Intials

Date of Record
Request

Requestor

Response
deadline

Documents Requested

Extended deadline

Location of
Records

Electronic,
Paper, offsite,
Inspection
(list type)

Date of
Completion

Response to Request

KF

1/2/2015

Harmon J Ward III Planned Development 41-149

Community
Development

Yes

01/02/15

Doucments pulled from off-site storage and sent to ARC for

reporduction

KF

1/6/2015

Question:What is the policy for

Marianne Napoles requesting emails sent from or to
councilmembers

City Clerk

No

01/07/15

Mary McDuffee responsed to Marianne's question via email

KF

1/7/2015

Doris Johnson

Sub-contractors list, estimated start &

completion date, advertisement date
and award date for lanscape
maintenance southern service area

City Clerk

No

03/06/15

Emailed information

KF

1/8/2015

Frank Stillman

Tract 19227-6 Lot 7

Scenic Ridge Drive

Engineering

No

01/08/15

Record pulled for Frank to review

KF

1/8/2015

Jerry with Ganico

Geotech

Soil Report for tract 15164 Lot 24

Engineering

No

01/16/15

Soil report reviewed by Jerry

KF

1/12/2015

KF

1/13/2015

2002

4291 El Molino Blvd

Code Enforement

Yes

01/13/15

Emailed information to requestor

Candice Romero
Wisaksono

Building Permit Report for December

2014

Community
Development

Yes

01/14/15

Sent report via email

City Clerk

No

02/05/15

Attached a copy of the grant contract and provided the additional

information via email

KF

1/13/2015

Doris Johnson

Sub-contractors list, estimated start

&completion date, advertisement date
and award date for Peyton Drive
widening Phase 3 & English Channel
Improvements

KF

1/15/2015

Maria Catalan

Copy of Purchasing/Procurement
department job title, job descriptions,
and salaries

Human Resource

No

01/20/15

Emailed information

KF

1/16/2015

Gabriel Ross

Documents relating to the adoption of

the zoning Map of the City dated
November 14, 1995

City
Clerk/Community
Development

Yes

02/11/15

Emailed all electronic records

KF

1/16/2015

Shute, Mihay &

Weinberger LLP

Documents pertaining to the adoption

of the Zoning Map ddt 11/14/1995. All
documentation

Community
Development

Inspection

02/09/15

Beth is working with requestor regarding the Zonning map prior to

incorporation. Letter was sent to Mr. Mihaly to invite him in to
review documents. Only documents requstor did not review were
those pretected by attorney-client privileges.

KF

1/21/2015

Daniel Eichmann

PM sheets Butterfield & Soquel

Engineering

Yes

02/02/15

Contacted Joe Dryer and then emailed reports

KF

1/22/2015

Daniel Tokar

Copy of the transfer of the title from

Cynthia Young to the new owner

County of San
Bernardino

No

01/22/15

Email Mr. Tokar and provided him County of San Bernardino's

contact information

SR

1/26/2015

Copy of Agenda & all documents

Palmieri, Tyler,
constitution the agenda packet of any
Wiener, Wilheim &
meeting of the C.H.City Council
Waldron
relating to 2014 General Plan Update

Web Site

No

02/20/15

Emailed a link to webstite showing agenda for Feb, 24, 2015

Council Meeting.

KF

1/26/2015

Robert Love

As built drwaing for Los Seranos

subdivision 1988

Community
Development

Yes

02/02/15

Emailed a copy of plans from the Engineering Department

KF

1/27/2015

Brad Austin

Copy of any records showing uncased

checks or stale-dated check

Finance

Yes

02/05/15

Emailed report that provided the information requested

KF

1/27/2015

Gregory N. Weiler

2014 General Plan Update/

Southeastern portion of the property

City Clerk/
Community Dev

Yes

02/13/15

Records are aviable for pickup, cost 8.30

LC

1/27/2015

Taylor Gouge

March 2011 CH10850013

01/28/15

Emailed requesting additonal information to provide records

Community
Development

Yes

01/30/15

Emailed permits associated with address and TI plans for current

occupants

Finance

No

02/04/15

Provided a report of all reconciliation

KF

1/29/2015

Gareth Howell

15370 Fairfield Ranch Rd. Suite C

records regarding Hazardous
Materials, UST's, Industrial Waste
Water

KF

2/1/2015

Marina Sadikov

All City issued outstanding/uncashed

checks that are 90days or older

KF/SR

2/2/2015

Candice,Dodge
December 2014 and January 2015
Data and Analytics Building Permits

Comm. Dev.

Yes

03/03/15

Request sent to WW on 2/4/15. Follow up to WW on 2/12/15.

Follow up to WW sent on 3/2/15. Information emailed on 3/3/15.

KF

2/4/2015

Ed Luberda

City Clerk/Comm.
Svcs.

Yes

02/04/15

Bid tabulation destroyed per records retention. Agreement for

United Graphics emailed.

KF

2/4/2015

Matthew Sanchez 14850 Pipeline - all permits

Community
Development

No

02/09/15

emaill all building permits associated with address you provided.

KF

2/4/2015

Doris Johnson,
Center for Contract City Yard CNG station maintenance
Compliance

Public Works/City
Clerk

No

02/05/15

Contract not yet awarded

KF/SR

2/5/2015

Patrick Boehm -Falcon Research

All solar and/or photvoltaic permits

issued from 6/1/14 through 1/31/15.
Residential and Commercial.

Comm. Dev.

Yes

02/26/15

Request sent to WW 2/5/15. All permits are paper and requestor

notified will take some time to sort. Produced by CD on 2/26.
Requestor notified for payment. Payment received and records
mailed on 3/2/15.

KF/LC

2/5/2015

Bruce Wood -Championship

Newspaper

Bid, RFP, and invoices for winter

2014/15 edition -- Printing Services
for Quarterly New and Recreation
Brochure

City Clerk/Comm.
Svcs.

Yes

02/27/15

RFP, contract, and invoives sent by email. No copy of bid to

supply.

KF

2/5/2015

James-Duco
Engineering

Geotechnical 2339 Wandering Ridge

Engineering

No

02/05/15

Reviewed

Bid Tabulation and Award of Contract

-- Printing Services for Quarterly New
and Recreation Brochure

SR

2/9/2015

Tareq Younis

Soil Report for Tract 15769

Eng./Comm. Dev.

No

03/09/15

Pulled records and called Mr. Younis to review, Kylene informed

him there is a copyright on Soil and Geo Reports and if he
wanted a copy we would need something in writing from the
company allowing us to reproduce the report. Mr. Younis said he
would call back with information on how he wanted to proceed.
Left msg again on 2/24 and 3/3. Will return documents at end of
business of 3/9 if have not heard from requestor. 3/9/15 Requestor never showed and documents returned to Dept.

SR

2/9/2015

Stephanie Prescott

Bid Document and or Purchase Order

for Vactor Serwer Truck

City Clerk

No

02/09/15

Email copy of P.O but no bid documents because bid was done
with NJPA. Email and PO sent to customer 2/9/15

KF

2/9/2015

Rudy Nunez -Rencivil

Engineering

WQMP for the Commons

Eng.

Yes

02/12/15

WQMP picked up by Arc and returned on 2/23/15

KF

2/10/2015

Ayala High School Any pictures of the high school when

Yearbook Staff
it was first build.

All Dept.

Yes

03/06/15

Refered students to the County of San Bernardino

JR

2/11/2015

Christine Golus

Public Works

No

02/13/15

Provide an approved list to the requestor

SR

2/11/2015

All exsisting building permits, COF,

The Permit Report mechanical, electrical & plumbing
permits @ 2670 Hackberry Dr.

Community
Development

Yes

02/11/15

Emailed copies of building permits

SR

2/11/2015

Advanced Realtiy
All Building permits for 14811 Acorn
& Appraisal

KF/SR

2/12/2015

Mrs. Nowell

SR

2/17/2015

Frank Stillman

List of approved On Call Engineering

Services -Public Works

Community
Development

Yes

02/11/15

Emailed copies of building permits

Soil -Geo Tract 13651 Lot 154

Eng./Comm. Dev.

No

02/12/15

Mrs. Nowell came in on 2/13/2015 to review reports.

Final Soils Report

Tract 13507-03 Lot 44

Eng./Comm. Dev.

No

02/17/15

Came in for review on 2/18/15

Finance

Yes

02/18/15

Request sent to Liz Carlock for response. Information sent

electronically to requestor.

