MINUTES Cockatoo Township Committee

Meeting held: 1 December 2015, 8.00 pm

Cockatoo Scout Hall
Item Subject

1.

Welcome to all by President Brett Barker

Present: Dianna McMahon, Kevin Alexander, Cr Leticia Wilmot, Ian Robins, Abiola Ajetomobi, Eri Potenta,
Sharon Kapany, Narelle OConnor, John Gray, Dorothy Gray, Carmel Harvey, Jacinta Thomas, Tate McFarlane,
Paul Turnedge, Elise Turnedge, Nicky Hughes, Khel Belrost, Brett Barker, Sue Wales (Minutes Secretary).

2.

Apologies: Tanya Burmeister, Darrelyn Boucher, Dot Griffin, Brendan Wood MP, Helen Verheij, Cr
Brett Owen, Cindy-Lee Harper, Cr Tania Baxter, Colin Wales, Karen Benson, Brad Battin MLA..
Declarations of Conflict of Interest: Nil
Confirmation of minutes of previous meeting held 6 October 2015: Moved Elise Turnedge, seconded
Jacinta Thomas.
Business arising out of the minutes
Action items
ID
Description
Update
Who
Due
Arrange speaker from Hills ASD Special
Invited for 2 Feb 2016
Sue W
2 Feb
1.
Needs Group
Placement of defibrillator once purchased Grant outcome due 14
Exec
1 Dec
2.
Dec.
CFA Fire Ready Open Day tell your Held successfully
All
25 Oct
3.
friends/neighbours
Parnassus Gallery future
No further update, still
History Committee
1 Dec
4.
in progress
input
Naming of Scout Hall/Old fire refuge
Voting yet to be
All
1 Dec
5.
arranged
Wish list, further ideas
Submitted to Council
All
30 Nov
6.

3.
4.
5.

7.

Australia Day Award nominations

8.

Cockatoo Collective Impact Project:

consider how you can contribute.

9.

Security camera upgrade done and

policies drafted

10.

Complete Cardinia Safe Community

survey on website
Better signage for public toilets

11.
12.

5 nominations made or
in progress.
Consultation set for 7
Feb 2016, Steering
Cttee nominations
sought
Draft policy to be
presented at meeting

Give to Exec member

Done

All

3 Nov
31 Oct

Sign has been added to

guide/map outside
Health Centre
Election at AGM

Brett Owen

ASAP

All

Upgrade: Tech Shane

Policies: Elise T

MidNovember
Meeting
dates TBA
ASAP

New Executive Committee members

All
1 Dec
needed
In progress
T Bishop/Exec
2 Feb
13. Consider $750 funding request for art
project once further details provided
1 Dec
14. Cardinia Shire Reconciliation Action Plan: To be moved at meeting All
proposed endorsement by Township
Committee.
Parnassus Gallery: Carmel raised issue of grass around footpath needing to be maintained. Kevin
Alexander will action this.

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Reconciliation Action Plan: Brett vacated chair due to Aboriginal heritage, discussion covered aspects
from page 6 handout with excerpts of Council plan. Tate asked what will this mean: abide by principles set
out in plan in terms of non-discrimination, inclusion and acknowledgement. Leticia: Plan was rated well by
advisory body, Section 86 committee should pick up all aspects of Council decisions. Motion moved by Brett
Barker: That CTC adopts CSC statement of reconciliation and will abide by the principles set out in the
Reconciliation Plan. Seconded Elise Turnedge. Carried unanimously.

6.

Correspondence for Oct/Nov

Correspondence In 7 October9 November 2015

Number
1.
2.
3.
4.
5.
6.
6A.
7.
8.

Date
7-10-15
8-10-15
9-10-15

13-10-15
14-10-15

From
C-L Harper
Cr L Wilmot
Cr B Owen
Development Services CSC

A Ajetomobi CSC
J Wood MP
J Cascone
J Dymock City of Casey

9.

15-10-15

N Williams CSC

10.
11.
12.
13
14.
15.

