GENERIC RISK ASSESSMENT FOR EVENTS

Location All Campus

Outline of risk assessment Open Day – visitors on site and shown College Facilities
Summary of what is proposed
Team members / experts / Emma Cooper, Tricia McMahon, Sinead Penn
contractors / etc.
List those involved

Assessor Name Emma Cooper Date completed 08/10/07

Signature

Hazard list – select your hazards from the list below and use these to complete Part B
Situational hazards Tick Physical / chemical hazards Tick Health hazards Tick
Assault by person  Contact with cold liquid / vapour Disease causative agent
Over Crowding  Contact with cold surface Infection
Cold Environment Contact with hot liquid / vapour Lack of food / water
Crush by load Contact with hot surface Stress
Working at Height Electric shock Physical fatigue
Vehicle impact / collision Explosive blast Repetitive action
Entanglement in moving machinery Explosive release of stored pressure Static body posture
Hot Environment Fire 
Trip Hazard Hazardous substance Environmental hazards
Manual Handling  Laser light Litter
Object falling, moving or flying  Stroboscopic Lights Nuisance noise / vibration
Obstruction / exposed feature Vibration Physical damage
Sharp object / material Noise Substance released into air
Trap in moving machinery Substance released into soil / water
Slippery surface  Are permits required Adverse Weather Conditions (outdoor events)
Working at Height
Additional Assessments Hot Work
Required
Manual Handling Confined Space
DSE Lone Working
COSHH

Risk Matrix – use this to determine risk for Likelihood of Harm

each hazard i.e. how bad and how likely
Unlikely Possible Likely Probable
Severity of Harm
Negligible e.g. small bruise Very low Very low Low Low
Slight e.g. small cut, deep bruise Very low Low Low Medium
Moderate e.g. deep cut, torn muscle Low Medium Medium High
Severe e.g. fracture, loss of consciousness Medium High High Extremely high
Very Severe e.g. death, permanent disability Medium High Extremely high Extremely high
 Generic Risk Assessment for Events
Hazards2 Who exposed Risk Control measures Observations and additional Risk
List what could List who might be For each hazard, For each hazard, list the measures you will be comments For each hazard, now
cause harm from harmed from this decide level of risk taking to minimise the risk identified decide level of risk
this activity activity esp. ’at risk as if you were to e.g. appointing competent persons, training once all your controls
e.g. working at groups’ e.g. staff, do the activity received, use of personal protective equipment, are in place
height, trip hazard, public, children, without your provision of first aid, etc.
fire, etc. disabled, elderly controls
etc.
Fire explosion or Staff/Students & Medium It is the duty and responsibility of event organiser All visitors given HS Low
other emergency Public to provide the team with details of: information sheet. Will ensure
e.g. due to faulty that fire exits in area are not
equipment - escape routes, alarm signals, location of blocked
inadequate fire extinguishers, evacuation plan,
detection or fire emergency lighting, first aid provision
fighting equipment;
unknown directions
to escape routes; Escape routes will be kept clear of obstruction
poor visibility; and emergency escape doors will be unlocked
blocked escape whilst staff are present
routes; bomb;
accident or crowd
disturbance
Working at height Staff/Students/ Low If ladders are used, their use must be temporary, Banners used but securely Very Low
due to Public & regularly inspected for damage, must be secured fastened to floor and placed at
person/equipment Contractors and adequately footed. Use of Ladders Checklist exit doors only
falling; person or must be completed.
vehicle colliding
with platform; Working at height checklist and permits to be
structural collapse completed

Where lifting equipment is to be used, this shall

be suitable for the purpose and lifting certificates
will be available

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 Generic Risk Assessment for Events
Hazards2 Who exposed Risk Control measures Observations and additional Risk
List what could List who might be For each hazard, For each hazard, list the measures you will be comments For each hazard, now
cause harm from this harmed from this decide level of taking to minimise the risk identified decide level of risk
activity activity esp. ’at risk risk as if you e.g. appointing competent persons, training once all your controls
e.g. working at groups’ e.g. staff, were to do the received, use of personal protective equipment, are in place
height, trip hazard, public, children, activity without provision of first aid, etc.
fire, etc. disabled, elderly etc. your controls
Exposure of Staff/Students/Public Medium All staff/students to withdraw if they feel their Visitors are directed to Staff Low
staff/students to & Contractors safety is being compromised Canteen on arrival and then
crowd disorder taken to individual areas
/personal violence Movement confined to well-populated areas and around the College
and personal safety supervised at all times