Jeffrey Falbo -- accounting of uncashed checks

Segment Returns outstanding for 6 months or more still
LLC
claimable to payee

SR

2/18/2015

KF/SR

2/12/2015

April Hilario

Wants a copy of the Solid Waste

Contract & Amendments, Solid Waste
Rate schedule effective 7/1/2014

City Manager

No

03/05/15

Routed to Michelle Smith for information. Pdf copies of rates,

agreements, and amendments emailed.

KF/SR

2/12/2015

Katie Yowell

Building permits for 14811 Acorn

Comm. Dev.

Yes

02/13/15

Provided the only building permit on file

Hickory Creek Mitigation: low

Reed Construction bid/award information as well as base
Data
low bid amounts for 3 lowest bidders
and total number received

LC

2/20/2015

MM

2/20/2015

Gregory Vail -SHOPOFF

SR

2/20/2015

John Guiterrez -Marina Co.

City Clerk

Yes

02/20/15

Bid sheet sent. Advised that Trident Contractors lowest assessed

bid. No award made at time of request.

Electronic copies of 2/24/15 General

Plan Update agenda/staff report

City Clerk

Yes

02/24/15

Advised that packet is available on line with all attachments.

Direct link provided. Too large to send electronically.

Hickory Creek Mitigation: 3 lowest

bidder information

City Clerk

Yes

02/23/15

copies of 3 lowest bids sent vis email

City Clerk/Comm.
Dev.

No

02/28/15

Mr. Thompson reviewed files that had previously been pulled

regarding the General Plan and Zoning Map

Eng./Comm. Dev.

No

03/03/15

Pulled for inspection in Clerk's Office

City Clerk

Yes

03/05/15

copies of striping subs sent via email

Comm Dev.

Yes

03/30/15

Building Permit supllied by CD on 3/19/15. Burned to CD on

3/23/15. Email to Atty regarding required response on 3/23/15.
Burned CD, Declaration and copies of permit paperwork (3
pages) mailed 3/31/15.

Comm Dev/Eng

Yes

03/05/15

Msg left for requestor that documents avail for review. Reviewed
on 3/9/15 and copies made.

Charles Gathers/Rancho Prado

Dwayne Thompson Property Owners recommendation to
retain ag/ranch as 1 to 40

SR

2/24/2015

SR

3/2/2015

Frank Stillman

SR

3/2/2015

Adam

SR

3/3/2015

SR

3/5/2015

Jeremy Horton

KF

3/6/2015

Maria Free

Original building plans and/ or any

changes that may have been
permitted

Community
Development

No

03/06/15

Home was built in 1932 therfore refered resident to County of

San Bernardino

LC

3/10/2015

Autum Carter -California

Common Sense

2008 Adopted Budget

City Clerk

Yes

3/10/2015 &
5/11/2015

Direct link for Budget on the Website (Document Center) sent via
email. Too large to send as an attachment. Mr. Nguyen will
forego this request due to cost.

Flor Pico

List of all outstanding code violations

including address, owner information,
type of violation, date of violation, and
penalties

03/27/15

Request forwarded to Robin (CE) to gather information. Per BM

on 3/12/15, Asst. City Attorney determined overbroad request and
information not available and will prepare formal response. BM
will contact requestor on Monday for a more narrowly tailored
request. BM received response from requestor on 3/18/15. RB
printing list of cases for review. Followed up with BM on 3/24/15
and 3/27/15. Information provided and emailed to requestor on
3/27/15.

Comm Dev

Yes

3/20/2015
3/26/2015

Request forwarded to WW on 3/12/15 for investiagtion and

production. WW forwarded request to JL for determination if
documents public record. JL confirmed emails with Developer
and Architect. Will forward on 3/16/15. One email received from
architect and cc'd on response by developer. No communication
to City from Developer. Preliminary plans not kept in the ordinary
course of business. No records to produce. Revised email sent
to requestor per determiniatio of Atty that records do exist but
exemption from production.

Comm Svcs

Yes

03/13/15

Copies of bids received emailed to requestor.

Comm Dev/Eng

Yes

03/23/13

Requestor contacted that documents available for review

3/13/15. Called 3/16/15. Called 3/23/15 and was informed that
he is too busy to come and have a look. Told him we will be
putting files back today.

LC

3/10/2015

Final Soils Reports

Tract 14079-1 Lot 50
Tract 10293 Lot 14
Butterfield Ranch Road Rehabilitation
Project -- striping subs for 2 lowest
bidders

Det. Rod Barton Building & Planning records for 15979

(Search Warrant)
Ranch House Rd, CH
Soils Report
Colinas Point

2572

City Manager

Yes

LC

3/11/2015

Rossana Mitchell

preliminary plans submitted by Lloyd

Lee for development of shopping
center on Peyton Drive (old Best Buy
locations). Amended to include any
communications btwn City and
Developer.

LC

3/12/2015

Mandy Hyde

All submitted bids for the lighting and

sound for the 2015 Summer Concerts
Series

LC

3/12/2015

Don Cabral

Rough Grading Report

15164 Lot 40

KF

3/17/2015

Anna M. Scott

3589 Valle Vista Drive

Engineering

No

03/17/15

Pulled reports for review

LC

3/17/2015

Rick Whittington

Death Certificate

San Bernardino
County

No

03/17/15

Requestor notified that records do not exist in CH and to contact

County.

SR

3/17/2015

Anna M. Scott

Soils compaction report for 3589 Valle

Vista Dr

Comm Dev/Eng

No

03/20/15

Requestor notified on 3/18/15 that reports ready for review.

Reviewed on 3/20/15.

SR

3/18/2015

Jeffrey Tesone

Soils report Tentative Tract No. 16596

Comm Dev/Eng

No

03/20/15

Requestor notified on 3/19/15 that reports ready for review.

Requestor reviewed 3/20/15.

Tract

SR

3/18/2015

Full proposal by West Coast Arborist,

bid results, any amendments

City Clerk/Fin

Yes

03/19/15

3/18/15 JM in Finance pulling invoices and Sandy pulling

contract. 3/19/15 Invoices provided, contract and bid sheet
provided. Requestor contacted $52.50 requested for production
or $59.45 for mailing. Requestor responded on 3/20/15 having
check sent. Will mail upon receipt of check. Check received
3/30 and mailed on 3/31/15.

H&H General Contractors

Original
Armando Rivas
Bid Adversitement, Signed Contract,
Center for Contract
Bonds, Project Manager,
Compliance
Apprenticeship requirements
statement

City Clerk/Fin

Yes

03/24/15

Requestor contacted $8.90 requested for production or $13.95

for mailing. Requestor replied on 3/26 having check sent. Will
mail upon receipt of check. Check received on 3/31 and mailed
on 3/31.

Brenton Beller

YM

3/18/2015

SR

3/25/2015

James

Geotechnical records for tract #15164

and tract #9231

Comm Dev/Eng

No

03/26/15

Notified requestor that files are ready to review 3/25/15. Came

by and reviewed 3/26/15.

SR

3/24/2015

Justinder Singh

Any available history & records,

permits, bills, plans for 16871
Rosemary Ln.

CD/PW/Eng

No

03/31/15

Requested copies of any permits. Requested info from PW/ENG

on water lines. E-mailed water line maps, demolition map (1992)
on 3/31/15.

SR

3/26/2015

Patrick Boehm -Falcon Research

Solar/PV permits for February 2015

Comm Dev

Yes

04/09/15

Requested info from Winston 3/26/15. (vacation until 3/30/15).

Resent to Winston 3/30/15. Asked Winston for info (in person)
4/8/15. Informed requestor copies + postage will be $11.48.
Called w/cc, mailed out 4/9/15.

SR

3/26/2015

Martha- RMA
Geoscience

Soil reports for 14566 & 14536 Peyton

Dr. Also for Tract #13250.

Comm Dev/Eng

04/08/15

Cust left phone msg. Spoke with her 3/26/15 and will let her know
when files are ready for review. Sent e-mail, ready for review.
Review anticipated wekk of 3/30. Requestor emailed on 4/6 for
follow-up. Records will be returned on 4/10 if no contact is made
by requestor.Requestor notified us that she is not sure they are
required anymore. Returning to stock.

SR

3/27/2015

Randy Morris

Engineering Plans BPA #080

Comm Dev

Yes

03/30/15

Cust requested copies of plans. Picked up by ARC 3/27/15 &

returned on 3/30/15.

