HR master data and the control parameters stored in views i.

e Info Types
TE Mini Master of each employee must have at least the following Infotypes
before going on a business trip:
- Organizational Assignment (0001)
- Personal Data (0002)
- Travel Privileges (0017)
- Communication (105)

T.code PRMD (Display HR master record)

Organizational Assignment (0001)

Personal Data (0002)

Travel Privileges (0017)

Communication (105)

Six scenarios in TnE testing

1.
2.
3.
4.
5.
6.

Travel Manager
Approve Trips
T&E Secretary Role
Settlement of Trips PREC
Create Posting Run PRFI
Manage Posting Runs PRRW

1.

Travel Manager:

In this Test case NEO PORTAL is used to create the Trip of Employee, please find
below weblink.
http://d23.batgen.com:50200/irj/portal
Users and Passwords of Neo Portal

Log into Portal with User ID 83799421 Role: Employee

Step 1.1: Requisition to Pay Travel & Expense Employee Expense Report

Step 1.1: Enter Start date and End date of Trip and click on Enter Receipts

Step 1.2: Click on New Entry

Step 1.3: From Dropdown select respective expense type example: Bus - Domestic

Step 1.4: Enter Amount in Receipt Amount, Start date and End date and click on
Accept

Step 1.5: On next screen click on Review

Step 1.6: Select

to send Trip to Approval and select

.

Step 1.7: Once successful it will generate Trip ID (Expense report

1000010)

Step 1.8: We can see Trip ID created to Protal in ECC with T.code PR05

2. Approve Trips
Once Employee submits Trip, it will trigger to his Manger based on Travel Approver
Delegation of Authority (Amount approval limit) and finally P2P Analyst approval
Step 2.1 Log into Portal with User ID 83799422 Role: 1st level Line manager and
Click on

Step 2.2: In Manger Wroklist, Trip# 0001000010 submitted by Employee will be

shown for approval, click on line item.

Step 2.3: Once line item is click to approve, it will open in separate window.

Step 2.4: In Comments give as Approve and click on Approve Trip

It can be rejected if Manger found something is missing by clicking
Once Rejected will be come back to Employee for resubmission.

Once approved it will show as Successful on Top of the screen

, or

P2P Analyst Approval Flow:

Step 2.5: Log into Portal with P2P analyst credentials and goto Inbox to find approval
line item, select relevant line item.

Step 2.6: Once line item is selected it will open in separate window

Step 2.7: Approved the Trip with comments.

It can be rejected by selecting
resubmission.

and it will trigger to Employee for

Step 2.8: Once approved it will pop-up as Successful

3. T&E Secretary Role

If Secretary is raising Trip on behalf of Employee then this Test case is tested, only
difference between Travel Manger and Secretary role is Adding Employee.
Step 3.1: Log into Portal with Secretary credentials and follow below path:
Requisition to Pay Travel Expense Secretary Travel Assistant Work Center

Step 3.2: Click on Add Employee

Step 3.3: In Personnel number give the number and click OK.

Step 3.4: Select added Employee and click on Create New Expense Report

Step 3.5: Same procedure to be followed from Step 1.1 to Step 2.8

4. Settlement of Trips PREC

In this PREC system Checks if payroll is currently running or not, valid Cost object,
Mileage Combination, expense type, if personal number is been rejected etc
For a specific accounting or payroll period it determines the amount required to be
reimbursed based on the trip data that are entered.
Step 4.1: SAP Menu Accounting Financial AccountingTravel Management
Travel Expenses Periodic ProcessingSettle Trips PREC
Enter Payroll Area, Other period, Personnel number and Trip Number and Execute.

Step 4.2: Once executed system show what are accounted like Personnel number,
locked personnel number, rejected personnel number, rejected trips and cancel
trips

Step 4.3: Once executed check Trip number in T.code PR05 by giving personnel
number and in settlement it is shown as Settled

5. Create Posting Run

PRFI

The information in the travel expense results of Travel Management needs to

be formatted for further processing in Accounting. The system records the

formatted information in trip transfer documents and collects these in posting runs.
Travel Management transfers these posting runs to Accounting.
SAP Menu Accounting Financial AccountingTravel ManagementTravel
ExpensesPeriodic Processing Transfer to Accounting Create Posting Run
PRFI
Step 5.1: Enter Payroll Area, other periods, Personnel number and Trip number and
execute

Step 5.2: Once executed below screen appears with posting run# and successful
message.

6. Manage Posting Runs

PRRW

Posting run management includes a number of functions with which can manage posting runs for
transferring settlement results to Accounting. We can post posting runs and therefore complete Travel
Management's part in the transferring process.
The system checks to see if the specified expense accounts, reconciliation accounts, employee
customer/vendor accounts and account assignments for Controlling exist and whether they can be posted
or not
Step 6.1: SAP Menu -->Accounting -->Financial AccountingTravel Management-->Travel Expenses
Periodic Processing -->Transfer to Accounting -->Manage Posting Run PRRW
Enter Posting run number which is generated in step Create Posting Run PRFI and Execute

Step 6.2: Select Posting run and click on POST

Step 6.3: Click on Post Immediately

Step 6.4: Once Posting is successful it will be shown as below:

Step 6.5: Select back arrow from last step and double click on posting run to view accounting document.

Click on FI/CO documents to view accounting document

Once accounting document is generated in PR05 the Trip number status will be Transferred to FI