Tender Notification for

LT Network validation, Updation and GIS

Network change management IN BYPL

NIT NO CMC/BY/14-15/RB/VKS/006
Dt. 17.04.2014

Due Date for Submission of Tender: 08.05.2014 Date

and Time of opening: 08.05.2014, 3:30 PM

BSES YAMUNA POWER LTD (BYPL)

INDEX
SECTION I: REQUEST FOR QUOTATION3
SECTION II: INSTRUCTIONS TO BIDDER ...7
SECTION- III: COMMERCIAL TERMS AND CONDITIONS .13
SECTION- IV: SCOPE OF WORK.27
SECTION V: PRICE FORMAT..............37
SECTION- VI : ANNEXURES..38
BID FORM .....43
PROFORMA OF CONTRACT PERFORMANCE BANK
GUARANTEE..44
COMMUNICATION DETAILS..46

SECTION I
REQUEST FOR QUOTATION
GENERAL
BSES Yamuna Power Limited invites sealed tenders in 2 envelopes for LT Network Validation, Updation and
GIS Network Change Management in BYPL.
1.01 The bidder must qualify the requirements as specified in clause 1.3 stated below. The sealed
envelopes shall be duly super scribed asBID FOR AWARD OF WORK FOR CARRYING OUT GIS LT NETWORK SURVEY & DIGITIZATION IN
BYPL

1.2

NIT NO CMC/BY/14-15/RB/VKS/006 dt. 17.04.2014.

BYPL invites sealed tenders from eligible tenderers for the above-mentioned work (clause 1.01).
: Rs 45,00,000/Estimated cost of work
Earnest money Deposit
: Rs 90,000/: Rs.1000/Cost of Tender form (Non- Refundable)
Completion Period
: 6 Months (from date of issue of order)
Tender documents on sale
: 17/04/2014 (working days)
: 08/05/2014 till 3:00 PM
Date & time of Submission of Tender
Date & time of opening of Tender
: 3:30 PM on 08/05/2014
(Opening of technical bid)

The tender document can be obtained from address given below against submission of non-refundable
demand draft of Rs.1000/- drawn in favour of BSES Yamuna Power Ltd, payable at Delhi:
Head of Department
Contracts & Material Dept.
BSES Yamuna Power Limited
III Floor, A Block, BSES Bhawan
KarKardooma
New Delhi-110032
The tender papers will be issued on all working days upto the date mentioned in clause 1.01. The tender
documents & detail terms and conditions can also be downloaded from the website www.bsesdelhi.com. In
case tender papers are downloaded from the above website, then the bidder has to enclose a separate
demand draft covering the cost of bid documents.
1.2

POINTS TO BE NOTED

1.2.1

Works envisaged under this contract are required to be executed in all respects up to the period of
completion mentioned above.

1.2.2

Only those agencies, who fulfil the qualifying criteria as mentioned in clause 1.3 should submit the
tender documents.
Tender document consists of the following:
a.
Request for quotation/ Notice Inviting Tender
b.
Instructions to Tenderers
c.
Commercial Terms & conditions
d.
Bill of Quantities/ Price Format

1.2.3

The Contract shall be governed by the documents listed in para 1.2.3 above.
1.2.5

BSES Yamuna Power Ltd reserves the right to accept/reject any or all Tenders without assigning any
reason thereof and alter the quantity of materials mentioned in the Tender documents at the time of
placing purchase/ work orders. Tender will be summarily rejected if:

(i) If Earnest Money Deposit (EMD) of requisite amount is not deposited in shape of Bank
Draft/Pay Order/FDR/BG drawn in favour of BSES Yamuna Power Ltd, payable at Delhi. Format for
EMD Bank Guarantee is available on BSES Site- Tenders Section
(iii If Tender is received after due date and time.
1.3

Qualifying Criteria:The prospective bidder must qualify all of the following requirements to be eligible to participate in the
bidding. Bidders who meet following requirements will be considered as successful bidder and
management has a right to disqualify those bidders who do not meet these requirements.
1.

The bidder should have ISO 9001:2008 certifications.

2. The bidder should have average annual turnover of 5Cr in the last three financial years. (FY12-13, FY
11-12, FY 10-11). Audited balance sheets or CA certificate to be attached as documentary proof.
3. The bidder should have executed three similar projects either for Government / Private organization
and each project should be more than 50 Lacs. Work order and completion certificates to be attached
as documentary proof.
4. The bidder should have surveyed minimum 5000 linear km of electrical network survey in a single
work order. Work completion certificates to be attached as documentary proof.
5. The bidder should have surveyed and indexed min 5.00 lakhs consumer in a single work order.
6. The bidder should be empanelled with Power Finance Corporation as Geo-spatial solution provider.
7. The bidder should have minimum 25 GPS instrument and capability of developing customized
application for data capture.
8. Bidder should have valid registration No of service Tax.
9. Bidder should have PAN No & should fulfill all statutory compliance like PF, ESI registration.
The bidder shall submit all necessary documentary evidence to establish that the Bidder meets the
above qualifying requirements.
Please Note that firms who are debarred/ blacklisted in other utilities in India will not be considered.
Also, the Bidder shall furnish the following commercial & technical information along with the tender:
a) Latest balance sheet
b) Detail of Banker & Cash Credit limit
c)Details of constitution of the company (Proprietary/ Limited/ Pvt. Ltd. Along with details)
d) Memorandum & Articles of Association of the Company
e) Organization Chart of the company
f) Experience details with credentials
g) Turnover certificate issued by C.A for the last three Financial Years.
1.4

Bidding and Award Process:-

Bidders are requested to submit their offer strictly in line with this tender document. NO DEVIATION IS
ACCEPTABLE. BYPL shall response to the clarifications raised by various bidders and the same will be
distributed to all participating bidders through website.
BID SUBMISSION:

The bidders are required to submit the bid in 2(two) parts and submit in original + one copy to the following
address
Head of Department
Contracts & Material Deptt.
BSES Yamuna Power Ltd
III Floor, A Block, BSES Bhawan
KarKardooma
New Delhi-110032
PART A : TECHNICAL BID comprising of following:
EMD of requisite amount
Non-refundable separate demand draft for Rs. 1000/- In case the forms are downloaded from the
website
Documentary evidence in support of qualifying criteria Technical Literature if any.
Any other relevant document
Acceptance to Commercial Terms and Conditions viz Delivery schedule/period ,Payment terms
,BG etc
Acceptance to Technical Specifications if any

The technical bid shall also contain the tender Document with all pages signed & stamped with bidders seal
PART B : FINANCIAL BID comprising of Prices strictly in the Format enclosed in SECTION V
TIME SCHEDULE
The bidders should complete the following within the dates specified as under:
S. No.
Steps
Comprising of
1
Technical Queries, if any All Queries related to RFQ
2

PART A Technical and

Commercial Bid

PART B
Financial Bid

EMD of requisite amount

Non-refundable demand draft for Rs. 1000/In case the forms are downloaded from the
website
Documentary evidence in support of
qualifying criteria
Technical Literature/ list of makes etc
Any other relevant document
Acceptance to Commercial Terms and
Conditions viz Delivery schedule/period,
Payment terms, BG etc.
Price strictly in the Format enclosed(Section
IV) indicating Break up regarding basic price,
taxes & duties etc.

Due date
06.05.2014
08.05.2014

Successful
bidders will
be intimated
through
website

This is a two part bid process. Bidders are to submit the bids in 2(two) parts
Both these parts should be furnished in separate sealed covers super scribing NIT no. DUE DATE OF
SUBMISSION, with particulars as PART-A TECHNICAL BID & COMMERCIAL TERMS & CONDITIONS and
Part-B FINANCIAL BID and these sealed envelopes should again be placed in another sealed envelope
which should be super scribed with Tender Notice No.& Due date of opening. The same shall be
submitted before the due date & time specified.
Part A :: Technical Bid should not contain any cost information whatsoever and shall be submitted within
the due date as mentioned in clause 1.02. After technical evaluation, the list of qualified bidders will be
posted immediately on BSES website.
PART B :: This envelope will be opened after technical evaluation and only of the qualified bidders and the
date of opening of the same shall be intimated in due course of time.
Notwithstanding anything stated above, the Company reserves the right to assess bidders capability to

perform the contract, should the circumstances warrant such assessment in the overall interest of the
Company. In this regard the decision of the Company is final.
1.4.1 Award Decision

ii Company intends to award the business on a lowest bid basis, so bidders are encouraged to submit the
bid competitively. The decision to place order/LOI solely depends on Company on the cost competitiveness
across multiple lots, quality, delivery and bidders capacity, in addition to other factors that Company may
deem relevant.
ii The Company reserves all the rights to award the contract to one or more bidders so as to meet the
delivery requirement or nullify the award decision without any reason.
ii In case any contractor is found unsatisfactory during the execution process, the award will be cancelled
and BYPL reserves the right to award other contractors who are found fit.
1.4.2 Market Integrity
We have a fair and competitive marketplace. The rules for bidders are outlined in the Terms & Conditions.
Bidders must agree to these rules prior to participating. In addition to other remedies available, we reserves
the right to exclude a bidder from participating in future markets due to the bidders violation of any of the
rules or obligations contained in the Terms & Condition. Bidders who violate the marketplace rules or engage
in behavior that disrupts the fair execution of the marketplace restricts a bidder to length of time, depending
upon the seriousness of the violation. Examples of violations include, but are not limited to:

Failure to honor prices submitted to the market place.

Breach of the terms of the published in Request for Quotation/NIT.

1.4.3 Confidentiality
All information contained in this RFQ is confidential and may not be disclosed, published or advertised in any
manner without written authorization from BYPL. This includes all bidding information submitted.
All RFQ documents remain the property of BYPL and all bidders are required to return these documents to
BYPL upon request.
Bidders who do not honor these confidentiality provisions will be excluded from participating in future bidding
events.
1.5 Contact Information
Technical clarification, if any, as regards this RFQ shall be sought in writing and sent by post/courier to
following address
Technical
Contact Name

Anish Kalucha

Commercial
Rakesh Bansal

Address

1st Floor, A Block, Shakti Kiran

Building, Karkardooma, Delhi-32

3rd Floor, A Block, Shakti Kiran

Building, Karkardooma, Delhi-32

Contact No.

011-39999096

011-39999230

Email Id

Anish.Kalucha@relianceada.com

Rakesh.Bansal@relianceada.com

SECTION II
INSTRUCTIONS TO BIDDER
1.0 GENERAL
BSES Yamuna Power Ltd, hereinafter referred to as The Company is desirous of awarding work for

carrying out LT Network Validation, Updation and GIS Network Change Management in BYPL.
1.1

All the Bids shall be prepared and submitted in accordance with these instructions.

1.2

Bidder shall bear all costs associated with the preparation and delivery of its Bid, and the Company
will in no case shall be responsible or liable for these costs.

1.3

The Bid should be submitted by the Bidder in whose name the bid document has been issued and
under no circumstances it shall be transferred /sold to the other party.

i .i

The Company reserves the right to request for any additional information and also reserves the right
to reject the proposal of any Bidder, if in the opinion of the Company, the data in support of RFQ
requirement is incomplete.

i .i

The Bidder is expected to examine all instructions, forms, terms & conditions and specifications in
the Bid Documents. Failure to furnish all information required in the Bid Documents or submission of
a Bid not substantially responsive to the Bid Documents in every respect may result in rejection of
the Bid. However, the Companys decision in regard to the responsiveness and rejection of bids shall
be final and binding without any obligation, financial or otherwise, on the Company.

1.06 The company reserves the right to split the order among various successful tenderers in any manner he
chooses without assigning any reason whatsoever
2.0 SCOPE OF WORK
The complete scope of work has been defined in Section-IV of this tender document.
3.0

DISCLAIMER

3.1

This Document includes statements, which reflect various assumptions, which may or may not be
correct. Each Bidder/Bidding Consortium should conduct its own estimation and analysis and should
check the accuracy, reliability and completeness of the information in this Document and obtain
independent advice from appropriate sources in their own interest.

iii

Neither Company nor its employees will have any liability whatsoever to any Bidder or any other
person under the law or contract, the principles of restitution or unjust enrichment or otherwise for
any loss, expense or damage whatsoever which may arise from or be incurred or suffered in
connection with anything contained in this Document, any matter deemed to form part of this
Document, provision of Services and any other information supplied by or on behalf of Company or
its employees, or otherwise a rising in anyway from the selection process for the work.

3.03 Though adequate care has been taken while issuing the Bid document, the Bidder should satisfy
itself that Documents are complete in all respects. Intimation of any discrepancy shall be given to
this office immediately.
This Document and the information contained herein are Strictly Confidential and are for the use of only the
person(s) to whom it is issued. It may not be copied or distributed by the recipient to third parties
(other than in confidence to the recipients professional advisors).
COST OF BIDDING
The Bidder shall bear all cost associated with the preparation and submission of its Bid and the company

will in no case be responsible or liable for those costs.

5.
5.1

BIDDING DOCUMENTS
The Scope of Work, Bidding Procedures and Contract Terms are described in the Bidding
Documents. In addition to the covering letter accompanying Bidding Documents, the Bidding
Documents include:
Request for Quotation (RFQ)
Instructions to Bidders (ITB)
Commercial Terms & Conditions
SCOPE OF WORK
Bill of quantity /Price Format

5.2

- Section - I
- Section II

- Section III
- Section - IV
- Section- V

The Bidder is expected to examine the Bidding Documents, including all Instructions, Forms, Terms and
Specifications. Failure to furnish all information required by the Bidding Documents or submission of a
Bid not substantially responsive to the Bidding Documents in every respect will may result in the
rejection of the Bid.

