Council Agenda 10 February 2016

AGENDA
Ordinary Meeting of Council

6.00pm Wednesday 10 February 2016
*** Broadcast live on Phoenix FM 106.7 ***
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 2 March 2016
Bendigo Town Hall
Copies of the City of Greater Bendigo Councils Agendas & Minutes
can be obtained online at www.bendigo.vic.gov.au
PAGE 1
Council Vision
Greater Bendigo - Working together to be Australia's most liveable regional city.
Council Values
Council wants the community to continue to have reason to be proud of the city and will
do this through:
Transparency - Information about Council decisions is readily available and easily

understood;
Efficiency and effectiveness - Council provides services based on evidence of
need and demonstrates continuous improvement in the delivery of services;
Inclusion and consultation - Council uses a range of engagement strategies to
ensure community members can understand and take part in discussion that
informs the development of new strategies and actions;
Clear decisive and consistent planning - In a rapidly growing municipality, Council
undertakes to plan effectively for our long-term future;
Respect for community priorities and needs - Council will advocate for improved
services for community members and will consider community impact and
feedback the decisions it makes.
Themes
1.
Planning for Growth
2.
Presentation and Vibrancy
3.
Productivity
4.
Sustainability
5.
Leadership and Good Governance
PAGE 2
ORDINARY MEETING
WEDNESDAY 10 FEBRUARY 2016
ORDER OF BUSINESS:
ITEM
PRECIS
PAGE
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS
CR CAMPBELL'S REPORT
PUBLIC QUESTION TIME
RESUMPTION OF STANDING ORDERS
DECLARATIONS OF CONFLICT OF INTEREST
CONFIRMATION OF MINUTES
1.
PETITIONS AND JOINT LETTERS
2.
PLANNING FOR GROWTH
10
2.1
LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE

3551 - 9 LOT SUBDIVISION AND REMOVAL OF NATIVE
VEGETATION IN ROAD RESERVE
10
3.
PRESENTATION AND VIBRANCY
28
4.
PRODUCTIVITY
28
5.
SUSTAINABILITY
28
6.
LEADERSHIP AND GOOD GOVERNANCE
29
6.1
PROGRESS REPORT: INDEPENDENT REVIEW

IMPLEMENTATION
29
6.2
RECORD OF ASSEMBLIES
33
6.3
APPOINTMENT OF AN ACTING CHIEF EXECUTIVE

OFFICER
38
7.
URGENT BUSINESS
39
8.
NOTICES OF MOTION
39
PAGE 3
9.
COUNCILLORS' REPORTS
39
10.
MAYOR'S REPORT
39
11.
CHIEF EXECUTIVE OFFICER'S REPORT
39
12.
CONFIDENTIAL (SECTION 89) REPORTS
39
12.1
Confidential Report in accordance with Section 89(2)(d) of

the Local Government Act 1989, relating to a contractual
matter.
39
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
Ordinary Meeting - 10 February 2016
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
SUSPENSION OF STANDING ORDERS

That Standing Orders be suspended to allow the conduct of Public Question Time.
CR CAMPBELL'S REPORT
PUBLIC QUESTION TIME
Public Question Time Guidelines

Public Question Time Purpose
Council has provided the opportunity for members of the public to ask questions of broad
interest to Council and the community. Matters relating to routine Council works should
be taken up with Councils Customer Service Officers through its Customer Request
System.
No questions relating to planning matters on the Agenda will be accepted. By the time
planning matters have reached the council agenda, they have been through an extensive
process as required by the Planning and Environment Act. In addition and in most
instances, mediation has been held between the parties involved. Throughout the
process there are many opportunities for people to ask questions.
Public Question Time Where, When And Who
The public question time is held at every Ordinary Meeting of the Greater Bendigo City
Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo
Town Hall, Hargreaves Street, Bendigo.
The public question time is held at the start of the meeting as close as practical to
6:00pm. A maximum of 30 minutes has been provided for registered and unregistered
questions.
Residents are encouraged to lodge questions in advance so that a more complete
response can be provided.
PAGE 5
Questions will be put to the Council by the individual posing the question; the question
will be answered by the Mayor or Chief Executive Officer, or where appropriate,
Councillors or Council Officers.
Acceptance of Questions
Each person asking a question of Council is required to stand, state their name and
address the Mayor. Public Question Time is not an opportunity for the making of
statements or other comments. Councils Meeting Procedure Local Law does not allow
for other questions or comments during the remainder of the meeting.
1.
An individual may only ask one question per meeting, a follow-up question may be
permitted at the discretion of the Mayor.
2.
In the event that the same or similar written question is raised by more than one
person, an answer may be given as a combined response.
3.
In the event that time does not permit all questions registered to be answered,
questions will be answered in writing or referred to the next meeting if appropriate.
4.
The Mayor and or CEO have the right to decline registration on basis of:
Legal proceedings;
More appropriately addressed by other means;
Vague or lacking in substance, irrelevant, frivolous, insulting offensive,
improper, defamatory or demeaning;
Answer likely to compromise his / her position;
Confidential, commercial-in-confidence.
RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.
PAGE 6
DECLARATIONS OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as
amended) direct and indirect conflict of interest must be declared prior to debate
on specific items within the agenda; or in writing to the Chief Executive Officer
before the meeting. Declaration of indirect interests must also include the
classification of the interest (in circumstances where a Councillor has made a
Declaration in writing, the classification of the interest must still be declared at the
meeting), i.e.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
direct financial interest

indirect interest by close association
indirect interest that is an indirect financial interest
indirect interest because of conflicting duties
indirect interest because of receipt of an applicable gift
indirect interest as a consequence of becoming an interested party
indirect interest as a result of impact on residential amenity
conflicting personal interest
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a
perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 20 January 2016.
The following items were considered at the Ordinary Council meeting held on
Wednesday 20 January 2016 at 6:00pm.
Planning Scheme Amendment C218 - High Street Boulevard Consider Submissions

and Adoption
98 Moorabbee Road, Knowsley - The Staged Re-subdivision of the Land into 5 Lots
Country Football and Netball Program Grant Application
Bendigo Regional Destination Management Plan
Bendigo Airport Redevelopment Stage Two (New Runway and Associated Works) Construction Tender
Bendigo Stadium Major Expansion Project - Early Works Tender
Proposed Declaration of Special Charge Scheme for Drainage Works in Guys Hill
Road and Tannery Lane, Strathfieldsaye
Council VCAT Representation
Loddon Mallee Regional Action Plan for Preventing Violence Against Women
Record of Assemblies
Contracts Awarded Under Delegation
Four (4) Section 89 Confidential Reports and Attachments
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 20 January
2016, as circulated, be taken as read and confirmed.
PAGE 8
1.
PETITIONS AND JOINT LETTERS
Nil.
PAGE 9
Planning for Growth - Reports
2.
10
PLANNING FOR GROWTH
2.1
LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE 3551 - 9

