Instructions for Filling-out Faculty Form E.5A and E.

5B (CHED e-Form E5)

1.

The HEIs are encouraged to use the MS Excel format in accomplishing the faculty form. It is
highly recommended that HEI should keep a copy of this form for the next data collection period.

2.

Please type the complete Name of your Institution (no abbreviation please), and Region at
the space provided, and the assigned Unique Institutional Identifier inside the box.

3.

Please type the current Academic Year (AY) inside the box for this data collection period.
Example: 2014/15.

4.

Kindly follow the format or template in entering the requested information and double check
your entries before you submit the accomplished form to the concerned CHED Regional Office.

5.

Please use one row for each faculty or teaching staff in higher education programs for data
entry.

6.

For Educational Credential Earned column, input the degree program (both in baccalaureate
and graduate level) attained by the faculty. Please do not use any abbreviation. If the faculty has earned
master's or doctorate units, kindly put them under the Column of the master's or doctorate indicating the
number of units taken.

7.

Please enter the name of the staff who accomplished this form, his designation and the date
it was accomplished and in like manner, the name of the official that certified the correctness of entries at
the space provided.

Definition of Terms:
Primary Teaching Discipline (FACDIS) - For the faculty members, i.e. employees whose primary job is
teaching, this element will capture the primary discipline of the subjects the faculty member usually teaches.
For instance, using the Discipline Code, FACDISC is 140102 for faculty whose subjects are grouped in
Secondary Education.

IS THE EMPLOYEE FULL-TIME OR PART TIME?

ELEMENT NUMBER
NAME OF ELEMENT
SHORT NAME
PURPOSE
DEFINITION

J025
IF THE EMPLOYEE FULL-TIME, FULL-TIME OR PART-TIME IN THE
HEI
FULL_PART
To answer: is the employee full-time, half-time, or part-time in the HEI?
FOR THE NON-TEACHING EMPLOYEE,
Full-time means a 40-hour week.
If the no. of hours is fixed at 20 hours per week, the employee
is half-time.
If there is no fixed commitment for 40 hours or 20 hours, the
employee is classified part-time. For instance, if a Physician is
on call or renders clinic hours for 2 hours per day,
classification is part-time.
FOR THE FACULTY OR TEACHING EMPLOYEE,
full-time means the faculty member is required to teach or
account for the normal (i.e. minimum) full-time faculty

load, typically set at 18 units (or whatever it is in the HEI).

The faculty member has to account for this full load.
If the faculty member is required to teach or account for
exactly half the normal load, then the faculty is half-time.
Indeed, so long as there is a fixed minimum load which is less
than the full-time (say 9 units per sem), the faculty member will
be classified as half-time. The crucial condition is that there
is a fixed minimum load which the faculty has to account for.
If the faculty member has no fixed minimum load, then the
faculty member will be classified part-time. The
quintessential part-time faculty member is the lecturer
because the lecturer has no pre-determined minimum load.
The lecturer may teach or may not depending on his own
availability and the need for his services.
To account for 18 units means the faculty is allowed to meet
the 18 unit normal load with a combination of actual teaching,
administrative duties, research or some other officiallyrecognized duty.
Teaching Fellows, Associates or Assistants will be counted
separately.
A professor emeritus will counted as part-time faculty
because there is no fixed minimum load.
If the faculty member has no fixed minimum load but has
been teaching an average of at least 18 units in the
previous four (4) consecutive semesters, the faculty
member will be classified full-time.
This counting rule is only for the purposes of the RCDEM and
the rule cannot or should not be invoked by any person to
demand some privileges or compensation from the HEI.

CODING
1
2
3
4
5

The person is a full-time employee of the HEI.

The person is a half-time employee of the HEI.
Student employee such as Student Assistant or Graduate Assistant.
Teaching Fellow, Associate or Assistant.
None of the above and therefore part-time. This includes: lecturers
(all ranks), adjunct or affiliate faculty, visiting professors, professors
emeriti, Physicians on call, lawyers or accountants on retainer
basis, etc.
Not known or not indicated.