6.0

AMENDMENT OF BIDDING DOCUMENTS

6.1

At any time prior to the deadline for submission of Bids, the Company may for any reasons, whether
at its own initiative or in response to a clarification requested by a prospective Bidder, modify the
Bidding Documents by Amendment.

6.2

The Amendment shall be part of the Bidding Documents, pursuant to Clause 5.01, and it will be
notified in writing by Fax/e-mail to all the Bidders who have received the Bidding Documents and
confirmed their participation to Bid, and will be binding on them.

iii

In order to afford prospective Bidders reasonable time in which to take the Amendment into account
in preparing their Bids, the Company may, at its discretion, extend the deadline for the submission of
Bids.

7.0

PREPARATION OF BIDS

i .i

LANGUAGE OF BID
The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid
exchanged by the Bidder and the Company, shall be written in the English Language. Any printed
literature furnished by the Bidder may be written in another Language, provided that this literature is
accompanied by an English translation, in which case,for purposes of interpretation of the Bid, the
English translation shall govern.

8.0

DOCUMENTS COMPRISING THE BID

The Bid prepared and submitted by the Bidder shall comprise the following components:

(a)

Bid Form ,Price & other Schedules (STRICTLY AS PER FORMAT) and Technical Data Sheets
completed in accordance with Technical Specification.

(b)

All the Bids must be accompanied with the required EMD as mentioned in the Section-I against each
tender.

9.0

BID FORM

9.1

The Bidder shall submit Original Bid Form and the appropriate Price Schedules and technical
specifications enclosed with the Bidding Documents.

9.2

EMD

Pursuant to Clause 8.0(b) above, the bidder shall furnish, as part of its bid, a EMD of requisite
amount as already specified in the Section-I. The EMD is required to protect the Company against
the risk of Bidders conduct which would warrant forfeiture. The EMD shall be denominated in any of
the following form:
(a)

BG/ Fixed Deposit Receipts (FDR) from a scheduled bank in favour of BSES Yamuna Power
Limited valid for 6(six) months after last date of receipt of tenders
Earnest money given by all the bidders except the lower bidder shall be refunded within 4 (four)
weeks from the date of opening of price bid. The amount of EMD by the lowest bidder shall be
adjustable in the security bank guarantee
The EMD may be forfeited in case of:
(a)
if the Bidder withdraws its bid during the period of bid validity specified by the Bidder in
the Bid Form
or
(b) in the case of a successful Bidder, if the Bidder does not
(i) accept the Purchase Order, or
(ii) furnish the required performance security BG.

10.0

BID PRICES

10.1

Bidders shall quote for the entire Scope of work with prices for individual items. The tenderer is
required, at his expense, to obtain all the information he may require to enable him to submit his
tender including necessary visits to the site to ascertain the local conditions, procurement of
necessary materials, labour, etc., requirements of the local/government/public authorities in such
matters.
Prices quoted by the Bidder shall be Firm and not subject to any price adjustment during the
performance of the Contract. A Bid submitted with an adjustable price/PVC will be treated as
non -responsive and rejected.

11.0

BID CURRENCIES
Prices shall be quoted in Indian Rupees Only.

12.0

PERIOD OF VALIDITY OF BIDS

12.1

Bids shall remain valid & open for acceptance for a period of 120 days from the date of opening of the
Bid.

12.2

Notwithstanding Clause12.01 above,the Company may solicit the Bidders consent to an extension
of the Period of Bid Validity.The request and the responses thereto shall be made in writing and sent
by Fax/post/courier

13.0

ALTERNATIVE BIDS
Bidders shall submit Bids, which comply with the Bidding Documents. Alternative Bids will not be
considered. The attention of Bidders is drawn to the provisions regarding the rejection of Bids in the
terms and conditions, which are not substantially responsive to the requirements of the Bidding
Documents.

14.0

FORMAT AND SIGNING OF BID

14.01 The original Bid Form and accompanying documents (as specified in Clause 9.0),clearly marked

"Original Bid", must be received by the Company at the date, time and place specified pursuant to
Clauses15.0 and16.0.
14.2

The original copy of the Bid shall be typed or written in indelible ink and shall be signed by the Bidder
or a person or persons duly authorized to sign on behalf of the Bidder. Such authorization shall be
indicated by written Power-of-Attorney accompanying the Bid.

14.3

The Bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors
made by the Bidder, in which case such corrections shall be initialed by the person or persons
signing the Bid.

D.

SUBMISSION OF BIDS

15.0

SEALING AND MARKING OF BIDS

15.1

Bid submission: One original (hard copies) of all the Bid Documents shall be sealed and submitted to
the Company before the closing time for submission of the bid.

15.2

The Technical Documents and the EMD shall be enclosed in a sealed envelope and the said
envelope shall be superscribed with Technical Bid & Commercial Terms & Conditions . The price
bid shall be inside another sealed envelope with superscribed Financial Bid . Both these
envelopes shall be sealed inside another big envelope. All the envelopes should bear the Name and
Address of the Bidder and marking for the Original. The envelopes should be superscribed with
Tender Notice No.& Due date of opening.

15.3

The Bidder has the option of sending the Bids in person. Bids submitted by Email/Telex/Telegram
/Fax will be rejected. No request from any Bidder to the Company to collect the proposals from
Courier/Airlines/Cargo Agents etc shall be entertained by the Company.

16.0

DEADLINE FOR SUBMISSION OF BIDS

16.01 The original Bid must be timely received by the Company at the address specified in Section-I
16.2

The Company may, at its discretion, extend the deadline for the submission of Bids by amending the
Bidding Documents in accordance with Clause9.0,in which case all rights and obligations of the
Company and Bidders previously subject to the deadline will there after be subject to the deadline as
extended

. 17.0 ONE BID PER BIDDER

Each Bidder shall submit only one Bid by itself. A Bidder who submits or participates in more than
one Bid will cause all those Bids to be rejected.
i i .i

LATE BIDS
Any Bid received by the Company after the deadline for submission of Bids prescribed by the
Company, pursuant to Clause 16.0, will be declared "Late" and rejected and returned unopened to
the Bidder.

19.0

MODIFICATIONS AND WITHDRAWAL OF BIDS

19.01 The Bidder is not allowed to modify or withdraw its Bid after the Bids submission.

E.

EVALUATION OF BID

20.0

PROCESS TO BE CONFIDENTIAL
Information relating to the examination, clarification, evaluation and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other persons
not officially concerned with such process. Any effort by a Bidder to influence the Company's
processing of Bids or award decisions may result in the rejection of the Bidder's Bid.

10

21.0

CLARIFICATION OF BIDS
To assist in the examination, evaluation and comparison of Bids, the Company may, at its discretion,
ask the Bidder for a clarification of its Bid. All responses to requests for clarification shall be in writing
and no change in the price or substance of the Bid shall be sought, offered or permitted.

22.0 PRELIMINARY EXAMINATION OF BIDS / RESPONSIVENESS

iiii

Company will examine the Bids to determine whether they are complete, whether any computational
errors have been made, whether required sureties have been furnished, whether the documents
have been properly signed, and whether the Bids are generally in order.

22.2

Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit
price and the total price per item that is obtained by multiplying the unit price and quantity, the unit
price shall prevail and the total price per item will be corrected. If there is a discrepancy between the
Total Amount and the sum of the total price per item, the sum of the total price per item shall prevail
and the Total Amount will be corrected.

22.3

Prior to the detailed evaluation, Company will determine the substantial responsiveness of each Bid
to the Bidding Documents including production capability and acceptable quality of the Goods
offered. A substantially responsive Bid is one, which conforms to all the terms and conditions of the
Bidding Documents without material deviation.

22.04 Bid determined as not substantially responsive will be rejected by the Company and/or the Company
and may not subsequently be made responsive by the Bidder by correction of the non - conformity.
23.0

EVALUATION AND COMPARISON OF BIDS

23.01 The evaluation of Bids shall be done based on the delivered cost competitiveness basis.
23.02 The evaluation of the Bids shall be a stage-wise procedure. The following stages are identified for
evaluation purposes: In the first stage, the Bids would be subjected to a responsiveness check. The
Technical Proposals and the Conditional ties of the Bidders would be evaluated.
Subsequently, the Financial Proposals along with Supplementary Financial Proposals, if any, of
Bidders with Techno-commercially Acceptable Bids shall be considered for final evaluation.
23.3

The Company's evaluation of a Bid will take into account, in addition to the Bid price, the following
factors, in the manner and to the extent indicated in this Clause:
(a) Work completion schedule
(b) Conformance to Qualifying Criteria
(c) Deviations from Bidding Documents
Bidders shall base their Bid price on the terms and conditions specified in the Bidding Documents.
The cost of all quantifiable deviations and omissions from the specification, terms and conditions
specified in Bidding Documents shall be evaluated. The Company will make its own assessment of
the cost of any deviation for the purpose of ensuring fair comparison of Bids.

23.4

Any adjustments in price, which result from the above procedures, shall be added for the purposes of
comparative evaluation only to arrive at an "Evaluated Bid Price. Bid Prices quoted by Bidders shall
remain unaltered.

F.

AWARD OF CONTRACT

24.0

CONTACTING THE COMPANY

24.1

From the time of Bid opening to the time of contract award, if any Bidder wishes to contact the
Company on any matter related to the Bid, it should do so in writing.

24.02 Any effort by a Bidder to influence the Company and/or in the Companys decisions in respect of Bid
evaluation, Bid comparison or Contract Award, will result in the rejection of the Bidders Bid.
25.0

THE COMPANY S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR A LL BIDS
The Company reserves the right to accept or reject any Bid and to annul the Bidding process and
reject all Bids at anytime prior to award of Contract, without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds
for the Companys action.

i i .i

AWARD OF CONTRACT
The Company will award the Contract to the successful Bidder whose Bid has been Determined to
be the lowest-evaluated responsive Bid, provided further that the Bidder has been determined to be
qualified to satisfactorily perform the Contract. Company reserves the right to award order other
bidders in the tender, provided it is required for progress of project & provided the bidders agree to
come to the lowest rate.

27.0

THE COMPANY S RIGHT TO VARY QUANTITIES

The Company reserves the right to vary the quantity i.e. increase or decrease the numbers/quantities
without any change in terms and conditions during the execution of the Order.

iiii

LETTER OF INTENT/ NOTIFICATION OF AWARD

The letter of intent/ Notification of Award shall be issued to the successful Bidder whose bids have
been considered responsive, techno-commercially acceptable and evaluated to be the lowest (L1).
The successful Bidder shall be required to furnish a letter of acceptance with in 7 days of issue of the
letter of intent /Notification of Award by Company.

29.0 CORRUPT OR FRADULENT PRACTICES

29.01 The Company requires that the Bidders observe the highest standard of ethics during the
procurement and execution of the Project. In pursuance of this policy, the Company:
(a) Defines, for the purposes of this provision, the terms set forth below as follows:
"Corrupt practice" means behavior on the part of officials in the public or private sectors by which
they improperly and unlawfully enrich themselves and/or those close to them ,or induce others to do
so, by misusing the position in which they are placed, and it includes the offering, giving, receiving,
or soliciting of anything of value to influence the action of any such official in the procurement
process or in contract execution; and
"Fraudulent practice" means a misrepresentation of facts in order to influence a award process or the
execution of a contract to the detriment of the Company, and includes collusive practice among
Bidders (prior to or after Bid submission) designed to establish Bid prices at artificial non competitive levels and to deprive the Company of the benefits of free and open competition.
(b) Will reject a proposal for award if it determines that the Bidder recommended for award has engaged
in corrupt or fraudulent practices in competing for the contract in question ;
(c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract
if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing
for, or in executing, a contract.
29.02 Furthermore, Bidders shall be aware of the provision stated in the Terms and Conditions
of Contract.

SECTION III
TERMS & CONDITIONS
1. DEFINITION:
The following terms & expressions as used in this CONTRACT shall have the meaning defined and
interpreted hereunder:

1.1. Company: The Terms Company shall mean BSES Yamuna Power Limited, having its office at BSES
Bhawan, KarKardooma, New Delhi-110032 and shall included its authorized representatives, agents,
successors and assigns.

1.2
Contractor: The terms Contractor shall mean successful tenderer / vendor to whom the contract will
be awarded and shall include its authorized representative, agents, successors, and assigns.

1.3

Rate: The unit rates for the work to be carried out at site shall be as per finalized unit rates through

tender and payable by the Company to the Contractor for the due, complete and proper performance of the
jobs covered under this Order. The above rates shall be firm for the entire duration of work to be carried out
by the Contractor under the CONTRACT and are not subject to escalation for any reason whatsoever.
1.4

Site: The terms Site shall mean the working location in BYPL.

