Escolar Documentos
Profissional Documentos
Cultura Documentos
Instructions:
Using the information outlined in the Windsor valley Preparatory School project (see
detail in Appendix-A) you will be required to prepare a number of reports in this
assessment as a project manager. You can visit the websites mentioned below in
Appendix-B to get some ideas and templates to prepare the reports.
Duration:
Trainer will set the duration of the assessment.
Evidence required:
Evidence
Submissio
n
Tasks
A Vision Statement
A project requirements document
List of project management tools and techniques
appropriate for the project
A detailed project management plan including
Project & Organisation Overview
Project Management Process Plans
Project-Specific Process Plans
Project-Supporting Process Plans
Additional Plans
Project Plan Sign Of
A detailed project budget layout on a spreadsheet
A Detailed Plan and a Report on project follow-up
activities and continuous improvements
A lessons learned report
You agree to provide him with a project plan, which will show the breakdown of the
works that will be carried out by your team, together with milestones that mark the
delivery or completion of significant parts of the project. He says he and key staf
members are quite willing to make themselves available for any meetings during
the holiday.
He reminds you that they would like to see some sort of demonstration of how you
will provide systems administration/support when the new systems are in place.
Your tasks:
1. Create a Vision Statement for the project so that the client is able to understand the
project and its outcomes.
3. List project management tools and techniques that will be used in the project.
- Work break down: is a chart in which the critical work elements, called
tasks, of a project are illustrated to portray their relationships to each other
and to the project as a whole
- Gantt chart: the illustrates a project schedule that show start and finish
date, resource allocate also show relationship between activities.
- Network diagram : a depiction of nodes and connections in a computer or
telecommunications network
4. A detailed project management plan showing the following:
a. Project Overview
i. Purpose, Scope and Objectives
-Purpose: Convert from the old system to the new system and
evaluate the project and final system education software for
classroom
-Scope: The project will be taking during school holiday period
and budget is in control.
-Objective: Implement new computer in class room, Develop
library system,
Task
Cost
Purchase new
computer
Installation and
configuration
Networking device
Software licencing
and implement
Labour cost
15000
20000
15000
20000
50000
120000
b. Project Organisation
i. External interfaces
ii. Internal structure
iii. Role and responsibilities
Name
Dr Arnold
Pamela White
Jane Wilson
Susan Armstrong
Fredrick Hoyle
Tom Blown
Role and
responsibilities
Head Master of
school
The school secretary
responsible for all the
schools
administration
function
The librarian provide
assistance to student
in library also
responsible for
computer and all
material in there
Having Computer
skill and can use
wildly education
software
Requirement
- School
management
software
- Admonition
system
- Student should
not be able to
change system
setting
- Printer control
system
- Library
management
software
- Server
configuration for
website
- Centralised
content
filter(Endian)
- The gateway
computer
- Administrator to
remote from
outside
- Staf and
student in
diferent network
- ability to
connect to the
school from
outside
- Free education
software(Celestia,
Stellarium,
Tuxmath,
Tuxpaint)
Project Charter
Project Title
Windsor
project
valley
preparatory
school
Project Manager
Prin Raksasup
Project Sponsor
Estimate Cost
1,500,000
1/3/15
1/9/15
Project Scope
Project Goals
Project Justification
Key Milestones
Project approval
Identify plan
Rollout initial phase
Delivery
Assumption:
Will require to access to school network
While backup database system would
be offline
Will get all resource required
Every week will hold in meeting and
stafs are involved
Constraints:
The project should be complete during
school holiday (6months)
Fredrick is the only one that known
about IT
Comment
Key Staf
Dr Arnold the head master. Dr. Arnold is an excellent headmaster who although not
particularly interested in computers and information technology understands their
importance in modern education. He often relies on the maths teacher Frederick
Hoyle for advice on information technology. Dr. Arnold is well respected in the local
community and held in high regard by the parents.