LOT SUBDIVISION AND REMOVAL OF NATIVE VEGETATION IN
ROAD RESERVE
Document Information
Author
Simon Francis, Planning Officer
Responsible
Director
Prue Mansfield, Director Planning & Development
Summary/Purpose
Application details:
9 Lot subdivision and removal of native vegetation in road reserve
Application No:
DS/511/2015
Applicant:
DJK Engineers
Land:
Lot A Lynch Lane and CA 6Z Taig Road, AXEDALE 3551
Zoning:
Rural Living Zone
Overlays:
Environmental Significance Overlay 1

Bushfire Management Overlay
No. of objections:
12
Consultation
meeting:
9 November 2015
Key considerations:
Conclusion:
The proposed subdivision design responds appropriately to the

site and its context and will yield rural living house lots that will be
in keeping with the character of the area.
Native vegetation removal;

Vehicular access;
Condition of Giris Road;
Increase in lot density and increase in traffic on Giris Road;
Objector concerns.
Native vegetation losses within the road reserve resulting from the
subdivision have been minimised and are acceptable, subject to
offsets being provided.
Requesting the applicant to seal the road surface or pay a
contribution for improvements is not fair and reasonable for the
following reasons:
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11
Giris Road is of an adequate standard to cater for the

proposed increase in vehicle movements;
The sealing of the road or improvements are not required as a
direct result of approving a 9 lot subdivision;
There are more than 20 existing lots that would benefit from
the road being sealed and not required to financially contribute
to road improvements.
Any road improvements should form part of the Citys capital
works program if or when required. Overall the proposed
subdivision complies with the Planning Scheme.
It is recommended Council issue a Notice of Decision to Grant a
Planning Permit subject to conditions.
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015-2016 Update)
Planning for Growth
Housing options provide broader choice in order to meet current and future
community expectations and needs.
Productivity
Council fosters business and industry growth.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
Background Information
Planning permit DS/199/2008 for the subdivision of land at CA 6Y, 7, 8, 16 & 17 on
TP840732H) - CA 6Y Giris Road, Axedale was approved subject to conditions. As a
result of this subdivision, a large piece of land was created which is now known as Lot A
Lynch Lane (see figure 1 below). Lot A Lynch Lane forms part of the current planning
permit application. The current application in many ways could be viewed as stage two of
a subdivision which includes the large lot excised along with an additional crown
allotment.
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12
Figure 1: A map detailing the subdivision approved to the north which created LOT A which
forms part of the current application.
Report
Subject Site and Surrounds
The subject land consists of two separate parcels formally identified as Lot A of PS
626736H known as Lot A Lynch Lane (although it fronts Giris Road); and Crown
Allotment 6Z Section 13 Parish of Axedale known as CA 6Z Taig Road
The combination of the two lots can be described as:
Irregular in shape with a combined area of 80.87 hectares with road frontage to
the south and west with Giris Road (CoGB managed all weather road) and to the
east with Taig Road (unmade road reserve presenting more like a fire track).
Zoned rural living and affected by a Bushfire Management Overlay in the north
western corner of the site and an Environmental Significance Overlay associated
with Hargreaves Creek parallel to the Taig Road boundary.
The land is undulated, however, generally falls from the northwest to the
southeast. A shallow drainage depression is located in the northern third of the
land as well as Hargreaves Creek along the south eastern boundary with Taig
Road.
There are four distinct patches of native trees located on the subject lots. Two of
the patches of vegetation follow the drainage depressions that cross the subject
land. In addition, scattered trees are located central to the site. The road reserve
also contains native vegetation.
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13
The surrounding land has varied lot sizes, however, all are greater than 8ha with the
majority containing a dwelling, associated outbuildings and a dam. Larger lots exist
to the south and east of the subject site and each contains several Crown allotments.
Lots to the south, west and the majority of the northern boundary are also zoned
Rural Living and land to the northwest is Public Conservation and Resource zoned
land.
Giris Road is a City managed road reserve accessed from McIvor Highway. It is a key
road for residents living off Emerald Hill Drive, Candlebark Court and Enright Road. It is a
two lane unsealed road with shoulders that drop away and no speed limit signage. There
are a small number of blind crests and it is winding in parts. The road is constructed to
the standards of the Citys Infrastructure Design Manual.
Figure 1: A map showing the subject site. The objectors properties are marked with a star
Proposal
It is proposed to subdivide the land into 9 rural living lots with lots sizes ranging from
8.04ha to 11.17ha, meeting the minimum lot size of 8ha. This will result in a lot density of
1 lot per 8.9ha. The lots will be serviced with power and a septic permit for each lot will
be required. A common property driveway from Giris Road will provide access to 5 of the
proposed lots. The remaining lots will gain direct access from Giris Road. Setbacks for
building envelopes from the forested land to the north west will be applied for reasons
related to fire protection and the dwellings' interface with the forest.
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14
Figure 2: A plan of the proposed subdivision that indicates where cross overs will be located and
trees removed to create safe line of sight for vehicles exiting the proposed lots.
Selected native trees within the road reserve will be removed as part of the subdivision to
create access points as well to create safe line of sight for vehicles exiting each lot as
indicated in red on figure 2.
Planning Controls - Greater Bendigo Planning Scheme
The site is within the boundaries of the Rural Living Zone (RLZ)
The site is covered in part by the following overlays:
Environmental Significance Overlay Schedule 1 - Watercourse Protection (ESO1)
generally along the eastern boundary with Taig Road;
Bushfire Management Overlay (BMO) on the north western third of the site.
The subdivision of land requires a permit under the provisions of the RLZ, ESO and the
BMO.
The removal of vegetation within the Road reserve requires a permit under the provisions
of clause 52.17 (native vegetation).
The following clauses are relevant in the consideration of this proposal:
State Planning Policy Framework
Regional development (clause 11.05);
Biodiversity (clause 12.01);
Bushfire Strategies (clause 13.05);
Urban environment (clause 15.01);
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15
Sustainable development (clause 15.02);