16-10-15

17-10-15

B Fleming CSC
Development Services CSC

A Moore CSC
Webmaster CSC
A Howard/K Benson

16.
17.
18.
19.
20.
21.
22.
23.
24.
25

19-10-15
21-10-15

22-10-15

23-10-15

24-10-15

26-10-15

N Williams CSC
L Trensky EDRA
A Howard CSC
B Templeton CSC
K Benson
Development Services CSC

Cr B Owen
Cr B Owen
L Trensky The Local

26.
27.
28.
29.
30.
31.
32.

27-10-15

29-10-15
30-10-15

D De Graaf
N Williams CSC
T Burmeister
N Williams CSC
Development Services CSC

A Ajetomobi CSC

33.
34.

2-11-15

35.
36.
37.
38.
39.
40.
41.
42.

4-11-15

5-11-15

6-11-15

S Fernee CSC
C Thompson, Cockatoo Creek
Action Group
L Trensky The Local
N Williams CSC
N Williams CSC
Cr B Owen
D De Graaf
Development Services CSC

H Schoen Cockatoo
Neighbourhood House

2|Page

Subject
Reminder re Deliberative Forum 21 October
New township entrance signs
Further info re Public Toilet signage *
17 new planning permit applications
9 planning permit applications advertised
Further details re Collective Impact Project
La Trobe Community Awards, nom. close 23-10-15
Gembrook TC meeting 13 October
Reminder re Family Violence Showcase register by 21
October
Media release re Business breakfast 25 November, speaker
Megan Quinn, Net-a-Porter
Speakers for Community Resilience Forum 28 Oct
24 new planning permit applications
16 planning permit applications advertised
Communities that Care October update
Community info and events update
Update re timelines for CSC Community Wellbeing
grants*
Media release re upgrade Gembrook Rec Reserve
Seeking buskers for Christmas in Emerald
Promotion/payment re grant events *
Amendment C207 to Planning Scheme re Gaming Policy *
Regional Wellbeing Survey information
29 new planning permit applications
13 planning permit applications advertised
Query re footpath upgrade *
Query re toilet sign
Seeking sponsorship for Clubs, Groups and Associations
section *
Street Art Project
Media release re Tigers vs Hawks match 27 Feb 2016
Cockatoo Country Market Giving Tree
Media release re Diverse topics
17 new planning permit applications
13 planning permit applications advertised
Notification re Collective Impact Project approval, further
planning
Office furniture available
Submission to Big Budget Brainstorm for BBQ, rotunda at
dog park
Timeline for next issue, new rate card for ads
Media release Call for input re gaming policy, due 23 Nov
Media release $10,000 fine for illegal fire break
Council response re toilet signage *
Street Art Project meeting 9 Nov 12-1pm *
17 new planning permit applications
13 planning permit applications advertised
Invitation for AGM 26 Nov, 1.30pm

43.
44.
45.

8-11-15
9-11-15

P Tratt Gembrook TC
D De Graaf
C Wales

Agenda for meeting 10 Nov

Updated Street Art Project meeting
Suggestion re naming of Scout Hall *

Correspondence Out 7 October9 November 2015

Number
1.
2.

Date
7-10-15
22-10-15

To
R Fernando CSC
T Burmeister

Subject
GST return for September quarter
Response re query re defibrillator funding

Correspondence In 10 November30 November 2015

Number
1.
2.
3.
4.

Date
10-11-15
10-11-15
11-11-15
11-11-15

From
E Turnedge
A Howard CSC
N Williams CSC
A Moore CSC CTC

5.
6.
7.
8.
9.
10.
11.
12.
13
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25

12-11-15
12-11-15
12-11-15
13-11-15

17-11-15
18-11-15
18-11-15
19-11-15
20-11-15

24-11-15
25-11-15

27-11-15

28-11-15

N Williams CSC
N Williams CSC
D De Graaf
Development Services CSC

D De Graaf
A Ajetomobi
D De Graaf
M Stahel CSC
D De Graaf
P Menzies
N Williams CSC
P Tratt GTC
Development Services CSC

N Williams CSC
N Williams CSC
K Benson/A Howard
Development Services CSC

Various

26.
27.

29-11-15
30-11-15

service@smartygrants.com.au
A Ajetomobi

28.
29.
30.

