12/21/2015

Writing a CinC Paper Using LaTeX

Writing a CinC Paper Using LaTeX

George Moody <george@mit.edu>
Last revised: 20 February 2012
This directory contains the CinC Author's Kit for preparing papers in PDF format using LaTeX. The
following files are included:
README
plain text version of this page
balance.sty
LaTeX macro for equalizing column length
cinc.cls
CinC style file
cinc.bst
CinC bibliography style file
template.tex
generic template for a paper (LaTeX source)
template.pdf
formatted version of template.tex
refs.bib
sample BibTeX bibliography file
Makefile
rules for generating template.pdfusing a makeutility
needed if using an old (pre-2002) version of pdflatex(see the note at the end of this
pdftex.cfg
file)
directories containing two complete sample papers, including figures and
example1,
example2
bibliography files
makebst
directory containing files needed to generate cinc.bst
The entire kit may be downloaded as latex.tar.gzor latex.zip.

INSTALLATION
This kit can be used with any reasonably modern (September, 1994 or later) version of LaTeX, a dialect
of Donald Knuth's TeX software for typesetting.
If you don't already have LaTeX on your computer, download and install it now. We recommend these
TeX distributions:
TeX Live for Linux or other Unix
MacTeX for Mac OS X
proTeXt for MS Windows
All are free and include everything needed other than the CinC-specific files included in this author's kit.
To install the files provided in this directory, do one of the following:
Copy cinc.clsand cinc.bstto the directory that will contain your paper.
-- or -Copy them to the standard locations for files of these types. You may need to run texhashor
mktexlsrafterwards, so that LaTeX and BibTeX can find these files.
If your installation of LaTeX doesn't include balance.sty, copy balance.styfrom this directory into
the same location where you copied cinc.cls.
http://www.cinc.org/authors_kit/papers/latex/

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The instructions below assume that you will use pdflatexto process your paper and to create a PDF file
from it. The recommended TeX distributions mentioned above, and most others, include pdflatex. If you
don't use pdflatex, use extra care to be sure that the page size and margins in your final PDF are correct;
see the Appendix for details.

FORMATTING THE EXAMPLES (OPTIONAL)

The use of these files is best illustrated by the included sample papers (example1/example1.texand
example2/example2.tex), which are accompanied by sets of PDF (.pdf), PostScript (.ps), and
encapsulated PostScript (.eps) figures in example*/figures/, and by BibTeX bibliography (.bib) files
in example*/bib/, all of which are referenced in the papers. To format the sample papers:
1. Install cinc.clsand cinc.bstby copying them from this directory into the example directories, or
into the standard locations.
2. Enter the example1directory and do the following:
pdflatex example1
bibtex example1
pdflatex example1
pdflatex example1

[creates example1.aux, needed by bibtex]

[creates example1.bbl, needed by pdflatex]
[merges references]
[produces final PDF with correct citation numbers]

The multiple runs of pdflatexare needed to prepare data for bibtexand then to resolve the crossreferences. These steps produce example1.pdf(and several temporary files that can be removed).
The Makefileincluded in each directory can be used by a makeutility to automate these steps.
A similar procedure can be used to format example2.tex, which illustrates other features of the CinC
style files.

WRITING YOUR PAPER

Make a copy of the generic template (template.tex). The instructions below assume that you have saved
your copy of the template as a file named paper.tex, into which you can type your paper.
Please use the example files provided as models for your own papers. All references should be entered in
BibTeX (.bib) database files (see the samples in the example*/bibdirectories). In order to conform to
the layout instructions, please check your final version against the example layout provided. Please
double-check that you have followed these rules:
1. The title of the paper should not end with a "."
2. List the authors of the paper in the form:
Albert B Johnson, Charles X Anderson

Do not use "." after initials, and do not use the word "and" before the name of the last author. Since
CinC is an English-language publication, and to ensure that your paper will be indexed
correctly, follow the English-language convention for name order: given name(s) first, family
names (surnames) last.
3. List the authors' institutions within the \authorstatement. Use superscripted numerals to identify
the affiliations of each author if necessary. Use \\to force a line break if needed, and use
\mbox{}\\to create a blank line between the authors' names and their institutions. For example:
http://www.cinc.org/authors_kit/papers/latex/

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\author{Hans~A~Kestler$^{1,2}$, Friedhelm~Schwenker$^1$, G~Hafner$^1$,

Vinzenz~Hombach$^2$, G{\"u}nter~Palm$^1$, Martin~H{\"o}her$^2$ \\
\mbox{}\\
$^1$Neural Information Processing, University of Ulm, Germany \\
$^2$Medicine II -- Cardiology, University Hospital Ulm, Germany}

4. Inside table environments, place the \captionat the beginning to insure that the table legend
appears above the table. Inside figure environments, the \captiongoes at the end, so that it appears
below the figure.
5. To create two equal-length columns on the last page, first identify what portion of your paper
would be included in the first column on the last page, then insert the command
\balance

anywhere within this portion of text, and reformat. (This works because cinc.clsnow includes the
standard balance.stypackage. Thanks to Erik Bojorges for this suggestion.)