SR

3/30/2015

City Clerks/Public
Works

Yes

04/02/15

Requested paperwork for winning contractor from PW.

Information requested faxed on 4/2/15

SR

3/31/2015

Stuart Milligan

Site plans, conceptual master plan for

Tres Hermanos

City Clerks

No

04/01/15

E-mailed requestor that there are no records with regards to Tres

Hermanos. Gave them Tommye Cribbens name.

LC

4/1/2015

Janet Jen

Tentative Parcel Map 19539

CD/Eng

No

04/06/15

Emailed Eng for Map on 4/2/15. Referred to CD for copy.

Emailed CD for map on 4/6/15. Emailed TPM as presented at
the 1/13/15 Meeting to requestor with information that Ord 281
going for adoption on 4/14/15.

LC

4/2/2015

Corinne Ann
Matweecha

copies of home address in city of

Chino

City of Chino
County of San
Bernardino

No

04/02/15

Emailed requestor to contact Chino or the County

LC

4/6/2015

Crystal Barragan

Police report on arrest at 5225

Francis Ave. #14

City of Chino

No

04/06/15

Emailed requestor to contact Chino

Jennifer de Tapia

Copy of all proposals received in

response to the RFP for City Yard
CNG Station Maintenance

SR

4/6/2015

SR

4/6/2015

SR

4/8/2015

SR

4/8/2015

Doris Johnson, CNG Station General Contractor, start

Center for Contract & completion date, bid advertisement
Compliance
date & award date

Gerald, G. A. Nicoll Soils reports 2471 & 2491 Collinas Pt.

& Assoc.
(Working on 2481 Collinas Pt, Lot 52)

Dante Argishti

Survey map/Property line map for

2205 Calle Bienvenida

Austin J. Berger,
Caufield & James
LLP

Requesting documents referencing

LGC Inland, INC, LGC
GeoEnvironmental, INC, Geo Invest,
LLC, Conejo Truist 2008 & Mark
Bergman.

Public Works/City
Clerk

Yes

04/16/15

Requested all proposals from Public Works. Requestor notified

copies $5.70 + $5.05 postage by email 4/9/15. Request paid
$10.75, mailed copies 4/17/15.

Community
Development

Yes

04/10/15

Spoke with requestor, will notify when files are ready for review.
Lft msg that I have a few BPA (#50, 51, 53 & 54) to review.Pulled
Tract 15164, notfied requestor ready to review 4/9/15. Reviewed
and paid $.20 for 2 copies.

Engineering

Yes

04/08/15

Tract #13906-3, pulled Tract Map. Notified Requestor ready for

review 4/8/2015. Requestor came in and was given copies of 3
building permits and tract map for Lot 3.

06/22/15

Sent requestor email asking for more information 4/13/15. He

responded on 4/21/15 with an even broader list. Directed him to
contact Elizabeth Calciano 4/22/15. 6/16/15 sent requestor
copies that were paid for via credit card, should hear back from
him no later than 6/18/15 to determind if an appointment is
needed to review other records, 6/22/15 havent heard from
reqestor advise staff to return all pulled files.

City Wide

Yes

SR

4/9/2015

Alicia Amaro

Requesting new business list for

January thru March 2015. Request
information from Bus Lic.

Finance

Yes

04/15/15

Sent Request to Bususiness Licence, Wendi on vacation until

4/14/2015. Collected $1.50 for copies & $.49 for postage. Mailed
out 4/15/15.

SR

4/10/2015

Beltran Cahapay,
Marcell
Companies

Soil report and any records for

property at 2929 English Rd.

Community
Development

Yes

04/13/15

Informed requestor that we'll call when information is ready to

review. Says he'll have it done by ARC. No need to use ARC,
sent 7 electronic copies BPA's.

SR

4/22/2015

James Collett,
Geotechnical records for 4862
Duco Engineering Petersen St, 2524 & 2460 Collinas Pt.

Engineering &
Community Dev.

No

04/23/15

Informed requestor that files are ready for his inspection. He

came in and reviewed them 4/23/15.

KF

4/29/2015

Barbara Navarro

The last 3 months of invoices from our

current street sweeper

Public Works/City
Clerk

Yes

05/05/15

Emailed request to Kelly Roth on 4/29/15

Invoices sent on 5/4/15

KF

4/29/2015

Bill Perkins

A report of all issued permits from the

Building and Safety Dept. from Jan.
2000 to current

Communtiy
Development

Yes

05/04/15

Email request to Winston Ward on 4/29/15

Report
sent to Mr. Perkins on 5/4/15 Report Resent on 6/9/2015 to
include addresses

KF

4/30/2015

Candice Romero
Wisaksono

Monthly building permit report for the

month of March

Community
Development

Yes

06/09/15

Emailed Winson Ward for a copy of report. Send another

email/reminder 5/18, emailed report on 6/9/2015

KF

5/1/2015

Marylyn Gatica

Last 3 months of invoices and a copy

of the agreement for off-site document
storage

City Clerk

Yes

05/14/15

Emailed invoices and copy of agreement

KF

5/2/2015

Geotechnical records for: 3505

James Collett,
Hawthorn Ave, 5189 Morning Glory,
Duco Engineering
Lots 50-66, 502, 503 Colinas Pt.

05/19/15

Pulling soil reports in Engineering & Comm. Dev. Records

reviewed by James with Duco Engineering

KF

5/4/2015

Kevin Muldoon

All invoices with in the last 12 months

along with agreement of municipal
assets for wireless and IT
communications

City Clerk &

Finance

Yes

06/22/15

sent emails with agreements 5/19, awaiting a check for $3.10 for
copies of invoices, contacted him on 6/22/15 no longer wanted
copies of invoices or payments, stated the electronic copies of
agreements was exactly what he was looking for.

KF

5/4/2015

James Haston

Communtity Foundation Bylaws and

articles of incorporation, and staff
reports regarding the communtiy
foundations creation

City Clerk

Yes

05/05/15

Emailed information, no charge-professional courtesy

KF

5/5/2015

Kim Noumann

Village Oaks Apartments

15773 High Knoll Drive building
permits and Certificate of Occupancy

Community
Development

Yes

05/05/15

KF

5/5/2015

Alicia Amaro

A list of new businesses for the month

of April 2015

Finance

Yes

05/07/15

KF

5/5/2015

Jonhathan Ma

Soil Report for Tract 10558 Lots 36

Community
Development

No

05/20/15

Mr. Lee came to review documents

KF

5/7/2015

15773 High Knoll Drive

Diana Og, Massey 1.Building Code Violations
2.PD
Consulting Group 23-152 requirements
3.Site plan
4.Cert. of Occupancy

Community
Development

Inspection

07/02/15

Pulled files but requstor is out of state. Requestor needs approval

to have copies made by a thrid party. 6/9/2016 Provided cost for
documents and arranged pick-up by ARC 6/22/15 Payment made
for in-house copies $13.70, 7/2/15 confrimed package arrived to
requestor

KF

5/7/2015

Marianne Napoles

City Manager Memos from Marchcurrent

City Clerk

Yes

05/08/15

Emailed all CM memos to Marianne on 5/8/2015

LeRoy

How many of you received campaign

contributions from the building
industry?

City Clerk

Electronic

05/13/15

Jennifer R. emailed requestor directing him to the Campain filings

online.

Engineering

No

05/11/15

Mr. Stillman came in on 5/8/2015 to review reports

Finance

No

06/09/15

emailed Elizabeth Carlock for information, provided Ms.

Mayrovitz report from Toni Hollie

05/19/15

All records located in the P Drive, attempted to email Jessica but

was unsuccessful, place a call to jessica awaiting her email so I
may response with records. 5/19 all information was sent via
email

KF

5/9/2015

KF

5/8/2015

Fank Stillman

KF

5/11/2015

Allie Mayrovitz with

Edge Point

KF

5/12/2015

Jessica Brown

Tract 15164 Lot #3

2891 Venezia Terrance
Records pertaining to all outstanding
checks or other negotiable
instruments, the amounts for which
have
proposal subitted in response to RFQ
for On- Call Environmental, Planning,
Traffic Engineering and Building
inspection

Engineering &
Community Dev.