Residential development (clause 16.01);
Rural residential development (clause 16.02-1)
Movement networks (clause 18.02);
Development infrastructure (clause 19.03).
Municipal Strategic Statement
Municipal profile (clause 21.01);
Key issues and influences (clause 21.02);
Vision - strategic framework (clause 21.03);
Strategic directions (clause 21.04);
Settlement (clause 21.05);
Housing (clause 21.06);
Environment (clause 21.08);
Reference documents (clause 21.10).
Local Planning Policies
Development at the urban-forest interface policy (clause 22.01);
Rural Dwellings Policy (Clause 22.02)
Rural subdivision policy (clause 22.03);
Salinity and erosion risk policy (clause 22.04).
Other Provisions
Rural Living Zone (clause 35.03);
Environmental Significance Overlay (clause 42.01);
Wildfire Management Overlay (Clause 44.06);
Easements, restrictions and reserves (clause 52.02);
Native vegetation (clause 52.17).
Planning for bushfire (Clause 52.47);
Decision guidelines (clause 65);
Referral and notice provisions (clause 66).
Consultation/Communication
Referrals
The following authorities and internal departments have been consulted on the proposal:
Referral
Comment
Powercor
No objection subject to conditions
Coliban Water
Telstra
Tenix
CFA
North Central CMA
PAGE 15
16
Referral
Comment
DELWP
Originally objected but later withdrew objection subject

to conditions.
Traffic & Design
Drainage
Public Notification
The application was advertised by way of notice on the site and letters to adjoining and
nearby owners and occupiers.
As a result of advertising, 12 objections were received, with the grounds of objection
being summarised as:
Road conditions and traffic:
o Giris Road cannot support the existing traffic, is unsafe, dangerous and needs to
be sealed;
o The road needs to be upgraded prior to any further development occurring;
o Location of driveways is dangerous;
Removal of native vegetation within the road reserve;
Impact of the proposed subdivision on wildlife;
Amenity impacts including noise and dust.
These issues are discussed later in this report.
A consultation meeting was held to discuss the grounds of objection. The meeting was
attended by the permit applicant, the objectors and one Ward Councillor. None of the
grounds of objection were resolved at the meeting.
It was agreed to further investigate traffic movements via a traffic survey by Metrocount
at a location on Giris Road prior to a decision being made. The survey data was
collected between Sunday, 13 December and Sunday, 20 December. The results are
discussed later in the planning assessment.
Planning Assessment
The subdivision of land and ultimately an additional 9 dwellings in the Rural Living Zone
is an acceptable planning outcome
The proposal meets the objectives and policy direction for rural subdivisions as outlined
in clause 22.03 for the following reasons:
The land does not have significant environmental values;
The land has poor agricultural versatility and will not prejudice any agricultural
production activities;
The lots created will be greater than 8ha in area and in most cases will not require
planning approval to construct a dwelling on them;
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17
The 9 lots created will most likely contain a dwelling which is consistent with the
existing uses and character of the area;
There are significantly cleared areas of native vegetation to construct dwellings and
associated outbuildings, therefore no further native vegetation will be removed on the
lots;
Native vegetation removal within the road reserve has been minimised via limiting the
number of access points to Giris Road.
The land is zoned for rural living purposes and the minimum lot size in this area is 8
hectares. The relevant purposes of the Rural Living Zone to this application are:
To implement the State Planning Policy Framework and the Local Planning Policy
Framework, including the Municipal Strategic Statement and local planning policies.
To provide for residential use in a rural environment.
To protect and enhance the natural resources, biodiversity and landscape and
heritage values of the area.
To encourage use and development of land based on comprehensive and
sustainable land management practices and infrastructure provision.
The decision guidelines of the Rural Living Zone must be considered as part of this
assessment. There are four key themes to be considered and the relevant decision
guidelines to each theme are discussed below. Although the proposal is for the
subdivision of land only, the end result will be dwellings constructed on each of the lots
created.
Decision Guideline
Officer Comment
General Issues
The State Planning Policy Framework
and
the
Local
Planning
Policy
Framework, including the Municipal
Strategic Statement and local planning
policies.
The
capability of
the
land
accommodate the proposed use
development.
The State and Local frameworks along

with the MSS have been considered
thorough the assessment process. The
proposal is an acceptable planning
outcome when considering the relevant
policies including:
Bushfire;
Native vegetation;
Biodiversity;
Development at the urban forest
interface;
Rural subdivisions and development;
Infrastructure etc.
to The subject site and surrounds have

or been zoned for rural living purposes. A
key issue is whether the site is capable
of sustaining an additional 9 dwellings
and associated outbuildings. A Land
Capability Assessment (LCA) and
Environmental Management Plan (EMP)
were submitted with the application. The
EMP and LCA concluded the land is
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Decision Guideline
Officer Comment
capable of sustaining the development of
home sites and driveways without
causing much disturbance to the land.
Both
DELWP
and
the
City's
Environmental Health Officer agree the
land is capable of accommodating the
subdivision and future development.
Whether the site is suitable for the use or

development and whether the proposal is
compatible with adjoining and nearby
land uses.
The lots will be greater than 8ha and

suitable for future development of a
dwelling on each lot. The proposal is
compatible with adjoining and nearby
land uses, which in most instances are
dwellings.
Agricultural Issues
The potential for the future expansion of
the use or development and the impact
of this on adjoining and nearby
agricultural and other land uses.
The subject site is bound by a common

property to the north (associated with the
lots fronting Lynch Lane), Giris Road
(south), Taig Road (east) and forested
land (west). There is no potential for
future subdivisions to occur on the
subject site based on current planning
controls. The land to the north and south
is used for dwellings. The larger holdings
to the east are a sufficient distance from
any future dwelling to not be adversely
impacted upon.
Environmental Issues
The impact on the natural physical
features and resources of the area and in
particular any impact caused by the
proposal on soil and water quality and by
the emission of noise, dust and odours.
Septic permits will be required for any

future dwellings. Noise, dust and odours
are expected to be in line with most rural
living
activities.
Neither
DELWP,
NCCMA, Coliban Water, GMW or the
Citys Environmental Health Officer
objected to the proposal.
The impact of the use or development on Some native vegetation within the road
the flora, fauna and landscape features reserve will require removal to facilitate
of the locality.
access to the lots. The amount of
vegetation removal has been minimised
and the purchasing of offsets via a
condition of the planning permit will be
required. This is a condition supported by
DELWP.
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Decision Guideline
Officer Comment
The location of on-site effluent disposal

areas to minimise the impact of nutrient
loads on waterways and native
vegetation.
There is sufficient area to locate on site

effluent disposal on each lot, away from
any creek line. The location of a
wastewater field will be determined at the
septic permit stage.
Design and Siting Issues

