INTERNSHIP REPORT

ILM COLLEGE SARGODHA

Date
Institution name
Your name

SCANNED COPY OF INTERNSHIP CERTIFICATE

ACKNOWLEGEMENT
All praise to the almighty Allah, Beneficial and the Merciful. Without his blessing and
endorsement this report would not have been accomplished. The successful completion of
this report might never be possible in time without the help some person whose inspiration
and suggestion made it happen.
This is a matter of pleasure for me to acknowledge my deep sense of gratitude to
University of Management & Technology and my College, ILM College, Sargodha for giving
me an opportunity to explore my abilities via this internship program. I would like to express
my sincere gratitude to our Principal, Prof. Mehboob Ahmed Ch. and our CEO, Ch. Tauseef
Liaqat for this opportunity. I also wish to express my gratitude to my internship supervisor
Mr. Mussadiq Aziz, for their valuable guidance and advice in completing this project.
I would like to record my sincere appreciation and gratitude towards all the officials
and employees of ILM College, without whose kind assistance, my internship program
would not have succeeded. The facts and other vital information provided by them have
contributed towards making this project as comprehensive as possible. I am indeed thankful
to them.
I am also very thankful and grateful towards my seniors, colleagues and authorities
of ILM College for their support, encouragement, and valuable suggestions for the
completion of this project as well as for their generosity and co-operation.
Last but not the least, I would like to express my sincere thanks to all my family
members, friends and well-wishers for their immense support and best wishes throughout
the internship duration and the preparation of this report.
I believe that this report will be a valuable asset not only for academic institution,
but will also be useful for all those who are interested to learn about internship experiences
in accounting and consulting firm.

TABLE OF CONTENTS

1.Overview Of the Organization ....................................... 5

2.Organizational Structure ............................................... 7
2.Introduction To All Departments .................................. 9
3.Plan Of Internship Program ......................................... 12
4.Training Program ......................................................... 13
5.My Learnings ............................................................... 15
6.SWOT Analysis ............................................................. 17
7.Conclusion ................................................................... 18

OVERVIEW OF THE ORGANIAZTION

MISSION

Impart purposeful education to the youth from all sections of society at

affordable packages under the shadow of Islamic Values

VISION

Provide career-oriented education and inculcate amongst the students

modern skills and techniques of Leadership through Innovation in order
to meet the challenging demands of present era

HISTORY
ILM Trust is well recognized in the field of education due to its notable services in
education sector. The Trust started its educational services 25 years back by establishing
Institute of Leadership and Management (ILM). That ILM College was later granted
university charter and now known as University of Management Technology.
The Trust is now embarked upon a new journey by opening a chain of ILM Colleges in
the main cities of Pakistan. The aim is to set high academic standards by using innovative
teaching techniques. The Knowledge School network is yet another project of ILM Trust thus providing academic ladder from Play Group to Ph. D.

INTRODUCTION ABOUT ILM

Institute of Leadership & Management (ILM) has 25 Years of making excellent
achievement in education; excellent from ILM to a degree awarding institute University of
Management & Technology (UMT). It has produced more than twenty thousand students in
different disciplines who are making their contribution in the national, multinational and
international Organizations. ILM has now embarked upon a new journey by opening a chain
of ILM Colleges throughout of country with an added vision of spreading knowledge with
innovation. Thus ILM is providing academic ladder from Intermediate to Ph.D.

ACADEMIC RULES AND REGULATIONS

All students are considered to be the standard bearers for the goodwill of the
College. To maintain and academic and comfortable environment at the college premises,
students have to abide by the rules and regulations of the college, failure to do so would
result in prompt disciplinary action.

The decision of the Principal and Discipline Committee is considered final in all
matters relating to violation of the rules and regulations.
Student should note that they are under the authority and jurisdiction of the college
during the college hours.
Therefore, the students are advised, in their best interest, to comply with all the
rules and regulations as laid down below.

COMPETITORS

C.F.E College
Comprehensive College
Dar-e-Arqam College
Green field College
Heritage College
Hi Aims College
Hira College
I-MATS College
ITM College
Meridian College
Misali Ravian College
Punjab Group of Colleges
Superior Group of Colleges

ORGANIZATIONAL STRUCTURE
NUMBER OF EMPLOYEES
ILM Group of Colleges is an educational Institute so it has approx. 150 employees
under the following categories.
MALE STAFF
LECTURER
55

ADMIN
25

D-STAFF
20

FEMALE STAFF
LECTURER
25

ADMIN
15

D-STAFF
10

MAIN CAMPUS
ILM College Sargodha (Boys Campus)
86/87-A, Satellite Town, Sargodha.
Tel:

048-3212181-82

Fax:

048-3212183

www.ilm.edu.pk info@ilm.edu.pk

INTRODUCTION TO ALL DEPARTMENTS

DEPARTMENT OF SCIENCE
INTRODUCTION
The disciplines of Basic Sciences have been the oldest branches of learning science,
right from the time of Greeks. The Muslim Scholars of Mathematics, Physics, Chemistry,
Astronomy, etc. laid down the strong foundation of scientific knowledge. The development
of modern eras of inventions and discoveries evolved from those strong footings. According
to Ibne-Khalun, The study of Mathematics is for the mind, like soap for the clothes which
washes away from them Dirt and cleans the Spots and Stains.