31

T Burmeister
Bendigo Bank
B Smith
Bendigo Bank

Subject
Security camera contact details *
Reminder Australia Day nominations close 4 December
Media release Cr Jodie Owen elected Mayor
Social Inclusion Day 26 November, Clothesline DV
promotion
Media release Dog rescue
Media release Social inclusion week 21-29 November
Connecting Community Arts Project *
25 new planning permit applications
6 planning permit applications advertised
Structure of artwork design *
Cockatoo Collective Impact Project further details *
Request for support letter for street art grant application
Update re Skate and BMX strategy
Festive street art chalk designs for local townships *
Christmas library activities
Media release Cardinia Shire Council performing well
Minutes of meeting held 13 October
25 new planning permit applications
12 planning permit applications advertised
Media release re Furniture finds new home
Media release Funding safeguards our roads *
Delay in outcomes of Community Wellbeing Grants *
22 new planning permit applications
16 planning permit applications advertised
Response to mailing of meeting agenda, apologies, D
Griffin re outstanding project *
Confirmation of 2016 Australia Day Award submission
Confirmation of AGM ad in Pakenham Gazette and
Ranges Trader Mail
Poster for Cockatoo Christmas Market
Bank Statements for October
Suggestion of The Cyril Treloar Hall for name of Scout
Hall *
Annual report 2015 and forms re AGM 16 November

Correspondence Out 10 November30 November 2015

Number
1.
2.
3.
4.
5.

Date
18-11-15
25-11-15
29-11-15
29-11-15
30-11-15

Starred items discussed.

3|Page

To
Cockatoo Neighbourhood House
K Alexander CSC
G McQuillan CEO CSC
Australia Day Awards CSC
Australia Day Awards CSC

Subject
Letter of support for Street Art Project
Clarification re presentation 1 December
Budget submission for 201617
Nomination for Citizen of the Year
Nomination for Senior Citizen of the Year

7.

Business arising out of the correspondence

Toilet sign: Now in place on guideboard.
Footpath: Upgrade, amended request on wishlist for pathway to continue from Josie Bysouth Reserve to
Brisbanes Rd. Barriers make this a major safety issue, especially for women/children, need to get into local
media, alert local MP. Suggest all to use complaints section on VicRoads website.
Artwork projects: Side of Brunch building going ahead, should be completed by Friday, activated portion in
centre of site will change every 3 months.
Naming of Scout Hall: covered later.
Dot Griffin project to be completed: There is a finished seat, welcome to Cockatoo signs and timber for
replacement seat panels out at Craig Lambes property on Woori Yallock Rd. There were two more welcome to
Cockatoo signs: One to go out Pakenham Rd and one up Bailey Rd. Suggest committee talk to Leticia and Graham
Simpson and maybe make arrangements to go out and have a look and then bring it up at a meeting early next year.
Funding is in bank account.
Black spot funding $118,000 improvements to Rainy Hill Rd.
Support for street art project: letter of support for funding application by CNH for street art for Scout Building.

Acceptance of correspondence: Moved Khel, seconded Jacinta, Carried.

8.

Treasurers reportElise Turnedge

Cockatoo Township Committee Account
Opening balance

$ 8,857.35

Total income

.00

Expenditure
10/11/15 Reimburse to Colin Wales for storage boxes
Emerald Framing Framed Cockatoo Tiles presented to retiring members

$ 49.90
$ 265.20

Total expenditure

$ 315.10

Closing balance

$ 8,542.25
Sandhurst Account

Opening balance
Total income
Total expenditure
Closing balance

$ 8,507.99
$
$

.00
.00

$ 8,507.99

Acceptance of report: Moved Tate, seconded Dorothy, Carried.

9.
10.

Accounts for payment: Nil

Councillors reports
Cr Leticia Wilmot: New Mayor Cr Jodie Owen, Leticia continuing as Deputy Mayor.
Partnership program with Richmond Football Club, training sessions with school children, Pre-season game
27 Feb Holm Reserve Beaconsfield Richmond-Hawthorn, twilight game, capped at 7,000 people.
Tourism: video re Emerald Lake Park, see Council website. Share on Facebook to promote this. Friends of
Emerald Lake Park doing weed eradication, looking for new members.
Big budget brainstorm. Hundreds of ideas online, top 5 suggestions will be responded to at Council meeting
9 December.
Relay for Life 2627 February. Teams of walkers/runners sought. 4th year this has been held.
Question re trimming of nature reserves: Kevin explained this has begun, starting on north-western edge of
shire, six machines working through this.
Issues from letter in paper: BBQ for reserve, Benches in McBride St, Christmas decorations: Stencils are still
around, check if stored here at Scout Hall. Emerald Mens Shed also has wooden decorations for sale. Council
does not provide decorations for any towns or in Pakenham.
Q re Toilet block: Issue with bad smell after rain, Leticia will refer on.

