[POSITION DESCRIPTION: MINISTRY ADMINISTRATIVE ASSISTANT]

SPORTS OUTREACH INSTITUTE POSITION DESCRIPTION

MINISTRY ADMINISTRATIVE ASSISTANT

I. TITLE: Ministry Administrative Assistant

II. ACCOUNTABILITY OF THE POSITION:

A. Reports jointly to the Administrative Director and Operations & Communications Director in the staff leadership organizational
chart

III. MINISTRY PURPOSE:

A. To Promote the Mission and Vision of Sports Outreach Institute while providing Ministry Administrative Support for
various functions of the business office of Sports Outreach Institute in accordance with this position description.

IV. SPECIFIC RESPONSIBILITIES AND DUTIES OF THE POSITION:

A. MINISTRY AND ADMINISTRATIVE SUPPORT
1. Answer phones and greet office visitors, sign for deliveries.
2. Oversee the ordering of all office supplies: prepare needed supplies list and place orders with Quill, Staples,
Konica, and other approved vendors.
3. Assist with SportsBridge, interfacing with ministry partner Gleaning for the World as necessary.
4. Create, initiate, and maintain office filing systems as directed.
5. Maintenance of GiftWorks addresses: overall data cleanup: changes, corrections and deletions of mailing list
addresses
6. Maintain orderliness of office areas and storage spaces (front lobby, main office, conference room, mail room,
work room, supply area)
7. Type and prepare correspondence and miscellaneous items as directed.
8. Assist in proof-reading correspondence and mailings.
9. Provide back-up coverage for other office staff when they are out of office.
10. Facilitate other ministry or administrative assignments as directed.
B. PRINTING AND MAIL-SERVICE SUPPORT
1. Assist in the printing and production of special flyers, brochures, and promotional pieces as directed by the
Operations and Communications Director.
2. Keep in-house printing services for regular mailings on schedule:
i. Carrier Envelopes: mail merge from Giftworks, oversee printing
ii. Response Card: print and cut
iii. Newsletter: Utilize PDF format of newsletter to print to color printer. Once printed, the newsletter must
be folded (using folding machine).
3. Prepare direct mailings for distribution:
i. Place each printed piece and response card/response envelope into carrier envelope
ii. Sort, weigh, count for bulk mail; fill out USPS form
iii. Accompany for delivery to Post Office for mailing

V. POSITION COMPENSATION – WORK HOURS, SALARY, AND EXPENSES:

A. Work Hours: Position is 20 hours +/- per week.
B. Salary Compensation: $10,400.00 salary

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