OBJECTIVES

Basic Sciences are essential for proper understanding the technical subjects,
promoting research work, widening the vision for the future and enhancing the
quality and authenticity in Sciences.
The subjects of Basic Sciences: Mathematics, Physics, Statistics, Economics, play a
vital role in the development of a Country.
It is our intention to produce competent, motivated and socially responsible
Mathematicians, Physicists, Statistician and Economists that they can build the good
traditions through education and to participate actively in the development of our
country.

PROGRAM OFFERED
The Faulty of Basic Sciences is comprised of the following four Departments:

Department of Mathematics
Department of Physics
Department of Statistics
Department of Chemistry
Department of Biology
Department of Computer Science

DEPARTMENT OF HUMANITIES
INTRODUCTION
Human thinking is affecting the Behavior, Attitude, Performance and Life. The
improvement is possible due to the critic consultation of Social Sciences. The positive
change may accrue due to Social Sciences. Human History is accepting the truth of life.

PROGRAM OFFERED
The faculty of Social sciences is consisted of four major Departments.

Department of Urdu
Department of Islamiat
Department of Comm. Geo.
Department of Pak. Studies

DEPARTMENT OF SCIENCE
INTRODUCTION
The Department of Commerce has been instrumental in providing candidates with
thorough knowledge and understanding of the principles of commerce and business. The
B.S. four years and M.Com program are structured on team based learning, class
presentations, case studies, field research reports and other reference materials, to
combine academic theory with practical problems. To update the students, seminars and
workshops on current economic and business issues are also organized in the Department.
These methods of study not only provide excel in personal development but also prepare
the students to accept future challenges in the fast growing corporate world. It is for these
reasons that the M. Com degree holders have been well received by the national and
international commercial concerns in and outside the world.

OBJECTIVES

The main objective of Commerce Department is to produce professional managers ,

accountant and businessman for the nation.
It possesses scientific knowledge and understanding of accounting , marketing
human resource management financial management , Quantitative Techniques for
business and also known socio-economic Condition of the country.
Students are also able to make plan for the development of industry and for the
welfare of working people .
The Students of Commerce today occupy key position both public and private sector.
They are able to prove themselves as a good manager and have a creative and
helpful attitude in problem solving.
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They are able to play leadership role or institute a mechanism that can targeted
performance in terms of time, cost or some other measure of effectiveness from the
plan.
Students of Commerce possess a decision ability to face a various problems.
Students possess clear idea of their path of development where they stand and
where they are going .
They possess ability and power to develop new ideas and are able to implement
these ideas.

The department offers the following courses of studies:

M.Com
B.Com (Hons.) 4 years
B.Com (IT) 2 years

COMMENTS ON ORGANIZATIONAL STRUCTURE

The organizational structure of the ILM College Sargodha is very strong as shown in
the figure the complete hierarchy of the organizational structure of this college. Everyone
always fulfill their responsibilities and task when given to them. A complete top down and
bottom up flow of communication is present in the structure of the college.

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PLAN OF INTERNSHIP PROGRAM

INTRODUCTION TO THE OFFICE
I work in the Department of Accounts of ILM College. Where I taught a bundles of new
things related to my field which help me a lot in my practical life. All the staff while talking
about accounts, everyone is so competitive and supportive. The essential roles and duties of
virtually any accounting department include the following

Money out making payments and keeping the bills paid

Money in processing incoming payments
Payroll make sure everyone gets paid (including the government)
Reporting preparing financial reports, e.g. P&L, Balance sheets and budgets
Financial Controls to avoid errors, fraud and theft

STARTING DATE OF INTERNSHIP

Starting date of my internship is

ENDING DATE OF INTERNSHIP

Ending date of my internship is

NAME OF DEPARTMENT
The name of the department I worked is, Accounts Office. This is situated at ILM College
Sargodha (Boys Campus).

DURATION OF INTERNSHIP
My duration of internship in accounts office at ILM College is 06 (Six) weeks.

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TRAINING PROGRAM
RESPONSIBILITIES
ACCOUNTS PAYABLE (MONEY OUT)
In order to maintain great relationships with vendors making sure that everyone gets paid
on time is a vital role. The role of the accounting department includes keeping an eye on
opportunities to save money, for example, determining if there are discounts or incentives
available for paying certain vendors more quickly. At the very least, AP should be scheduled
to assure that the least amount of money has to go out per payment, i.e., no late payment
charges!