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11.

Community group reports

11.1 NILS (No Interest Loan Scheme) (Sue Wales)
37 new loans assessed during Sept/Oct/Nov, with the program very close to reaching 500 loans totalling over
$500,000 distributed in the local community since we commenced in 2009. Current loans include 16 for laptops
after Sue Barbieri and NILS volunteers attended info sessions at Emerald Secondary College re laptop scheme to
offer NILS loans as affordable purchase option. Outcome of submissions to 2 philanthropic trusts to continue
employment of Coordinator at 3 days per week will be known in December. Program will close from 21 Dec 15
reopening 18 Jan 16 as Monash Health Centre closed at that time.
11.2 Ready2Go (Sue Wales)
Successful emergency preparedness training day with Red Cross and CFA held on 14 November, with 15
participants and volunteer drivers attending. Fiona Sewell from Avonsleigh has been appointed as part-time
worker during the 201516 summer with her broad experiences including research examining volunteer
participation in community safety and as the project coordinator for the Cardinia Hills Youth Fire Readiness
project run by Echo Youth & Family Services giving her a great background for this role.
Do you or someone you know lack transport or the ability to leave Cockatoo in times of heatwave
or other threats? Could you act as a volunteer driver to relocate people in need? Contact Fiona
Sewell on 5968 4460 or email ready2go@echo.org.au for further details.
11.3 Cockatoo Country Market (Tanya Burmeister)
Our next market is on December 5th and will be our last for the 2015. The December market is a Christmas
themed market and will hopefully be another fantastic Community event. Santa will arrive on the CFA truck with
treats for the children, our stall holders are geared up for Christmas selling. The next market dates following
are February 6th & March 5th 2016. The March 5th 2016 Market, is our 12-month Anniversary market. It will
also be a Twilight Market starting at 4pm and ending at approximately 8pm. The twilight market will be more a
celebration style market featuring our regular fantastic stall holders and some special activities and different stalls
and great family entertainment. We encourage all community groups to attend. It will be located at the Alma
Treloar Reserve space near the amphitheatre.
11.4 RSL (Brett Barker)
The club will have a Christmas party on Friday 18 December from 7 pm. The night will include a Club
Championship 8 Ball pool competition with lots of prizes and entertainment to be announced. All welcome
members and visitors. Membership for 2016 is now due, $25 per calendar year for all categories. Everyone is
welcome to join as a social member, past service in the defence forces is not required.
11.5 Community Harvesting Group (Dy Bain)
There will be a morning tea for any group or individual who is interested in community food harvesting and food
swapping in the Cockatoo township. It could be that you have an abundance of produce and would like the
excess to go to a deserving family or simply swap it for something that another person has an abundance of!
There are lots of ways to tackle this but whichever direction it ends up travelling the residents of Cockatoo
will be the winners!
So, whether you are a grower, a harvester, a preserver, a cook who is interested in using fresh local produce so
that nothing goes to waste then please come along and join us for a cuppa and a chat. Date: Tuesday
8th December; Time 9.30am midday; Where: The Cottage (behind the Cockatoo Community Hall). If you are
interested in coming along and finding out about this local project please email dyane.bain@anglicarevic.org.au by
Friday 4th December (for catering purposes).
11.6 Ash Wednesday Bushfire Education Centre (Graham Simpson)
1. After meeting with Abiola from the Shire we were able to secure a fridge, a small flatscreen TV, 3 office
chairs, Mobile white board and a park bench, all ex old shire offices. These items all help with our
shopping list. Thanks Abiola.
2. CCTV cameras have been installed and are working.
3. A long meeting with Daniel de Graaf and Abiola have worked out a staged plan for the construction of

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the garden and there will be a working bee in the New Year to prepare for the plantings.
4. The building will be open this Saturday Market Day.

