Corporate / Programme

Corporate advice
and decisions

Project
mandate

Authority to
initiate a project

PID

Lessons Log

Stage Plan
(Initiation)

Request to
initiate a project

CREATED
- Daily Log
- Lessons Log
- (Outline) Business Case
- Project Product Description
- Project Brief

Request to approve
Exception Plan

CREATED
- Risk Management Strategy
- Configuration Management Strategy
- Quality Management Strategy
- Communication Management Strategy
- Project Plan
- (Detailed) Business Case
- Risk Register
- Configuration Item Records
- Issue Register
- Quality Register
- Benefits Review Plan

Delivery

These are management products that are created

or updated by a processs activities.

NCE

2 PRO
CE
yri

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DEL

PRINC

ILX

Gro

up

E2

PR

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Closure
recommendation

Issue Report

Closing a Project
ACTIVITIES
Prepare planned closure
Prepare premature closure
Hand over products

CREATED
- Stage Plan
- Product Descriptions
(next stage)
- End Stage Report
(current stage)
- Lessons Report
- Exception Plan

Stage boundary
approaching

Evaluate the project

Recommend project closure

Project end
approaching

Controlling a Stage

ACTIVITIES
Authorize a Work package
Review Work Package status
Receive completed Work Packages

UPDATED
- Quality Register
- Config Item Records
- Team Plans
- Work Package
CREATED
- Team Plan
- Checkpoint Reports
APPROVE
- Work Package

Authority to deliver
a Work Package

ACTIVITIES
Review the stage status
Report highlights

CREATED
- Work Packages
- Highlight Report
(current period)
- Issue Report
- Exception Report

ACTIVITY
Accept a Work Package

UPDATED
- Stage Plan
(current stage)
- Config Item Records
- Risk Register

- Issue Register
- Quality Register
- Work Package
- Lessons log
- Issue Report
- Daily Log

ACTIVITY
Execute a Work Package

CREATED
- Follow-on action
recommendations
- Lessons Report
UPDATED
- PID
- Project Plan
- Issue Register
- Config Item Records
- Benefits Review Plan

CLOSED
- Risk Register
- Issue Register
- Quality Register
- Daily Log
- Lessons Log

ACTIVITIES
Capture and examine issues and risks
Escalate issues and risks
Take corrective action

Completed
Work Package

New risk
(raise)
New issue
(raise)

ACTIVITY
Deliver a Work Package

Managing Product Delivery

MO

op

ACTIVITIES
Plan the next stage
Update the Project Plan
Update the Business Case
Report stage end
Produce an Exception Plan

Stage boundary
approaching

Exception
Report

UPDATED
- PID
- Config Item Records
- Risk Register
- Issue Register
- Quality Register
- Project Plan
- Business Case
- Benefits Review Plan

Managing a Stage Boundary

Lessons
Report

Highlight
Report

This is an event or decision which triggers another

process or is used to notify corporate or
programme management.

Request for
advice

Request to approve
next Stage Plan

ACTIVITIES
Prepare the Risk Management Strategy
Prepare the Configuration Management Strategy
Prepare the Quality Management Strategy
Prepare the Communication Management Strategy
Set up the project controls
Create the Project Plan
Refine the Business Case
Assemble the Project Initiation Documentation

Legend

Exception
raised

PID

Business
Case

201

D
ESS MO

EL

ILX offers technology-led accredited learning covering the full range

of industry Best Practice Portfolio, Project, Programme and IT Service
Management courses. Contact us to learn more about how these
qualifications can benefit you and your organisation.

ILX Group plc. Published by ILX Group plc 2003. Updated 2005/2009/2011/2014. Designed by C. Caulkin & G. Davies
PRINCE2 is a registered trade mark of AXELOS Limited. The Swirl LogoTM is a trade mark of AXELOS Limited. The PRINCE2 Accredited Training Organization logo is a trade mark of AXELOS Limited. Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS.

Blended PRINCE2 training solutions

www.PRINCE2.com
United Kingdom

T +44 (0)1270 611600

www.ilxgroup.com
sales@ilxgroup.com

ILX Group - Leaders in eLearning,

Blended & Classroom PRINCE2
Training & Consultancy Solutions
To order further copies of this process model,
or to contact a Training Specialist, call +44 (0) 1270 611600

Version: 270514

Management

Prepare the outline

Business Case

PID

New issue
(raise)

End Stage Report

(current stage)

Request to
deliver a project

Benefits
Review Plan

Premature
close

Project Board
advice

Stage Plan
(next stage)

Benefits
Review Plan

Plan the initiation

stage

I
PR

Exception Plan
request

Exception Plan
approved

Initiating a Project

Select the project

approach and assemble
the Project Brief

End Project
Report

Benefits
Review Plan

Stage
authorization

APPROVE
- End Project Report
- (Updated) Business
Case
- (if updated) Benefits
Review Plan
- Lessons Report