ACCOUNTS RECEIVABLE AND REVENUE TRACKING (MONEY IN)

Another critical duty of the accounting department is to account for and track receivables,
including outstanding invoices and any required collection actions. Accounts receivable is
responsible for creating and tracking invoices. The responsibility here includes assuring that
customers pay those invoices on time, so a system of friendly reminders is crucial.

PAYROLL
Payroll is a critical function of the accounting department and includes making sure all
employees are paid accurately and timely. In addition, proper tax is assessed and tax
payments are on time with state and federal government agencies.

REPORTING AND FINANCIAL STATEMENTS

The primary reason you collect data properly in your accounting software is to prepare
financial reports that can be used for budgeting, forecasting and other decision making
processes. In addition, these and other reports are needed for communication to investors,
banks and other professionals that play a role in the growth of your business.

FINANCIAL CONTROLS
Financial controls include reconciliations, dividing the responsibilities and following the
GAAP standards of accounting principles, all of which are implemented with view toward
compliance, fraud and theft prevention. The role of the Controller is to ensure procedures
are set up properly to manage that process without errors.

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ACTIVITIES

Disbursement of cash.
Keeps record of banking transactions.
Maintain cash book.
Maintain the record of payroll of all employees.
Maintain the record related to the students and employees.
Preparation of bank reconciliation statement on monthly basis.
Preparation of statement of financial performance.
Record expenses on daily bases.
Using Excel or comparable accounting software
Using computerized spreadsheets, apply basic arithmetic functions, absolute and
relative cell addressing, and cell construction using justification, labels and
values, copy and move functions.

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MY LEARNINGS
LEARNING FROM INTERNSHIP
Internships are the cherries on top of the resume sundae. They can make any
student stand out to colleges, future employers. Internships are quickly becoming essential
for any job and can offer a lot of experience to students hoping to get ahead. But how can
you get the most out of yours? Well I personally learned six, things on my own internship
experience.

SPEAK UP
Many times I would be sitting at my isolated desk with endless questions about what
I was supposed to be doing. I was completely paralyzed in my chair because I was too afraid
to walk around or bother anyone. I rarely moved from my desk the first few days, but I
would have been much more efficient and happier if I had gotten up, asked my questions,
and got back to work.
If you need help, just ask! Its much easier than planning out a route to your bosss
cubicle, writing out a specific dialogue, and rehearsing it ten times.

TAKE ON AS MUCH AS YOU CAN

In the entire two months I was at my internship working for a newspaper, I only
wrote three articles. I dont know what the normal standards are for interns at publications,
but I think I could have done more. I wish I would have asked for more work and when I was
asked to contribute another article, I should have said yes.
Remember that the more you do, the more you have to show for the experience
when youre looking for another internship or, gulp, a job.

WORK HARD
This is an obvious one, but dont waste time. Youre there to work, and they didnt
have to give you this opportunity. Make the most of your time and theirs.

MIMIC YOUR COWORKERS

I do not mean to play that game and repeat everything they say just to annoy them. I
mean watch how they interact, how they talk, how they dress, and their repeated habits.
For example, if you notice that everyone is always on time and takes punctuality seriously,
you darn well better be there at 9:00 a.m. sharp, or earlier. You can learn a lot about office
etiquette procedures from the ones who have been there for twenty years.

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TALK WITH YOUR COWORKERS

Coworkers have a lot of experience and they have obviously made it in that
particular field. Ask them how they got this far and what advice they have for you. You could
learn a lot and get some great ideas.

BE THANKFUL
The best thing to do is send a handwritten note thanking them for the experience
and opportunity to work with them. Itll leave them with good thoughts about you and you
can most likely refer to them for a recommendation later.

SKILLS DEVELOPMENT

Communication Skills
Strong Work Ethic
Teamwork Skills (work well with others)
Initiative
Interpersonal Skills (relates well to others)
Problem-solving Skills
Analytical Skills
Flexibility / Adaptability
Computer Skills
Technical Skills
Detail-oriented
Organizational Skills
Leadership Skills
Self-confidence
Friendly/Outgoing Personality
Tactfulness
Creativity
Strategic Planning Skills
Entrepreneurial Skills / Risk-Taker
Sense of Humor
Accounting skills
Communication Skills
Computer Skills
Problem-solving Skills
Strong Work Ethic
Teamwork Skills
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CONCLUSION
On the whole, this internship was a useful experience. I have gained new knowledge,
skills and met many new people. I achieved several of my learning goals. I got insight into
professional practice. I learned the different facets of working within a Educational Institute.
I experienced that account related activities, as in many organizations, is an important factor
for the progress of projects. The internship was also good to find out what my strengths and
weaknesses are. This helped me to define what skills and knowledge I have to improve in
the coming time. It would be better that the knowledge level of the language is sufficient to
contribute fully to projects. After my master I think that I could start my working career. It
would also be better if I can present and express myself more confidently.

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