1.5
Engineer in charge:The term Engineer In-charge shall mean the Company's authorised representative
who will issue the specific instructions for work to be carried out as per the site requirement.
For this order, Engineer in charge shall be Head (EMG)
2 EXAMINATIONS OF SITE AND LOCAL CONDITIONS:
The contractor is deemed to have visited all the sites comes under BYPL licensed area under the
CONTRACT and ascertained therefore all site conditions and information pertaining to his work. The
company shall not accept any claim whatsoever arising out of the difficulties at site/terrain/local conditions, if
any.
3 LANGUAGES AND MEASUREMENT:
The CONTRACT issued to the contractor by the company and all correspondence and documents relating to
the CONTRACT placed on the Contractor shall be written in English language.
Metric System shall be followed for all dimension, units etc.
4 SCOPE OF WORK:
The contractor's scope of work shall be as defined in SECTION-IV of this tender document
5 CONTRACT PERFORMANCE SECURITY BANK GUARANTEE:

5.1 CONTRACTOR shall furnish the Security Performance Bank Guarantee in the prescribed format
(Appendix I) within 1 month from the date of issue of Order for due performance of the provisions of Work
Order.
5.2 The Security Performance Bank Guarantee shall be of 5% of the total value of order and shall be valid till
contract validity, plus three (3) months towards claim period. The Security Performance Bank Guarantee
shall be issued from any nationalized/ scheduled bank as per company format.
5.3 The Company shall reserve the right to invoke the bank guarantee unconditionally and without recourse
to the Contractor, if there is failure to perform any part of the Contract for whatsoever reason. This clause is
pertaining to performance of contractual obligations and the decision of Company shall be final in this regard.
5.4 In the event, in Company sole judgment, the Contractor has fulfilled all its obligations under this
Contract, Company shall release the security performance bank guarantee without interest, within seven (7)
days from the last date up to which the performance bank guarantee is to be kept valid or if it is assessed by
the Company that Contractor has not fulfilled its obligation then the performance bank guarantee shall be
extended by the Contractor till that period as requested by the Company.
6. PRICE SCHEDULE:
1). Prices shall be finalized through this tender and these rates will remain firm and final for the entire
duration of work to be carried out by the CONTRACTOR, and are not subject to any escalation and variation
for any reason whatsoever.
2). The quantities mentioned are approximate and might vary while execution of the project and the total
amount payable to the contractor shall be calculated on the basis of actual quantities delivered calculated
through unit rates.
3). BSES reserves the right to revise the quantities by deleting or adding a part or the whole of for the
individual items as listed in Price Bid and scope of work. The unit rates of will be applicable for the
deliverables of the revised quantities. It will be binding for the contractor to accept the revised quantities
issued by BSES at any stage during the execution of the project.
7. TAX & DUTIES:
All taxes, duties, including labour cess levied by Central Governments or local bodies shall be to contractor's
account including any duties which may be levied by the Govt during currency of this order.
However Service tax shall be paid extra @12.36%
Income tax will be deducted from your bills as Tax Deduction at Source (TDS).
Service Tax at actual shall be paid on submission of Service Tax Registration and self declaration on your
letter head stating that you have deposited/or will deposit the Tax as per the applicable service tax laws.
8. TERMS OF PAYMENT
The payment shall be made on receipt, testing and acceptance of the digital data by BYPL Digitization-incharge. The breakup of the payment is as follows

50% on completion of Survey.

20% on completion of Digitization & Positive QC Report.
10% after successful verification from user.

10% against performance bank guarantee for a period of one year from the date of completion of
work.

The quantities of all the Invoices shall be acceptable as certified by the BSES Engineer In Charge.
Payment shall be made to the contractor after 30 Days of submission of certified Bills at Vendor Support Cell
subject to fulfilment of contractual obligations
9) TIME SCHEDULES:
Time schedules for the project will be as mentioned below.
The project shall be effective from the date of issue of the order and the time schedule for completing the
work shall be within 6 months of order placement
The contractors which will not be able to adhere the time schedules for the submission of data as per the
prescribed quality requirements will be levied with Liquidated damages as defined in the relevant clause.
10. MANPOWER SKILLS:
a) Contractor will ensure to deploy qualified competent resources to carry out the work as specified in this
Contract & as per the requirement of BYPL .
b) For Asset Mapping survey and data collection electrical domain and technical people are mandatory.
c) Contractor will also ensure the quality of work and data by deploying different qualified skilled resources
requirement to the utmost level, whereby ensuring the adherence to the data quality specification,
coordinates, attributes & electric network details.
d) Identity cards will be issued to the manpower of contractor duly signed by contractor & BYPL officials.
e) Identity cards must not be used for any illegal activities.
f) CVs of manpower should be submitted to BYPL with passport size photograph.
g) ESI & PF account of manpower are mandatory.
h) GPS instrument is required with survey team.
Following is the detailed Manpower Requirement for the project.
Sr No Type
1.
2.

Surveyor
Project Supervisor

Qualification
10th(Preferably ITI )
Graduate With GIS Knowledge

3.

Digitization

Graduate with Computer Knowledge

Experience.
1 year GIS Survey
1 year GIS Domain
GIS Digitization
Experience

The kind of manpower and their head count to be supplied by the contractor shall be in the consultation and
approval from the BYPL GIS-in-charge.
Safety Measures:

Surveyor should wear shoes during work

Surveyor should wear gloves.
No one is authorized to touch / temper meter seal.
No one is authorized to touch any live equipment anywhere during survey.

Any other safety and precautions need to be taken.

11. LIQUIDATED DAMAGES & PENALTY CLAUSE

In case the Contractor falls short of the work submission schedule as mentioned, a Liquidated Damage (LD)

shall be levied & penalty will be applicable as following

BYPL shall reserve the right to terminate the contract of the contractors who will not meet the
agreed time schedules and mandatory manpower requirement.
Non compliance for completion of assigned work will be charged as 1% of the total order value
for each week or part there of delay until the actual date up to a maximum deduction of 10% of
total order value.
Non-avalibility of GPS instrument will attract two times cost of GPS.
Loss of Identity card will attract 500 Rs / card.
Not adopting safety measures will be charged 500 Rs / incident.
Mall practices / Ethics will attract 10,000 Rs / incident & contractor can be disqualified for the
Project.
Wrong work will be charge as two times of bill amount & work need to be corrected.

Penalties shall be applicable to the contractor in case not meeting the respective criteria of the contract.
BYPL reserves the right to terminate the contract of the contractor once the penalties exceed beyond a limit
decided by BYPL.The decision of levying the penalty shall be taken by the GIS-in-charge on case to case
basis.
12) GENERAL TERMS AND CONDITIONS:
i) For all necessary communications the Contractor and his staff should report to GIS-in-charge deputed by
BYPL. GIS-in-charge shall mean the staff Appointed in writing by BYPL to act as GIS Engineer from time to
time for the purpose of the operating the Agreement.
ii) The HT maps being handed over to the survey contractor will be the sole property of the BYPL. The
contractor shall not be in any way used for any purpose other than the survey work. Photocopy or scanning
of the data after duly marking up the facilities etc shall be returned back to the owner BYPL. If BYPL finds
that the survey contractor has not struck to these instructions, it shall be free to initiate legal proceedings and
/ on may impose penalty.
iii) Contractor can work 7 days / week.
iv) Contractor will have to co-ordinate with O & M by own.
v) Contractor will have to explain the survey plan before starting the work
vi) Contractor will have to maintain various MIS Reports.
vii) Every Wednesday will be meeting day between contractor & GIS officials.
viii) For all survey & other movements contractor will have to arrange its own conveyance.
ix) Stationary shall be arranged / Printed by contractor.
x) All data & Reports need to be maintained at least for 4 years.
xi) Binded copies of Report will be triplicate.
xii) The contractor shall be directly responsible for any/all disputes arising because of the contractor & the
contractor Staff and shall keep us indemnified against all losses, damages and claim arising thereof.

xv) The contractor will ensure that none of the contractor Staff is engaged in any unlawful activities or any
other activity subversive of our interest failing which suitable action may be taken against the contractor as
per the terms & conditions of this contract
xvi) The contractor shall be responsible for discipline of the contractor Staff and shall adhere to the
disciplinary procedure set by us. BSES shall be at liberty to object to the presence of any of the contractor
representative or Staff at the site, if in our opinion such Staff has done any act of misconduct or negligence
or otherwise undesirable, then the contractor shall remove such a person objected to and provides a
competent replacement immediately.
xvii)
To take due care of items while handling. The contractor shall be liable for recovery for the loss /
damage occurred due to mishandling.

13. CONFIDENTIALITY AND NON-DISCLOSURE:

13.1 All details, documents data applications software systems papers statements business consumer
information and practices and trade secrets (hereinafter referred to "Confidential Information") which may be
communicated to contractor shall be treated as absolutely confidential and contractor hereby specifically
undertakes that contractor, its affiliates, employee or representative thereof shall not, and point of time,
whether during the subsistence of expiry or after termination of the present agreement, divulge or
communicate to any third party or use for its own purpose any confidential information of the BYPL or any of
its clients, which may come to the knowledge of contractor's in the course of performance of the present
agreement. Without prejudice to any other provisions of this agreement invent of breach of terms the
agreement with immediate effect, without assigning any reason whatsoever.

13.2 Contractor shall take all necessary action to protect the confidential information against misuse, loss,
destruction, deletion and/or alteration.

13.3 Contractor undertakes not to misuse or permit misuse directly or indirectly, commercially exploit the
confidential information for economic or other benefit.

13.4 Contractor undertakes not to make or certain any copies or record of any confidential information
submitted by BYPL other than those as may be required for the performance of Contractor obligation under
this agreement.

13.5 Contractor undertakes to notify BYPL promptly in case of any unauthorized or improper use or
disclosure of the information.

13.6
Contractor undertakes to return all the information, which is in the custody of the Contractor at the
end of the specific assignment or termination or early determination of this agreement whichever is earlier.

13.7

Contractor hereby unconditionally agrees and undertakes that it shall not disclose or publish the

terms and conditions of this agreement or disclose the information submitted by BYPL under the agreement
to any third party under any circumstances whatsoever without prior written consent of BYPL.

14. STATUTORY OBLIGATIONS:

The Contractor shall take all steps, necessary or otherwise, to comply with the various applicable
laws/rules/regulations/ notifications, including, but not limited to, the provisions of Contract Labour
(Regulation & Abolition Act) 1970 as amended, Minimum wages Act, 1984, Workman Compensation Act, ESI
Act, PF Act, Bonus Act and all other applicable laws and rules framed there under including any statutory
approval required from the Central/State Governments, Ministry of Labour.
The Contractor shall, prior to commencement of the jobs under this Contract, furnish to the Company the
permanent Provident Fund Code numbers and ESI of its employees.
Contractor shall bear the entire responsibility, liability and risk relating to coverage of its workforce under
different statutory regulations including Workman's Compensation Act, ESI Act, Factories Act, 1948, the
Contract Labour (Regulation and Abolition) Act 1970, as amended from time to time, and any other relevant
laws/regulations as the case may be. Contractor shall also be solely responsible for the payment of all
benefits such as Provident Fund, Bonus, Retrenchment Compensation, Leave etc. applicable as per the
various statutory laws/regulations and shall keep the Company indemnified in this regard against any claim.
The Company shall entitled to deduct from any money due to or to become due to Contractor any money
paid or payable by way of compensation as aforesaid or cost or expenses in connection with any claims
thereto and Contractor shall abide by the decision of the Company to the sum payable by Contractor under
the provisions of this clause.
15. WORKMEN COMPENSATION:
The Contactor shall take insurance policy under the Workman Compensation Act to cover such workers who
are not covered under ESI and PF by the VENDER however engaged to undertake the jobs covered under
this order and a copy of this insurance policy will be given to Company for reference and records. This
insurance policy shall be kept valid at all times. In case there are no worker involve other than those who are
covered under ESI and PF by the VENDER, the VENDER shall certify for the same.
The VENDER shall keep the COMPANY indemnified at all times, against all claims of compensation under
the provisions of Workmen Compensation Act 1923 as amended from time to time or any compensation
payable under any other law for the time being involving workmen engaged by the VENDER in carrying out
the job involved and against costs and expenses, if any, incurred by the COMPANY in connection therewith
and without prejudice to make any recovery.
The COMPANY shall be entitled to deduct from any money due to or to become due to the VENDER,
moneys paid or payable by way of compensation as aforesaid or cost or expenses in connection with any
claims thereto and the VENDER shall abide by the decision of the COMPANY as to the sum payable by the
VENDER under the provisions of this clause.
16. THIRD PARTY INSURANCE:

The Contractor shall, prior to commencement of the jobs under this Contract, take out a comprehensive
insurance policy against any damage or loss or injury which may occur to any property or to any person or
any employee or representative of any outside Contractor/Company engaged or not engaged for the work of
the Company, by or arising out the execution of the work or temporary work or in carrying out of jobs under
this Work Order.
17. SAFETY CODE:
The Contractor shall ensure adequate safety precautions at site as required under the law of the land to
facilitate safe working during the execution of work and shall be entirely responsible for the complete safety
of their workmen as well as other workers at site and premises during execution of contract.
The contractor shall observe the safety requirements as laid down in the contract and in case of sub-contract
(only after written approval of company), it shall be the responsibility of main contractor that all safety
requirements are followed by the employees and staff of the sub-contractor.
The contractor employing two hundred employees or more, including contract workers, shall have a safety
co-ordinator in order to ensure the implementation of safety requirements of the contract and a contractor
with lesser number of employees, including contract workers, shall nominate one of his employees to act as
safety co-ordinator who shall liaise with the safety officer on matters relating to safety and his name shall be
displayed on the notice board at a prominent place at the work site.
The contractor shall be responsible for non-compliance of the safety measures, implications, injuries,
fatalities and compensation arising out of such situations or incidents.
In case of any accident, the contractor shall immediately submit a statement of the same to the owner and
the safety officer, containing the details of the accident, any injury or casualties, extent of properly damage
and remedial action taken to prevent recurrence and in addition, the contractor shall submit a monthly
statement of the accidents to the owner at the end of each month.
18 ENVIRONMENTAL, HEALTH & SAFETY PLAN:
Contractor will make ensure that the Environment, Health & Safety (EHS) requirements are clearly
understood and faithfully implemented at all levels at site as per instruction of Company. Contractors must
comply with these requirements:
(i) Comply with all of the elements of the EHS Plan and any regulations applicable to the work
(ii) Comply with the procedures provided in the interests of Environment, Health and Safety
(iii) Ensure that all of their employees designated to work are properly trained and competent
(iii) Ensure that all plant and equipment they bring on to site has been inspected and serviced in accordance
with legal requirement and manufacturers or suppliers instructions
(iv) Make arrangements to ensure that all employees designated to work on or visit the site present
themselves for site induction prior to commencement of work
(v) Provide details of any hazardous substances to be brought onsite
(vi) Ensure that a responsible person accompanies any of their visitors to site
All contractors staff is accountable for the following:
1. Use the correct tools and equipment for the job and use safety equipment and protective clothing
supplied, e.g. helmets, goggles, ear protection, etc. as instructed
2. Keep tools in good condition
3. Report to the Supervisor any unsafe or unhealthy condition or any defects in plant or equipment
4. Develop a concern for safety for themselves and for others
5. Prohibit horseplay
6. Not to operate any item of plant unless they have been specifically trained and are authorized to do so.

