3
4
5
6
7
8
9
10
11
12
13
Name of power line
Panjami Feeder
Length of line
.4 KM
Line route from - to
Thinapuram toThinapuram
Supply Voltage
11KV
Name of P&T line
4Nos
Along road
Yes
Railway
No
Power system details
Transformer 100 KVA 1
Power line details
Panjami Feeder
Fault circuit
Minimum safe separation
NA
Average separation
NA
Induced Voltage
NA
APPENDIX-3
FORM B
Name and Voltage of the Power line
Panjami Feeder 11000
Details of crossing with P & T circuits
Nil
SL. No
NA
Crossing locations
NA
Angles of crossings
NA
Standard clearance proposed

Whether guard provided on power line or not
Standard clearance proposed
Clearance between guard at the top bracket of the P&T line
Clearance between lowest power conductor and the top bracket of the P&T Standard clearance proposed
line
Are the clearance indicated above according to the code of practice issued Standard clearance proposed
by PTCC.
7
8
9
CERTIFICATE
Certified that the alignment as shown in route map is the maximum separation that the filed condition, keeping in view
the requirement of co-ordination and nature of line.
Asst. Engineer

Office of the Asst. Engineer,Electrical Section,Vythiri
Date
11/06/15
DB/......../PTCC Approval-Request/2013-2014/ No........
To,
The Sub.Divisional Engineer,BSNL
Meppadi
Wayanad
Sub :- PTCC Approval request reg.
Ref:
Sir,
I may invite your kind attention in the above subject and reference cited. The above referred 11 KV line work
have almost been completed and proposed to energies the line as early as possible on getting energisation approval
from that end. Hence I may request to let us energisation approval for the work mentioned at earliest and also request
to take necessary step in this regard.
Thanking You
Yours Faithfully
Asst. Engineer
Electrical Section
Vythiri
Acc.
1.PTCC Questionare and Form A &B
2.Route Map
Copy Submitted to
Executive Engineer Electrical DivisiiionKalpetta
Assit.Executive Engineer Electrical Sub. Division Kalpetta
11/06/15

ACCEPTED SCHEDLE A
Name work :
Rate
SL NO
Quantity
Description of item
Unit
in words
in figures
...................................................Schedule to the Agreement attached.........................................................
Total PAC
Add or less % of tender (if any)
Net PAC
/-
Rs . 0 /Signature of tender
Name and address of the tender
Signature of officer
Amount
-7-
Check List /Audit Note of PC/CC Bill

1 Name of work
2 Name and address of contractor with :

PAN
3 M. Book No.
4 A.S. No.
5 T.S. No.
6 W.O. No.
: Work Order No. DB / WO / .......... / 20...--... /

dt. ..............................
7 W.E.S. No.
8 Agreement No.
: No. ............/ 20....--..../ Dated. .................
9 Security Deposit Details
10 Remittance details of LE OYEC/Deposit :

work/
11 Funded Work
: Estimate cost
12 Date of commencement and Completion :

as per agreement
13 Actual date of commencement and
Completion
14 MCS No. & Date
15 Date of measurement
16 Date of Check measurement
17 Whether work has been completed within : Yes / No

the agreed time
18 Whether time extension granted
: Yes / No
19 Whether sanction for excess over within : Yes / No

the agreed time authority
-7-
20 Deviation in prescribed format
: Yes / No
21 Whether sanction for extra item obtained : Yes / No

from competent authority
22 Whether measurement accepted by the : Yes / No
contractor
23 Whether sanctioned estimate attached
: Yes / No
24 Whether pole war statement attached
: Yes / No
25 Whether CRCS/ATN/MTN attached
: Yes / No
26 Whether a acknowledgement /
acquittance of the contractor obtained
: Yes / No
27 Whether non-liability certificate

furnished quotation sheet / copy of
Negotiation attached
: Yes / No
28 Date of submission of bill in the Division :

office
Assistant Engineer
Assistant Executive Engineer
-8-
Sl No
Description
PART - IV Materials Account.

Receipt as per
Issue as
Balance in hand
this bill
per this
MCS No:
Remarks
6
TAKEN BACK
Verified
Officer
Accountant
Audit Section
measuring
the work and
preparing the Bill
Signature
Rank ..
Signature of Contractor
(at the time of payment)
Date :..

Material Consumption Statement
MCS No. /
Ele.Section:
Mat 43
Ele.Division : Kalpetta
Ele.Circle : Kalpetta
Vythiri
Work No:
Name of work
Sl
No
Account code
Particulars
Unit
Qty
Figures - in words
Rate
Amount
Details of
work done
Prepared by. . . . . . . . . . . . . . . . . . . . . . . .Measured by me on . . . . . . . . . . . . . . . . . .Sub Engineer/Other subordinate.
Counter signed/ Check measured.

