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Functions of a Human Resource department
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Functions of Human Resource Department

A typical Human Resource Department is carries out the following functions:

Manpower Planning
It involves the planning for the future and finding out how many employees will be
needed in the future by the business and what types of skills manpower
planningshould they possess.
It depends on the following factors
The number of people leaving the job
The projected growth in sales of the business
Technological changes
Productivity level of the workers

Job analysis and Job description

HR Department is also involved in designing the Job analysis and Job description for
the prospective vacancies.

A job analysis is the process used to collect information about the duties,
responsibilities, necessary skills, outcomes, and work environment of a particular
job.
Job descriptions are written statements that describe the:
duties,
responsibilities,
most important contributions and outcomes needed from a position,
required qualifications of candidates, and
reporting relationship and co-workers of a particular job.

Determining wages and salaries

HR Department is also involved in conducting market surveys and determining the
wages and salaries for different position in an organization. These decision may be
taken in consultation with top management and the Finance department.

Recruitment and Selection

One of the most important jobs HR department is to recruit the best people for the
organization. This is of crucial importance as the success of any organization
depend on the quality of its workforce. Details regarding the recruitment and
selection procedure can be found here.

Performance Apprasial
Once the employees are recruited , the HR Department has to review their
performance on a regular basis through proper performance appraisals.
Performance appraisal is the process of obtaining, analyzing and recording
information about the relative worth of an employee. The focus of the performance
appraisal is measuring and improving the actual performance of the employee and
also the future potential of the employee. Its aim is to measure what an employee
does.
On the basis of performance appraisal the HR Department will set up an action plan
for each employee. If the employees needs any training then he provided that.

Training and Development

HR department is constantly keeping a watch over the employees of the
organisation. In order to improve the efficiency level of the employees they
traininghave go undergo regular trainings and development programmes. All
trainings and development needs are carried out by this department. Training might
include on the job or off the job training. Find more information on training here.

Employee welfare and motivation

Happy employees mean a healthy organization. HR Department conducts various
employee welfare activities which might include employees get together, annual
staff parties etc. HR department also reviews organizational policies and its impact
on the motivation of the employees.

Addressing employees grievances

HR department is the link between the workers and the management. Employees
grievances related work environment are usually entertained and resolved by the
HR Department.

Labour management relations

For the smooth operation of any organization, it is crucial to have good labour
management relations. HR department has to ensure that these
labour_unrestrelations are cordial. In case of any labour-management conflict the
HR Department will play a vital role in bringing both management parties to the
negotiation table and resolving the issue.

Implementing organizational policies

HR Department has to coordinate with line manager and see that the organizational
policies are being implemented in a proper manner. Disciplinary action can be
initiated against employees who are not following organizational rules and
regulations. All these actions are conceived and implemented by the HR
department.

Dismissal and redundancy

HR Department has to take firm actions against employees who are not following
the organizational code of conduct, rules and regulations. This can result in the
dismissal of the employee.
Sometimes, an organization may no more require the services of an employee. The
employee may be made redundant. HR Department has to see that organizational
and government regulations are being followed in this process.

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The Human Resources Department also covers five key roles.

Executive role in this role the HR department are viewed as the specialists in the
areas that encompass Human Resources or people management.
Audit role in this capacity the HR department will check other departments and
the organisation as a whole to ensure all HR policies such as Health & Safety,
Training, Staff Appraisal etc are being carried out in accordance with the companys
HR policy.

Facilitator role in this role, the HR department help or facilitate other departments
to achieve the goals or standards as laid out in the HR policies of the organisation.
This will involve training being delivered for issues that arise in the areas relating to
people management.

Consultancy role the HR department will advise managers on how to tackle

specific managing people issues professionally.
Service role in this capacity the HR department is an information provider to raise
awareness and inform departments and functional areas on changes in policy.