19. GOVERNING LAW AND ARBITRATION

Governing Law: This Work Order shall be governed by the laws of India and each party submits to the
exclusive jurisdiction of the courts in New Delhi.
Dispute Resolution Mechanism. All disputes and differences arising out of or in connection with this
Agreement shall be resolved amicably by mutual discussion within 30 days. If the dispute cannot be
resolved by mutual discussions and agreement the parties will take such dispute to an arbitral panel
comprising three arbitrators. The parties shall be entitled to appoint one arbitrator each and the two
arbitrators so appointed shall appoint the third arbitrator who shall act as presiding arbitrator. The party
seeking to invoke arbitration shall appoint its arbitrator in its notice of arbitration. The other party shall
appoint its arbitrator and intimate the same within thirty days of the receipt of the notice of arbitration. In
the event that such party fails to appoint its arbitrator within the specified period the arbitrator named in
the notice for arbitration shall decide the dispute as the sole arbitrator. The arbitration shall be conducted
in New Delhi in accordance with the provisions of the Arbitration and Conciliation Act 1996. The award of
the arbitral panel shall be final and binding on all parties. The arbitration proceedings shall be conducted
in English.

20. REPRESENTATION, WARRANTIES AND GUARANTEES

The Vendor hereby represents warrants and guarantees that:
It is a legally recognized entity under the laws of India;
The Contract contains valid and binding obligations and is enforceable in accordance with the terms hereof;
It has studied the technical feasibility, Site conditions and other prevailing conditions and all other operational
details and based on these studies carried out, has agreed to provide to the Company the services as
contemplated in this Contract;
It has appraised itself of all applicable rules and regulations, and shall at all times comply with such rules and
regulations;
It shall procure vehicles and manpower suitable for the purposes of this Contract to render services as
contemplated in this Contract;
The Services would be conducted in a safe and efficient manner at the Site and at all times in compliance
with Good Industry Practices and requirements of the Company, and in any event, in accordance to this
Work Order;
It shall procure all consents, licences, permits, approvals and certificates and authorizations as may be
required from any governmental authority for the performance of services at the Site;
It shall duly pay the duties, taxes and levies as are set out in this Contract, which are to be paid by the
Vendor;
There is no action, suit or proceeding, at law or in equity, or to the best of its knowledge, any official
investigation before or by any governmental authority, arbitration tribunal or other body pending or, to the
best of its knowledge, threatened against or affecting it or any of its property, rights or assets, which could
reasonably be expected to result in a material adverse effect on its ability to perform its obligations under this
Contract or on the validity or enforceability of this Contract;

21. FORCE MAJEURE

21.1 General

An "Event of Force Majeure" shall mean any event or circumstance not within the reasonable control, of the
Party affected, but only if and to the extent that:

Such event or circumstance, despite the exercise of reasonable diligence, could not have been prevented,
avoided or reasonably foreseen by such Party;
Such event or circumstance materially and adversely affects the ability of the affected Party to perform its
obligations under this Contract, and the affected Party has taken all reasonable precautions, due
care and reasonable alternative measures in order to prevent or avoid the effect of such event on the
affected party's ability to perform its obligations under this Contract and to mitigate the
consequences thereof. For the avoidance of doubt, if such event or circumstance would not have
materially and adversely affected the performance of the affected party had such affected party
followed good industry practice, such event or circumstance shall not constitute force majeure.
Such event is not the direct or indirect result of the failure of such Party to perform any of its obligations
under this Contract; and
Such Party has given the other Party prompt notice describing such events, the effect thereof and the actions
being taken in order to comply with Article 14.1
SPECIFIC EVENTS OF FORCE MAJEURE
Subject to the provisions of Article 14.1, Events of Force Majeure shall include only the following to the extent
that they or their consequences satisfy the above requirements:
The following events and circumstances:
Effect of any natural element or other acts of God, including but not limited to storm, flood, earthquake,
lightning, cyclone, landslides or other natural disasters, and\
Explosions or fires or flood
Public disorder, insurrection, rebellion, sabotage, riots or violent demonstrations of a local character;
Declaration of the Site as war zone.
Any order, regulation, directive, requirement from any Governmental, legislative, executive or judicial
authority.
(II) NOTICE OF EVENTS OF FORCE MAJEURE
If a force majeure event prevents a party from performing any obligations under the Contract in part or in full,
that party shall:
Immediately notify the other party in writing of the force majeure events within 2 working days of the
occurrence of the force majeure event
Be entitled to suspend performance of the obligation under the Contract which is affected by force majeure
event for the duration of the force majeure event
Use all reasonable efforts to resume full performance of the obligation as soon as practicable
Keep the other party informed of all such efforts to resume full performance of the obligation on a regular
basis
Provide prompt notice of the resumption of full performance or obligation to the other party.
MITIGATION OF EVENTS OF FORCE MAJEURE
The Vendor shall:

21

Make all reasonable efforts to prevent and reduce to a minimum and mitigate the effect of any delay
occasioned by an Event of Force Majeure, including applying other ways in which to perform the
Contract;
Use its best efforts to ensure resumption of normal performance after the termination of any Event of Force
Majeure and shall perform its obligations to the maximum extent practicable as agreed between the
Parties; and
Keep the Company informed at regular intervals of the circumstances concerning the event of Force
Majeure, with best estimates as to its likely continuation and what measures or contingency planning
it is taking to mitigate and or terminate the Event of Force Majeure.
BURDEN OF PROOF
In the event that the Parties are unable in good faith to agree that a Force Majeure event has occurred to an
affected party, the parties shall resolve their dispute in accordance with the provisions of this Contract. The
burden of proof as to whether or not a force majeure event has occurred shall be upon the party claiming that
the force majeure event has occurred and that it is the affected party.
TERMINATION FOR CERTAIN EVENTS OF FORCE MAJEURE
If any obligation of any Party under the Contract is or is reasonably expected to be delayed or prevented by a
Force Majeure event for a continuous period of more than 1 (one) month during the Term of the Contract the
Contract shall be terminated at the discretion of the Company and neither Party shall be liable to the other for
any consequences arising on account of such termination.
22. REPLACEMENT OF RESOURCE(S)
Should the Company consider at its sole judgment that the persons provided by the Vendor as unsuitable for
the job for whatsoever reason, the Company will have the option either (i) for prompt replacement at his
cost or (ii) to terminate this order in part or as a whole.
If the Company finds any employee of the Vendor guilty of any misconduct, incompetence or negligence, the
Vendor shall, if so intimated by the Company shall at once remove such employee and replace him by a
qualified and competent substitute.Vendor shall keep the Company informed of all manpower
replacements and all such data shall be submitted to the AM(PS) along with personal & qualification
details..
If any employee of the Vendor found included in unfair practices or causing direct or indirect damage to
Company Image / Property /Revenue immediate action to be taken by the vendor and Company to be
suitably compensate for the loss incurred by the Company.
23. HUMAN RESOURCE ISSUES
The Vendor would execute these works through their own resources.
The Vendor shall bear all expenses/cost to be incurred towards salary, allowances, perks, traveling
allowances, advances, insurance, safety measures, security, transportation and all other misc. expenses etc.
of their employees/ workmen during the currency of this Agreement. Also, the Vendor shall be sole
responsible for making payment for Hospitalization, Compensation thereof in case of any accident & injury.
The Vendor to deploy their manpower immediately for carrying out the work as specified above.
The Vendor should ensure that there are no disputes regarding service, payment etc of the persons engaged
by him, anytime during the currency of the contract. At no point of time during the currency of contract, the
Vendor's employees shall insist upon the Company for employment, wages, and allowances or any other
related matter, payment etc.
The Vendor shall not deploy the manpower below the age of 18 years.

The Vendor shall be directly responsible for any / all disputes arising between him and his persons and keep
the Company indemnified against all losses, damages and claims arising thereof. The Vendor shall resolve
any dispute of their manpower. All the legal dues of their manpower is to be paid on due date or within 8 days
on the termination of manpower.
All safety wears required for the Vendor's manpower during the execution of work must be provided by the
Vendor at his own cost and he shall ensure that his employees regularly use such safety gears.
The Vendor shall be responsible for discipline of his manpower and shall adhere to the disciplinary procedure
set by the Company. The Company shall be at liberty to object to the presence of any representative or
employees of the Vendor, if in the opinion of the Company such manpower has done any act of misconduct
or negligence or otherwise undesirable, then the Vendor shall remove such a person objected to and provide
a competent replacement immediately. .The Vendor will ensure that none of the associate is engaged in any
unlawful activities or any other activity subversive of the Clients interest failing which suitable action may be
taken against the Vendor as per the terms & conditions of the Agreement. The Vendor will ensure that
none of the manpower engaged by them will
demonstrate before the offices of the Client with respect to
their grievances. In case any of the manpower engaged by Vendor
is found indulging in such activities, the
Vendor will take suitable action against such of their employees..
The Vendor shall ensure compliance with minimum wage requirements of the correct category and ensure
the following
Timely payment of minimum wages to deployed manpower as per the rate notified from time to time by the
Government of National Capital Territory of Delhi.Compliance with all other relevant PF, ESI and Insurance
laws as applicable per statute. Challans / Receipt issued by Statutory Authorities like Regional Provident
Fund Commissioner (RPFC)/including their own Pension Provident Fund Trust for previous month & proof of
payment towards compliance of other statutory provisions like E.S.I.,Service Tax etc. VENDOR will also
produce challan/receipt with respect to payment of Service Tax as a proof for such statutory payment before
the same is released by the Client.
Vendor shall comply with provisions of the Payment of Wages Act. 1936, Minimum wages Act-1948,
Employees Provident Fund & Miscellaneous Provision Act. 1952, ESI Act 1948, Employers Liability Act
1936,, Industrial Dispute Act 1947, Maternity Benefit Act 1961, Contract Labour (Regulations & abolition) Act
1970, Delhi Shops & Establishment Act or any modification thereof or any other Act relating to rules made
hereunder from time to time. For the said purpose the vendor shall get itself covered under the Employees
Provident Fund & Miscellaneous provision Fund 1952 & ESI directly with the appropriate Regional Provident
Fund Commissioner, if not done so far and shall intimate to the Client the Code No. allotted by the RPFC &
ESI Authorities within one month from the date of commencement of the assignment.
The Company reserves the right to demand the Vendor's services on holidays as well as beyond the normal
working hours.
The Vendor will ensure that none of their person is engaged in any unlawful activities subversive of the
Company's interest failing which suitable action may be taken against the Vendor as per the terms and
condition of this order.
The Vendor shall be liable for payment of all taxes and duties as applicable, to the State/ Central Govt. or
any local authority.
The Vendor's employees shall not be treated as Company's employees / persons for any purpose
whatsoever & facilities/ benefits applicable to the Company's employees shall not be applicable to Vendor's
employees. If due to any reasons whatsoever the Company is made liable to meet any obligation under any
of the laws & enactment etc, for any reason whatsoever the same shall be recovered from the Vendor or
from any of the invoices payable to him or failing which it shall be recovered as per law.
The Vendor shall confirm in writing that he will follow and comply all the statutory acts applicable.
The Vendor shall obtain all registration/permissions licenses etc., which are/may be required under any labor
or other legislations for providing the services under this Agreement.

