Escolar Documentos
Profissional Documentos
Cultura Documentos
Objective
To establish a policy and procedure of the Bidding & Award of goods
and/ or services.
2.0
Definition of terms
PAS Purchasing Account Staf
P.R. Purchase Requisition
P.O. Purchase Order
CAPEX Capital Expenditure Authorization Request
RFP Request for payment
NTP Notice to Proceed
3.0
Reference
4.0
Details
4.1. Guidelines
4.1.1 P.R or CAPEX
Stock/Inventory Items (under Inventory Management Control):
Requisition by
: Inventory Control Supervisor
Recommended by : Accounting Manager
Approved by : Finance Division Manager and concerned Division
Head
Non-Stock Items
Requisitioned by : Department Personnel
Recommended by : Department Head
Approved by : Division Head
CAPEX (replaces P.R. form for CAPEX items)
Requisitioned by : Department Manager
Recommended by : Division manager and Finance Manager
Approved by : EVP/G.M. and/or President
Note: Approved P.R. or CAPEX are then distributed by the
requisitioning units personnel
As follows:
For P.R.
Original (white) and Pink copy : Purchasing Department
Blue copy
: Requisitioning Department (copy
will serve as
Receiving copy of endusers)
Yellow copy
: attached to the RFP for processing
of payment
(Copy will serve as
Finance Copy)
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Shangri-La Plaza Corporation
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Shangri-La Plaza Corporation
4.1 Flowchart
Activity
Responsibility
Start
Requisitioning
Prepares P.R or
Department
Approval of P.R
CAPEX
No
Approving
Authorities
Submits approved P.R
or CAPEX to
Yes
Requisitioning
Receives copy of P.R.
or CAPEX
Department
Logs P.R./CAPEX
details in e-logbook
Shangri-La Plaza Corporation
PreparesA bidding
requirement
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Purchasing Account
Staf (PAS)
Purchasing Account
Staf (PAS)
Purchasing Account
Staf (PAS)
Activity
Responsibility
Finalizes list of
Purchasing Account
Staf (PAS)
Schedules a Pre-Bid
Conference
Conducts Pre-Bid
Conference
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Department
Bidder
Purchasing Account
Staf (PAS)
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Shangri-La Plaza Corporation
Activity
Responsibility
Reviews/Recommend
Purchasings Account
Staf
award
(PAS)/Requisitioning
Department
Prepares
Purchasing Department /
Submits for approval
Requisitioning Department
Approved?
Purchasing Account
Staf (PAS)
No
Approving
Authorities
Yes
Acknowledges
award
If necessary,
Purchasing
Account
requests for
preparation
of
Staf (PAS)
C
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Shangri-La Plaza Corporation
Vendor
Requisitioning
Department
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Shangri-La Plaza Corporation
Activity
Responsibility
Prepares contract
Legal
Acknowledges
receipt of contract
Vendor
End
5.0 Attachments
DP-PUR-4.1A1 Notice to Proceed
6.0 Forms
Purchase Requisition (Refer to DP-PUR-4.2F3)
Purchase Order (Refer to DP-PUR-4.2F2)
CAPEX (Refer to DP-PUR-4.2F4)
DP-PUR-4.1F1 Request for Payment
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Shangri-La Plaza Corporation
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Shangri-La Plaza Corporation