Engineering

Yes

Pulled all and sent the report for building permits on 5/5/15
Email sent to Toni and Wendy for a report 5/5/15
report on 5/7/2015

Send

KF

5/18/2015

Elizabeth Calciano Requested Reso 99R-100

City Clerk

Yes

05/18/15

emailed Reso 99R-100

Code Enforement

Yes

06/01/15

emailed Mary Pat on 5/19 for information; email information to

Ms. Vaccarello

Community
Development

Yes

06/09/15

Requestor notified that request was being processed. Notified

fee of $33.75 ($27.90 + $5.85 postage), collected via charge
card. Copies mailed to requestor.

City Clerk

No

05/29/15

Sent by email

KF

5/17/2015

Ginny Vaccarello

Ordinance regarding the vacant and

abandoned property and foreclosed
property

Sr

5/27/2015

Patrick Boehm -Falcon Research

Photovoltaic permits for March, April

and May 2015

LC

5/29/2015

Reed Construction
Bid sheet for Los Serranos Phase 2B
Data

KF

6/3/2015

Doris Johnson

General Contractor, start &

completion date, bid advertisement
date, award date, and subcontractors, multiple prime contractors

City Clerk

No

06/03/15

Provided all information to Ms. Johnson via email, copy of

contract was sent along with bid information.

LC

6/5/2015

Thermal Aviation

Copy of lease for Chino Airport

City of Chino or
Chino Airport

No

09/05/15

Provided informaiton for the city of chino and the Chino Airport

KF

6/9/2015

Candice Romero
Wisaksono

Building Activiy for April and May

Community
Development

Yes-electronic

06/09/15

Emailed Activity Report for April and May

LC

6/9/2015

Tommy Ouzoonian
Access to Agendas on website
-- Athens Services

City Clerk

No

06/09/15

Link with access sent to requestor.

Barbara Navarro
@ nessweeping.com

Approval of Agenda Item A7 - Street

Sweeping Services

City Clerk

No

LC

6/9/15
6/10/15

6/9/2015
Emailed that Meeting was not until 7:00 p.m. on 6/9/15.
6/10/15 Emailed that item was approved at the Meeting on 6/9/15.

KF

6/9/2015

Frank Stillman

GEO Report:1945 Turqoise Cir

Engineering

No

06/12/15

Mr, Stillman came to review documents

KF

6/9/2015

Marianne Napoles

City Manager Memos from May 8 to

present

City Manager

Yes

06/09/15

Emailed Marianne copies of the City Manager Memos

KF

6/10/2015

James- Duco
Engineering

GEO Report: 3501 Autumn Hill Ave.

1987 Turqosie cir. 1185 Village Dr.

Engineering

No

06/18/15

emailed on 6/15/15 to notify requestor that records are ready for

review, Came to review documents 6/18/15

LC

6/11/2015

Glenn Hallam,
Ph.D.

Total number of calls to 911 in past 12

months

SBC Sheriff

No

06/11/15

Requestor emailed contact information for SBC Sheriff's

Department - Records Division.

KF

6/16/2015

Kate Reza

Copy of the Open Space

Management Plan

Community
Development

Yes

06/16/15

Request was sent directly to department. 6/16/2015 Victor V.

send a PDF of the Open Space Management Plan via email

KF

6/17/2015

Eric Corral

Copy of the ordinance that adopts the

2013 Building Code

City Clerk

No

06/17/15

Emailed copy of Ordinance No 266

Community
Development

No

07/02/15

Email requestor total cost for copies-paid for copies over the
phone via CC and mailed out copies

KF

6/22/2015

Philip Lee

Golden Triangle LLC.Site Plan

Submittal, 2007-08 and EIR

CB

6/25/2015

Marianne Napoles

Copy of City Attorney memo relating

to sign regulations

City Clerk

Yes

06/25/15

No responsive records due to exemptions. Response emailed

6/25/2015 cb

KF

6/26/2015

David Taran

Pine Valley Estates; project history

and EIR

Community
Development

No

07/16/15

Emailed requestor and Community Dev. On 6/29/215; Emailed

requestor documents are ready for review 7/6/15; 7/16/15
Contacted requestor and he stated he recived the records he
needed and will not need to review the doucments pulled for him

KF

6/27/2015

Shelley Parker

Names of employees, email

addresses, title and office location

Human Resource

Yes

07/02/15

Emailed requestor and HR on 6/29/2015; Emailed requestor

records

JR

6/29/2015

Amanda Sadra w/
Copy of Reso R15-33
Feinstein Office

City Clerk

Yes

06/29/15

Emailed copy of Reso R15-33

KF

6/29/2015

James- Duco
Engineering

Geotechnical Report for 14039 Night

Song Ct.

Engineering

No

06/30/15

Geotechnical report reviewed

KF

7/1/2015

Alicia Amaro

New businesses within the month of

June

Finance

Yes

08/04/15

Emailed requestor the cost of coping and postage $1.39-7/6/15;

no check as of yet 7/27/15-called requestor-never heard back;
8/4/15 No check received closed request

KF

7/3/2015

Jeff McNeil

13920 City Center Drive - all building

permits, planning information, zoning,
fire and building inspection reports,
code violations, use of haz mat.,
activity and land use covenants and
any other record of Environmental
significance for property

KF

7/6/2015

John Peterson

Contract for street sweeping, all

amendments, dollar amounts paid for
street sweeping from 1/1/1305/01/2015

Community
Development

Yes

07/16/15

Emailed requstor and departments 7/6/15; 8/4/15 requestor has

asked just for orginial shell permit, letter regarding zone
restrictions and certs of ocup.

City Clerk/Finance

Yes

07/23/15

Emailed requestor a copy of the 2010 contract along with 2015

contact and dollar amounts pay to both contractors.

SR

7/13/2015

Eddie MacDonald

Building permits for 14848 Little Creek

Ct

Community
Development

Yes

08/04/15

Phone request for building permits. Sent Comm. Dev. Request to

be answered by 7/21/15. Comm. Dev. Given until 7/21 to
respond. On 7/20 Luz asked for more time to check for records.
Attempted to contact requestor (only have a phone number) 3
calls on 7/21, 2 calls 7/22, 3 calls 7/23. 7/27 2 calls. 7/28 1 call.
Phone just rang, machine not on. 7/29 spoke w/Valerie
MacDonald. Informed that we are still waiting for Comm Dev.
We will get back to him 3 days. 8/3/15 Rec'd copies of pool
permit from Comm. Dev. Spoke to W. Ward about obtaining the
info (sq ft of home). Responded no info available 8/4/15.

KF

7/13/2015

Jill M. Ramos

Current commercial solid waste rates

with Republic Services

City Clerk

Yes

07/15/15

Emailed requested with copy of rate sheet for comerical solid

waste with Republic Services

KF

7/14/2015

Candice Romero
Wisaksono

Building Permits Report June 2015

Community
Development

Yes

07/16/15

Emailed requstor report

KF

7/21/2015

When the city's operation and

Marianne Napoles maintenance fee for sewer was
established at the rate of $7.20

Finance

Yes

08/04/15

Awaiting Rad and Judy's direction 7/23/15; sent a response to

Marianne with approval from Judy and Rad

KF

7/22/2015

Marianne Napoles

What's Developing Report : Jan 2015June 2015

City Manager/
Community Dev

Yes

07/22/15

Emailed three reports

KF

7/21/2015

Sawn

Hardy and Harper Bond Information

City Clerk

No

07/27/15

Emailed contractor's license detail along with bond information

KF

7/24/2015

Lynn Massey

Requesting all information associated

with: APN's: 1028-351-18-0000, 1028351-30-0000, 1028-351-31-0000,
1028351-41-0000, 1028-351-49-0000

Community
Development

Yes

08/13/15

Ms. Massey sent three different PRR for a number of APN's, APN
numbers were not correct awaiting the correct numbers, received
correct APN's on 8/7/15, sent request to other department,
8/13/2015 Ms.Massey came to review documents and scan
Environmental Reports.

KF

7/27/2015

Cheryl Campbell

Shoppes Development Property

Exchange Agreement:

City Clerk/
Community Dev

Electronic

07/28/15

Emailed a copy of Agreement with Shoppes

Community
Development

Electronic

08/04/15

No records responsive, address is located in the City of Chino.

City Clerk

Electronic

07/30/15

Email list of subcontractors for Sequel Contracors

Code Enforement,
Comm.
Developments

Yes

08/04/15

No building or zoning violation on file , all current certificates of

occupancy for current tenants.

