INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR ENLISTMENT

OF AGENTS FOR PROMOTION AND DEVELOPMENT OF PDILs

SERVICES
1.0

INTRODUCTION :
Projects & Development India Limited (PDIL), a Category-I Mini Ratna Company owned
by the Government of India, under Ministry of Chemicals & Fertilizers, and having ISO
9001:2008 Certification, is a premier consultancy organization of India, having experience
of over 60 years in Planning, Design, Engineering, Procurement, Project Management,
Construction & Commissioning of large scale Fertilizer, Chemical and other Industrial
Projects like City Gas Distribution, Hydrogen Generation, Refinery Units, LPG Bottling
Plants, etc. in India and abroad.

2.0

INVITE FOR EOI:

PDIL is looking for dynamic and efficient Agent(s) for promotion and development of our
Engineering Consultancy business in Mozambique / Tanzania / Nigeria / Congo / Sudan and
Middle East.

3.0

SCOPE OF WORK OF AGENT/AGENTS:

The Broad Scope of work is as follows:
i)

Act as representative of PDIL and liaison with Owners / Clients, related authorities,
Consultants etc. for the opportunity identified.

ii)

Provide the following information to PDIL as and when asked by PDIL i.e.
a)
b)
c)
d)
e)
f)

The prevailing Market Scenario

Competition
Local Information relevant thereto
Requirements of Clients
Local laws, ordinances, regulations, applicable rules, taxes and procedures
Documentation issued by Client, Consultants, Government, Ministries, and
other bodies relating thereto.

iii)

Promote PDILs Engineering and Project Management Consultancy Services (for

Ammonia-Urea, Oil & Gas, Refinery and Pipeline Projects) with clients with
necessary support provided by PDIL.

iv)

Dealing with clients and other concerned parties right from procurement of enquiry
document for conversion of enquiries into Purchase Order in favor of PDIL.

v)

Provide assistance to PDIL for following activities as and when asked by PDIL. Any
Fee to be paid to concerned authorities / departments / government agencies / legal
and regulatory bodies for rendering below mentioned services shall be borne by
PDIL at actuals.

a) Arranging Visa Invitation letters for staff of PDIL visiting the destination country
b) Obtaining work permits for PDIL staff and personnel as necessary.
c) Legal and regulatory services.
vi)

Liaison with clients for smooth execution of the orders.

vii)

Assist in timely release of payments to PDIL in conformity with contractual terms and
conditions.

viii)

Assist in release of all Bank Guarantees on completion of contractual obligations by

PDIL.

ix)

Any other liaison service required by PDIL, if possible, not specifically mentioned in
the scope of work.

The agent will do their best in good faith to serve the interest of PDIL and will assist PDIL in
all matters as per the broad scope of work stated above.
4.0

PRE QUALIFICATION REQUIREMENTS:

PDIL invites Expression of Interest (EOI) from interested parties for enlistment of agents
having good contacts and understanding of the working with major Ammonia - Urea, Oil &
Gas, Refinery and Pipeline Projects in these nations and meeting the following
prequalification criteria:

4.1

Past track record of business done in the countries under consideration by the Party with
either of the following:
a)
b)
c)

4.2

Target customer for similar services

Target customer for different services
Other companies for similar services

Reference / Recommendation from either of the following

a)
b)
c)
d)
e)
f)
g)

Embassy / High Commission of respective countries in India

Customer, Trade Associations, Local chambers of commerce in respective countries
Ministries / Govt. agencies in the respective countries
Ministries / Govt Agencies from India.
Consultants who have worked in these countries
Business Partners
Indian Embassies of respective country

5.0

OTHER INFORMATION:

5.1

The agent/agents shall be appointed initially for a period of 2 years which may be renewed
further for one year at a time depending upon satisfactory performance of the Agent.

5.2

Willing parties meeting the above criteria may kindly submit their EOI to PDIL along with
details as required at Clause 4.1 and 4.2 above of PQ criteria and with following mandatory
documents:


5.3

a)

Letter addressed to PDIL under the Letter Head of the interested party stating their
interest in being considered for enlistment as Agent

b)

Disclose the countries where the party has operations. The party also to state the
countries they can serve for PDIL (among Mozambique/ Tanzania/ Congo/ Nigeria/
Sudan and Middle East)

c)

Copy of Registration / Certificate of Incorporation of the Company

d)

Bank Account statement / Bankers certificate duly endorsed by auditor /Chamber of

Commerce / Bank

d)

Office address proof

f)

Affidavit / Confirmation on letter head duly vetted by Chamber of Commerce in

attached Format from the Party that:
i)

They shall adhere to the local laws of the countries they operate/ Laws
governing the agency agreement

ii)

They have not been blacklisted / banned by any other Company /Country

iii)

There is no conflict of interest with the business of PDIL with their present
business

iv)

There are no legal cases pertaining to anti-bribery outstanding against them

and they have never been convicted for such offences.

g)

Whether Mozambique/ Tanzania/ Congo/ Nigeria/ Sudan and Middle East Countries
have laws / guidelines prohibiting appointment of agents (Party to submit certificate
from legal firm of that country in attached format)

h)

Audited Balance Sheet and Profit & Loss Account statememt of last three years.

