IntroductiontoPowerPoint2013

PowerPoint is a program that creates presentations or slide shows. A typical PowerPoint slide
show presentation may contain text, pictures, movies or other media. Presentations can be saved
as a PowerPoint file (.pptx or .ppt) to use when delivering presentations, or they can be exported
as a video file or a PDF to be viewed at home.

ThePowerPointInterface
PowerPoint has an interface similar to other Microsoft applications, so you should see
similarities in the menus such as Home, Insert, View, etc. There are four main areas that you will
use within the PowerPoint window:
EditingMenus:Opensthe
mainoptionsforeditingthe
layout,designandcontent
oftheslides.
SlideOutline:Thiswindow
runsalongtheleftsideof
thescreenandlistsallof
theslidesinyour
presentation.
SlideDesignArea:The
mainareawhereyoucreate
slides.Followtheprompts
orclickontheiconstoadd
content.
NotesArea:Usethisarea
toaddpersonalnotestoa
slide.Thesenotescanbe
printedsoyoucanreferto
themduringapresentation.

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CreatingYourFirstPresentation
1. When PowerPoint opens, you are given a blank slide by default. This slide is formatted by
default to be your title slide. The two boxes outlined with dashes are textboxes for adding
text and are only visible when editing your slides.
2. Enter a title for your presentation. Click into the top text box and type your title. Changing
fonts, color, etc. is done just like it is in Microsoft Word you can use the menus at the top
to change them.
3. Enter a sub-title if you wish. If you do not enter a subtitle the words click to add subtitle
will NOT appear in your slide show. You can also delete the text boxes you dont use.
4. To add another slide to your presentation, click on the Home tab at the top of the screen, then
select New Slide. By default, the layout of the new slide is Title and Content.
5. To select a different layout for
your slide:

Click on the Home tab at the

top of the screen,

Click Layout. Click on your

desired layout to select it. The
new layout will appear
automatically within the slide
you are working on.

Editingthelayoutofyourslide

6. Continue adding slides as needed. As you build your presentation, you will see a list of your
slides on the left side of the screen in the Slide Outline. You can click on a slide to jump to
it, or you can click and drag slides here to rearrange them.

TheSlideOutline

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Editing,Copying,MovingandDeletingSlides

To edit an existing slide, find the slide you want to edit within the Slide Outline and
click on it. Click in the text boxes to edit the text.
Sometimes it is easier to copy and edit a slide that has a lot of formatting than to recreate
and reformat a new slide. To copy a slide, right click on a slide in the Slide Outline and
select Duplicate Slide. You can click and drag on that slide within the Slide Outline to
move it within the presentation.
To rearrange the slides, click on a slide in the Slide Outline and drag it to the desired
position. A line will appear in the outline to show you where the slide will be placed.
To delete a slide, click once on a slide in the Slide Outline and hit your Delete key.

AddingImages
1. Be sure you have a slide layout that includes the content area (see
picture at right). Click on the picture icon to add an image.
2. Browse to the folder where your images are stored.
3. Select the image you would like to use.
4. Click Insert.
5. Click and drag on the handles to make your shape smaller or
larger.

AddingTransitions
Adding transitions between slides gives your presentation a smooth and consistent look. While
transitions can add excitement or visual appeal to a presentation, it is recommended that they be
used sparingly to avoid making your audience seasick! Cut or Fade tends to look best, but
you can experiment with the different options to see what works for you. The default is cut,
although it is labeled None.

TransitionsMenuTab

To add a transition to your slide, select the slide, then click on the Transitions menu tab at the
top of the screen. Select a transition from the list - you can use the small down arrow on the
right to scroll through additional transitions. On the right you can adjust the settings for the
transition, such as the speed or the timing. (Note: a higher number for the Duration means a
longer transition.)

AddingaDesignTemplate
With a design template, you can preset your presentations colors, fonts and formatting across all
slides for a consistent and professional look. You can make changes to the design in one place
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using the Slide Master, and the changes will be applied across the entire presentation. To add a
design template to your presentation, click on the Design tab at the top of the screen and select a
design from the menu. Click on the design to add it to your presentation. It is probably better
that you start with a template rather than adding one after all your slides have been created.
To make changes to your design template, click on View at the top of the screen and select Slide
Master. From here, you can make changes to the design of your slides. When you are finished,
click on Close Master View. Your changes will be applied to your entire presentation.