KF

7/29/2015

Trisha Ray

5829 Riverside Dr., Certificate of

Occupancy, open building/zoning
violation, code enforcement violation,
fire code violation, site specific
approved development conditions

KF

7/30/2015

Doris Johnson

List of subcontractors for project FY

2014-2015
Property Address:3400 Main Ave, and
13911 &13881 Peyton Dr. and 3335
3445 3505 3585 and 3625 Grand Ave.

KF

7/31/2015

Shana Hines
PARCELS:10220214,102202150,102
202151,102202152,102202153,1022
02154,102202155,102202156 1.)

KF
KF

8/3/215
8/4/2015

James, Duco

Geo-Tech Report:15836 Tanberry Dr.

Lot 23 Tract 15769

Engineering

No

08/10/15

James came to review files on 8/10/15

Ryan McDaniel

Building Records pertaining to drain,

underground stroage tanks and or
clarifiers at the property

Community
Development

Yes

08/04/15

No records- redirected him to the City of Chino.

8/5/2015

Janice Owens

Building Permit from 1996 (orginial

Builder)

Community
Development

Electronic

08/06/15

Emailed a copy of permits pulled in 1996

KF

8/6/2015

R.F. Dickson Co.

Inc.

RFP for Athens Service for Street

Sweeping

City Clerk

Electronic

08/20/15

Emailed copy for RFP to requestor

KF

8/7/2015

Julia Schaefer

Who is paying utility bill for 3750

Bayberry and whom is paying
property tax, are there any code
vilolations, is this property still in
probate

Community
Development

Electronic

08/19/15

Emailed requestor, we are not the office of record for who is

paying property tax or if the property is in probate. Provided the
County of SB contact information. Who is paying utility bill is not
open to the public, and we did provide letters to requestor
regarding code violations.

KF

8/7/2015

Susan Miller

Commercial solid waste rates

schedule

City Clerk

Yes

08/14/15

Emailed a copy of the rate schedule

KF

8/11/2015

Frank Stillman

15325 Hawthorne Tract 9852-1 Lot 24

Engineering

No

08/12/15

Mr. Stillman came in on 8/12/2015 to review reports

KF

8/13/2015

Bowerbank

Country Club Villas, Thomas Wynneagreements, bonds, architectural,

building plans, a negative declaration

City Clerk

Paper

09/18/15

Requestor has been notified that records are aviable for review
9/3/2015, Requestor in on 9/17/2015 @ 9am, needs copies. Total
came to $59.90 requestor was notified and picked up document
on 9/18/15

KF

8/18/2015

Tara

All RFP reponses for RFP 2015-002

In Meeting Legislative Management
Software System

City Clerk

Yes

08/18/15

Email requstor bid belongs to City of Chino

RB

8/17/2015

Jennifer
Provencher

All letters sent to 16370 Canon Lane

regarding the removal of dirt from infront of the home.

Code Enforcement

Yes

08/21/15

Emailed copies of compliance Order and Notice of violation

dated 07/30/2015

SR

8/17/2015

Debbie
Quick/Covina PD

Agreement with Michael O'Day

City Clerk

Yes

08/18/15

Emailed agreement & amendment.

SR

8/17/2015

Heather
Davis/Asset
Management
Consultants/
Rene

The Active Cash Bonds collected for

private & commercial sector
construction. Resend of request dated
8/17/15. Re-opening 10/22/15 Requestor asking for clarification on
codes.

LC

8/18/2015

KF

8/18/2015

KF

8/24/2015 &
10/30/2015

Requested info from Finance, Comm Dev and Eng. 10/22/15

checked with Finance upon receipt of email. This is re-opening
request from 8/17/15 from Heather Davis. Lara responded
10/22/15 to Rene that we need more clarification of what is
required.Spoke to Rene 10/27/15. She will send email of what
she is refering to. Lara emailed response 10/30/15. 12/8/2015
Diana Keros recieved an email requesting claification on the
documents provided in August

City Clerk

Yes

Frank Luckino,City
Total General fund Budget and fire
Manager of
budget
Twentynine Palms

Finance

No

08/19/15

Liz Carlock provide this information dircetly to Mr. Luckino

Candice Romero
Wisaksono

July 2015 Building Report

Community
Development

Electronic

08/24/15

Emailed report to requestor

City Clerk

Yes

08/25/15

Sent request to Engineering. Requestor came in to view reports.

City Clerk

Yes

08/19/15

No records responsive, address is located in the City of Chino.

SR

8/19/2015

William Perry

Geotechnical report-soils report for

Tract #14652-2, Lot 40

KF

8/19/2015

Alan Hovorka Jr.

All contracts between Taser

Inernational and Chino Police Dept.

KF

8/20/2015

Send all 460's forms submitted to the

Marianne Napoles City Clerk's Office that were due in
7/31/20105

City Clerk

Yes

08/21/15

Emailed forms to Marianne

LC

8/21/2015

Construction
Market Data
(CMD)

Post Bid Results for Sleepy Hollow

Waterline Phase II and Los Serranos
Infrastructure Phase II

City Clerk

Yes

08/21/15

Emailed bid sheets to requestor.

1. No current outstanding deferments

owned by the Van Klaveren Family
Partnership related to the 1991
agreement. 2. will the city provide the
recordable termination of the 1991
agreement

City Clerk/ City

Attorney

No

08/31/15

City Attorney is currently working on this matter with our finance

dept. This is not a public records request.

City Clerk

No

08/25/15

Provide information for all four bidders

KF

8/25/2015

Greg Franke

RB

8/25/2015

Chrissy Peterson- Bid proposal pages 17-18

Genesis
subcontractors on Sleepy Hollow
Construction
Waterline repplacement Phase II

KF

8/25/2015

Shuna Richard

Salary ranges for administrative

Support Services

City Clerk

Yes

08/27/15

Emailed information to requestor

Community
Development

No

09/17/15

Sent request to department on 08/28/2015

KF

8/25/2015

Gary Pan

What is the sqft. Of the home and

how many bedrooms does this home
have?

SR

8/26/2015

Jack Lee

Soils report 1958 Scenic Ridge Dr

Community
Development

Yes

08/27/15

Sent request to Engineering. Called requestor to review reports

8/26/15. Mr. Lee reviewed reports. Returned to Engineering.

LC

8/26/2015

Marianne Napoles

Number of agreements between City

and Dan Fox

City Clerk

No

08/27/15

Sent information to Marianne via email regarding the agreement

with Mr. Fox and the City of Chino Hills

KF

8/27/2015

John Thurlo

Geo Report for Tract No.16527

Engineering

no

09/15/15

Requestor was emaild on 8/28/2015 to advise records where

available for his review. Mr. Thurlo came to review documents on
9/15/2015

SR

9/1/2015

James/Duco
Engineering

Geotechnical records for 1440

Rancho Hills Dr

Engineering

No

09/03/15

Sent request to Engineering. Emailed requestor to review reports

9/2/15. James reviewed. Returned to Engineering.

LC

9/3/2015

Marcella - Apevia

Home History (crime, deaths, etc.)

Unknown

No

09/04/15

Email sent to requestor - no information available in CH.

SR

9/3/2015

All invoices, receipts, reports, and any

documents related to the purchase or
commissioning of artwork as a result
of 10k donation given to the Chino
Hills community Foundation by
Marianne Napoles County Supervisor Gary Ovitt. The
names of the artists chosen to display
their art or were commissioned to
create artwork, and the amonut of
money spent to print and frame thier
artwork.

Community
Services

NO

09/14/15

EmaIied Marianne all invoice and receipts related to the

Community Foundation. Also included all name of artist
commissioned thur the artwork.