This EOI is only for enlistment of prospective agent and enlistment in no way would amount
to any claim or legal right of any Party for appointment as PDILs agent in Mozambique/
Tanzania/ Congo/ Nigeria/ Sudan and Middle East. PDIL reserves the right to cancel this
EOI in whole or part without assigning any reason whatsoever.

5.4

PDIL also keeps the option for appointing a single agent for these countries or a separate
agent for each one of them.

6.0

HOW TO APPLY:

6.1

The EOI with all required documents may be submitted by post/email at the following
address:
Mr. Vikas Gaur
Additional General Manager
PDIL Bhawan

A-14, Sector-1
Noida, Distt. Gautam Budh Nagar
Uttar Pradesh -201301, India
E-mail : bd@pdilin.com
vgaur@pdilin.com
6.2

The Expression of Interest is to be submitted within 45 days from the date of issue of
notice inviting EOI.

6.3

For submission by post / personal delivery, the envelopes may be superscribed with EOI
for enlistment of agent. The same may be used as subject line while sending the EOI
through email for services.

6.4

For any information please contact:

i)

Mr. Sunil K.Gupta, Group General Manager

Phone: 0120-2529930, Mobile: (0) 9818917235

ii)

Mr. Vikas Gaur

Addl.General Manager (BD)
Phone: 0120-2529917, Mobile: (0) 9891333442

Enclosures:
Annexure-1 Affidavit
Annexure-2 Certificate from Legal Firm

AnnexureI

AFFIDAVIT

(ONNONJUDICIALSTAMPPAPER)

I, ___________________ S/o.__________________, aged about _____years, having office at

_________________doherebysolemnlyaffirmandstateasunder:

That I am working as _______________ in the ________________ Company and I am authorized by the

Company to execute the present documents and actions and I am well acquainted with the prevalent
procedures governing the project and I am competent and duly authorized to swear and depose this
affidavitinmyofficialcapacity.

Thatthecontentshereinaretruetothebestofmyknowledgeandlegalsubmissionsmadetherein(ifany)
arebasedontheadviceofcounsel/licensedpractitioner.

1.
ThatI,onbehalfofM/s.___________________(nameoftheagentCompany),declareundermy
responsibilitythatwithreferencetotheoperation/executionand/orsmoothfunctioningofthe
prospective order, including but not limited to activities prior, we shall adhere to the laws of the
__________________(countryofprospectivebusiness)andthelawsofthe___________________
(country governing the agency agreement) and in the event of conflict between the two, shall
forthwithinformPDILinordertoresolvesuchissue.

2.
Thatwehavenotbeenblacklisted/bannedbyanyotherCompany/Country.

3.
ThatthereisnoconflictofinterestwiththebusinessofPDILandweshallactinfavourofPDILat
alltimeshereafter.

4.
Thattherearenolegalcasespertainingtoantibriberyoutstandingagainstus.

5.
That we are legal compliance with the local laws of _________________ (Country of prospective
business)tilldate.

6.
That our obligations extend to keep PDIL informed of any change in Local Laws of
____________________(Countryofprospectivebusiness)thatisworthyofconsiderationbywayof
issuances through a law firm which is a licensed registered practitioner in the
___________________(Countryofprospectivebusiness).
DEPONENT

VERIFICATION

Verifiedat_____________onthisthe_____dayof________thatthecontentsoftheaboveaffidavitare
trueandcorrecttothebestofmyknowledge.Nopartofitisfalseandnothingmaterialhasbeenconcealed
therefrom.

DEPONENT

AnnexureII

CERTIFICATEFROMLEGALFIRMFORLAWSNOTPROBIBITINGAPPOINTMENTOFAGENTS

Thisistocertifythat______________(CountryofprospectiveBusiness)doesnothaveanylawprohibiting
Appointmentofagents.

Weherebycertify/declarethat__________(nameofthelegalFirm)isalicensedregisteredpractitionerin
___________(CountryofprospectiveBusiness).

(AuthorizedSignatoryofthelegalFirm)

Pleasenote:TheabovecertificateistobeissuedbyaLegalFirmintheCountryofProspectivebusiness
ontheirletterheadwithsignature&seal.