Vendor shall take insurance policy under the Workmen Compensation Act to cover workers, not covered
under ESI Act 1948, engaged by it and Accident Liability Insurance for its employees for payment of
compensation on account of injury, fatal or otherwise due to accident during service. Copies of these
insurance policies will be submitted to company before claiming any payments for reference and records and
these insurance policies shall be kept valid at all times.
In case it is desired by any Labour authorities to produce the records with respect to salary/
PF/ESI/EDIL/Bonus etc, the said record/register will be made available by the Vendor.
24. INDEMNIFICATION
The vendor shall indemnity, defend, save and hold harmless all directors, company and its employees
against any and all suits, proceedings, actions, demands and third party claims for any loss, damage, cost
and expense suffered by company on account of the negligence, act or omission inaction by the vendor or its
employees under this Agreement. Agencies shall also wholly indemnity and compensate company against
any theft, misappropriation, fraudulent act or omission, any collusion with customer/s, or any other offence
under the applicable laws or breach of obligation under the present agreement, and would also render itself
liable to appropriate legal action being initiated against it by company.
The Vendor shall also be responsible and liable to company for any loss or damage caused to company for
any negligence or inaction, damage to the property of company caused by the vendor or its employees.
25. SEVERABILITY
If any provision of this Agreement is or becomes invalid or unenforceable by the courts of any jurisdiction to
which it is subject, such invalidity or unenforceability shall not prejudice the remaining provisions of this
Agreement, which shall continue in full force and effect.
26. WAIVER OF RIGHTS
No delay or forbearance by either party in exercising any right or power under this Agreement shall be
construed as a waiver of such right or power, nor shall any single or partial exercise of such right or power
preclude any further exercise of such right of power.
27. Reports and Information
The contractor shall be obliged to submit or furnish to COMPANY, all or any information as desired by
company, in the form of a report or otherwise. The report may be required at regular interval as specified by
company or at Company's behest. The information shall be provided in a format to be specified by the
company to the contractor. However, company, reserves the right to revise this format which would be
communicated to the contractor and it shall be valid and binding obligation of the contractor to submit the
desires information in the revised format
28 RISK & COST :
If the Contractor fails to execute the work as per specification / as per the direction of Engineer's In-change
within the scheduled period and even after the extended period, the contract shall got cancel and company
reserves the right to get the work executed from any other source at the Risk & Cost of the Contractor. The
Extra Expenditure so incurred shall be debited to the Contractor.
29. SECRECY CLAUSE
The technical information, data and other related documents forming part of order and the information
obtained during the course of investigation under this order shall be the Company's exclusive property and
shall not be used for any other purpose except for the execution of the order. The technical information

drawing, records and other document shall not be copied, transferred, or divulged and/or disclosed to third
party in full/part, not misused in any form whatsoever except to the extent for the execution of this order.
These technical information, drawing and other related documents shall be returned to the Company with all
approved copies and duplicates including data/drawing/plans as are prepared by the Vendor during the
executions of this order, if any, immediately after they have been used for agreed purpose.
In the event of any breach of this provision, the Vendor shall indemnify the Company against any loss, cost
or damage or claim by any party in respect of such breach.
The Vendor shall not use the name/logo/emblem of the Company in any manner either for credit
arrangement or otherwise and it is agreed that the Company shall not in any way be responsible for the
debts, liabilities or obligations of the Vendor and/or his employees.
The Vendor hereby covenant that the Vendor shall be responsible for theft if any committed by his staff and
the vendor shall indemnify from and against all claims, demands, actions, suits and proceedings, whatsoever
that may be brought or made against the Company by or on behalf of any person, body, authority whatsoever
and whomsoever and all duties, penalties, levies, taxes, losses, damages, costs, charges and expenses and
all other liabilities of whatsoever nature which the Company may be liable to pay, incur or sustain by virtue of
or as a result of the performance or non- performance or observance or non-observance by the Vendor of
any of the terms and conditions of this contract. The Company shall have full power and rights at its
discretion to pay or defend or compromise any suits, claims or demands brought or made, whether pending
or threatened touching upon this contract as it may consider necessary or desirable and shall be entitled to
recover from the vendor all sums of money including all legal costs, charges and expenses incurred by virtue
of any such compromises which shall not be called into question by the Vendor but shall be final and binding
on the Vendor.
30. AMENDMENT:
Any modification, amendment or other change to this Agreement shall be affected only by a written
instrument signed by the authorized representatives of both the COMPANY and the CONTRACTOR
31. NON-EXCLUSIVITY
The award of this order to the Vendor shall not preclude the Company from awarding the same order for
similar work at the same rates, or on any terms and conditions to other party or parties. The Company at its
desecration places the order on any other party.
32.

SUB-CONTRACTING / SUBLETTING:

CONTRACTOR shall not assign or transfer the whole or any part of this Work Order or any other benefits
accruing there from nor shall it subcontract / sublet the whole or any part of the Works without the prior
written consent of COMPANY.
In the event the contractor assigns this work order, contractor's assignees shall be bound by the terms and
conditions of this work order and shall , if deemed necessary by COMPANY at the time of such assignment,
undertake in writing to be so bound by this Work Order.
Notwithstanding the subletting / subcontracting of any portion of the works, contractor shall remain wholly
responsible for the carrying out, completion and satisfactory execution of Works in all respects in accordance
with this Work Order, specification, approved drawings and data sheets.

33. PREMATURE TERMINATION

The work order once placed can be terminated by BSES before the expiry of its term under the following
conditions:
1). It is found by us that the contractor Staff has intentionally manipulated or corrupted the data, or disclosed
any of the contents of the details to any third party.

2). The contractor repudiates this order or otherwise evidences intention not to be bound by this order;
3). The contractor assigns, mortgage, or charges or purports to assign, mortgage, or charge any of its
obligations or rights in contravention to the provisions of this order; or, transfers or notates any of its
obligations in contravention to the provisions of this order.
4). The contractor breathes the Secrecy Clause.
5). If at any stage during the tenure of the work order, the contractor or the contractor staff is found to be
involved or indulging or even attempting illegal, unlawful action or activities or some fraudulent or even trying
to take or ask bribe or to give bribe official/staff or misuse or abuse any of our equipment.
6). BSES shall be entitled to deduct from any money due or to becomes due, money paid or payable by way
of compensation as aforesaid or cost or expenses connection with any claims there to and the contractor
shall abide by our decision as to the sum payable by the contractor under the provision of this clause.
The order can be terminated by the Company before the expiry of its term under the following conditions:
i)

The Vendor fails to perform the activities as per requirement of the Company

ii)

It is found by the Company that the Vendor has intentionally manipulated the meter installation or
corrupted the data, or disclosed any of the contents of the details to any third party.The Vendor
repudiates this order or otherwise evidences intention not to be bound by this order;

The Vendor assigns, mortgages, or charges or purports to assign, mortgage, or charge any of its obligations
or rights in contravention to the provisions of this order; or, transfers or negates any of its obligations in
contravention to the provisions of this order.
The Vendor breaches the Secrecy Clause.
If at any stage during the tenure of the work order , Vendor is found to be involved or indulging or even
attempting illegal, unlawful action or activities or some fraudulent or even trying to take or ask bribe from any
customer or to give bribe official/staff or misuse any meter of the Company.
The Company shall be entitled to deduct from any money due or to becomes due to the Vendor, money paid
or payable by way of compensation as aforesaid or cost or expenses connection with any claims there to and
the Vendor shall abide by the decision of the Company as to the sum payable by the Vendor under the
provision of this clause.

34. ACCEPTANCE & TERMINATION

ii Acceptance of this Work Order expressly stipulates and includes acceptance of all terms and conditions
enumerated in this Work Order, including, in the technical specification and drawings made available to
Vendor consisting of general conditions, detailed scope of work, detailed technical specification & detailed
equipment, drawing. Complete scope of work and the Vendor's and Company's contractual obligation are
strictly limited to the terms set out in the order. No amendments to the concluded order shall be binding
unless agreed to in writing for such amendment by both the parties.
ii The Contract can be terminated by either party by giving to the other one-months notice in writing
thereof. The Company reserves the right to terminate the contract without notice in case of unsatisfactory
work or non-compliance with any of the above stated terms.
ii Notwithstanding anything contained in this Work Order, if, at any time during the course of the execution
of the Work Order, the Company is of the view that the work under the Work Order is not being performed
in accordance with the terms of this Work Order, the Company reserves the right to cancel this Work
Order forthwith without assigning any reason and the Company shall be entitled to recover all damages
and expenses, including losses suffered due to such non-performance or under performance.

SECTION-IV
SCOPE OF WORK
A) SCOPE OF WORK FOR LT Network validation, Updation and GIS Network change
management.

1.0 Introduction
BSES Yamuna has mapped its Network in GIS by field survey in the year 2008-2009 & then on
its continuously updating the network changes based on the inputs received from the O&M
group. However there has been no field validation done for the Network data available in GIS for
the past 4-5 years. Hence, BSES Yamuna feels that they need to do a comprehensive revalidation
of the LT Network data available in GIS with respect to field conditions.
The validation of LT Network will ensure reliability & accuracy of data along with identification
& correction of any mismatch observed in field & GIS database.
The identification of this mismatch will further enable BSES Yamuna to analyze & refine their
updation process so as to avoid such gaps in future.
After field validation & correction of LT data in GIS it will be used by various business users
through Enterprise GIS applications. In order to ensure that during the execution of validation &
updation & project and also later on, data being collected / validated does not become
stale/outdated, a mechanism will be put in the place to incorporate such changes in system
regularly.
The incremental changes (i.e. addition/deletion/augmentation) in the GIS database are due to the
regular day to day changes in the supply distribution network and consumers in field after the
date of completion of field network validations and updation of validated data in GIS. A typical
template for incremental data collection of Assets and connectivity updates is attached, which
may undergone change as per finalization between BSES Yamuna and the implementor.

BSES Yamuna - LT Network Validation

Area of Interest
The area of Interest (AOI) comprises of BSES Yamuna Power Ltd, Delhi constituting an
approximate area of 143 sq. km. Details is as specified in Annexure - 4

Objective
The objective of GIS LT Network Validation & subsequent delta change update is to ensure base
map data verification & error fixing

Verification & error fixing of entire LT Network [Location & Attribute] in BYPL area.
Please refer list of features and attributes as per Annexure 2.

GIS updation,

QA/QC (On-field

& GIS), Feeder Configuration,

GIS data

dispute/mismatch (resolution) & tracking

GIS Data Model maintenance

Tracking & Publishing periodical Survey & data updation

Vendor to provide process flow for various major activities (e.g. Field data validation,
Data Migration, Land base/Network Update in GIS, Network change updation etc.)
involved in overall Data Validation & Network Change Management process (in line with
the overall process provided as a guideline in RFP) to get Vendors clarity on various
important data management activities.

2.0 Scope
The description given below is broad scope of work to be carried out by Survey Vendor
However, any work even if not specifically mentioned but reasonably implied for the successful
implementation and good performance of the system are deemed to be included in this scope of
work.

A) GIS LT Network Validation:

Scope of work for LT Network validation by GIS Survey Vendor includes carrying out
following activities in field & GIS for specified area of BSES Yamuna Power Ltd.:
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Load the existing complete network data [along with land base & attribute] in GPS
instrument being used for LT Network Survey.

Survey Vendor shall prepare the LT Feeder Wise SLD in AutoCAD format. The required
format shall be mutually designed by BYPL and the vendor. Format of sample LT SLD
attached as an Annexure - 6

The Survey vendor shall carry out complete LT Network Survey for all Distribution
Transformers in the Project area.

Survey vendor should carry out the validations of the LT Network Data captured from
site for location and attribute information.

Update the as-built network in AutoCAD as per the network changes /mismatches
captured during field validation /Network Survey with proper QA/QC process.

Migrate the changes in BYPL GIS database by Survey vendor in BYPL GIS database
(AutoCAD to ArcGIS Migration process [mutually agreed by Vendor & BYPL] need to
be prepared & submitted by Survey vendor)

Carry out Feeder Configuration in GIS for all migrated LT feeder network from DT to
Pole (Support Structure).

Ensure completeness & quality of updated data in GIS database by adopting proper
QA/QC process. All the feeders should be properly traced from DT to Pole (support
structure) after the vendor updates the data in GIS

Data migration & quality tools developed by vendor will be reviewed by BYPL prior
migration

Approval need to be obtained from concerned BYPL O&M department prior migration of
GIS surveyed data. Also final migrated (configured) data need to be approved from
BYPL.

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B) GIS Delta Change Update:

Scope of work for Network Change data Capture by GIS Survey Vendor includes carrying out
following activities in GIS for specified area of BSES Yamuna:

Get network changes from concerned BYPL department (O&M representative) on daily
basis

Capturing reported network changes for EHV, HT and LT network in BYPL area.

Capturing

Network

Features

Attributes

of

network

components

commissioned/dismantled/augmented by BSES Yamuna

Making corresponding changes Attributes/Location/Connectivity in GIS

Updation of SLD with network changes

Feeder network configuration for LT network.

Resolution of Network disputes/Mismatches as and when reported from field

Publishing Delta change status report on daily basis so that it can be reviewed by all
concerned BYPL users (Need to publish web site Refer Annexure 7 for sample status
Report format)

Please Note that all abovementioned activities will be carried out for changes from the
date of completion of LT Network validation (in field) till the date mentioned in the project
schedule.

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3.0 Process for LT Network Validation & Delta updation

A) LT Network Validation:
The survey vendor shall load the updated Land base data into the GPS equipment being
used for survey.
The survey vendor shall also load the existing Network Data (HT & LT) in the GPS
equipment being used for survey.
The Survey vendor shall identify a substation (33/11kv) feeder and the first Distribution
Transformer in that 11kv Feeder.
The survey vendor shall check if there is single circuit emerging out from the DT or
multiple circuits. If there are multiple circuit, then from the survey vendor shall identify
the circuit by

The survey person shall stand facing the back of DT secondary/ LT Side of
DT.

Starting from left extreme, the first OH line emerging out will be the first
circuit, and then the next will be second circuit etc.

