Training Document

MSEDCL
End User Training Manual
Ver. 1.0

Module: PS

SAP Component: Project System

Budget Process
Version: ECC 6.0 R/3
EHP 5.0

Table of Contents

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1.

Scheme Creation and Assignment...................................................................3

1.1.

Creation of Program: T-CODE- IM01..............................................................3

1.2.

Creation of Scheme T-code IM11...............................................................5

1.3.

Creation of Sub-Scheme T-code IM22........................................................8

1.4.

Assignment of Plant & Sub-Scheme- T-code IM22.......................................9

2.

Scheme Budget............................................................................................. 12

2.1.

Over all wise budget distribution T-code IM32.........................................12

2.2.

Overall Budget t-code IM32......................................................................13

2.3.

Yearwise Main scheme & sub-scheme ( Division ) Budget..........................13

3.

Project Creation............................................................................................. 15

3.1.

Assign scheme to project...........................................................................15

3.2.

Selection of scheme...................................................................................16

4.

Cost Planning................................................................................................ 17

4.1.

WBS wise Budget t-code CJ40...................................................................17

4.2.

Notification :............................................................................................... 18

4.2.1.

Notification creation: T-code- Iqs1...........................................................18

4.2.2.

Notification change: T-code- Iqs2............................................................19

4.2.3.

Notification check T-code SBWP............................................................20

5.

Budget Allocation.......................................................................................... 21

5.1.

Creation Project Version- t-code CN72........................................................21

5.2.

Displaying different version T-code CN41................................................22

5.3.

Budet Distibution T-code IM52....................................................................23

6.

Allocation of Budget...................................................................................... 26

6.1.

WBS wise budget allocation t-code CJ30....................................................26

6.2.

Year wise budget allocation........................................................................27

6.3.

Release Budget- T-code CJ32...................................................................28

7.

Release Project.............................................................................................. 29

8.

Report............................................................................................................ 30

8.1.

Project wise Actual / Commitment / Planted budget...................................30

8.2.

Scheme wise budget..................................................................................32

9.

Creation of Purchase order............................................................................34

9.1. Material, civil and centages PO created by Purchase team of respective

division................................................................................................................ 34
10.

Budget commitment Reports.....................................................................36

10.1.

Project wise budget................................................................................ 36

10.2.

Project wise IM Budget............................................................................ 36

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1. Scheme Creation and Assignment

1.1.

Creation of Program: T-CODE- IM01

User Responsible: Head office finance department

As per year the program will be created.

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Note: currently program is created for 2014 and 2015 year.

1.2.

Creation of Scheme T-code IM11

User Responsible: Head office finance department

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As per requirement a main scheme will be created in approved year

Input Sceen Investment program This is define for whole Maharastra
with year of approval.
Position ID- This is Scheme name for current year.

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Press Enter.

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Specify the person responsible of main scheme. By this concern person can only
change the main scheme.

SAVE the Scheme

Selection screen: Controlling area- this is by default as 1000.

Description: enter the description of main Scheme.
Person responsible field.

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1.3.

Creation of Sub-Scheme T-code IM22

User Responsible: Head office finance department
Select main scheme and click on create position.
Enter all division used in that main scheme as sub-scheme.

Click on copy

Click on check and copy.

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Click
Save

1.4.

Assignment of Plant & Sub-Scheme- T-code

IM22
User Responsible: Head office finance department
In Sub-Scheme Finance department assign plant to Sub-Scheme to
determine Division.
Selection screen:
1. Select person responsible field(F4)- This will display all division will be
assign to main scheme.
2. Select proper no.
3. Check budget distribution : check both year and overall
4. In organization tab select plant.

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2. Scheme Budget
User Responsible: Head office finance department
In this budget is distributed both wise i.e. overall and year wise.

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2.1.

Over all wise budget distribution T-code IM32

Select main scheme and sub-scheme with correct year.

Here if we do F4 in position id, system popup all the scheme involving in

Investment program.

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2.2.

Overall Budget t-code IM32

Current budget This is amount assign to scheme.

Distributed - This is amount given to lower scheme.
Distributable- This is amount left to distribute to lower Scheme.

Check and save the

budget.

2.3.

Yearwise Main scheme & sub-scheme ( Division )

Budget

Budget can be distributed year wise. Click on period in IN32 screen and select
year.
Note: If Overall budget is less than year wise budget, system throws the error of
budget exceeding.