SR

9/8/2015

Dorca Robinson

Survey Lines for 15663 Aqueduct Ln

Commiunity
Development

Electronic

09/09/15

Sent request to Comm. Dev. 9/8/15. Transferred request to

Engineering. Electronic copies sent to requestor 9/9/2015.
Logged all emails in Laserfiche

CB

9/8/2015

David Allen

Founders site auction - buildings that

were left, who got them, how many
bidders were there, and the
disposition of the earlier buildings

9/18/2015

Finance

Electronic

09/17/15

Received request from Comm. Rel. 9-16-15, sent email

confirmation 9-16-15. Emailed requestor and provide the bidder
information as well has the building information. Logged all email
in Laserfiche

KF

9/18/2015

Tarah Reed

Award information for the Quarterly

City News and Recreation Brochure

9/28/2015

City Clerk

Electronic

09/29/15

9/17/15 Alma routed requestor requested, 9/29/15 provided bid

tabulation, award letter, and staff report with base amount

KF

9/21/2015

Doris Johnson,
Copy of Sub-Contractors List for Los
Center for Contract Serranos Infrastructure
Compliance
Inmprovements-SRTS Cycle 2 (rebid)

10/1/2015

City Clerk

Electronic

09/28/15

Email Confirmation went out on 9/21/15, Emailed copy of SubContactors List of Sequel Contractors A15-192. Logged Emails in
Laserfiche

10/8/2015

Public Works

Inspection and
copies

09/30/15

Emailed confirmaiton went out on 9/28/15. Request information

from Engineering Dept, rec'd on 9/29/15. Emailed Mr. Moe that
requested items are ready for inspection. Mr. Moe came in
9/30/15 to review documents. He left with copies for $2.40.
Logged all emails in Laserfiche

10/8/2015

City Clerk

Electronic

09/28/15

Received verbal request for Agreement with Sequel FY 2014-15

Street Improvement Project. Ray emailed copy of pages 1-6, Part
1 and the all-purpose, acknowledgement. Logged email in
Laserfiche

10/05/15

Request sent to Engineering Dept 9/29/15. Potential Litigation.

Awaiting direction from Steve Nix. We have been given direction
to provide all records to requestor however documents have to
be review by JPIA Legal Council before providing requested
documents to requestor, 10/5 records currently being reviewed by
JPIA legal cousel. JPIA approved the documents they asked to
be "c.c'd" on final email, Logged all emails in Laserfiche

SR

9/28/2015

James Moe

State water resources control board

issued Section 401 Water Quality
Standards Cert, Section 1600 stream
bed alteration permit issued by CDFG,
CDGF issued incidental take permit
ITP, Clean water act sectioni 404
nationwide permit issued by US Army
Corps of Engineers.

RH

9/28/2015

Jabra Khamis

Contact for Sequel FY 2014-15 Street

Improvement Proj #S15001 (A15-150)

Katie Heflinger

Signal timing & phasing diagram for

the intersection of Soquel Cyn &
Butterfield Ranch Rd effective 8/31/14
in digital PDF format.

KF

9/29/2015

10/9/2015

Engineering

Electronic

KF

9/30/2015

Armando Rivas
Copies of certified payroll from H& H
Center for Contract General Contractors Inc. For the
Compliance
Peyton Drive Widening Project

KF

9/30/2015

Danica Sierra,
Talismark

Called for a copy of our Commerical

Trash contract

Alfredo Castro

Case Santa Fe Restaurant 12-10-90

Building Plans. 4200 Chino Hills Pkwy
100 A. Sewer connections Permit
#105-90-02433-106Q-01 Application
from Water Works 8 (All plans were
delivered from the San Bernardino
County Bldg & Safety to Chino Hills
City)

SR

10/1/2015

10/12/2015

Engineering

Electronic

10/06/15

Emailed Engineering on 9/30/15, Engineering provide all certified

payroll that was on file, 10/5 Yvette sent an email out to H&H
regarding missing certified payroll, received missing payroll (3
weeks), in the process of redaction, redaction completed - sent to
Cheryl for review 10/06 Email was sent with all records, Logged
all email in Laserfiche

10/12/2015

City Clerk

Electronic

09/30/15

Requestor called and asked for a copy of our current contract

and the most recent rate increase. Provideded all documents via
email, logged all emails in Laserfiche

Community
Development

Inspection

10/09/15

Acknowledge receipt to requestor. Request inforamtion from

Comm Dev 10/1/15. Informed Mr. Castro records are ready to be
reviewed, 10/8 Mr. Castro review documents

10/9/2015

LC

10/2/2015

Robert De La
Garza

Certificate of Occupancy -- 4107

Descanso

10/12/2015

Community
Development

N/A

10/12/15

Emailed requstor for address of building mentioned in request on

10/2/15. Emailed Community Development on 10/02/15. 10/05
Sandy followed up with Winston, department is currently
reviewing the request, 10/12 Sent requestor email informing him
of no Certificate of Occupancy for 4107 Descanso, Logged all
emails into Laserfiche

SR

10/5/2015

Geotechnical records for 16761 Carob

Ave. Lot 60, Tract 14426-1

10/15/2015

Engineering

Paper

10/06/15

Acknowledge receipt to requestor. Request inforamtion from

Engineering. 10/06 Mr. Collett came to review records, Logged
emails into Laserfiche.

10/23/15

Acknowledge email to requestor, 10/12 emailed requestor to set

a time and date to review plans, requestor is out of the office until
10/19. Resent 10/12 email. Responded that she will be in today,
10/21/15, to review. Requestor came in-we had wrong plans (for
previous Beauty Supply not Cheesesteak) Winston to pull correct
plans & requestor will come back. Emailed requestor that correct
plans are now ready for review. Ms Marisol will be in 10/23 to
review. Requestor came in to review, will be having ARC pick up
to make them copies.

10/15/15

10/5 Acknowledge reciept to requestor, 10/6 request to

Community Department; 10/15 emailed requestor information
from the General Plan which was provide to me from Winston

KF

10/2/2015

Chrissie Mirasol

4200 Chino Hills Parkway Ste. 905

(The Cheese Stake Shop)

10/12/2015

Community
Development

KF

10/5/2015

Marisa Smith,
TAAG Denver

Would like a copy of Acoustical Rating

Requirement for new buildings being
constructed near the highway.

10/15/2015

Community
Development

1907 Boys Republic Drive: sewer

plans and utility lcoation

Electronic

10/16/2015

Community
Development

10/16/2015

Community
Development

Electronic

10/07/15

10/06 Acknowledge email to requestor,10/07 emailed building

permits to requestor, logged email into Laserfiche

City Manager Memo's from 8/2015

until present

10/19/2015

City Clerk

Electronic

10/09/15

10/08 Acknowledge email to requestor, 10/09 email requestor

memos, logged emails into Laserfiche

14635 Pipeline Ave, Chino Hills Phase I Environmental Site

Assessment

10/22/2015

Communtiy
Development

10/15/15

10/13 Acknowledge email to requestor, Forward request to

Comm. Development, 10/15 Winston provide me all building
permits for this loction and noted that there are no records for the
items requested. I emailed requestor "no reseponisve records",
Logged all emails into Laserfiche

KF

10/6/2015

Jenny Lim

KF

10/6/2015

Copy of building permits: 1). 2513

Bill Perkins-phone
Collinas Pointe 2). 17838 Antherium
call
Dr. 3.)1403 Heather Ridge Lane

KF

10/8/2015

Marianne Napoles

KF

10/12/2015

Heather Nilson

10/21/2015
11/17/15

10/05 Acknowledge receipts to requestor, I69 found, still looking

for one other commerical plans C-1355, 10/15 located C-1355
and emailed requestor that plans are ready for review. Will be in
10/21/15 @ 1:30 pm to review. Requestor came by to review
10/21/15. 10/27/15 Requestor would like ALL building
plans/drawings/photos pertaining to Boys Republic. 11/174/15
Emailed response no additional records available.

KF

10/13/2015

Paloma Esquivel,
LA Times

1. Building Permits for all

Warehouse/Logistics center in the
City since 2005 2.) Staff Reports for
all Warehouse/Logistics center in the
City since 2005 3.)All Maps
maintained by the City Showing
Warehouses/logistics center in the
City

KF

10/14/2015

Marianne Napoles

City Manager's Memos from Oct.8th

-present

10/26/2015

City Clerks Office

Boba-(In Person)

Review Bid Packages: 1. Butterfield

Ranch Rd Rehabilitation Phase II
S14007 2.) Los Serranos
Infrastructure Improvements Safe
Route S09009

10/26/2015

City Clerk Office

KF

KF

10/15/2015

Commerical Plans for :14270 Chino

Hills Parkway unit A/B/C

10/23/2015

Community
Development & City
Clerks office

10/28/15

10/13 Acknowledge email to requestor, Forward request to

Comm. Development, Joanne Lombardo email no responsive
records. Lft requestor phone message to call us (to clarify her
request) 10/15/15. Lft requestor 2nd phone msg to call us
10/21/15. Spoke with Requestor, informed her we have no
existing warehouses. Confirmed with Winston that we have
parcel map and Staff Reports for future Turner Property. Lft msg
for requestor that we will be providing her with that info by
10/23/15. Email info w/drop box link 10/28/15.