The impact of the siting, design, height,
bulk, colours and materials to be used,
on the natural environment, major roads,
vistas and water features and the
measures to be undertaken to minimise
any adverse impacts.
There will be sufficient area on each lot

to locate a dwelling and ensure there are
minimal impacts on adjoining and nearby
land owners and occupiers. There is no
need to endorse the EMP or the LCA and
lock a future land owner into a specific
position for the location of wastewater
disposal or a dwelling.
The location and design of existing and

proposed infrastructure including roads,
telecommunications,
gas,
water,
drainage, and sewerage facilities.
A common property driveway will be

constructed near the Emerald Hill Drive
and Giris Road intersection. Power will
be available to each lot and a septic
permit will be required for any future
dwelling.
Whether the use or development will All crossovers and the entrance points to
require traffic management measures.
the common property driveway will
require approval from the Citys
Engineering Department.
In summary, the existing pattern of development in close proximity is a combination of 8
hectare, rural lifestyle sized lots containing a dwelling, associated outbuildings and a
dam as well as several larger rural lifestyle lots to the east. The proposed lot sizes are
greater than the minimum 8 hectare requirement of the Rural Living Zone and generally
compatible with other rural living lots located along Giris Road and surrounds. It is
considered that the layout of the proposed lots is a satisfactory outcome for the site when
considering existing and nearby uses, environmental issues and the potential future
siting of an additional 9 dwellings.
Removal of native vegetation and impacts of native fauna
Objector concerns relate to the removal of remnant vegetation within the road reserve to
allow vehicle access to the lots and the impacts on fauna from loss of habitat. The
applicant revised the location of access points to Giris Road for the subdivision which
reduced the number of access points from 6 to 3, which also reduced the number of
native trees to be removed in the road reserve.
Consent to the removal of the native vegetation was received by the Department of
Environment, Land, Water and Planning (DELWP) subject to conditions and the
appropriate vegetation offsets being provided. This is a view shared by the assessing
officer.
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20
No evidence was submitted by the objectors demonstrating the potential impacts on

fauna from the proposed subdivision. The separation between any future dwellings and
proximity to bush land is not likely to have a detrimental impact on fauna species.
Giris Road is constructed to an acceptable standard to accommodate current and future
vehicle movement generated from the proposed subdivision
A number of rural living lots currently have direct access onto Giris Road and it is a key
road for residents living off Emerald Hill Drive, Candlebark Court and Enright Road. Like
many rural roads, drivers need to be cautious while travelling, especially in light of
potential oncoming traffic, semi-trailers, school buses using the road and the problem of
kangaroos coming from the State forest and adjoining lots.
Local residents are concerned about the existing condition of the road which they believe
could be made worse by the additional traffic generated by the proposed 9 lots and the
potential for future subdivision of other large allotments to the east. Residents also say
vehicles often travel too fast and encroach onto the wrong side of the road and that the
shoulders of the road are dangerous. A solution proposed by the objectors is that either
the developer or Council contribute to, or seal all or part of Giris Road before the
development is approved.
The current construction standard of Giris Road is appropriate given the existing and
expected traffic volumes generated from the proposed 9 lots. Given current traffic
volumes it is also most likely that Giris Road will be at an acceptable standard if the
remaining larger lots to the east are developed in the future.
As a result of the consultation meeting, it was agreed to perform a traffic survey to firstly
understand current traffic volumes along the section of Giris Road between McIvor
Highway and Emerald Hill Drive. Traffic data was collected between the 12.00am on
Sunday, 13 December to 12.00am on Sunday, 20 December (1 week).
The results detailed the following:
An average of 68 vehicle movements a day;
On any given day the maximum vehicle movements in an hour was 11 (between 56pm on a Tuesday);
85% of vehicles travel at or below 68 kilometres an hour;
7 heavy vehicle movements were recorded over the week (semi-trailer or larger sized
vehicle).
These results indicate that the traffic volumes recorded for Giris Road are low.
It is anticipated that an additional 36 vehicle movements per day will be generated by the
proposed 9 lots (4 vehicle movements per lot). Of the 36 vehicle movements it may be
possible half the vehicles will use Giris Road to gain access to the McIvor Highway, with
the remaining using Shanahans Road to gain access to Strathfieldsaye Road. Either
way, the total number of vehicle movements for Giris Road does not warrant the sealing
of the road. With continual maintenance the road is capable of accommodating the
expected increase in traffic volume.
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21
If Council decides an upgrade or sealing of Giris Road should occur, the money should
come from Council's capital works program. It would not be fair and reasonable to
require the landowner to pay a developer contribution for Giris Road.
Infrastructure contributions
A key discussion at the consultation meeting focused on the theme of developer
contributions. The thrust of the objectors' submissions is that Giris Road is insufficient to
cater for the proposed subdivision and that the developer should contribute to the road
improvements.
To ask the developer to financially contribute to a road already benefiting many other
existing users without a developer contributions plan in place, is unreasonable and
unfair. An upgrade of the Giris Road is not required as a direct result of the subdivision or
based on the results of the traffic survey.
In conclusion, Council would most likely be acting beyond its powers if it were to levy the
proposed development for the sealing of Giris Road. If Council decide the road should be
sealed it should be funded from the relevant capital works program.
Conclusion
The proposal is an acceptable subdivision proposal that will provide rural lifestyle lots
greater than the minimum lots size, which are in keeping with the existing character of
the area. The removal of native vegetation within the road reserve to provide access to
the future lots, subject to offsets being provided, is also an acceptable planning outcome.
It could be argued that that the sealing of Giris Road would benefit existing and future
residents, however, levying the developer to achieve this would be unfair and
unreasonable. Any upgrades should be funded from the relevant capital works program
should Council wish to do so.
Options
Council, acting as the responsible authority for administering the Planning Scheme, may
resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.
Attachments
Objections
RECOMMENDATION
Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo
City Council resolve to issue a Notice of Decision to Grant a Permit for the subdivision of
9 lots and removal of native vegetation at Lot A Lynch Lane and CA 6Z Taig Road,
AXEDALE 3551 subject to the following conditions:
1.
LAYOUT PLANS
The subdivision, as shown on the endorsed plans, must not be altered without
the prior written consent of the responsible authority.
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22
2.
PROVISION OF SERVICES
The owner of the land must enter into agreements with the relevant authorities
for the provision of electricity to each lot shown on the endorsed plan in
accordance with the authorities requirements and relevant legislation at the
time.
3.
EASEMENTS
All existing and proposed easements and sites for existing and required utility
services must be set aside in favour of the relevant authority for which the
easement or site is to be created on the plan of subdivision submitted for
certification under the Subdivision Act 1988.
4.
REFERRAL OF PLAN
The plan of subdivision submitted for certification under the Subdivision Act
1988 must be referred to the relevant authority in accordance with section 8 of
that Act.
5.
DETAILED DRAINAGE
Before the plan of subdivision is certified under the Subdivision Act 1988, plans
to the satisfaction of the responsible authority must be submitted to and
approved by the responsible authority. When approved, the plans will be
endorsed and then will form part of the permit. The plans must be drawn to
scale with dimensions. The plans must include
direction of stormwater run-off;
a point of discharge for each lot;
independent drainage for each lot.
6.
DRAINAGE EASEMENTS
The subdivision must provide easements for drainage within and through the
subject land for external outfall drainage to a point of lawful discharge to the
satisfaction of the Responsible Authority.
7.
CONSTRUCTION OF WORKS
Road works, drainage and other civil works must be constructed in accordance
with the City of Greater Bendigo Infrastructure Design Manual and plans and
specifications approved by the Responsible Authority and must include:(a) Common property driveway
(b) 6.0m wide unsealed Pavement;
(c) Turning Circle or similar;
(d) Drainage as required;
(e) Permanent erosion control measures;
(f) Appropriate intersection treatments.
PAGE 22
23
8.
CFA - BUSHFIRE MANAGEMENT PLAN (LOTS 7 AND 8 ONLY)