Identify the first pole from the Distribution Transformer and capture its location
information in the GPS instrument. Capture all the attributes of the pole in the GPS
instrument as per the Data Model.
The positional accuracy of the equipment mapped in GIS should be sub-meter.
Capture the OH Line/cable and all equipments installed on that pole details emerging
from the Pole in the GPS instrument as per the Data Model
Ensure to capture cut-point details exactly as per the status on the field.
If there are multiple feeders on that pole, then ensure to capture the feeder details of the
cut-point to which it is connected and its status.
If the network is underground, then there will be feeder pillars instead of pole in the
network. Ensure to capture all the details of the feeder pillar along with circuit details
from the survey.
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After survey of every pole, write the temporary pole number on the pole with a
permanent pen marker. Please refer codification document for pole numbering.
Codification document shall be provided by BYPL to successful vendor.
Similarly, if there is a feeder pillar, then mark the temporary feeder pillar number on it
with the permanent pen marker. Please refer the codification document for Pole and
feeder pillar codification. Codification document shall be provided by BYPL to
successful vendor.
Every LT feeder emerging out of the Secondary of Distribution Transformer needs to be
codified as per the codification document. This code needs to be updated in all the
downstream equipments of that feeder till open point.
While carrying out the LT Network Survey of a feeder, the survey vendor should
prepare a rough sketch of LT Feeder SLD. This rough sketch needs to be converted to
AutoCAD Map format. The symbology to be used for Feeder SLD should be as per the
symbology document.
Once the LT Network survey of one Feeder is completed, then the data should be
submitted to BYPL for QC. Once the BYPL GIS Team approves the feeder, then the
same should be submitted to respective Division/Zone incharge for verification and
approval.
In case of changes/observations given by the utility, then the same needs to be verified
on site and the changes are to be incorporated and re-submitted to BYPL.
Once the utility approves the Feeder data, then the same data is to be uploaded in
ArcGIS software.
The Survey vendor shall ensure that the data migrated is complete with respect to the
data surveyed on site by comparing the feature count.
The survey vendor shall also configure the feeder migrated using feeder Manager and
run QA QC tool to fix all the errors.
Survey Vendor shall be solely responsible for the quality of the data migrated and
applications to be executed based on this data. In case of any of the existing / new
applications deployed in the production system does not execute due to issues in the
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data migrated and configured, and then the vendor is responsible to rectify all the data
related issues.
While carrying out the Verification of LT Network Survey, the survey vendor shall find
following issues with respect to the data.
New LT Network on Field:
Any new LT network on field to be captured and related attributed to be captured as
per attribute attached.
LT Cable, Line & Poles Missing in the Map:
Some portion of the LT network not available in the GIS database. These Poles &
the LT lines to be marked in the map for updation in GIS Database
LT Cable, Line & Poles shown in the Map are not available on the field:
This patch of network might be existing in the past, but currently not available in
field. This patch of Network to be marked in the Map for deletion in GIS database.

Poles Missing on the Map:

New poles might be placed in the field or these poles might be missed during
Network creation / Updation. These poles to be marked on the Map, assigned a
unique-id & pole attribute to be collected for updation into the GIS database.

Poles Shown on the Map are not visible on the Field:

These Poles might be removed from field after GIS Network data Creation /
Updation.

DT Location Not Matching:

These DT might be relocated in the field post the GIS Survey. The correct location
of DT to be marked and updated in GIS database accordingly
No of Conductors not Matching:
This data to be verified in the field and in case of a mismatch the correct Nos of
conductor to be noted for updation in GIS database.

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Jumper Location Not Matching:

These Jumpers might be relocated, post GIS network Survey. The correct location to
be marked for updation in GIS database

Pole Location Not Matching :

These Poles might be relocated, post GIS network Survey. The correct location to be
marked for updation in GIS database

LT Line in the map is shown on other side of the Road:

This Patch of Network might be relocated post GIS Network Survey. The existing
alignment in the field to be marked for updation in GIS database.
Pole id not matching in the field :
The Pole-Id painted on the field is not matching with the Pole id available in GIS
data. The Pole-Id available on the field to be noted against the Pole - id available
in GIS. BYPL Delhi will analyze the issue and give relevant instructions to survey
vendor for carrying out the changes in the field.
Pole id not visible / readable in field:
The Pole - id painted on the field is not readable or visible to noted. BYPL Delhi
will analyze the issue and give relevant instructions to survey vendor for carrying
out the changes in the field.

Network Validation by Vendor Via Field Survey

The Vendor to validate the LT network for each DT along with the attributes.
Vendor shall collect any new LT network other than existing LT network in BYPL
distribution area
Survey Vendor shall prepare the DTD file to be loaded in the GPS instrument as per the
Data Model.

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BYPL Delhi shall give the validation rules for Land LT Network Attribute Data. The
survey vendor will have to build this validation rules in the DTD file to be used in the
GPS instrument.

QC of Vendor Field Network Validation By BYPL

About 10% of Random samples of each type of observation in each DT Network will be
checked by BYPL.
BYPL will publish a QC feedback report against each DT Network.
If BYPL find the vendor data incorrect / lot of wrong observation, BYPL will reject the
data and the vendor has to redo the survey validation for this DT Network.
If BYPL find no error in Vendors finding, then BYPL accepts the data and will intimate
the vendor to update the changes in BYPL GIS database.

Provision of Infrastructure, H/W, S/W & GIS database access to Vendor for updation
of GIS Network data at BYPL premises
BYPL to provide office Space with Hardware & Software required for the Vendor to
update the GIS Network Data
BYPL to provide training on BYPL Network Updation Methodology for Vendor
Supervisor
BYPL to provide access and required privileges to the Vendor for updating BYPL GIS
Network

Updation of Field Changes in BYPL GIS database by Vendor

The Vendor will deploy its Manpower at BYPL premises. ( The qualification of vendor
team in mentioned in Annexure 3 )
Once the vendor supervisor has undergone the BYPL Network Updation Training, he
will subsequently train his operators.
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The Vendor will create necessary Version (separate version for each DT or Feeder) in
the BYPL GIS database as per the BYPL Network Updation Methodology after
completion of the training.
The vendor will update the field changes in BYPL GIS database.
The vendor supervisor will do the QC of updation in the GIS database and then intimate
BYPL about completion of the Updation of the respective DT / Feeder

QC of Vendor GIS Updation By BYPL

BYPL will do a random QC of the updation done by the vendor in the respective
version with respect to the field observation marked on the map & the attribute data
collected in the field.
BYPL will publish a QC feedback report against each DT/feeder.
In case of any minor error in updation, BYPL will ask the vendor to do the correction in
the same version and submit the data
In case of major error BYPL will ask the vendor to delete the version, create a new
version & redo the updation.
If BYPL find no error in Vendors updation, then BYPL accepts the data and will
intimate the vendor.
BYPL will reconcile and Post the version.

B) Network Change Procedure

The network change data update process is dependent on the intimation received from
BSES Yamuna for updates on daily basis. GIS survey vendor will consider the
completion of network data validation activity for predefined area (As identified by
BYPL) as a baseline for Network Change/Delta updates. The procedure for submission
of these updates shall be through respective BYPL O&M ore centralized team as
decided during the execution of the actual process.

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The list of field activities which results in change in normal distribution network &
permanent in nature, that should be considered under network change capture process
will be provided during/after completion of LT network validation work.
On receipt of network change information, GIS Survey vendor need to capture the
network changes from field. GPS instrument (loaded with updated network & Landbase
data) should be used to capture accurate location information of the new asset/feature in
field. Existing SLDs need to be referred to mark changes related to network
connectivity if any. Survey vendor may carry printout of GIS Map of the area pertaining
to the network changes to be captured from field wherever required to avoid ambiguity
in understanding/updation of network changes.
While capturing the changes (Location, Network connectivity & attribute) the field
personnel should ensure completeness of information as per updated data model. In
case of unavailability/inaccessibility of asset/network data from field (e.g. unable to
read nameplates of overhead equipment) same should be gathered with the help of field
people.
Data Model Maintenance
In case of attribute values which are not matching with existing data model (e.g. new
Make of transformer not available in valid list of Make in GIS), same should be
informed to BSES Yamuna (GIS team) for incorporation of the same in GIS database
before updation of corresponding network change. Hence it is necessary for GIS survey
vendor to keep a track of GIS data model changes at their end during delta update
process.
Migration & QA/QC Tool:
In order to update the GIS database with the new data, the Survey vendor will develop a
tool to migrate delta change data from GPS instrument to GIS database. This shall also
include development of QA/QC tools at GIS end (ArcGIS based) to ensure quality data
is updated & configured in GIS.
Delta Update Portal

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All the network changes work received by Survey vendor shall be tracked through
Delta update (web based) Portal developed by GIS Survey vendor. A progress report
(Refer: Annexure-7, Daily Delta change Status Report) shall be published/retrieved
though said portal as & when required by BSES Yamuna. (Couple of other reports may
need to be developed by GIS Survey vendor as per the requirement of BSES Yamuna)
All the network changes received from BSES Yamuna shall be entered by Survey
vendor in this portal. Same will be updated based on the network capture & updation
work (with sub activities) carried out by Survey vendor.
Dispute Tracking through Delta Update Portal
After updation of network changes in GIS, concerned representative of BSES Yamuna
will verify the network change & provide approval or disapproval through portal. In
case of any network related discrepancy (network mismatch / dispute) same will be
informed to Survey vendor through portal. Thus appropriate feedback mechanism needs
to be built in portal to capture input of BYPL field people. For smooth execution of the
network change data update, the network changes reported should be captured &
updated timely & regularly in line with the process provided in other section of this
document.
Data Delivery as required by other systems / business users
Following are the quality acceptance levels for the key elements pertaining to both
landbase and network data and hence will serve as the criteria for delivery acceptance
Content (completeness of graphic content in target system)
Placement (accuracy of linear / point feature placement with respect to the source
drawing and specification)
Label / Annotation (visibility and appearance of annotations/labels)
Connectivity (logical and physical connectivity between linear and corresponding point
features)
Vital attribution value (completeness of key attribute values)

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Data model conformance (graphical and non-graphical content is in line with the data
model
Resource Deployment
Skilled and experienced team in ERSI ArcGIS and ArcFM technology management,
data survey, creation, updation, and supervisors at BYPL office, to provide the managed
services for task as mentioned in the documents. The primary responsibility of this
onsite team includes but not limited to:

Change Management of GIS network data

Field survey and GIS database updation

Preparation of GIS data as per user requirement

Technical documentation as per requirement

The minimum no. of onsite resources required for tasks but not limited to the same. The
evaluation shall be done in accordance with minimum resources as mentioned below:

S.No.
1
2
3
4

On site resources
Data Leader cum Quality Check
Data Updation and survey supervisor
Digitization
Field survey

Nos.
1
1
3
6

The qualification and experience of resource shall comply with Vendor Resource
Requirement and Qualification Annexure - 3
The vendor services shall be provided during the working hours as per BSES Yamuna
Power Ltd. office time schedules and/or working time schedule of Field offices and
depending upon the requirements and/or meeting timelines, the same shall be carried out
on off days without any commercial implications

Service Level Agreements (SLA)

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The Delta Update Services operation will be monitored regularly by BSES Yamuna as per
the Service Level Agreement (SLA). Executed between BSES Yamuna & GIS Survey
(Delta update Service) Vendor. The following are the details of the activities of Delta
update Services along with their respective timeframes.
Service Level Weightage
The entire SLA shall be governed by assigning suitable weightage for each category is
given below:
Scope parameter

Category

Marks

Field Data Survey

Type of task as mentioned in Scope

50

Data digitization

Type of task as mentioned in Scope

50

Total

100

SLA Calculation Criteria:

Points assigned to category shall be multiplied with the ratio of task completed within
timelines against the total task. Calculation criterion is illustrated below:
SLA Critera

Weightage
(A)

Total Task
given
(B)

Task
Completed
within
timeline

Task
completed
beyond
timeline

(C)

(D)

Ratio (E)

Score
Obtainted

1-(D/B)

(E*A)

(B-C)
Data Survey

50

15

14

0.93

46.5

Data

50

20

16

0.80

40.0

Digitisation
Total

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100

86.5

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Timeline for delivery of Data Updation activities:

Sr.
No.
1

Activity

Time Period

Survey of Landbase along with attributes and digitization of new

(in Man days)

5

area (0.25 km)`

Survey of incremental Landbase along with attributes and

digitization in existing area (0.25 km)

Survey with attribute for length of network & poles/FP (2km) or

survey with HVDS details (1km)

Survey and digitization of non-linear assets (eg. Substation, RMU,

0.5

transformer etc.)
Survey and mapping of left out poles

0.05

Above timeline are required to be met and calculated in accordance to scope as mentioned in this
document. In case of timeline not achievable, bidder has to deploy additional manpower
A Quality Assurance Review (frequency quarterly) of the Delta update will be
scheduled including a meeting with BSES Yamuna & Survey Vendor

Payment Weightage
On deriving marks for each categories based on above mentioned methodology, penalty
clause will be applicable as below:
Score obtained
>90
>80 - <90
>65 - <80
>55 - <65
Less than 55

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% Payment
100
90
80
75
50

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4.0 Process Flow of LT Network Validation

A) LT Network Validation

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B) Delta Network Updation

The tentative work flow gives and overview for data survey, creation and delivery as mentioned
below

BYPL GIS Field Team

Bidders Field Survey

Team

Bidders Data
updation team

Inform location
details of the
changes to be
recorded

Create plot for the

required area to be
surveyed

Update ArcGIS
database

Go to field

Perform data
validation

Conduct field
inspection and
survey

Finish updates

Record the changes

on the plot

Submit the updated

plots for GIS
updates

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1.0 5.0 Inputs & Output for Survey Vendor

A) LT Network Validation:
Input to Vendor
Final Data Model
Specification document for Land base survey and LT Network Survey
Existing Network & Landbase data (as it is) in the form of shapefile
Codification (Pole, DT, FeederPillar & Feeder ID) document
Deliverables by the Vendor
Updated Landbase in BYPL GIS database (ArcGIS) as per field.
Updated LT Network in the BYPL GIS database (ArcGIS) as per field
List of Poles with Pole - id Mismatch between GIS data & Field
List of Poles without Pole - id / Pole - id Not readable on field
Hardcopy Map with the markings of Network Changes observed in the field.
Hardcopy of the attribute data collected in field.

