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INTRODUCTION
Responsible.procurement@maersk.com
The Maersk
Responsible Procurement
Team
LEGEND
CONTENTS
Introduction
10
12
13
14
18
19
Who is Involved?
20
22
24
27
41
42
43
44
45
References
Part 1
Corporate Social
Responsibility
(CSR) &
Responsible
Procurement (RP)
Part 2
Implementing
Responsible
Procurement with
Maersk
PART
1
CORPORATE SOCIAL RESPONSIBILITY
(CSR) &
RESPONSIBLE PROCUREMENT (RP)
WHAT
IS CSR?
CSR
Corporate
10
People
Planet
Profit
People, planet, and profit are the three pillars of CSR and Sustainability.
A company's responsibility lies not only with making a profit and fostering
economic benefits, but also ensuring that its operations do not have a negative
impact on people or the planet. CSR is also taking care of its stakeholders: anyone
who is influenced, either directly or indirectly, by the actions of the company:
employees, suppliers, external communities.
11
SOME
2.3 million
1100
In 2013,
people died died in
one garment factory collapse in
Dhaka, Bangladesh. The factory was a
supplier for major international fashion
brand [3].
million
1.6
36%
WHAT
appropriate,
private
or
multi-stakeholder
13
WHAT
92%
important initiative.
45%
57%
14
67%
92%
WHAT
Microsoft
Ford
IKEA
H&M
McDonalds
Nestl
15
and
16
PART
2
RESPONSIBLE PROCUREMENT IN
MAERSK GROUP
In this part, you will learn
What is Responsible Procurement at Maersk?
What is the Maersk Third Party Code of Conduct?
How to engage in the Responsible Procurement
Programme?
What information do I need to provide?
What actions do I need to take?
Whose responsibility is it to set up and audit?
How do I implement an improvement plan?
What is the Responsible Procurement Contract Clause?
What should I do in case of emergency?
Whom do I contact for assistance regarding RP?
17
WHAT
IS RESPONSIBLE PROCUREMENT IN
Maersk?
In Maersk we want to be a
profitable,
responsible
and
customers,
employees
and
society in general.
Nils S. Andersen
CEO of the
Maersk Group
and
practical
for
companies
responsible
business practices.
18
framework
WHO
IS INVOLVED?
19
WHAT
In order to set consistent standards on human rights, labour, environment and anticorruption and
outline what we consider to be responsible business behavior, we have developed a Third Party
Code of Conduct. The Code addresses all partners* with whom the Maersk Group does business.
The Code is divided into a high level description of Maersks Responsible Procurement requirements
towards its partners, and a Guidelines & Best Practices Section where examples are given for each of
the elements in the Code.
20
The Code is an opening point for a critical and constructive dialogue with
our suppliers.
As a baseline we require our suppliers to acknowledge the Maersk Third
Party Code of Conduct. This is done when a supplier registers in
Maerskresponsibleprocurement.com. Please refer to page 24 for more
information on Maerskresponsibleprocurement.com. You may also
receive the Code directly from your contact person in Maersk.
http://www.maersk.com/Sustainabilit
y/ResponsibleBusinessPractices/Page
s/ResponsibleProcurement.aspx
21
HOW
Setting
Priority
Taking
Action
The Responsible Procurement process has been divided into a twostep approach: Setting Priorities and Taking Action. The process
will be described below.
As mentioned above you will be contacted by Maersk with
information regarding the Responsible Procurement Programme.
This information will include an invitation to register in our
Responsible Procurement online tool
22
www.maerskresponsibleprocurement.com
.
23
2
Maersk buyer
registers and invites
supplier
Receive invitation
for Responsible
Procurement
www.maerskresponsibleprocurement.com
24
4
Register in
Maerskresponsiblep
rocurement.com
Enter information
25
Step 4 will be about your registration. Completing this step correctly is very
important for all the subsequent steps.
Please make sure you enter all correct and updated information for the
following areas:
Personal details
Company details
Supplier Registration Questionnaire
Please fill in the
Third Party Code of Conduct Scorecard
according to the instructions in the document and upload all mentioned and
relevant CSR documentation to support the Scorecard. If not uploaded
correctly, this may delay the completion of the process.