12.

13.

11.7 Youth Club (Narelle OConnor)

Good response, numbers increasing up to 9. Good feedback. Jam session, food preparation, all have really
enjoyed it. Next year will be under the umbrella of CNH and future activities will depend on fundraising. Target
amount not clear at this stage, further consultation with Shire Youth Team needed.
Adjourned business
12.1 Parnassus Gallery discussion, History and Heritage Cttee to detail their plans.
12.2 Naming of former fire refuge/Scout hall building: vote to take place asap.
10 names suggested: voting on Australia Day from minimum of 100 people. List includes: Jan Black, Chris Willey,
name associated with Wollongong due to fundraising to rebuild centre, Fell Family, Cyril Treloar, Bailey Hall,
Indigenous name signifying local area or youth (Narelle to ask young people). Will submit to Council once top
names known. Best response if persons name is linked to vote, Facebook more impersonal.
12.3 Wish list: Finalised by Executive in relation to actions already listed in Cockatoo Township Strategy.
12.4 Australia Day nominations: Executive members currently preparing applications for Citizen of Year, Senior
Citizen of the Year, Junior Citizen of the Year and Community Event of the Year.
Special business
13.1 Presentation re Graffiti management: Kevin Alexander, Open Space Unit Cardinia Shire Council.
5 staff members now in Township and Graffiti (TAG) team. Entry-level crime, get rush from applying in
dangerous locations. Work closely with nearby councils, VicRoads, Corrections and Vic Police. Photo of all
graffiti before removed, records can show many offences once charged. Community service people work each
Saturday to remove from private property, let Council know if see any on private property. Methods: chemical
applied, washed off under pressure; painting over whole surface; Alma Treloar Reserve one of the hot spots,
Cockatoo has higher level of graffiti, if any info on CLB tag contact CrimeStoppers or police. Anti-graffiti coating
does make it easier to remove, costly. Hotspots checked every morning, cleaned straight away, usually creates
increase but then drops away. Kits at Mens Shed and CFA to give people materials to clean own properties.
Question: Paint in same shade, e.g. Senior Citizens wasnt painted in matching colour. Yarra Ranges has all
buildings in 12 colours, Cardinia has over 70, aiming to reduce this.
Question: Role of graffiti wall? Not a good idea, street art better way of allowing expression of artistic talents,
not usually tagged for some time e.g. Bourke Park in Pakenham.
Question: Issue with Elephant Rock, local icon managed by Upper Beaconsfield
Question: Community education? New team will be addressing this.
Copies of Graffiti Plan adopted at August Township Committee meeting available for all. Council has app for
reporting any problems with graffiti.
13.2 Cockatoo Collective Impact Project: Update by Community Strengthening Officer Abiola Ajetomobi.
As part of Cardinia Shire Council Action Plan to support programs and activities that promote, develop and
improve the health, safety and wellbeing of our communities and the committed to improve the lives of all
people who live, work and visit the Shire.
Cockatoo Collective Impact Project CCIP has been identified as a way of building capacity of the community to
understand how to work collaboratively and have a sense of ownership and responsibility for their communities
future.
Collective Impact has been very successful internationally and in Australia to address complex social problems
within a community. To engaging the community, particularly key leaders and stakeholders; is critical in gaining
shared understanding not only of the problem or issue itself, but to collectively work together and in partnership
achieve long lasting solutions and outcomes.

The project for Cockatoo is aimed at supporting the community to identify its needs and work towards
meeting them with existing resources from an asset-based approach. Asset mapping Survey has been
sent out to all Facility Managers of Council properties in Cockatoo (to determine utilisation,
partnerships and accessibility).
This project will also raise community awareness of Council's current and future projects and initiatives, and the

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associated perceived benefits to the community as well as highlight the needs for future resources and
infrastructure which will serve as a valuable resource for the Cockatoo Strategy Review.