The Bushfire Management Plan attached to the Bushfire Management
Statement prepared by Peter Williamson (Rev C dated 5/5/2015) must be
endorsed to form part of the permit and must not be altered unless otherwise
agreed in writing by the CFA and the Responsible Authority. When endorsed the
plan must be included as an annexure to the section 173 agreement prepared to
give effect to Clause 44.06-3 of the Greater Bendigo City Council Planning
Scheme.
9.
CFA - ROADS
(a) The proposed common property driveway between Lot 11 and Lot 12 must
be constructed to a standard so that it is accessible in all weather conditions
and capable of accommodating a vehicle of 15 tonnes for the trafficable
road width.
(b) The proposed common property driveway must have a minimum trafficable
width of 6 metres to allow the unimpeded access of emergency fire fighting
vehicles to the satisfaction of CFA.
(c) A turning circle with a minimum radius of 8m must be provided at the court
end of the proposed road; T or Y heads of dimensions specified by the CFA
may be used as alternatives.
10
CFA - WATER SUPPLY

. At the time of construction of a dwelling on Lots 9 to 15 inclusive, a static water
supply for firefighting must be provided and must meet the following
requirements:
(a) A minimum of 10,000 litres of water must be provided and maintained solely
for firefighting purposes;
(b) The maximum distance between a static water supply outlet and the
building must be no more than 60 metres and no less than 10 metres from
the building;
(c) Fire Brigade vehicles must be able to get within 4 metres of the water
supply outlet.
(d) The water supply and associated fixed above ground water pipelines and
fittings must be constructed in materials resistant to corrosion and
combustion. Other materials can be utilised where appropriately protected
from the effects of radiant heat and flame.
(e) The water supply must be readily identifiable from the building or
appropriate signage must point to the water supply.
(f) At least one 64 mm, 3 thread/25 mm x 50 mm nominal bore British
Standard Pipe (BSP), round male coupling to CFA specifications is to be
installed
(g) All pipe work and valving between the water supply and the outlet must be
no less than 50 mm nominal bore
(h) If the static water supply tank is less than 20 metres from the building,
outlets must face away from the building to allow access during
emergencies.
(I) All below ground water pipelines must be installed to the following depths:
I. subject to vehicle traffic 300 mm
II. under houses or concrete slabs 75 mm
III. all other locations 225 mm
PAGE 23
24
11
COLIBAN WATER
. (a) A Land Management Plan for Lots 12, 13 and 14 of the proposed
subdivision that identifies fencing 30m from the channel centre on both
sides of Hargreaves Creek on Lots 12, 13 and 14 of the proposed
subdivision, must be submitted to, and approved by, the Responsible
Authority and Coliban Water. A designated stock crossing point of
Hargreaves Creek for each Lot created by the subdivision should be
identified, if relevant.
(b) For each Lot created by the subdivision fencing must be completed and
maintained as per the endorsed Land Management Plan.
12
POWERCOR
. (a) The plan of subdivision submitted for certification under the Subdivision Act
1988 shall be referred to Powercor Australia Ltd in accordance with Section
8 of that Act.
(b) Provide an electricity supply to all lots in the subdivision in accordance with
Powercors requirements and standards, including the extension,
augmentation or re-arrangement of any existing electricity supply system,
as required by Powercor (A payment to cover the cost of such work will be
required). In the event that a supply is not provided the applicant shall
provide a written undertaking to Powercor Australia Ltd that prospective
purchasers will be so informed.
(c) Where buildings or other installations exist on the land to be subdivided and
are connected to the electricity supply, they shall be brought into
compliance with the Service and Installation Rules issued by the Victorian
Electricity Supply Industry. You shall arrange compliance through a
Registered Electrical Contractor.
(d) Any buildings must comply with the clearances required by the Electricity
Safety (Installations) Regulations.
(e) Any construction work must comply with Energy Safe Victorias No Go
Zone rules.
(f) Set aside on the plan of subdivision for the use of Powercor Australia Ltd
reserves and/or easements satisfactory to Powercor Australia Ltd where
any electric substation (other than a pole mounted type) is required to
service the subdivision. Alternatively, at the discretion of Powercor Australia
Ltd a lease(s) of the site(s) and for easements for associated powerlines,
cables and access ways shall be provided. Such a lease shall be for a
period of 30 years at a nominal rental with a right to extend the lease for a
further 30 years. Powercor Australia Ltd will register such leases on the title
by way of a caveat prior to the registration of the plan of subdivision.
(g) Provide easements satisfactory to Powercor Australia Ltd, where
easements have not been otherwise provided, for all existing Powercor
Australia Ltd electric lines on the land and for any new powerlines required
to service the lots and adjoining land, save for lines located, or to be
located, on public roads set out on the plan. These easements shall show
on the plan an easement(s) in favour of "Powercor Australia Ltd" for
Powerline Purposes pursuant to Section 88 of the Electricity Industry Act
2000.
(h) Obtain for the use of Powercor Australia Ltd any other easement external to
the subdivision required to service the lots.
(i) Adjust the position of any existing easement(s) for powerlines to accord with
PAGE 24
25
the position of the line(s) as determined by survey.