ACTIVITY
Authorize project closure

Exception
Plan
Project Brief

Design and appoint

the project management
team

ACTIVITY
Give ad hoc direction

Direction

Direction

ACTIVITY
Authorize a Stage or Exception Plan

ACTIVITIES
Appoint the Executive
and the Project Manager

Capture previous
lessons

Closure
notification

Directing a Project

ACTIVITY
Authorize the project

a Project

Project Board
request for advice

Management

ACTIVITY
Authorize initiation

Starting Up

PROCESS MODEL

Project authorization
notification

Delivery

Initiation
notification

REFERENCE MATRIX - PRINCE2 PRODUCTS

PROCESS MODEL

2009

EDITION

Capture previous lessons

Design and appoint the project management team

Prepare the outline Business Case

Select the project approach and assemble the Project Brief

Plan the initiation stage

IU

Authorize initiation

- I AP

C
-

LEGEND

AS = ASSEMBLE

I AP

I AP

- I AP

I AP

I AP

I AP

I AP

- I AP

I AP

Give ad hoc direction

I AP

I AP

I AP

Prepare the Configuration Management Strategy

Prepare the Quality Management Strategy

Prepare the Communication Management Strategy

Set up the project controls

Create the Project Plan

Refine the Business Case

Assemble the Project Initiation Documentation

AS

Authorize a Work package

IU

IU

IU

IU

IU

Review the stage status

IU

IU

IU

Report highlights

Capture and examine issues and risks

Escalate issues and risks

IU IU

IU

Take corrective action

IU IU

IU

IU

Accept a Work Package

C I AP

Execute a Work Package

OB

IU

Deliver a Work Package

IU

IU

IU

IU

IO

Update the Business Case

IU

IU

IU

Report stage end

Produce an Exception Plan

IU

IO

IU

Prepare planned closure

IO

IU

Prepare premature closure

IO

IU

Hand over products

OB

Evaluate the project

IO

Recommend project closure

CL

CL

CL

CL

CL

CE

up

OC

plc

gh

201

ESS MO

= RAISE

= UPDATE

ES
t

DEL

PRIN

Gro

= PREPARE

DE

www.PRINCE2.com

To order further copies of this process model,

or to contact a Training Specialist,
call +44 (0) 1270 611600

ILX Group - Leaders in eLearning, Blended & Classroom

PRINCE2 Training & Consultancy Solutions

PRINCE2 is a registered trade mark of AXELOS Limited. The Swirl LogoTM is a trade mark of AXELOS Limited. The PRINCE2 Accredited Training Organization logo is a trade mark of AXELOS Limited. Based on AXELOS PRINCE2 material. Reproduced under licence from AXELOS.

www.ilxgroup.com - Company Information

www.prince2.com - Everything PRINCE2
sales@ilxgroup.com - General Enquiries
Tel: +44 (0) 1270 611600

Version: 270514

yri

MO

op

Plan the next stage

Update the Project Plan

= OUTPUT

OB = OBTAIN

CLOSING
A PROJECT

E2 PROC

IU IU

= INPUT

MANAGING
A STAGE
BOUNDARY

MANAGING
PRODUCT
DELIVERY

Review Work Package status

Receive completed Work Packages

CONTROLLING
A STAGE

INC

I AP AP

= CREATE

CL = CLOSE

PROCESSES

INITIATING
A PROJECT

Authorize project closure

AP = APPROVE

DIRECTING
A PROJECT

Authorize the project

Authorize a Stage or Exception Plan

Prepare the Risk Management Strategy

PR

PR

STARTING UP
A PROJECT

Appoint the Executive and the Project Manager

ILX

Included defined management products

Acce
ptanc
e r ec
Addit
or d
ional
work
Appo
estim
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Exec
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Busin
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ase (
Chec
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kpoin
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t Rep
Conf
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igura
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Daily
ecord
Log
s
Draft
proje
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End
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Proje
notific
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ation
p
End
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Stag
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Exce
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Follo
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High
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t Rep
perio
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Regis
revio
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s
r
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rt
Less
ons L
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Less
ons R
epor t
Quali
ty Re
giste
Prev
r
ious
Less
ons R
Prod
uct D
epor t
escrip
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- Pro
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Desc
Prod
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ns ( n
tatus
ext s
Proje
Acco
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unt
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ief
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itiona
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- Bus
desc
iness
riptio
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Case
- Bus
(deta
iness
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- Exe
(outli
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ne)
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- Pro
d
escrip
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ppr oa
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- Pro
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- Pro
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ject m
t team
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e
ment
escrip
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team
tions
anag
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tructu
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oduc
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Proje
t Des
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ct Init
criptio
iation
n
- Ben
Docu
efits
ment
Revie
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- Bus
w Pla
(PID)
iness
n
C
a
s
- Bus
e
iness
Case
- Bus
(deta
iness
iled)
C
ase (
- Con
upda
figura
ted)
tion M
- Com
anag
munic
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t Stra
- Pro
Mana
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ject C
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ontro
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- Pro
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ject m
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S
trateg
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- Role
Strat
desc
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- Tail
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of PR
Proje
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ct ma
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n
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Risk
Regis
ter
Spec
ialist
pr odu
Stag
ct(s)
e Pla
n
- Pro
duct
Desc
Stag
riptio
e Pla
ns
n (cu
r r ent
Stag
e Pla
stage
n (Init
)
Stag
iation
e Pla
)
n ( ne
xt sta
Tailo
ring o
ge)
f PRI
Team
NCE
2
Plan(
s)
Work
Pack
age( s
)

Included defined management products