B) Delta Change Update:

Input to Vendor

Intimation of Network change (Soft copy)

Deliverables by the Vendor

Data delivery covers, delivering of the data as required by the business user/other system
at regular intervals or as and when needed. Following major activities are considered into
this

Migration of Delta updates

Updated feeder configured GIS in Default version (ArcGIS) network & SLD
(AutoCAD)

Thematic based map generation and delivery

Map printing

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Mapbook preparation

Any other as per business requirement.

Delta change & network discrepancy Tracking portal (Deployment & daily updation)

6.0 Responsibility Matrix

GIS Survey Vendor is responsible for submission of data to BSES Yamuna. BSES Yamuna will
co-ordinate for delta update receiving, reviewing, providing feedback or communicating
acceptability of input & submitted data.
The detailed Responsibility matrix shall be as given below:
Sr.
Process or Particulars
No.

Responsible

Communication

Authority.

Channel / Data format

BSES Yamuna
1

Intimation of Network change

(O&M/Business/
GIS)

Capturing Network changes from Field

Physical / Soft & Hard

Vendor

copy

GIS Survey

Feeder Configuration, posting to default etc.)

Vendor

when identified (after data Updation)

Rectification of disputed Network change &
intimation of work completion
Publish Network Change Data update Progress
Report

change portal

GIS Survey

Updation of Network change in GIS (QA/QC,

Raising disputed Network change requests as &

E-mail / Network

BSES Yamuna
(O&M/Business/
GIS)

Network Change Portal

E-mail / Network
Change portal

GIS Survey

E-mail / Network

Vendor

Change Portal

GIS Survey

E-mail / Network

Vendor

Change Portal

*Note: The above mentioned timeline is given based on the requirement of BSES Yamuna to

update network change within 2-3 days after carrying out actual field network changes
(Switching Changes, New DT, New substation, Re-conduct ring etc.), same may vary based on
the type of network changes carried out in the field.

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Annexure 1: Price proposal Format

1. Cost of LT Network Verification survey, updation & Asset Mapping

Item.No.
1.1

Description
Survey and Mapping of LT

Unit
Kms

Qty.

Unit Price

Total Price

3000

overhead lines and underground

cables along with associated
equipments such as poles, feeder
pillar boxes, street lights etc. and
LT Network feeder manager
configuration

2. Cost of Network Change Data Capture & Updation in GIS

Item.No.
2.1

Description

Capturing network delta Changes

Unit

Qty.

Months

36

Unit Price

Total Price

(Location/Attribute/Connectivity)
from field & updation in AutoCAD
(SLD) & Enterprise GIS ArcGIS
(including data configuration).
Asset (Pole, DT & Feeder Pillar)
Stencilling & Network dispute
resolution for the BSES Yamuna
network undergone change.
Development of Delta update
tracking system & publishing work
report on daily basis

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Annexure 2 LT Network GIS Data Model

S.NO.

Feature Class

DISTRIBUTION
TRANSFORMER

Field Name
OBJECTID
COMMENTS
COMMISSIONEDDATE
CREATIONUSER
DATECREATED
DATEMODIFIED
DESIGNID
ELECTRICSTATIONNAME
ENABLED
EQUIPMENTCODE
EQUIPMENTID
EQUIPMENTTYPE
EXTERNALSCADAID
FEEDERID
FEEDERID2
FEEDERINFO
FMOPERATINGVOLTAGE
FULLLOADLOSS
GROUP_ID
HVCURRENTRATING
HVVOLTAGE
INSULATIONMEDIUM
KEYNO
KVARATING
LABELTEXT
LASTUSER
LIFESPAN
LOADTAPCHANGERINDICATOR
LVCURRENTRATING
LVVOLTAGE

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MAKE
MANUFACTUREDYEAR
MMELECTRICTRACEWEIGHT
NEUTRALEARTHING
NOLOADLOSS
NOMINALVOLTAGE
NUMBEROFPHASESHV
NUMBEROFPHASESLV
NUMBEROFTAPS
OILQUANTITY
OWNERSHIP
PERCENTAGEIMPEDENCE
PERCENTAGELOADING
PHASEDESIGNATION
PROTECTIONTYPE
RELSPECIFICATIONNUMBER
SAPEQUIPMENTID
SERIALNUMBER
SERVICEID_FK
SHAPE
STATIONFACILITYID_FK
STEPVOLTAGE
STRUCTUREEQUIPMENTID_FK
SUBTYPECD
SWITCH_ID
SWITCHID
SYMBOLROTATION
TEMPERATURERISEINOIL
TEMPERATURERISEINWDG
TOTALWEIGHT
TRANSFORMERWEIGHT
TYPEOFCOOLING
VECTORGROUP

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VOLTAGERATIO
WEIGHTCOREANDWINDING
WEIGHTOFOIL
WORKFLOWSTATUS
WORKFUNCTION
WORKLOCATIONID
WORKREQUESTID
METER NO 1
METER NO 2
METER NO 3
ASSETID
VOLTAGERATIO
NO OF LT FEEDERS

RELGDB.Fuse

ANCILLARYROLE
COMMENTS
COMMISSIONEDDATE
CREATIONUSER
DATECREATED
DATEMODIFIED
DESIGNID
ELECTRICEQUIPMENTID_FK
ENABLED
EQUIPMENTCODE
EQUIPMENTID
EQUIPMENTTYPE
EXTERNALSCADAID
FEEDERID
FEEDERID2
FEEDERINFO
FMOPERATINGVOLTAGE
FUSEBANKOID
FUSECONSTRUCTION
INSULATIONTYPE

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KEYNO
LABELTEXT
LASTUSER
LIFESPAN
LINKRATING
MMELECTRICTRACEWEIGHT
NOMINALVOLTAGE
NORMALPOSITION_B
NORMALPOSITION_R
NORMALPOSITION_Y
OBJECTID
PHASEDESIGNATION
PILLAREQUIPID_FK
PRESENTPOSITION_B
PRESENTPOSITION_R
PRESENTPOSITION_Y
SERIALNUMBER
SHAPE
STATIONFACILITYID_FK
STRUCTUREEQUIPMENTID_FK
SUBTYPECD
SWITCH_ID
ASSETID
SYMBOLROTATION
WORKFLOWSTATUS
WORKFUNCTION
WORKLOCATIONID
WORKREQUESTID
OBJECTID
ANCILLARYROLE
2

RELGDB.Joint

ENABLED
CREATIONUSER
DATECREATED

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DATEMODIFIED
LASTUSER
SUBTYPECD
EQUIPMENTID
STATIONFACILITYID_FK
STRUCTUREEQUIPMENTID_FK
FEEDERID
FEEDERID2
FEEDERINFO
MMELECTRICTRACEWEIGHT
FMOPERATINGVOLTAGE
PHASEDESIGNATION
NOMINALVOLTAGE
OPERATINGVOLTAGE
COMMISSIONEDDATE
SERIALNUMBER
RELSPECIFICATIONNUMBER
SYMBOLROTATION
COMMENTS
LABELTEXT
MAKE
TYPE
VOLTAGERATING
CABLETYPE1
CABLETYPE2
CABLESIZE1
CABLESIZE2
JOINTERNAME
JOINTDATE
REFERENCENUMBER
NUMBEROFCORES1
NUMBEROFCORES2
SUPERVISORNAME

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KITSIZE
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
EQUIPMENTCODE
KEYNO
ASSETID
HYPERLINK
OBJECTID
ENABLED
CREATIONUSER
DATECREATED
DATEMODIFIED
LASTUSER
SUBTYPECD
RELSPECIFICATIONNUMBER
COMMENTS
LABELTEXT
FEEDERID
3

RELGDB.LTCable
FEEDERID2
FEEDERINFO
MMELECTRICTRACEWEIGHT
FDRMGRNONTRACEABLE
PHASEDESIGNATION
FMOPERATINGVOLTAGE
OPERATINGVOLTAGE
STATIONFACILITYID_FK
CONNECTIONOKINDICATOR
NUMBERCONDUCTORSPERPHASE
OUTOFORDERINDICATOR

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NEUTRALMATERIAL
CABLEID
CABLETYPE
ARMOURED
CABLECONDUCTORMATERIAL
NUMBEROFCORES
OVERHEAD
MEASUREDLENGTH
CABLESIZE
ASSETID
NOMINALVOLTAGE
MAKE
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
LIFESPAN
COMMISSIONEDDATE
EQUIPMENTTYPE
ARMOUREDTYPE
SOURCE_ID
DESTINATION_ID
KEYNO

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4

OBJECTID
ENABLED
CREATIONUSER
DATECREATED
DATEMODIFIED
LASTUSER
SUBTYPECD
MANUFACTUREDYEAR
COMMISSIONDATE
COMMENTS
LABELTEXT
FEEDERID
FEEDERID2
FEEDERINFO
MMELECTRICTRACEWEIGHT

RELGDB.OHConductor

FDRMGRNONTRACEABLE
PHASEDESIGNATION
FMOPERATINGVOLTAGE
STATIONFACILITYID_FK
NUMBERCONDUCTORSPERPHASE
NEUTRALMATERIAL
NEUTRALSIZE
CONDUCTORID
NOMINALVOLTAGE
STRUCTUREEQUIPID_FK

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CONDUCTORMATERIAL
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
PERCENTAGELOADING
SAPEQUIPMENTID
CONDUCTORTYPE
RELFEEDERID
SOURCE_ID
DESTINATION_ID
KEYNO
EXTERNALSCADAID
REFERENCESTANDARDID
EARTHWIRELINEAREXPANSIONCOEFF
CONDUCTORCROSSSECTIONAREA
EARTHWIRECROSSSECTIONAREA
CONDUCTORUTS
EARTHWIREUTS
CONDUCTOROVERALLDIAMETER
EARTHWIREOVERALLDIAMETER
CONCUCTORRESISTANCE20O
EARTHWIRERESISTANCE20O
CONDUCTORWEIGHT
EARTHWIREWEIGHT
SOURCEENDPERCENTAGEDISTANCE
RECEIVINGENDPERCENTAGEDISTANCE
CONDUCTORCURRENTRATING

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EARTHWIRECURRENTRATING

CONDUCTORMODULUSOFELASTICITY
EARTHWIREMODULUSOFELASTICITY
CONDUCTORLINEAREXPANSIONCOEFF
EARTHCONDUCTORMATERIAL
RELSPECIFICATIONNUMBER
MEASUREDLENGTH
LIFESPAN
SOURCEENDDISTANCE
ASSETID
RECEIVINGENDDISTANCE
CONDUCTORSTRANDINGWIREDIAMETER
EARTHWIRESTRANDINGWIREDIAMETER
CONDUCTOR TYPE
5

RELGDB.Pillar

OBJECTID
CREATIONUSER
DATECREATED
DATEMODIFIED
LASTUSER
ACCURACY
MANUFACTUREDYEAR
COMMISSIONEDDATE
SERIALNUMBER
RELSPECIFICATIONNUMBER
COMMENTS
SUBTYPECD
SYMBOLROTATION
STATIONFACILITYID_FK
NUMBEROFUSEDCIRCUITS
NUMBEROFCABLES

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NUMBEROFSERVICES
TOTALNUMBEROFCIRCUITS
NOMINALVOLTAGE
MAKE
ADDRESS
ROADNAME
LANDMARK
LOCATION
SPLIT
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
LIFESPAN
FACILITYID
ASSETID
FACILITYCODE
EQUIPMENTTYPE
SHAPE
ALTERNATELTSUPPLY
SAPFUNCTIONALLOCATION
KEYNO
6

RELGDB.RingMainUnit

OBJECTID
CREATIONUSER
DATECREATED
DATEMODIFIED
LASTUSER
ACCURACY
MANUFACTUREDYEAR
COMMISSIONEDDATE
SERIALNUMBER
RELSPECIFICATIONNUMBER

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REFERENCESTANDARDID
COMMENTS
SUBTYPECD
EQUIPMENTID
OWNER
SYMBOLROTATION
STATIONFACILITYID_FK
NUMBEROFFEEDERS
NUMBEROFDTS
NUMBEROFCIRCUITBREAKERS
NUMBEROFLOADBREAKSWITCHES
EXTENSIBILITY
OPERATIONTYPE
CONTROLTYPE
NOMINALVOLTAGE
RATEDSC
COMMUNICATIONPORTTYPE
BILRATING
MAKE
MODEL
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
ASSETID
LIFESPAN
EQUIPMENTCODE
7

RELGDB.Substation

OBJECTID
CREATIONUSER
DATECREATED
DATEMODIFIED

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LASTUSER
ACCURACY
COMMISSIONEDDATE
RELSPECIFICATIONNUMBER
COMMENTS
SUBTYPECD
FACILITYID
SAP_CODE
OPERATION
OWNER
OWNERSHIP
NAME
INSTALLEDCAPACITY
RILUNIQUEID
LANDMARK
ROADNAME
ZONE_CLUSTER
ACCESSCONTROL
KEYNUMBER
LOCKTYPE
LAYOUTTYPE
CONFIGURATION
PRIORITY
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
LIFESPAN
FACILITYCODE
ADDRESS
SAPFUNCTIONALLOCATION