Obtain Powercor Australia Ltds approval for lot boundaries within any area
affected by an easement for a powerline and for the construction of any
works in such an area.
(k) Provide to Powercor Australia Ltd, a copy of the version of the plan of
subdivision submitted for certification, which shows any amendments which
have been required.
(j)
13
NORTH CENTRAL CMA

. A Works on Waterway Permit is required for any new or modified waterway
crossings. Please Contact North Central CMA on (03) 5440 1896 for further
details about obtaining this permit.
14
TELECOMMUNICATIONS
. The owner of the land must enter into an agreement with:
A telecommunications network or service provider for the provision of
telecommunication services to each lot shown on the endorsed plan in
accordance with the providers requirements and relevant legislation at the
time.
A suitably qualified person for the provision of fibre ready telecommunication
facilities to each lot shown on the endorsed plan in accordance with any
industry specifications or any standards set by the Australian
Communications and Media Authority, unless the applicant can demonstrate
that the land is in an area where the National Broadband Network will not be
provided by optical fibre.
Before the issue of a Statement of Compliance for any stage of the
subdivision under the Subdivision Act 1988, the owner of the land must
provide written confirmation from:
A telecommunications network or service provider that all lots are connected
to or are ready for connection to telecommunications services in accordance
with the providers requirements and relevant legislation at the time.
A suitably qualified person that fibre ready telecommunication facilities have
been provided in accordance with any industry specifications or any
standards set by the Australian Communications and Media Authority,
unless the applicant can demonstrate that the land is in an area where the
National Broadband Network will not be provided by optical fibre.
15
DEPARTMENT OF ENVIRONMENT, LAND, WATER AND PLANNING

. All earthworks are to be designed and constructed to avoid soil erosion. All
drainage is to be diverted around the disturbed areas.
16
NATIVE VEGETATION OFFSETS

. In order to offset the removal of 0.272 hectares of native vegetation approved as
part of this permit, the applicant must provide a native vegetation offset that
meets the following requirements, and is in accordance with the Permitted
clearing of native vegetation Biodiversity assessment guidelines and the
Native vegetation gain scoring manual:
The offset must:
Contribute gain of 0.143 general biodiversity equivalence units
Be located within the North Central Catchment Management Authority
PAGE 25
26
boundary or Greater Bendigo municipal district

Have a strategic biodiversity score of at least 0.458.
Offset Evidence
Before any native vegetation is removed, evidence that an offset has been
secured must be provided to the satisfaction of the responsible authority. This
offset must meet the offset requirements set out in this permit and be in
accordance with the requirements of the Permitted clearing of native vegetation
Biodiversity assessment guidelines and the Native vegetation gain scoring
manual. Offset evidence can be either:
A credit register extract from the Native Vegetation Credit Register; or
A security agreement, to the required standard, for the offset site or sites,
including a 10-year offset management plan to the satisfaction of the
Department of Environment, Land, Water and Planning and approved by the
Responsible Authority. Every year, for ten years, after the responsible
authority has approved the offset management plan, the applicant must
provide notification of the management actions undertaken towards
implementing the offset management plan, to the department. An offset site
condition statement, including photographs must be included in this
notification.
17
PROTECTION OF VEGETATION TO BE RETAINED

. Before works start for the removal of vegetation within the road reserve, a
protection fence must be erected around all native vegetation to be retained
within 15 metres of the proposed works. The protection fence must be
constructed of star pickets and paraweb or similar. The protection fence must
remain in place at least until all works are completed to the satisfaction of the
relevant authority. Except with the written consent of the Responsible Authority,
none of the following may occur within this area:
(a) Vehicular or pedestrian access, trenching or soil excavation ;
(b) Storage or dumping of tools, equipment or waste;
(c) Construction of entry and exit pits for underground services.
18
EXPIRY OF THE PERMIT

. (a) The plan of subdivision is not certified within two years from the date of this
permit;
(b) The subdivision is not completed within five years from the date of
certification of the plan of subdivision or;
(c) The development approved by this planning permit is not completed with 5
years of the planning permit being issued.
The responsible authority may extend the time for certification of the plan if a
request is made in writing before the permit expires or within six months
afterwards.
WASTEWATER (SEPTIC TANK)

Before a building permit is issued for a dwelling on any lot, a Septic Tank Permit must be
issued by the responsible authority.
PAGE 26
27
CONSENT FOR WORK ON ROAD RESERVES

The applicant must comply with;
The Road Management Act 2004,
Road Management (Works and Infrastructure) Regulations 2005 and
Road Management (General) Regulations 2005
with respect to any requirements to notify the Coordinating Authority and/or seek consent
from the Coordinating Authority to undertake works (as defined in the Act) in, over or
under the road reserve. The Responsible Authority in the inclusion of this condition on
this planning permit is not deemed to have been notified of, or to have given consent to
undertake any works within the road reserve as proposed in this permit.
DEPARTMENT OF ENVIRONMENT, LAND, WATER AND PLANNING NOTE:
The adjoining Crown land is not to be used for access, storage of materials or rubbish.
Any private use of Crown land requires consent and/or licensing from the Department of
Environment, Land, Water and Planning.
Works or other activities on public land, which may impact on protected plants, will
require a Protected Flora Licence or Permit under the Flora and Fauna Guarantee Act
1988 (FFG). All native vegetation likely to be impacted should be checked against the
Protected Flora List (DEPI 2014) to determine whether FFG approvals are required.
Protected Flora Permits can be obtained from the departments regional office.
To assist applicants meet permit condition requirements, Meeting permit conditions
third party offsets Fact sheet (DEPI 2013) and First party general offset kit (DEPI 2013)
are available, Please visit www.depi.vic.gov.au/nativevegetation for further information.
The adjoining Crown land is not to be used for access, storage of materials or rubbish.
Any private use of Crown land requires consent and/or licensing from the Department of
Environment, Land, Water and Planning.
PAGE 27
Presentation and Vibrancy - Reports

Productivity / Sustainability
3.
28
PRESENTATION AND VIBRANCY
Nil.
4.
PRODUCTIVITY
Nil.
5.
SUSTAINABILITY
Nil.
PAGE 28
Leadership and Good Governance - Reports
6.
29
LEADERSHIP AND GOOD GOVERNANCE
6.1
PROGRESS REPORT: INDEPENDENT REVIEW IMPLEMENTATION
Author
Peter Hargreaves, Project Coordinator, Independent Review