Pamela White the school secretary. Pamela is very efficient and responsible for all
the schools administration functions. These include student fees, salaries and
entitlements, day to day correspondence. Pamela is proficient with her office
computer and software.
Jane Wilson the librarian. Jane has great rapport with the students and loves to
provide assistance where she can. Her one bugbear is some of the annoying tricks
that some of the older students get up to with the computers in the library. She is
good at trouble shooting problems with the library equipment but feels that a lot of
the problems are caused unnecessarily.
Susan Armstrong the assistant librarian. Susan has plans to become a doctor or
medical researcher and is studying part-time for a degree in biochemistry, which
she hopes, will ultimately get her a place in a medical school.
Frederick Hoyle the mathematics teacher. Fred is very enthusiastic and proactive.
One of his outside interests is as a volunteer software developer on an open source
project. Fred knows a lot about software development but his knowledge and
experience of hardware and networking is limited to maintaining his own computer.
Tom Brown the art teacher. Tom is very interested in using computers for creative
and artistic projects and has introduced several innovative ideas that have been
very successful with his students. Toms enthusiasm and his exciting student
projects have been responsible for many of the young students achieving high
standards of computer literacy.
Network Infrastructure
The school buildings were cabled with a full Cat5e cabling system during
renovations several years ago. A small workroom next to the library was used as the
main communications point with two Cat5e cables run to each classroom, the main
hall, library, administration office, headmasters office, and to each teacher office.
These cables terminate in a patch panel located in a small communications cabinet
mounted on the wall in the workroom.
Two 3Com 24 port switches, also mounted in the communications cabinet, are used
to create two school wide networks. One of these switches currently connects the
classrooms and the main hall, while the other connects the headmasters office, the
library and the staf offices. The administration office is not connected to either
network.
Internet connectivity is provided by a NetComm broadband router/modem situated
next to the communications cabinet. Currently only the switch connecting the
headmasters office, library and staf offices is connected to the router. There is no
Internet connection available to computers in the classrooms or the main hall.
Computers
Approximately 12 months ago the school upgraded its computer systems through a
grant and bulk purchased enough machines to equip the administration office,
classrooms (12 machines) and the library (6 machines).
The specification of the purchased machines was:
Dell Vostro 200 Slim Tower Desktop with:
Library - The library network consists of 5 student machines and one for the
librarian. A manual booking system maintained by the librarian keeps track of
student use and reasonable use of the computers. The computers are networked
using Cat5e cabling to a hub in the librarians office. This hub is connected through
the school cabling system to the communications cabinet and to the Internet.
The PCs are running Windows XP and Microsoft Office 2003. Other educational
software, mostly small shareware programs are also used on these machines.
A small laser printer is connected to the librarians machine. Occasionally the library
assistant will agree to print some information from a web site, but she does not
want this to become too frequent.
The library PCs are allowed to access the Internet through the schools broadband
connection. Each machine has been loaded with Filterpak content filtering software
obtained through the government NetAlert Internet safety program. This software is
individually installed on each PC. Administration of the user profiles and filtering
levels is controlled by Fred Hoyle, as part of his administration role, by logging into
the Filterpak vendor server through the Web.
Currently the library does not use a software system to control library acquisitions
and loans.
Administration Office The office machine is not connected to the network at the
moment. A small laser printer is attached to this machine.
Teacher Offices Some teacher offices are equipped with older machines that
were in use in the classrooms prior to the upgrade to the Dell machines. These are
mostly Pentium II or Pentium IV machines running Windows 98 and older versions of
Microsoft Works.
Classrooms Each classroom has one new Dell computer located near the front of
the room. These computers are usually used to deliver information using data
projectors that are moved from room to room as required. Students may also use
the machines to access databases and encyclopaedias loaded onto them. There is
currently no access to the Internet from the classrooms and no ability to print.
Main Hall Currently equipped with an old machine used only for displaying audiovisual material sourced from local drives or from the audio-visual network.