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KEYNO
FIRST SWITCHING STATION
ASSETID
EXTERNALSCADAID
GROUP_ID
OBJECTID
CREATIONUSER
DATECREATED
DATEMODIFIED
LASTUSER
ACCURACY
COMMISSIONEDDATE
SERIALNUMBER
RELSPECIFICATIONNUMBER
REFERENCESTANDARDID
COMMENTS
SUBTYPECD
EQUIPMENTID
OWNER
8

RELGDB.SupportStructure
SYMBOLROTATION
MATERIAL
HEIGHT
LENGTH
FOUNDATIONTYPE
ASSEMBLYTYPE
MAKE
CROSSSECTION
POLENUMBER
STRUCTURELIFESPAN
PAINTINTERVAL
LASPAINTEDDATE
NUMBEROFINSULATORS
CROSSARMTYPE

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OTHERUSAGE
THEFTGUARD
OWNERSHIP
SHAPE
WORKREQUESTID
DESIGNID
WORKLOCATIONID
WORKFLOWSTATUS
WORKFUNCTION
INSPECTORNAME
ROADNAME
INSPECTIONCATEGORY
LIFESPAN
EQUIPMENTCODE
EQUIPMENTTYPE
NUMBEROFSERVICES
NUMBEROFUGSERVICES
NUMBEROFOHSERVICES
ASSETID
KEYNO
LASTINSPECTEDDATE
OBJECTID
ANCILLARYROLE
ENABLED
CREATIONUSER
DATECREATED

RELGDBSWITCH

DATEMODIFIED
LASTUSER
SUBTYPECD
EQUIPMENTID
STATIONFACILITYID_FK
STRUCTUREEQUIPMENTID_FK
FEEDERID

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FEEDERID2
FEEDERINFO
MMELECTRICTRACEWEIGHT
FMOPERATINGVOLTAGE
PHASEDESIGNATION
NOMINALVOLTAGE
OPERATINGVOLTAGE
MANUFACTUREDYEAR
COMMISSIONEDDATE
RELSPECIFICATIONNUMBER
SYMBOLROTATION
COMMENTS
LABELTEXT
NORMALPOSITION_R
NORMALPOSITION_Y
NORMALPOSITION_B
PRESENTPOSITION_R
PRESENTPOSITION_Y
PRESENTPOSITION_B
CONTROLTYPE
OPERATIONTYPE
MAKE
EQUIPMENTCODE
EQUIPMENTTYPE

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Annexure 3 : Vendor Manpower Requirement & Qualification

Criteria

Field Surveyor
ITI/Diploma with

Qualificatio

relevant

experience of 6
months.

Field Supervisor

GIS Operator

ITI/Diploma in

Diploma/Graduate

engineering

in

with relevant

engineering with

experience of 2

relevant 1-2 years

years

of experience.

Role

LT Network Data

& Monitoring

* Submission of

* QC of Field

survey results to

Survey Output

Field Supervisor.

* Updation of

* Any

Field Progress to

miscellaneous

BYPL Team

GIS related Field

* Act on the QC

Work

Feedback

Reporting
Structure

Field / Vendor

Office

Office
BYPL Field

Field Supervisor

Enng / BYPL
Backoffice

of more than 4 years.

Monitoring
* QC of GIS
* Update Field

Updation

Input

* Version

* Update Status to

Management

GIS Supervisor

* Updation of
Progress to BYPL
Team
* Act on the QC
Feedback Provided

BYPL Team
Field / Vendor

relevant experience

* Job Allocation &

Provided by

Location

engineering with

Operator

Field Surveyor
* Job Allocation

Diploma/Graduate in

* Training The GIS

* Training The
* Validation of

GIS Supervisor

by BYPL Team
BYPL Office

GIS Supervisor

BYPL Office

BYPL Back Office

Manager

Manager

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BSES Yamuna - LT Network Validation

Appendix 4 - List of BYPL Divisions

Sl. No.

Division Code
Division
BSES YAMUNA POWER LIMITED
EAST CIRCLE

1
2
3
4
5
6

DGN
KWR
JLM
KNR
LNR
MVR

DILSHAD GARDEN
KARAWAL NAGAR
JHILMIL
KRISHANA NAGAR
LAXMI NAGAR
MAYUR VIHAR 1 & 2
VASUNDHARA

7
8

VSE
NNG

ENCLAVE
NAND NAGRI

YVR

YAMUNA VIHAR

10
11
12
13

PHG
CCK
DRG
PNR

PAHAR GANJ
CHANDNI CHOWK
DARYA GANJ
PATEL NAGAR

14

SRD

SHANKAR ROAD

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Annexure 5
List of LT Feeder Network Equipment/Facilities
Fuse (Cutout)
A device in the electric network that opens the circuit at a predetermined current that is
maintained for a predetermined amount of time.
Cable (LTCable)
A medium for transmitting power at 415V from pole to Pole or Pole to Consumer meter / service
point. The conductors are insulated & may be laid underground or overhead.
OH Conductor
A medium (a bare conductor Al, ACSR, AACSR etc) for distributing power at 415V from
DT/pole to pole or Pole to Service point/consumer Meter.
Support Structure/ Feeder Pillar/ Service Pillar
It is a structure which supports electrical distribution equipments/devices. In case of LT feeder
network it carries OH Lines / Cables, Street Lights & temp connection meters. There are various
types of support structure such as I beam, Rail pole etc. very in material, Height and guying
configuration depending on the load requirement.
Switch
A group operated switching device used for breaking and making electrical circuits in LT Feeder
network. These devices are rarely found in LT distribution network. This device also plays a tie
device in case of multi-feed LT Feeder network.
Open Point
Electric device that is used to enable or disable electric current to flow through a network. In LT
feeder network open points are operated to transfer load from one LT feeder to another LT feeder.
Street Light
A luminary/lamp (generally high pressure discharge lamps - mercury vapor/sodium vapor) that
are used to illuminate the Roads & highways. These are supplied from 415V/230V supply
distribution system & installed on dedicated Street Light pole or LV/HV feeder poles.

Annexure 6
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Sample LT SLD

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Annexure 7
Daily Delta change Status Report
Details of Network Change

ivision/

ubDivision

Sr.
No

Network

Location

of

Asset

Activity

Summary of New Asset

OH

Feeder
ID /

Activity

Circuit

Description

Line/
DT

Pole

ID

Cable

Other
Specify

Reported
By

Reported
On

Survey
Date

(Mtr)

Details of Network Change

Summary of New Asset

Work Completion / Dispute

Survey Data Details

Details
Survey
Received
On

Survey Data Details

SubDi
vision

Loca
Network /
Asset

tion
of
Acti
vity

Confidential

Feede

Activit

r ID /

Circui

Descrip

t ID

tion

OH
DT

Pol

Line/

Other

Cable

Specify

(Mtr)

Reported
By

Updation
Date

Description

Dispute

of Dispute

Date

Work Completion / Dispute

Details

Divisio
n/

GIS

Data

Repor

Surv

ted

ey

On

Date

Survey
Data
Receive

GIS
Updat
ion
Date

Descr
iption
of
Dispu
te

Di
sp
ute
Da
te

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Disp
ute
Reso
lutio
n
Date

BSES Yamuna - LT Network Validation

BID FORM
To
Head of Department
Contracts & Material Deptt.
BSES Yamuna Power Ltd
III Floor, A Block, BSES Bhawan
KarKardooma, New Delhi-110032
Sir,
1 We understand that BYPL is desirous of carrying out .. in its licensed distribution network area
in Delhi
2 Having examined the Bidding Documents for the above named works, we the undersigned, offer to provide our services
in full conformity with the Terms and Conditions and technical specifications for the sum of.........................................
(figures........................................................................) or such other sums as may be determined in accordance with the
terms and conditions of the contract .The above Amounts are in accordance with the Price Schedules attached herewith
and aremade part of this bid.
3 If our Bid is accepted, we under take to provide our services as per completion schedule mentioned in the tender
document from the date of award of work order/letter of intent.
4 If our Bid is accepted, we will furnish a performance bank guarantee as mentioned in the RFQ for due performance of the
Contract in accordance with the Terms and Conditions.
5 We agree to abide by this Bid for a period of 120 days from the due date of bid submission and it shall remain binding
upon us and may be accepted at any time before the expiration of that period.
6 Unless and until Letter of Intent is issued, this Bid, together with your written acceptance there of, shall constitute a
binding contract between us.
7
We understand that you are not bound to accept the lowest, or any bid you may receive.
8 There is provision for Resolution of Disputes under this Contract, in accordance with the Laws and Jurisdiction of
Contract.
Dated this.............................. day of................................................2013
Signature............................................In the capacity of

..................................................................duly authorized to sign for and on behalf of

(IN BLOCK CAPITALS) ...............................................................................

APPENDIX-I
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PROFORMA OF CONTRACT PERFORMANCE BANK GUARANTEE

(TO BE ISSUED ON RS 1OO/- STAMP PAPER)
Bank Guarantee No.
Place:
Date:
To
BSES Yamuna Power Limited
Whereas BSES YAMUNA POWER LTD (hereinafter referred to as the "Purchaser", which expression shall unless
repugnant to the context or meaning thereof include its successors, administrators and assigns) has awarded to
M/s.. with its Registered/ Head Office at
(hereinafter referred to as the "Supplier" which expression shall unless repugnant to the context or meaning thereof, include
its successors administrators, executors and assigns), a contract no. dated (the Contract);
And whereas the value of the Contract is Rs.

( The Contract Value).

And whereas it is a condition of the Contract that the Supplier shall provide a Performance Bank Guarantee for the due and
faithful performance of the entire Contract for a sum equivalent to - % of the Contract Value to the Purchaser on or before
And whereas the Bank under instructions from the Supplier has agreed to guarantee dIe due performance of the Contract.
Now it is agreed as follows:
1. we

(Name of the Bank) having its Head Office at

(hereinafter referred to as the Bank, which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns) 5hall indemnify and keep indemnified the Purchaser for, and guarantee
and undertake to pay to the Purchaser immediately on written demand, a sum equivalent to % of the Contract Value
as aforesaid at any time upto (day/month/year) without any demur, reservation,
contest, recourse or protest and/or without any reference to the Supplier, against all losses, damages, costs and expenses
that may be caused to or suffered by the Purchaser by reason of any default on the pall of the Supplier in performing and
observing any and allthe terms and conditions of the Contract or breach on the part if the Supplier of terms or conditions of
the Contract.
2.
The demand shall consist only of an original letter issued by Purchaser stating that the Supplier has failed to fulfill
its obligations under the Contract. Such demand made by the Purchaser on the Bank shall be conclusive and binding
notwithstanding any difference or dispute between the Purchaser and the Supplier or any difference or dispute pending
before any Court, Tribunal, Arbitrator or any other authority.
3.
The Bank undertakes not to revoke this guarantee during its currency without previous written consent of the
Purchaser and further agrees that the guarantee herein contained shall continue to be enforceable during the period that
would be taken for satisfactory performance and fulfillment in all respects of the Contract or in the event of any dispute
between the Purchaser and Supplier until the dispute is settled (provided that d1e claim! demand under this guarantee is
lodged /referred during the currency of this guarantee) or till the Purchaser discharges this guarantee whichever is earlier.
4.
The Purchaser shall have the fullest liberty without affecting in any way the liability of the Bank under this
guarantee from time to time to extend the time for performance of the Contract by tbe Supplier. The Purchaser
shall have the fullest liberty, without affecting the liability of the Bank under this guarantee, to postpone from time to time the
exercise of any powers vested in them or of any right which they might have against the Supplier, and to exercise the same
at any time in any manner, and either to enforce or to forbear to enforce any covenants, contained or implied, in the
Contract. or any other course or remedy or security available to the Purchaser. The Bank shall not be released of its
obligations under these presents by any exercise by the Purchaser of its liberty with reference: to the matters aforesaid or
any of them or by reason of any other act or forbearance or other acts of omission or commission on the part of the
Purchaser or any other indulgence shown by the Purchaser of by any other matter or thing whatsoever which under law

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BSES Yamuna - LT Network Validation

would, but for this provision, have the effect of relieving the Bank.
5. The Bank agrees that the Purchaser and its option shall be entitled to enforce this guarantee against the Bank as a
principal debtor, in the first instance without proceeding against the Supplier and notwithstanding any security or other
guarantee that the Purchaser may hive in relation to the Supplier's liabilities.
6.Notwithstanding anything contained hereinabove the liability of the Bank under this guarantee is restricted to
a
sum equivalent to
%
of
the
Contract Value ie.
Rs.(Rupees) and it
shall remain in force upto and including
.Unless a demand to enforce a claim under this guarantee is made
against the Bank within 3 months from the the above date of expiry i.e. up to
all
the rights of the
Purchaser under the said guarantee shall be forfeited and the Bank shall be released and discharged from all liabilities
thereafter.
7.

This Performance Bank Guarantee shall be governed by the laws of India.

Dated this Witness

day of

2013 at

1.

For

2.
No:

Signature

Bank
Name

Power of Attorney

Banker's Seal

Communication Details

Bidder should furnish the below details for future communication:-

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GENERAL INFORMATION

NAME OF COMPANY

POSTAL ADDRESS

FOR TECHNICAL QUERY:

CONTACT PERSON &
DESIGNATION

NAME

DESIGNATION

E-MAIL

MOBILE NO

TELEPHONE NO

CONTACT PERSON &

DESIGNATION

NAME

DESIGNATION

E-MAIL

MOBILE NO

TELEPHONE NO

FOR COMMERCIAL QUERY:

46

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