Electronic

10/14/15

Email requestor copy of CM memos

Inspection

10/22/15

10/15 Requestor will be in at 1:00pm to review bids. 10/2/15 still

no show. Spoke with requester, he will be in 10/22 or 10/23/15 to
review. Requestor came in to review 10/22/15.

10/29/15

10/15 Requestor will be in later next week with plumber to review

plans, he is aware that plan have a copyright and can not be
release with out approve. Decided not to wait the 30days and
asked that we hold commerical plan for him to review with
plumber. 10/28/15 Sent email inquiring if plans still needed.
Requestor came by to review 10/29/15.

10/26/2015

Community
Develoment

10/26/2015

City Clerk
Electronic
Office/Publc Works

10/22/15

Acknowledged receipt of PRA 10/15/15. Lft msg for Andy Z. that

bids are required for a PRA and need to be returned by him. Sent
copy of original request to Andy Z. 10/19/15. Rec'd bid paks from
Tad G., requesting more info from him. Emailed requestor
10/22/15

Liens, Judgements, Delinquest taxes,

etc 13290 City Center Dr Parcel ID
1022-021-49-P042.

10/29/2015

Finance

10/29/15

Acknowledged receipt of Pra 10/19/15. Sent request to Finance

10/19/15. Follow up with Finance 10/28/15. Emailed response
10/29/15.

Records showing depositor names,

amounts, dates, purpose for every
unrefunded cash escrow, cert of
deposit, cashier's check, personal
check, company check. Records
showing payee names & vendor
numbers, dates, ID #'s & dollar
amounts every vendor uncashed
check, Accounting record of property
tax overpymnt or unclaimed tax lien.

10/29/2015

Finance

Electronic

10/30/15

Acknowledged receipt of Pra 10/19/15. Sent request to Finance

10/19/15. Follow up with Finance 10/28/15. Lara email response
10/30/15.

10/29/2015

City Clerks

Electronic

10/19/15

Acknowledge receipt of PRA 10/19/15. Sent attachments of the 4

bid schedules for project 10/19/15.

11/2/2015

Comm. Dev.

Paper Copies

11/04/15

Received request in person. Request bldg plans from Comm.

Dev. 10/21/15. Winston checking for plans 10/21/15. Plans ready
for inspection, lft msg for requestor 10/21/15. 2nd Msg 10/28/15
Requestor having ARC pick up for copying 11/4/15.

Electronic

10/26/15

Acknowledged receipt 10/22/15. Emailed response 10/26/15.

Came in person 10/27/15 to review. Emailed expanded request
10/27/15.

10/23/15

Acknowledged receipt of request. Emailed requestor with

attachement 10/23/2015.

10/15/2015

Oliver Yang

SR

10/15/2015

Lower Los Serranos Skate Park

Doris Jonson,
Outlet Channel 120049-Gen.
Center for Contract
Contractor, sub list, Est. start &
Compliance
completion date, bid advertise date.

SR

10/19/2015

Nicole Anne Solis

SR

10/19/2015

Brad Austin

SR

10/19/2015

Ravi Pendurthi,
Bid scheduls for Sleepy Hollow
PG,Preisdent/Proje
Waterline Replacement Phase II
ct Manager

SR

10/21/2015

Julie Chong

SR

10/22/2015

Bid proposal page 15-16 Bid

Chrissy Peterson- Schedule and page 17-18 List of
Genesis
Subcontractors from Rich
Construction
Construction.Expnaded request to all
bidders.

11/2/2015

City Clerks

SR

10/23/2015

Construction
Market Data
(CMD)

11/2/2015

City Clerks

Building plans 14858 Pipeline Ave.

Base low bid amounts for the 3 lowest

bidders and total number of bids
received.

Inspection

Stale dated/Un-Cashed
Checks Info/Cash
Deposits/Performance
Bonds/Cash Securities/Escrow
Info/Property Tax
Overpayments/Unclaimed Tax
Lien Certificate Information.
Eight
Questions
on
our
computers
and
IT
Department.
Birth Certificate for his son
Teman C. Harrison.
Inquiring as to wether they
can access plans/specs & bid
notices via our website and
results
via
our
cityclerk@chinohills.org site.
Copier/multifunction contract
RFP & responses from current
vendor awarded. Agreements,
supplements & amendments.

SR

10/23/2015

Jeff Koch /
Professional
Finders

SR

10/26/2015

Dan Clark

SR

10/26/2015

Gregory Harrison

SR

10/26/2015

Junita Davis

SR

10/26/2015

Alex Cocca /
SoCal Office
Technologies

SR

10/29/2015

Lily Chang

Grading/Soils
report/Blueprints 16241
Venezia Ter.
Hydrology study for the
Tehachapi Projct
easement @ 2425 Calle
Bienvenida. Constructin
permits design &
modificaiton of slope.

SR

11/2/2015

William Reed

SR

11/3/2015

Michael Sullivan

Paid-to-date for this year and

annual actual pay to Mark
Hensley

Cambridge Academy
(owners name: Cambridge
Educational Institute)
located at 5847 PINE AVE.
Obtain this business
owners real names and
addresses information.

SR

11/4/2015

Ansel Zhao

SR

11/4/2015

Robert Fellner

Chino Hills's Employee

Compensation Report
for the 2014 year.

KF

11/3/2015

Katherine Main,
Edge Point

Outstanding Checks or other

negotiable instructments

KF

11/8/2015

William Reed

KF

11/9/2015

Joel Mendez

2425 Calle Bienvenida -Grading

Plan that goes with the grading
permit that was sent on 11/4/2015
for the modification and redesign
of the hill behind 2425 Calle
Bienvenida
3041 Street of the Chimes- review
soil report

11/2/2015

Finance

10/29/15

Acknowledge receipt of request. Sent request to Finance.

Emailed requestor with attachements 10/29/15.

11/5/2015

Finance

11/03/15

Acknowledged receipt of request 10/26/15.Sent request to

Finance (Matt J.) 10/26/15. Email response 11/3/15.

11/5/2015

N/A

10/26/15

Acknowledge receipt of request. Sent email response that he will

have to contact County in which the birth took place.

11/5/2015

City Clerk

11/5/2015

Finance

11/04/15

Acknowledge receipt of request. Sent request to Finance

10/26/15. Emailed requestor with attachments 11/4/15.

11/9/2015

Comm.
Dev./Engineering

11/09/15

Acknowledge receipt of request. Sent request to Comm. Dev.

10/29/15. Sent to Eng on 11/4/15. Req. clarification from
requestor 11/4/15. 2nd req to Comm Dev 11/6/15.Sent response
email 11/9/15. Tried to call, line busy. Spoke with requestor who
will contact consultants for permission to copy reports.

11/12/2015

Engineering

11/04/15

11/4/2015 provided no records for Hydrology study for the Edison

Techacapi project, provided grading permit for 2425 Calle
Bienvenida

11/13/2015

Finance

11/04/15

Acknowledge receipt of request. Sent to Finance 11/3/15. Sent

response 11/4/15.

11/16/2015

Finance/Business
Lic

11/06/15

Acknowledge receipt of request. Sent to Finance 11/4/15. Sent

response on 11/6/15. Cheryl request clarification 11/5/15.

10/262015

Electronic

Emailed response that they can access plans/specs and Bid

notices via our website and get big results at
cityclerk@chinohills.org.

11/6/2015

Finance

11/06/15

Acknowledged receipt of request. Sent to Finance 11/4/15. Sent

response to requestor 11/6

11/13/2015

Finance

11/16/15

Acknowledge reciept of request and sent to finance for

responses 11/4; received confrimation that documents from
finance have been approved to sent out to requestor

11/17/15

Sent reciept of request, placed in Laserfiche, forwarded request

to departments, received plans from Eng., 11/17 sent email to
requestor to set up an appointment to review plans. Mr. Reed will
be in on Tuesday to review grading plan

11/10/15

Reviewed soil report.

11/18/2015

11/19/2015

Community
Development

Inspection

SR

11/11/2015

5557 Pine Ave Geotechnical

James Collett,
Duco Engineering records

11/19/2015

Engineering

Inspection

11/17/15

Acknowledge receipt of request 11/16/15. Forwarded request to

Engineering 11/16/15. Requested additional info 11/16/15. Sent
response to requestor plans ready to review. 11/17/15. Reviewed
11/18/15.
11/17: Emailed received to Community Development though web
email, Karen forwarded request to City Clerk office. 11/25 sent
response to requestor
Confirmation email went to requestor and follow-up email to
community development. 11/18: Code Enforcement confirmed
that there is no record of any violations
11/17: Emailed received to Community Development though web
email, Karen forwarded request to City Clerk office. 11/25 sent
response to requestor
Confirmation email went to requestor and follow-up email to
community development. 11/18: Code Enforcement confirmed
that there is no record of any violations

KF

11/17/2015

Jim Galle,
Terracon
Consultants, Inc.