Policies and documents you will need to upload are for example:
o health and safety Policy and management system
o environmental Policy and procedures
o policies on employment, compensation, workplace conditions
o anticorruption Policy and procedures
o certificates (i.e. ISO 14001, OSHAS 18001)
26
No Action
Supplier
Prioritization
Clarify
Action
information entered by
you is accurate.
No Action
Setting
Priority
Clarify
Taking
Action
Action
28
Action
Clarify
29
No Action
8
Does the supplier
have CSR report /
programme and is
willing to share
information?
Yes
No
If Clarify
If Action
10
31
32
Does the
information
show that your
company is
aligned with the
Code?
Yes
No
Verified
Supplier
If YES:
If the documents show that you are aligned with the Maersk Third Party Code of
Conduct, we will inform you accordingly, and no further action is required.
If the documents are not sufficient to evaluate whether you are aligned with the
If NO:
Maersk Third Party Code of Conduct, the following steps will apply:
33
8
Answer the SelfAssessment
Questionnaire
within 3 weeks
34
Do we need
more
information
and/or
clarifications?
Yes
No
If YES:
Verified
Supplier
If NO:
35
10.1
Arrange for
Audit / Follow up on
Improvement Plans
36
1
Opening
Meeting
Yes
No
Verified
Supplier
2
Management
interviews
3
Walkthrough
4
Private
employee
interviews
5
Document
review
6
Closing
Meeting
37
10.2
Establish improvement
plan with milestones and
deadlines and obtain
buyers approval within 3
weeks after audit
39
10.4
10.3
Monitor progress on
improvement plan
(3-9 months
depending on
issues)
Yes
Do
Improvements
need to be
verified
through onsite
audit?
10.5
No
Do
Improvements
need to be
verified
through
document
review?
Verified
Supplier
Arrange for
document review
Yes
10.6
No
Yes
Verify
improvements
Have
Improvements
been
successfully
implemented
and integrated?
No
10.2
40
Once the improvements have been completed, we will verify the implementation of these
either by asking you to provide documentary evidence or by conducting an onsite follow-up
audit at the facility. This will be decided on a case-by-case basis and communicated to you
by Maersk.
If the improvements have been successfully implemented no further actions will be required
at this stage although we expect you to keep meeting the standards of our Third Party Code
of Conduct.
If gaps still exist you must develop another Improvement Plan that needs to be
implemented and the process above will be repeated.
41
THE
42
43
44
You can contact the RP support desk in case of any issues pertaining to
Maerskresponsibleprocurement.com by sending an email to:
responsible.procurement@maersk.com
For other questions please direct your enquiry to your contact person in
Maersk who will assist you.
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REFER ENCESS
[1] ILO, 30 November 2010, Improving safety and health at work through a Decent Work agenda: Project
outline, http://www.ilo.org/safework/projects/lang--en/docName--WCMS_149464/index.htm Ibid.
[2] http://thecnnfreedomproject.blogs.cnn.com/category/the-facts/the-number/
[3] http://www.guardian.co.uk/sustainable-business/dhaka-factory-collapse-businesses-held-responsible
[4] http://www.infoplease.com/spot/slavery1.html#ixzz1hvaWJbFT
[5] WHO. http://www.who.int/mediacentre/factsheets/fs292/en/
[6] UNGC. June 2010. Fighting Corruption in the Supply Chain: A Guide for Customers and Suppliers, p.12.
[7] Koll 2009/2010 Global Fraud Report, p.5-6.
[8] http://www.ecovadis.com/website/l-en/webinars-whitepapers.EcoVadis-13.aspx
[9] http://www.greenbiz.com/news/2011/10/17/microsoft-tests-out-mandatory-supplier-sustainabilityreporting
[10] http://reviews.cnet.com/8301-13746_7-20118783-48/ford-looks-to-reduce-carbon-footprint-insupply-chain/
[11] http://www.isealalliance.org/news/spotlight-on-ikea-commitments-to-and-challenges-of-responsibleprocurement
[12] http://www.triplepundit.com/2011/09/hm-detoxes-supply-chain/
[13] http://www.nestle.com/Media/NewsAndFeatures/Pages/Fair_labour_Association.aspx
[14] http://www.procurementleaders.com/news/latestnews/2402-sustainable-fish-in-europe/
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