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Year wise
distribution

Check and
save.

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3. Project Creation
User Responsible: AE (Division): Project will be created in
division, circle or zone by AE estimate of concerned division.

3.1.

Assign scheme to project

User Responsible: AE (Division)

AE estimate of concerned division will assign scheme to project.In
assignment tab.

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3.2.

Selection of scheme

4. Cost Planning
User Responsible: AE (Division)

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AE Esmiate of concerned division will do cost palnning which include

all types of Tax, Overhead Cost

4.1.

WBS wise Budget t-code CJ40

Note: This t-code is only use to plan Tax and overhead cost. Primary cost is
calculated in cj20n through network planning.

4.2.

Notification :

User Responsible: AE (Division)

Once Cost Planning is done AE estimate sends notification to finance
department of respective division for further action of budget

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4.2.1.

Notification creation: T-code- Iqs1.

Select Notification type P1.

Click on save.
Note user can check tender documents,pdf,etc.. through Project in document
overiew . As AE estimate attched project releated document in Top WBS.

4.2.2.

Notification change: T-code- Iqs2

Enter notification no.

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Click on send
for sending to
applicant

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Enter the recipient to

whom notification
should be send

Click on send button.

4.2.3.

Notification check T-code SBWP

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5. Budget Allocation
5.1.

Creation Project Version- t-code CN72

User Responsible: DYM FINANCE (Division)

DYM of respective division will check the notification and project
cost plan.
DYM finance will create a version of the project before providng
budget, to monitor changes.
Selection screen input:
1. Provide current project in which budget to be allocated.
2. Enter version key as project no.
3. Version group: as audit version.

Click on execute.

5.2.

Displaying different version T-code CN41.

NOTE : for displaying different version,1st select DB profile, activate version .

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Note:
1. For Full turn key project material : Order cost plan- This cost is
project plan including centages and excluding Taxes.
Project cost sch - cost is cumalative cost , which is sum of plan cost in
project and Tax included in CJ40.
2. For partial turn key project Order cost plan - This cost is project
cost plan excluding centages for MSEDCL procure material and Taxes.
Project cost sch - cost is cumalative cost , which is sum of plan cost in
project and Tax included in CJ40 including centages for MSEDCL procure
materials..

5.3.

Budet Distibution T-code IM52

User Responsible: DYM FINANCE (Division)

DYM Finance of respective division will proivde budget to the concerned

scheme and year

Input screen:
1. Investment program : main investment scheme name.
2. Position ID- sub-scheme name.(if wroung scheme is selected which
is not assign to project, system doesnot process further)
3. Approval year: year.

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4. Select current-year measure and orginal.

5. TOP wbs of project which is assign with investment program.

Here Select Original button.

Note:
Current budget This is amount assign to scheme.
Distributed - This is amount given to lower scheme.
Distributable- This is amount left to distribute to lower Scheme.
Caution: First check if the Current scheme has budget for current year
by clicking on individual scheme.

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Distribute year wise:

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6. Allocation of Budget
User Responsible: DYM FINANCE (Division)
Budget will be distributed / allocated to each WBS

6.1.

WBS wise budget allocation t-code CJ30.

This amount is same

as IM assigned
amount through TCode IM52

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Click on select all , then go to Edit tab
Select copy view planned total.

Select 100 percentages. Check and save.

6.2.

Year wise budget allocation

Open project from CJ30 and for each WBS maintain budget in year wise.

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6.3.

Release Budget- T-code CJ32

User Responsible: DYM FINANCE (Division)

Click on select all , then go to Edit tab
Select copy view current budget.

Select 100 percentage and copy.

Check and released budget year wise also, by selecting each wbs.

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7. Release Project
User Responsible: If the project is of division level then
EE of division will released the project.

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8. Report
User can have different kind of standard reports

8.1.

Project wise Actual / Commitment / Planted budget

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8.2.

Scheme wise budget

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9. Creation of Purchase order.

User Responsible: AE Purchase (Division)

9.1.
Material, civil and centages PO created by
Purchase team of respective division.
Note: IF project PO is created above the quoted price, then overall cost
will be increase and system will asked for budget supplement.

Material Po.

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10. Budget commitment Reports

10.1.

Project wise budget

Report - S_ALR_87013558 - Budget/Actual/Commitment/Rem Plan/Assigned

10.2.

Project wise IM Budget