Md. Tarequr Rahman, Lecturer, Dept.

of English, Dhaka Commerce College

Contact: 0171 52 53 808

Formal E-mail writing

1. Write an e-mail to the manager of the residential hotel for booking a room.
From

: tamasud_345@gmail.com

To

: sundarbanhotel@yahoo.com

Subject

: Room Reservation

Sent

: Sunday, 4:00pm, June 10, 2015

Dear Mr. X,
I would appreciate it if you could make a reservation of a family room for the month of October 2015.
We are a family of two adults and two children under ten. We are moving to Khulna from Rome.
I have checked your family offer in the website and I am availing that. I would also appreciate if you
could include transportation facility from Dhaka Shah Jalal International Airport to Khulna within
your package.
Please note that we will be moving in your hotel afternoon of 25 June. Your confirmation of the
arrangements by return e-mail will be much appreciated.
Best regards
T

2. Write an email to the manager of a retailer complaining regarding the malfunction of

a newly bought laptop.
From : sdf_987@yahoo.com
To

: x_323@gmail.com

Subject: Complaint about a newly bought laptop

Sent

: Sunday, 4:00pm, May 11, 2015

Dear Mr. X,
I am very sorry to let you know that the Dell Vostro laptop I bought from your retailer center on
January 10, 2015 does not seem to function properly. It has already shown some problems regarding
RAM, keyboard and touch screen. Moreover, it often gets hang and sometimes it cannot be shut down.
Please send an engineer who can find out the real problem and fix it. You have given me written
document of free service against unwanted problems for one year.
Hope to get feedback from you as soon as possible.
Thanking you,
A

Md. Tarequr Rahman, Lecturer, Dept. of English, Dhaka Commerce College

Contact: 0171 52 53 808

3. Write an email to the Director of the Institute of Modern Language of the University
of Dhaka for information about an English language course.
From : sdf_987@yahoo.com
To

: x_323@gmail.com

Subject: Information regarding an English language course

Sent

: Sunday, 4:00pm, May 11, 2015

11 May 2015
The Director
Institute of Modern Language
University of Dhaka
Dear Sir,
I would like to inform you that I am eager to join an English course at your renowned institute. At
present I am studying at a college. My English language skills need to be developed as I am planning
to go abroad for higher education. Moreover, English is essential for getting a good job in our country.
For this purpose I prefer your guidance.
Would you please send me a booklet of the language courses of your institute? To be more specific, I
want to know about the course fee, course duration, class duration, class schedule etc.
I am looking forward to your reply.
Thanking you,
A

4. Suppose you are Kamal Uddin / Keya Akhter. You have noticed a job opportunity in
ABC Company Ltd. Now apply for the post of Assistant Manager through the email
address mentioned in their job circular.
From : kamaluddin2015@yahoo.com
To

: jobs@abc.com

Subject: Application for the Post of Assistant Manager

Sent

: Sunday, 4:00pm, May 11, 2015

11 May 2015
The Manager
ABC Company Ltd.
Motijheel, Dhaka
Dear Sir,
From your advertisement published in bdjobs.com on May 1, 2015, I come to know that you are going
appoint some Assistant Managers for your reputed organization. I am eager to apply as one of the

Md. Tarequr Rahman, Lecturer, Dept. of English, Dhaka Commerce College

Contact: 0171 52 53 808

candidates. You will observe from my enclosed CV that my academic background conveys
acquaintance with this position.
For your kind information, I should inform you that I am a business graduate from the department of
finance from the University of Dhaka. I have also some job experiences in the field of finance.
I believe working in a reputed organization like your one will provide me excellent opportunity for my
career growth.
I would welcome an interview and hope to hear from you at your earliest convenience.
Sincerely yours
Kamal Uddin
2 Attachments:
1. CV
2. Photograph

5. Suppose you are A / B. you have passed the HSC examination. Now you want to enroll
in a University in USA. Now write an email of Inquiry to the Admission Officer in the
University of USA.
From : abc2015@gmail.com
To

: admission@usa.com

Subject: Inquiry for Information

Sent

: Sunday, 4:00pm, May 11, 2015

11 May 20015
Admission Officer
University of Alaska
Dear Sir,
I am a student from Bangladesh. I have passed the HSC examination, a 12 years study. I have an
IELTS score of 7. Now, I would like to enroll myself in undergraduate level at your university. My
area of interest is Film and Literature.
I would appreciate it if you please let me know about the admission criteria in the Department of Film
and Literature in your university.
I am looking forward to your reply.
Sincerely yours
A