Audio-visual Network
The school has recently purchased a system for delivering audio-visual materials
from a central location across the school cabling network. The system, from
Exterity, uses TV-over-IP technology consisting of specialized hardware in the school
communications room that can send the audio-visual data streams over the school
Cat5e network, and receivers in the classrooms to decode the data streams. The
information can then be displayed on TV screens or projected using a data projector.
If a PC is available, as in the classrooms, the PC can be used to receive the data
stream and display the information on the screen or project it through an attached
data projector.
10
The audio-visual data streams can be sourced from a television receiver, satellite
receiver, or a DVD player located in the school communications room. These are
currently looked after by the library assistant.
This room will be shared with the community college and so will need to be flexible
in its software configurations. Fred Hoyle plans to run some Linux classes in the
evenings and wants to be able to quickly change operating systems, then restore
the machines to the standard configuration for the next school day.
The parents association has raised $30,000 to provide all the teachers with laptops.
The planned specification for the laptops is:
Dell Vostro 1400 with:
We have a good chance of getting some funding for a computer lab. I believe the
government is going to make funds available, particularly where we can share
facilities with other local organisations.
If we are going to do this properly I think we must enlist some expert advice from
outside. I dont mean to denigrate the teachers but this does seem rather more
complicated than anything we have been involved in, although of course Fred Hoyle
and Tom Brown have some great ideas about using computers in education.
While were undergoing this shake-up Im going to ask Pamela to have a good look
at the management of our school records with a particular eye to ensuring that we
11
can meet all the necessary privacy provisions. Im also not sure if our records are
secure and regularly backed up
With the addition of the new computer lab and an increase in users, including
some from outside the school, I am also increasingly concerned that we control
access to the Internet to block inappropriate material as part of our duty of care.
Pamela White:
This is all very exciting. Perhaps I might get the chance to get a better program to
manage the school accounts. Fred keeps telling me there are better ways than
doing everything on spreadsheets.
I am sometimes concerned that the school records are held on one PC, and
teachers need to ask me if they need any information. It would be useful if the
office administration was part of the network with limited access for teachers to
student records and school policy documents. Im also concerned that we have no
method of regularly backing up this data
One thing I dont want though, when Im on the network, is all the teachers using
my printer, I have enough trouble with it myself when the paper jams.
Jane Wilson:
Ideally we need to keep all the computers in the library set-up the same way. If we
could stop the older students from fiddling with some of the machine settings and
software that would be a great help. I wonder if there is some way we can stop
students from saving unnecessary stuf to the hard drive?
I would like the students to be able to print small amounts of information from the
library machines, but we must have efective controls on how much is printed and
see if there is a way we can charge for the amount printed.
Susan Armstrong:
Fred Hoyle:
We really need to get moving on making more efective use of computers in our
school. We should have a computer lab with access to a wide range of educational
software. I would also like to be able to reconfigure the computer lab quickly to
allow a range of courses to be taught there, while being able to restore it quickly to
standard school configuration
The office needs to have a proper suite of office software and a financial package
like MYOB. I wonder if there is an open systems equivalent? I think we should get a
12
consultant in, form a user group to help him identify our requirements. Id be the
first to put my hand up.
One thing that bothers me though is if we go through with this we will need
someone to do systems administration. Perhaps we should be looking at a solution
that lends itself to remote administration with only occasional onsite visits.
Im also concerned that maintaining the Internet filter is taking up a lot of my time
and this will continue, particularly with the new computer room. I would prefer a
centralised content filter that can control all the school computers from one point.
Ive seen some good open source products such as Endian that are freely available.
I would also like to see students and staf required to log in to a proxy server to
access the Internet to ensure we can control the access for diferent groups.
Tom Brown:
Library:
Students should not be able to change system settings on the library computers or
save information to the hard drives.
A shared printer to be made available with control over what is printed and with the
ability to charge for the amount printed.
Library management software to be installed preferably the freely available Koha
software. This will require setting up a local web server to run the software (Perl
script).
13
Suitable cabling will need to be installed in the lab and a switch installed for
connecting the lab computers to the school network.