Asst.Executive Engineer.
Passed for Rs: . . . . . . . . . . . . . .
Assistant Engineer.
Allocation
Rs:
Admited in Division/Circle Account of the Month of . . . . . . . . . . . . . . . . . A/C No 1

2
3
Executive Engineer.
Finance Officer/Divisinal Accountant/ Sr.Supdt.
Remarks

Material Consumption Statement
MCS No. /
Ele.Section:
Ele.Division :
Ele.Circle :
Vythiri
Mat 43
Kalpetta
Kalpetta
Work No:
Name of work
Sl
No
Account code
Particulars
Unit
Qty
Figures - in words
Rate
Amount
Details of
work done
Prepared by. . . . . . . . . . . . . . . . . . . . . . . .Measured by me on . . . . . . . . . . . . . . . . . .Sub Engineer/Other subordinate.
Counter signed/ Check measured.

Asst.Executive Engineer.
Passed for Rs: . . . . . . . . . . . . . .
Assistant Engineer.
Allocation
Rs:
Admited in Division/Circle Account of the Month of . . . . . . . . . . . . . . . . . A/C No 1

2
3
Executive Engineer.
Finance Officer/Divisinal Accountant/ Sr.Supdt.
Remarks
-7-

Officeoftheasst.Angineer,Electricalsection,
Vythiri
Date:
TENDER ANALYSIS
Sealed Tender by REGISTERED POST / COURIER were invited
for ........................................................................................( Name of work) under electrical
section ............................................. as per conditions stated below.
Tender
No.& Date
Estimate
Amount
( )
Name of work
EMD
( )
Time limit for

Cost of Tender
submitting the
form ()
Tender
Last date and Time of sale of Tender form :

Last date and Time of receipt of Tender :
Date and Time of opening of Tender :
Number of Tender Received :
Period of Work :
From
To
Details of News paper Advertising:

Analysis of Tenders Received
Sl. No.
Name and Address of Contractor
Cost of
Tender form
Received &
Receipt No.
EMD
Received & Rate Quoted
Receipt No.
###
###
###
###
The rate quoted by ......................................................... is the estimate rate/ ........ % below /above the estimate rate
and hence the work is awarded to.............................................................................
Place:
Date:
Vythiri
Asst.Engineer, Electrical
Section Vythiri

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KERALA STATE ELECTRICITY BOARD LTD

Office of the Assistant Engineer,Electrical Section Vythiri.

KERALA STATE ELECTRICITY BOARD LTD

under Electrical Section,Vythiri.

KERALA STATE ELECTRICITY BOARD LTD

KERALA STATE ELECTRICITY BOARD LTD

KERALA STATE ELECTRICITY BOARD LTD

KERALA STATE ELECTRICITY BOARD LTD

KERALA STATE ELECTRICITY BOARD LTD

Name of work : under Ele.section, Vythiri.

KERALA STATE ELECTRICITY BOARD LTD

Name of work :.....

Read Letter No;.......................................................Date.................................

Order No: AS. No.... / / Dated.

Copy sanctioned estimate is enclosed.

KERALA STATE ELECTRICITY BOARD LTD

Proceedings of the Asst.Engineer,Electrical Section,Vythiri.

Name of work :.....

Read Letter No;.......................................................Date.................................

Order No: TS. No../.....Dated

Copy sanctioned estimate is enclosed.

KERALA STATE ELECTRICITY BOARD LTD

Estimate sanction - under Ele.section, Vythiri - reg.

ORDER No. DB / WE / ............ / 20....--.... / dt. ....................

Letter No. ..................... of ............................

KERALA STATE ELECTRICITY BOARD LTD

THANK YOU FOR CHOOSING.................

KERALA STATE ELECTRICITY BOARD LTD

Time limit for

6- Rate quoted should be based on the total estimate amount.

KERALA STATE ELECTRICITY BOARD LTD

THANK YOU FOR CHOOSING.................

AND WHERE AS the Contractor has deposited in cash/DD amounting to Rs....................

(On behalf of the KSE Board LTD.)

Signature of witness to the (1) .........................................................

KERALA STATE ELECTRICITY BOARD LTD

DB/........ / ........./......... / dt. .................

under Ele.section, Vythiri - Orders issued - reg.

Work Order No. DB / WO / .......... / 20...--... / dt. ..............................

Copy submitted to:-

-3Supplementary Schedule to the Agreement for Additional/ Extra work

I agree to execute the Extra work at Estimate rate

Pole wise/ Consumer

Name of work : under Ele.section, Vythiri.

Total Material Cost :

Total Labour Charge :

Location / Collection particulars

KERALA STATE ELECTRICITY BOARD LTD

Ele. Sub Division

PETTY CONTRACT Bill No :

Debit to ( Name of Work )

Sanctioned Estimate No.

Work Order No:

Official date of commencement of work :

Actual date of commencement of work :

Actual date of completion of work

Cash book Voucher

Forwarded to CAO as enclosure to the .

[ 2 ].This form is not to be used for payments on account or

[ 5 ]. The account for which the materials are purchased,

promtply measured up and paid for, running accounts being

the contractor the value of which is to be deducted at the time of