FORMATTING YOUR PAPER

You must submit the LaTeX source for your paper together with any other files needed to produce a copy
of your paper, such as files containing figures, tables, and references. Collect them together in a zip file to
upload to the paper collection site.
Before submitting the zip file, test that it is complete and verify that the files within it produce a properly
formatted paper of no more than 4 pages. Do this by making a test PDF from the contents of the zip file.
There are several ways to generate a PDF from LaTeX sources; the recommended method is described
below. The instructions below assume that you have composed your paper in a file called paper.tex
(substitute the name of your file in the commands below, omitting the .texsuffix).
1. Run these commands:
pdflatex paper
bibtex paper
pdflatex paper
pdflatex paper

2. If there were any errors or warnings, make any necessary corrections and repeat step 1. Use a PDF
viewer (such as Acrobat, xpdf or a recent copy of GhostScript) to view paper.pdf, and correct any
formatting errors.
If you cannot use pdflatex, an alternative method is described in the Appendix.

SUBMITTING YOUR PAPER

You must submit your paper electronically (paper copies are no longer necessary or accepted).
Instructions on submitting your paper using your web browser are included in the CinC Author's Kit.
The Editor will be available during the poster session to answer questions and give advice. It would be
helpful if you bring a single printed copy of your paper with you, which the Editor may mark and will
give back to you.

http://www.cinc.org/authors_kit/papers/latex/

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PRINTING YOUR TEST PDF

Most PDF viewers can also print PDF files. If you use Adobe Acrobat, Distiller, or Reader, choose Page
Scaling: Noneand uncheck Auto Rotate and Centerin the Printdialog; this ensures that your paper
will be printed at the same scale and with the same top and left margins as will be used in the published
Proceedings. Copies printed on A4 paper will not be centered on the page, but they should be readable.
You may use color in figures, but print your paper on a black-and-white printer and be sure that your
figures are still legible. The proceedings are published in printed form (black-and-white only) as well as
on CD-ROMs and on-line (in color). It's important that readers of the printed proceedings be able to see
your figures as you intended.

ACKNOWLEDGEMENTS
The cinc.clsfile was originally adapted by Hans Kestler from Peter Nuchter's IEEEtran2e.cls, which
in turn was adapted from IEEEtran.styby Gerry Murray and Silvano Balemi. Bob Throne, Alan
Murray, Andrew Sims, George Moody, and Erik Bojorges contributed feedback, bug fixes, and further
improvements. The cinc.bstfile was created by Hans Kestler and George Moody using Patrick Daly's
makebstgenerator. George Moody wrote the generic template.
Your comments, suggestions, questions, and bug reports are welcome; please send them to George
Moody (george@mit.edu).

APPENDIX
Using latexinstead of pdflatex
Use this method only if you cannot use pdflatex.
If you have PostScript figures, note that you can still use pdflatexif you first convert them to PDF using
epstopdf, which is included in your TeX distribution. Use a command such as:
epstopdf figure.ps

which creates figure.pdf.

To make an acceptable PDF without using pdflatex, it is very important to follow the instructions below
precisely. In these instructions, note that "\" at the end of a line indicates that the command continues on
the next line. The instructions below assume that you have composed your paper in a file called
paper.tex(substitute the name of your file in the commands below, omitting the .texsuffix).
1. Run these commands:
latex paper
bibtex paper
latex paper
latex paper

http://www.cinc.org/authors_kit/papers/latex/

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2. You will now have a .dvi file named paper.dvi.

3. Run these commands:
dvips -Ppdf -t letter -o paper.ps paper.dvi
ps2pdf -dPDFSETTINGS=/printer -dCompatibilityLevel=1.3 \
-dMaxSubsetPct=100 -dSubsetFonts=true -dEmbedAllFonts=true \
-sPAPERSIZE=letter paper.ps

VERY IMPORTANT: Use "letter" in the dvipsand ps2pdfcommands even if your normal
paper size is A4, since the Proceedings are printed on US letter-sized pages.
4. If there were any errors or warnings, make any necessary corrections and repeat step 1. Use
Acrobat, xpdf, or GhostScript to view paper.pdf, and correct any formatting errors.

Using (very) old versions of pdflatex

If you have installed one of the recommended TeX distributions mentioned above, this section does not
apply to you.
If you use a version of pdflatexolder than 1.10 (released in 2002), you may need to copy pdftex.cfg
from this directory into the directory that contains your paper before formatting it with pdflatex.
Versions 1.10 and later can get the information contained in pdtex.cfgfrom \pdf...declarations in
cinc.cls, and versions 1.20a and later completely ignore pdftex.cfg. The settings in question define the
paper size (8.5 x 11 inches, the size used to print the proceedings) and the location of the coordinate
system origin on the page. If your pdflatexneeds pdftex.cfgand can't find it, your paper size and
margins may be incorrect. If you are in doubt, open your PDF file with GhostScript, xpdf, or Adobe
Reader and check the paper size, which should be 8.5 x 11 inches (216 x 279 mm), not 210 x 297 mm as
for A4 paper.

http://www.cinc.org/authors_kit/papers/latex/

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