Community engagement so far:

Ranges Ward Councillors active liaison
Township Committee - updates, brainstorm, input, feedbacks
Monash Health Community - to inform and engage in the project
Nils to increase my understanding the needs of marginalised residents
Cockatoo Primary, Playgroup, kinder and youth - to explore exercise / activity that will involve children
and youth in the engagement process.
Ash Wednesday Memorial - to inform and engage in the project
Hills Local Paper publishing project editorial
Hills Landcare - to inform and engage in the project
Neighbourhood house to inform and engage in the project
Whos who in Cockatoo emailed a project brief & Nomination forms (33 recipients)
Internal consultation - held with 12 business units to gather information on Council project and
initiatives in Cockatoo (I will be working with Social Planning team to see how we can translate all this
complex information into a logical story that can be presented during the consultation session.
Cockatoo Market - to inform and engage in the project
Cockatoo Senior Citizens - to inform and engage in the project.
Promotions: to reach the wider community
Hills Local Paper advert back page
Council bulletin project brief published
StarNews - media release in January
Flyer letter box drop volunteers needed
Facebook post seeking opportunity to meet with the administrators to encourage mutual
reinforcement and consistency of information on their pages.
Poster in Shops latest early January
Where from here: I encourage you all to join in the conversation and pass on the information to your groups,
clubs, organisations, neighbours and post on your various social media pages to generate a wider community
interest.
Call out for steering committee expression of interest available
Topics that will be covered in the consultation sessions:
Revitalisation the block of land on McBride Street and the need for the community to have a say in the
design process.
Better use of Council facilities
Council projects and initiatives in and around Cockatoo
Community issues / concerns
Image community perception and reputation needs to change (recognition that its slowly changing but
we need to work on it from a unified front).
Loving where we live positive vibe / communication about being Cockatoo resident needs to improve.
Fear fear based around maintaining organisations and services in the area.
Uncompleted projects community are tired of being steered up about projects and initiatives with no
visible outcome.
How Cockatoo can be seen as a town rather than transit (passing vehicles can stop and utilise the
community).
Possibility of Puffing Billy stopping in Cockatoo.
Naming the project only one name suggestion has come through so far (Cockatoo: Shaping our future).

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14.

15.

16.

It is our hope that by coming together in this manner will strengthen relationships amongst service providers,
community organisations and residents at large to work more collaboratively in the future.
Question: Any funding? Using existing resources, vacant block development has funding allocated. Leticia: Many
projects came out of similar consultation, 15 years ago. Review of Cockatoo Strategy will give impetus also.
Question: Letterbox drop via post office in January.
Question: Why isnt this integrated with Township Committee? Will work together, gives another opportunity
for extra people.
Contact no. for further information from Abiola: 5945 4438 or 0466 412 693.
General Business
15.1 Hills Hub: Architect has produced concept plans, committee discussing options, difficulty with budget
constraints being achieved.
15.2 Capital Community Works Grant: sealing of carpark or barbeque? Check if this grant is applicable.
Date of next General Meeting
Date: 2 February 2016
Time: 7.30 pm
Location: Cockatoo Scout Hall
Brett thanked all for support for his role, will continue to assist new committee. Leticia thanked Sue for her
input over the past two-year term.
Close 9.28pm
ACTION LIST

ID

2.

Description
Speaker from Hills ASD Special Needs
Group
Placement of defibrillator once purchased

3.

Parnassus Gallery future

4.

Naming of Scout Hall/Old fire refuge

5.

Cockatoo Collective Impact Project:

consider how you can contribute.

6.

8.

Security camera upgrade done and policies

drafted
Consider $750 funding request for art
project once further details provided
Follow up D Griffin query

9.

Capital Community Works Grant

1.

7.

8|Page

Update
Invited for 2 Feb 2016

Who
Secretary to confirm

2 Feb

Due

Grant successful.
Matching funds to be
confirmed.
No further update, still in
progress
Voting to be arranged
early 2016
Consultation set for 7
Feb 2016, Steering Cttee
nominations sought
Draft policy to be
presented at meeting
In progress

Exec

2 Feb

History Committee 2
input
Exec
2

2 Feb

All

Meeting
dates TBA

Upgrade: Tech Shane

Policies: Elise T
T Bishop/Exec

ASAP

Exec

2 Feb

Exec

Check
closing date

2 Feb

2 Feb