Internet Connection:
A centralised content filter to be implemented on a new gateway server to be
installed in the school communications room. This server should also provide a
firewall and anti-virus protection.
The gateway computer should also include a proxy which can authenticate users
and control Internet access. Authentication should be through centralised accounts
control (active directory).
Teacher Computers:
Ability to connect to the school network from the staf offices using wireless with
centralised authentication
Preferable to have staf and student machines on diferent networks to make it
harder for students to access staf or administration machines
Ability to connect to the school network from outside the school
School Website:
Choice of internal or external hosting (external most likely)
Ability to create and maintain the site from within the school network working
through the school proxy server.
Security:
Centralised control of user accounts so they can be controlled and security policies
enforced e.g. password complexity and change frequency, etc. Could use a
domain/active directory
User accounts and groups need to be set up to allow control access to shared files,
printers, etc.
Secure remote administration of the servers in the school.
14
SIGNED.
NAME.
Endorsement
by School
Council
SIGNED.
NAME.
DATE
DATE
School Council President signs indicating that the School Strategic
Plan has been endorsed by School Council
School Profile
Purpose
15
Values
o
o
o
o
o
o
o
o
o
o
o
Environmenta
l Context
Responsibility
Being accountable for your behaviour in all
situations, doing your best, personal excellence in all
endeavours
Integrity
Trustworthiness, honesty, reliability, faithfulness,
loyalty, commitment, consistency in dealing with others
Respect
Honouring (oneself, others, property, values),
fairness, tolerance, inclusion
Citizenship
Teamwork and co-operation, stewardship,
membership of and service to the community, humanity
Courage
Doing the right thing even when it is hard,
perseverance, determination when faced with a
challenge, having a go, accepting a challenge
Compassion
Understanding others, sympathy, empathy,
kindness, caring
Educational
Technological
16
Strategic Intent
Area
Student
Learning
Goals
Create a high
expectation
and success
culture
Targets
Pupils and
Staf
Student
Engageme
nt and
Wellbeing
Pupils, Staf
and Parents
Encourage communication
Student
Engageme
nt
With
Technology
Staf
Engageme
nt
Establish
technologybased
individual
learning for all
pupils
School,
Pupils
Build
leadership indepth
throughout
the staf
Staf
Encourage collaboration
between staf members
Encourage innovation
Involve staf in decision
making
Encourage staf participation
17
in educational forums
Performanc
e
Design and
implement
accurate
performance
indicators and
hold everyone
accountable
for them
Staf
Principal:
Staff:
18
Demonstrate efective
communication in working
with staf, parents and
pupils
Support and provide
assistance to other
teachers.
19
Key
Actions
Achievement
Miles
tones
Impr
ove
ment
Strat
egie
s
Establish staff
training to
ensure the
school
reinforces the
positive
outcomes
Year 1
Individual teachers
research reinforcement
strategies
Gauge
improvement
particularly
of pupils who
do not
participate
well
Incorporate strategies
into lesson plans
Review outcomes
Monitor
behaviour
and
participation
Individual teachers
incorporate new ideas
into teaching
Review outcomes
Year 3
Monitor
behaviour
and
participation
Year 4
Monitor
behaviour
and
participation
Year 1
Consensus
achieved but
all ideas will
ultimately be
considered.
Year 2
Group
collaboration
on shared
ideas with
joint
ownership
Year 3
Group
collaboration
on shared
ideas with
joint
ownership
Year 2
Develop a
school website
with content
created by
pupils
20
Involve pupils
in creating
content for
school website
Year 4
Everyone is
a web
designer and
our web site
is evolving
Year 1
Use colours
Everyone is
a web page
author
Use fonts
Use pictures
Parents can
see our
contribution
Our website
is dynamic
and reflects
the changing
school
environment
Our website
is dynamic
and reflects
the changing
school
environment
Our website
is dynamic
and reflects
the changing
school
environment
Year 2
Year 3
Year 4
21
22
23