Implementation
Responsible Craig Niemann, Chief Executive Officer

Director
Summary/Purpose
The purpose of this report is to provide an update on the Independent Review
Implementation.
Policy Context
Council demonstrates good governance and leadership.
Council Plan Reference: 5.1.1 Consider the recommendations of the Independent
Review 2013 and implement the agreed actions.
Independent Review: Recommendation 1 Implementation and communication
Council has delivered on its commitment to independently review the City of Greater
Bendigo to see what improvements can be made to its operations. In June 2013 Aurecon
delivered its final report including 69 recommendations for Council to consider.
Previous Council Decision(s) Date(s):
On 21 August 2013 Council resolved to adopt in principle the 69 recommendations and
that a Committee of all Councillors supported by the Chief Executive Officer and
Manager Executive Services be established as the Independent Review Implementation
Committee.
Council reviewed progress with implementation of the review at its Ordinary Meetings on
22 January, 5 March, 16 April, 21 May, 9 July, 20 August, 1 October, 12 November and
17 December 2014 and on 21 January, 4 March, 25 March, 15 April, 27 May, 24 June, 5
August, 4 November and 16 December 2015.
PAGE 29
30
Summary of progress
Implementation of the Review recommendations has been underway since August 2013.
The number of completed recommendations stands at 56. This includes eight of those
nominated by Councillors as their top 10 priorities.
Work is progressing on 12 recommendations yet to be acknowledged by Council as
completed.
Recommendations still in progress

1Implementation/communication
10Performance management
11Consolidation of Council offices
23 & 24Closing the loop on customer enquiries and complaints
27Asset management plans
29Training in use of community engagement toolkit and
guidelines
37Develop community engagement toolkit
46-Community engagement officer
47RAP/Cultural Diversity Strategy
56Councillor research officer
57Review policies and training relating to bullying and
harassment
Status
In progress
In progress
Under consideration
In progress
Advanced
Under consideration
In progress
Under consideration
In progress
Under consideration
In progress
Report
Notable Progress
Progress continues on the remaining recommendations.
Recommendation 10 Performance Management
Implement a performance management:
-Framework
-Change management plan; and
-an information technology software system
which is capable of facilitating performance management for all levels of the
organisation (CoGB, Directorate, Business Unit and individuals).
Action
As previously reported this project has moved into the final stage of implementation
and a new employee performance and development framework is being
implemented.
A total of 91 individual performance and development plans are now in place.
The aim is to have plans in place for all employees by June 30, 2016.
PAGE 30
31
Recommendation 37 Community Engagement Tool

Implement training for use of the Community Engagement Guidelines and Toolkit by
Councillors and senior staff to understand appropriate methods of engagement for
various scenarios and the format and desired outcomes of these methods. A review
of current engagement practices could inform such training by identifying particular
areas of strength and/or weakness.
Develop a tool (e.g. checklist) to assist CoGB staff to define the appropriate level of
communication and engagement of stakeholders and community for future projects.
Action
The Community Engagement Guidelines and Toolkit has been reviewed and
updated. The main change is to incorporate the principles of good community
engagement adopted by Council last year. A simple ready reckoner which provides
guidance in deciding whether community engagement is needed or relevant, and
choosing the appropriate method of engagement to fit the task or project has also
been developed. It is currently being tested. It is expected Councillors will be briefed
on the new tool once this work is completed.
Recommendation 47 Reconciliation and Cultural Diversity
Develop a Reconciliation Action Plan and Cultural Diversity Strategy during the 201314 financial year.
Action
Both plans are progressing well and on track to meet their milestones.
The Community Reference Group established for development of the Cultural
Diversity and Inclusion Plan (CDIP) continues to meet monthly.
Qualitative research is continuing to understand the experience of settlement and
social inclusion of culturally diverse residents in Bendigo. A diverse range of migrants
have expressed an interest in participating in this research, which will continue until
the end of February.
As part of the research on social cohesion and local attitudes towards multiculturalism
the City is also working closely with Monash University and the Scanlon Foundation
which was established in 2001 with the aim of fostering social cohesion within
Australia.
The City has partnered with Make a Change - whose mission is to encourage,
support and assist the creation and implementation of effective social change
initiatives across Australia - to run a community forum on the 15 March. This
community consultation will involve gathering information and ideas related to the
objectives of the CDIP.
PAGE 31
32
Whilst the research phase of the project has extended, the project will be delivered on
schedule and a draft plan is expected to be completed by June 2016 for community
consultation.
The Reconciliation Action Plan (RAP) is currently in the research stage. This
involves:
Collecting information from the community via a survey about Aboriginal and
Torres Strait Islanders relationship with the City of Greater Bendigo.
Undertaking an organisational audit to understand the level reconciliation is
embedded into the organisation
Undertaking a staff survey to understand current attitudes regarding reconciliation.
The development of the plan is on track and the launch of the Draft is planned for
Reconciliation Week in May 2016.
Resource Implications
There are no resource issues arising directly from this report. Where recommendations
have resource implications, steps are in place to ensure that any proposed new capital or
operating expenditure arising from the recommendations is considered in the budget
process.
Conclusion
The number of completed recommendations stands at 56; progress has been made on
nearly all recommendations.
Attachments
RECOMMENDATION
That Greater Bendigo City Council:
a) Acknowledge progress on Recommendations 10 (Performance Management), 37
(Community Engagement) and 47 (RAP and Cultural Diversity Strategy);
b) Inform the community of this progress.
PAGE 32
6.2
33
RECORD OF ASSEMBLIES
Author
Peter Davies, Manager Executive Services
Responsible
Officer
Craig Niemann, Chief Executive Officer
Summary/Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
Policy Context
Council demonstrates leadership in its decisions to meet future needs and challenges.
The Local Government Act provides a definition of an assembly of Councillors where
conflicts of interest must be disclosed.
A meeting will be an assembly of Councillors if it considers matters that are likely to be
the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1.
2.
A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
an advisory committee of the Council where one or more Councillors are present.
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
PAGE 33
34
Report
Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Representatives
Meeting Information
Consultation meeting
1 December 2015
Planning application DI/662/2015
(CA 3 Sec 7A) 45-53 Chauncey Street, HEATHCOTE 3523
Use and development of land for utility installation
Attendees/Apologies
Cr Helen Leach
Cr Rod Campbell
Chris Duckett
Applicant
Objectors
Conflict of Interest disclosures

Matter Councillor/officer making disclosure
Councillor/officer left
No.
meeting
Nil
Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Representatives
Meeting Information
21 December 2015
Planning application DR/697/2015
63 Pyke Street, QUARRY HILL 3550
Demolition of carport, pool and outbuilding, partial demolition
of dwelling, construction of garage, outbuilding, pool, two
storey extension and external alterations
Attendees/Apologies
Cr Barry Lyons
Kahlia Reid
Applicant
Objectors