Where necessary a secure area has been designated

for staff/students to locate too

Activities will be undertaken during daylight hours

Groups’ supervisors all have working mobile

phones and are given contact number for College
support assistance
Risk of Over Staff/ Students & Medium Design layout of event to reduce concentration of Visitors are directed to Staff Low
Crowding: Public people in anyone place Canteen on arrival and then
resulting in crushing taken to individual areas
Arrangements are in place to ensure the audience around the College
will not exceed the maximum capacity

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 Generic Risk Assessment for Events
Hazards2 Who exposed Risk Control measures Observations and additional Risk
List what could List who might be For each hazard, For each hazard, list the measures you will be comments For each hazard, now
cause harm from this harmed from this decide level of taking to minimise the risk identified decide level of risk
activity activity esp. ’at risk risk as if you e.g. appointing competent persons, training once all your controls
e.g. working at groups’ e.g. staff, were to do the received, use of personal protective equipment, are in place
height, trip hazard, public, children, activity without provision of first aid, etc.
fire, etc. disabled, elderly etc. your controls
Work Equipment Staff/Students & N/A Request documentary evidence that the equipment
(continued) due to Public used has been examined or tested
unsuitability, lack of
maintenance; Ensure that portable electrical equipment has been
manual handling suitable tested (PATs) including visual inspection

Cables shall be properly routed and covered when

crossing walkways

Access/egress is suitable for the equipment being

brought in

All electrical equipment used outdoors should be

suitable to work in wet weather

All portable equipment fed through 110V isolating

transformer or RCD trip switches

Appliances will only be used under supervision

Adverse Weather Staff/Students & N/A Electrical equipment to be adequately protected in
conditions (for Public wet weather
outdoor events)
colds/flu, sunburn, Staff/students advised to wear suitable clothing and
blisters, footwear
sunstroke,
dehydration In hot/sunny weather sun screen to be used and
water made available
Inadequate welfare Staff/Students & N/A Suitable arrangements shall be made in respect of
arrangements Public working hours, rest facilities and catering

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 Generic Risk Assessment for Events

Hazards2 Who exposed Risk Control measures Observations and additional Risk
List what could List who might be For each hazard, For each hazard, list the measures you will be comments For each hazard, now
cause harm from this harmed from this decide level of taking to minimise the risk identified decide level of risk
activity activity esp. ’at risk risk as if you e.g. appointing competent persons, training once all your controls
e.g. working at groups’ e.g. staff, were to do the received, use of personal protective equipment, are in place
height, trip hazard, public, children, activity without provision of first aid, etc.
fire, etc. disabled, elderly etc. your controls
Vehicular Staff/Students & N/A All vehicles will be parked in designated areas No parking on site
movements Public which will not cause a hazard to other highway
resulting in impacts, users including pedestrians, some of which may
crushing & have a disability, elderly, young, etc
collisions
Slips, trips and falls Staff/Students & Low All cables and equipment will be managed so they Any spillages cleared Very Low
because of: Public do not pose a risk to staff/students or the public, immediately with appropriate
uneven or slippery through sitting, cable covers and signage, where signage put in place
surfaces, trailing appropriate.
cables and left
equipment Areas to be checked before use

Activities will be carried out during daylight hours

If microphones are to be used they will be

positioned so they do not present a trip hazard

Visitors will walk not run and to be supervised

whilst moving around the College
Other hazards Visitors Low The event organiser will have a list of attendees, Supervisors to ensure that
identified: and account for them [at specified times during the visitors are kept together at all
visit] – this doesn’t need to be a formal roll call, times and not left to be
Lost Persons but should satisfy the organisers that no-one is allowed to roam freely around
missing. the College

In the event that someone does get lost, Organisers

will exchange information about all areas visited
(if relevant) so that the times and locations of each
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Generic Risk Assessment for Events
visit can be used to mount a search quickly and
effectively.

Means of communications between parties will be

by mobile phone and numbers exchanged

Means of notifying Estates and Health and Safety

of a more serious situation will be given