The Heights Apartments 16675

Slate Drive Chino Hills

11/27/2015

Community
Development /
Code Enforcement

KF

11/18/2015

Frank Stillman

Soil Report for 14551-3 Lot 8

(5137 Highview Street)

11/30/2015

Engineering

Inspection

11/19/15

11/18/15 Forwarded request to Engineering. 11/19/15 Emailed

requestor plans ready to review.

CB

11/19/2015

Marianne Napoles

Council salary and benefit

information

11/29/2015 n/a

electronic

11/19/15

11-19-15 sent information to Marianne, only one outstanding

question remains.

Heather Kennedy

Cert of Occupancy, open

permits, code
enforceent/zoning
violations at 16675 Slate
Dr. The Heights

Human Resource,
City Manager, City
Clerk

11/30/2015

Comm. Dev, Code

Enforcement.

Electronic

11/30/15

11/19/15 Acknowledge receipt of request. 11/20/15 Forward

request to Comm Dev and Code Enforcement.Responed to
requstor with Building Permits on 11/30/15

16675 Slated Drive : building Permits,

Planning Records, HazMat, Business
Plan, and Inventories, waste
generator permits, underground
tanks, above ground tanks, clairfiers,
Cal ARP, spills and site remediation

12/1/2015

Comm. Dev

12/01/15

11/23/15 Acknowledge receipt of request. Forward request to

Comm. Dev. 11/30/15 sent a reminder to department regarding
deadline 12/1/15 provided requstor documents and advised
requstor there are 12 hard files that would require his inspection
or we could send files out to ARC

12/11/2015

Comm. Dev

Electronic

12/10/15

12/1/15- Acknowledge receipt of requst, forward request to

Comm. Dev. 12/10/15 email requestor building permits for both
locations

SR

11/19/2015

11/25/15

KF

11/21/2015

Alex de Vera

KF

12/1/2015

16675 Slate Drive: Provide Copies of

Zoning and Building Violations,
Donovan Roberts,
Certificates of Occupancy, Variances,
PZR
Special/Conditional Use Permits and
a final approved Site Plan

KF

12/1/2015

Marianne Napoles

City Manager Memo's from

10/27/2015- Present

12/11/2015

City Clerk

Electronic

12/01/15

12/1/15- Emailed requestor all memos

KF

12/7/2015

Mary Boyd

Looking for ord. regarding hedges

12/17/2015

City Clerk

Electronic

12/07/15

Emailed requestor copy of ordinance.

12/18/2015

Comm. Dev., Code

Electronic
Enforcement

12/22/15

Acknowledged receipt of request 12/8/15. 12/22/2015 Emailed

requestor a copy of the certificates of occupancy

SR

12/8/2015

Heather Kennedy

Cert of Occupancy, open permits,

code enforceent/zoning violations at
16011 Butterfield Ranch Rd. The
Heights II. 12/9/15 Approval site plans
for Heights I & II.

KF

12/14/2015

North American
Procurement -

Bid list for Vehicle Purchase

12/24/2015

City Clerk

Electronic

12/22/15

12/15/2015- emailed Public Works for a copy of bid tabulation

and bid amount.

KF

12/14/2015

Shaun Zhang

Tentative Tract map No 18393,

Design Review 336, Soil Report,
Minor Variance No 09MV01

12/24/2015

Community
Development

Inspection
before copies
are made

12/18/15

12/15/2015- emailed department 12/18/2015 - Mr. Zhang came to

review documents, copies made in house $19.60, 2 sets of plans
sent to ARC for copies.

KF

12/14/2015

Wynne Hao

Copy of all permits on 16773 Catena

Drive Chino Hills, Ca 91709

12/24/2015

Communtiy
Development

Electronic

12/22/15

12/22/2015 emailed requstor copy of permits pulled for this

address.

KF

12/16/2015

Alicia Amaro

New businesses within the month of

November

12/28/2015

Finance

Electronic

12/22/15

KF

12/22/2015

Danielle Headley

Diagram of Property line

1/4/2016

Community DeveloElectronic

12/22/2015 -emailed requestor copy of list

12/22/215 -emailed requestor, departments 12/23/2015
Winston provide documents and emailed them to
12/23/2015 requestor

Intials

SR

KF

CB

SR

KF
KF

KF
KF
KF
KF

Marquez by the city or

affiliated entities;
The annual value of any
vehicle, the make or
vehicle provided by the
city to Marquez. Please
Date of Record
Requestor
Documents
Requested
provide
the date
range of Response
Request
deadline
her use of the vehicle or
vehicles as well as the
vehicles make, model
1/21/2016 Nakita Bey, Asset
Clarify
(entries that
2/1/2016
and year.
Management
contained
2 names or no
All reimbursements
paid
Consultants
date)
Updated
to or on
behalfTDA
of board
Balances
datedMarquez
10/26/15.by
member Ray
1/28/2016 Ellie Berneman
the city or affiliated
entities from January 1,
2006 to December 31,
2013;
All expense reports, city
credit card statements,
checks, cash advances,
purchase orders or
personal credit card
statements paid for by
the city or affiliated
entities on behalf of
board member Ray
Marquez between
January
1, 2006
to
2/5/2016 Michael Alano
2007
Tenant
Improvement
2/15/2016
December
31, 2013;
Plans
for Dental
Office at
15870
ValueSoquel
of anyCanyon
computer
or laptop
Pkwy.
#I issued to
Marquez
asgrading
well asreport,
the
2/9/2016 Chet Ciccone
Soils report,
2/19/2016
make
andgeotechnical
model;
any
other
reports
for 2100
Founders
Additionally,
I would
like
Dr
copies of the following
2/10/2016 Mike Trudell
Homes in Chino Hills with
2/22/2016
documents:
code
enforcement
issues
Resolution
15R-12
2/16/2016 Beau Yarbrough
1.
Summary
of all
2/26/2016
which
passed
onCPRA
March
over
the past 12 months, 2.
10, 2015.
Summary
of what
the
Resolution
14R-11
responses
to theonrequest
which passed
April 8,
were,
date
those
2014 along
and awith
copy
of the
responses were made
fee schedule or
resolution it superseded.
2/17/2016 Canice Wisaksono
Building
permit14R-34
report for
2/29/2016
Resolution
January 2016
which passed on July 22,
2014 changing the
2/23/2016 Mike Trudell
Homes in Chino Hills with
3/4/2016
master fee schedule for
code enforcement issues
the library, Sleepy Hollow
2/19/2016 Robert Heyman
Soil report and Finail EIR
2/29/2016
Community Building,
for Founders Site
Mobile wagon Show, and
3/2/2016 Sandy Valladares, Level Businesses List for the
3/11/2016
Mystic Community
2 Security
month of February 2016
Building and a copy of
the fee schedule that
superseded it.
Resolution 15R-15
which passed on April 15,
2015 and the fee
schedule that it
superseded.
Resolution 2015R-27

Extended
deadline

Location of
Records

Electronic,
Paper, offsite,
Inspection
(list type)

Finance

Electronic

City Clerk,
Finance,HR

Electronic

Date of
Completion

Response to Request

Acknowledged Receipt 1/25/16. Sent request to

Fianace 1/25/16. Phone conv with requestor
asking for clarification, into to Finance.
Requesting additional time 1/27/16.

Community
Development

Confirmation email sent 2/5/16 cb,2/10/16 sent

request to Comm. Dev kf,

Community
Inspection
Development

Acknowledged receipt 2/10/16. Sent request to

Comm. Dev. 2/10/16. Sent requestor email that
documents are ready to inspect 2/12/16.
Requestor has appt 2/17/16 to inspect.

Community
Services
City Clerk

Electronic

Community
Electronic
Development
Community
Electronic
Services
Community
Inspection
Development
Finance
Electronic

2/17/16 Sent request to Comm. Dev. 2/25/16

sent followup email to Comm. Development
Dept.
Confirmation email sent 2/23/2016; Sent to
Finance and Code Enforcement 2/23/2016,
2/25 sent requstor an email request him to set
an appointment to review documents kf
3/2/16 sent request to Finance and sent
confirmation email.