No.
meeting
Nil
PAGE 34
Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Representatives
35
Meeting Information
17 December 2015
Planning application DG/772/2015
575 Sedgwick Road, SEDGWICK 3551
Use and Development of a Store (Machinery) and Use land for
Agriculture (Cropping)
Attendees/Apologies
Cr Elise Chapman
Nic Butler & Chris Duckett
Applicant
Objectors

No.
meeting
Nil
Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Representatives
Meeting Information
16 November 2015
Planning application DS/706/2015
4 Clay Gully Court, MAIDEN GULLY 3551
Subdivide land into 2 lots and removal of native vegetation
Attendees/Apologies
Cr Barry Lyons
Liz Commadeur & Nick Butler
Applicant
Objectors

No.
meeting
Nil
PAGE 35
Meeting
Name/Type
Meeting Date
Matters discussed
36
Meeting Information
Councillors' Forum
13 January 2016
1. YWCA
2. Planning matters and draft agenda review
3. Findings from the Organics Trial
4. Rate capping variation
5. Canterbury Park pavilion
6. Bendigo Agricultural Show Society
7. Hopley VCAT hearing
8. Shelter in the Hargreaves Mall
9. Staff changes
10. Advocacy paper on cost-shifting
11. Rain gardens
12. Tennis Association
13. Women on Farms Conference
14. Australia Day
15. Department of Veteran's Affairs
16. Marnie Road footpath
17. Lake Eppalock advocacy
18. Health Services Information Centre
19. Kennington Tennis Club
20. Water security for Bendigo
21. 'Scarf-up' for scouting
22. Town Hall works
23. Regional partnerships
24. Bendigo Club
25. Bendigo Early Learning Centre
26. Citizen and Young Citizen of the Year
27. Participating in Local Government in 2016
28. Public question time
29. Forward agenda
Attendees/Apologies
Councillors
Cr Rod Fyffe
Cr Peter Cox
Cr Rod Campbell
Cr Elise Chapman
Cr Helen Leach
Cr Barry Lyons
Cr Lisa Ruffell
Cr Mark Weragoda
Cr James Williams
Staff/
Mr Craig Niemann
Community
Mr Darren Fuzzard
Representatives
Ms Kerryn Ellis
Ms Prue Mansfield
Ms Pauline Gordon
Mr Stan Liacos
PAGE 36
37
Mr Peter Davies
Mrs Alison Campbell
No.
Nil
meeting
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
PAGE 37
6.3
38
APPOINTMENT OF AN ACTING CHIEF EXECUTIVE OFFICER
Author
Peter Davies, Manager, Executive Services
Summary/Purpose
The purpose of this report is to request Council to appoint an acting Chief Executive
Officer while the Chief Executive Officer takes five weeks annual leave.
Policy Context
Council Plan Reference: Council demonstrates good governance and leadership.
The Chief Executive Officer plans to take annual leave for a period of five weeks from 27
February 2016 until 3 April 2016.
The CEO wishes to nominate Darren Fuzzard, Director Presentation and Assets, acting
Chief Executive Officer during this period.
Report
Given the current delegation from the Council to the CEO dated 22 August 2013
expressly prevents the CEO from appointing a person to act as Chief Executive Officer in
his absence for a period of more than four weeks, this matter must be referred to the
Council for determination.
Resource Implications
There are no resource implications in Council appointing a person to act as Chief
Executive Officer while the CEO takes annual leave.
RECOMMENDATION
That Council appoint Darren Fuzzard as Acting Chief Executive Officer effective from 27
February 2016 to 3 April 2016 inclusive.
PAGE 38
39
7.
URGENT BUSINESS
Nil.
8.
NOTICES OF MOTION
Nil.
9.
COUNCILLORS' REPORTS
10.
MAYOR'S REPORT
11.
CHIEF EXECUTIVE OFFICER'S REPORT
12.
CONFIDENTIAL (SECTION 89) REPORTS
12.1
Confidential Report in accordance with Section 89(2)(d) of the Local

Government Act 1989, relating to a contractual matter.
RECOMMENDATION
That the meeting be closed to the public to consider a report in accordance with Section
89(2)(d) of the Local Government 1989, as amended, relating to a contractual.
PAGE 39

Council Agenda 10 February 2016

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Council Agenda 10 February 2016

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AGENDA

Ordinary Meeting of Council

*** Broadcast live on Phoenix FM 106.7 ***

Transparency - Information about Council decisions is readily available and easily

Planning for Growth

Presentation and Vibrancy

Leadership and Good Governance

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

RESUMPTION OF STANDING ORDERS

DECLARATIONS OF CONFLICT OF INTEREST

PETITIONS AND JOINT LETTERS

PLANNING FOR GROWTH

LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE

PRESENTATION AND VIBRANCY

LEADERSHIP AND GOOD GOVERNANCE

PROGRESS REPORT: INDEPENDENT REVIEW

APPOINTMENT OF AN ACTING CHIEF EXECUTIVE

CHIEF EXECUTIVE OFFICER'S REPORT

CONFIDENTIAL (SECTION 89) REPORTS

Confidential Report in accordance with Section 89(2)(d) of

Ordinary Meeting - 10 February 2016

SUSPENSION OF STANDING ORDERS

PUBLIC QUESTION TIME

Public Question Time Guidelines

Ordinary Meeting - 10 February 2016

RESUMPTION OF STANDING ORDERS

Ordinary Meeting - 10 February 2016

DECLARATIONS OF CONFLICT OF INTEREST

direct financial interest

Ordinary Meeting - 10 February 2016

Planning Scheme Amendment C218 - High Street Boulevard Consider Submissions

Ordinary Meeting - 10 February 2016

PETITIONS AND JOINT LETTERS

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

PLANNING FOR GROWTH

LOT A LYNCH LANE AND CA 6Z TAIG ROAD, AXEDALE 3551 - 9

Simon Francis, Planning Officer

Prue Mansfield, Director Planning & Development

9 Lot subdivision and removal of native vegetation in road reserve

Lot A Lynch Lane and CA 6Z Taig Road, AXEDALE 3551

Rural Living Zone

Environmental Significance Overlay 1

The proposed subdivision design responds appropriately to the

Native vegetation removal;

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

Giris Road is of an adequate standard to cater for the

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

Planning for Growth - Reports

Ordinary Meeting - 10 February 2016

Sustainable development (clause 15.02);

No objection subject to conditions

No objection subject to conditions

No objection subject to conditions

No objection subject to conditions

No objection subject to conditions

North Central CMA

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