ViewingYourPresentation
To view your completed presentation, click on the Slide Show tab at the top of the screen, then
click From Beginning. To advance the slides, use the left and right arrows on your keyboard.
When you are finished with your presentation, press the Esc button on your keyboard. This will
return you to edit mode.
Tip: If you would like to hide your presentation temporarily (while you discuss a point or
while you wait to be introduced), you can press the letter B on your keyboard to get a black
screen. Pressing the B button again will bring the screen back.

SavingandPrintingYourPresentation
To save your presentation, go to File Save As. Several options are available:

The default option is to save as .pptx. This will work on most current versions of
PowerPoint.
If you would like to save your presentation as a video, save it as a Windows Media
Video. This type of file can be uploaded to YouTube or saved to the campus streaming
server, which can be linked to Blackboard. Saving as a video may be useful if you have a
large presentation that you need to share with others and are concerned about file size.
If you would like to save a handout version
as a PDF, select PDF, then click on the
Options button to decide how you would
like the PDF to be formatted (number of
slidesper page, etc.).

PDFPrintingOptions

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You can also print handouts directly from the Print option. Here are the steps:
1. Go to File Print.
2. Under settings, you can specify what you would like to be printed: the full slides (one
per page - not recommended), an outline, or a handout with several slides per page.

Selectingalayouttoprint

Tip: If you select 3 slides per page, PowerPoint automatically prints lines to the right of the
slide for your audience to take notes during the presentation. This is the only print layout that
does this.

StrategiesforUsingPowerPointintheClassroom

Play Music to Set the Mood for Learning. An excellent way to set the mood for learning
in the classroom is to play music in the background as students enter. This can help settle
down large classes prior to the start of your instruction.

Get Your Students Thinking. Display a Question at the Beginning of Class. When
students begin shuffling into class, one way to get them prepared to interact with your
materials is to display a question at the front of the room. Go even further and invite them to
speak about the question with a classmate and prepare to share their thoughts with the class.

Combine PowerPoint Presentation with In-Class Activities. Instead of showing an entire

PowerPoint presentation straight through, pause it from time to time to do active in-class
activities and exercises. Then return to the presentation.

Offer Fill-in-the-Blank Slides on Blackboard and Ask Students to Bring Them to Class
to Finish. If you opt to leave certain text areas on the slides blank, students will need to
attend and participate in lecture in order to complete their notes.

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Compare and Contrast. Ask your students to take a survey on Blackboard. Use
PowerPoint to compare and contrast their results with some other data group (e.g., national).
Discuss the differences with your students.

Use Branching Presentations to Allow Students to Steer Conversation. Give students a

choice to decide which topic they would like to discuss in class. A branching presentation
will give you the ability to jump to different locations within a presentation.

Create Interactive Games. It is possible to create highly interactive question and answer
games in PowerPoint. Check out The PowerPoint Parade of Games website at
http://facstaff.uww.edu/jonesd/games/ This website has downloadable samples and
templates of interactive games available for instructors.

Nextsteps
For advanced tips and features in PowerPoint 2007, 2010 and 2013 such as adding videos,
creating quizzes or highlighting text, FCLD has a variety of handouts available here:
http://www.hartford.edu/academics/faculty/fcld/learn_technology/powerpoint.aspx. Microsofts
website also has detailed instructions for PowerPoint.

GettingHelpwithTechnologyattheUniversityofHartford
Faculty Center for Learning Development (FCLD)
FCLD provides consulting and instructional support to faculty and staff who are using
technology in teaching and learning. The FCLD Faculty Lab in Mortensen 203a is available for
faculty support and use and is equipped with instructional technology- related equipment
including: PCs, Macs, scanners, and projectors as well as support staff. Faculty wishing to use
the lab may contact FCLD.
Phone: (860) 768-4661
Email: fcld@hartford.edu Website: http://hartford.edu/fcld
Information Technology Services (ITS)
ITS Help Desk Computing Center
For general computer and Internet/network support questions (not directly related to the
classroom but rather passwords, Internet/email problems, Banner, campus Facebook).
Phone: (860) 768-5999
Email: its@hartford.edu
Website: http://its.hartford.edu
Media Technology Services (MTS) Harry Jack Gray Center E113
MTS maintains and installs classroom equipment, such as projectors, Sympodiums, and
interactive white boards, delivers and sets up technology needed for classes such as laptops,
overhead projectors, microphones, sound systems, DVD/VCRs, digital cameras, etc., and
provides instruction on its use. MTS is also responsible for overseeing ECHO360 Lecture
Capture classrooms and administers WebEx web conferencing accounts.
Phone: (860) 768-4643 (Main) or (860) 768-4662 (Tech Line)
Website: www.hartford.edu/mts
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