WHAT IS THE FACULTY MEMBERS PRIMARY FIELD OF SPECIALIZATION?

What is the primary field of specialization of the faculty member? If this question is left
open-ended, the response could be anything written down by the faculty member. The response
can only be recorded in a computer as text data. This means it cannot be analyzed. It would then
be impossible to categorize the faculty members in an HEI into a few disciplines, let alone classify
all the faculty members in the Philippines.
If the HEI or CHED wants to analyze the responses from 200 faculty members in an HEI or the
50,000 (or 100,000) faculty members in the Philippines, the response must be limited to a prespecified menu of specializations. For this data element, CHED, the 6-digit Discipline Code

shall be used. The point is that responses have to be chosen from a prescribed menu. The
response should not be open-ended. SEE DISCIPLINE CODE IN EXCEL FORMAT.
PROFESSIONAL LICENSURE EARNED BY THE EMPLOYEE
ELEMENT NUMBER
NAME OF ELEMENT
SHORT NAME
PURPOSE

J221
PROFESSIONAL LICENSURE EARNED BY THE EMPLOYEE
LICENSURE
To capture the professional licensure (e.g. CPA, Bar, etc.) earned by
the employee. To permit statistical tabulations and cross-tabulations
with other variables such as discipline.
This element captures whether the employee has earned professional
qualification by passing a Professional Regulatory Commission (PRC)
board exam, the bar or the equivalent in other jurisdictions.

DEFINITION

CODING
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30

The particular kind of qualification would be noted. If two or more

professional designations have been earned, record the one that
corresponds to the person's primary teaching discipline or their
occupation. Do not confuse with EMPLQUAL or HIGHESTDEG.
2-digit code.
PRC in Accountancy or the equivalent from another jurisdiction
PRC in Aeronautical engineering or the equivalent from another
jurisdiction
PRC in Agricultural Engineering or the equivalent from another
jurisdiction
PRC in Agriculture or the equivalent from another jurisdiction
PRC in Architecture or the equivalent from another jurisdiction
PRC in Chemical Engineering or the equivalent from another
jurisdiction
PRC in Chemistry or the equivalent
PRC in Civil Engineering or the equivalent
PRC in Criminology or the equivalent
PRC in Customs Brokerage or the equivalent
PRC in Dentistry or the equivalent
PRC in Electrical Engineering or the equivalent
PRC in Electronics & Communication Engineering or the equivalent
PRC in Environmental Planning or the equivalent
PRC in Fisheries Technology or the equivalent
PRC in Forestry or the equivalent
PRC in Geodetic Engineering or the equivalent
PRC in Geology or the equivalent
PRC in Interior Design or the equivalent
PRC in Landscape Architecture or the equivalent
Supreme Court Bar Examinations or the equivalent
PRC in Librarian or the equivalent
PRC in LET-Elementary or the equivalent
PRC in LET-Secondary or the equivalent
PRC in Marine Deck Office or the equivalent
PRC in Marine Engine Officer or the equivalent
PRC in Master Plumber or the equivalent
PRC in Mechanical Engineering or the equivalent
PRC in Medical Technology or the equivalent
PRC in Physician or the equivalent

31
32
33
34
35
36
37
38
39
40
41
42
43
44
45

PRC in Metallurgical Engineering or the equivalent

PRC in Midwifery or the equivalent
PRC in Mining Engineering or the equivalent
PRC in Naval Architecture and Marine Engineering or the equivalent
PRC in Nursing or the Equivalent
PRC in Nutrition & Dietetics or the equivalent
PRC in Occupational Therapy or the equivalent
PRC in Optometry or the equivalent
PRC in Pharmacy or the equivalent
PRC in Physical Therapy or the equivalent
PRC in Radiological Technology or the equivalent
PRC in Sanitary Engineering or the equivalent
PRC in Social Work or the equivalent
PRC in Sugar Technology or the equivalent
PRC in Veterinary medicine or the equivalent

46
47
90
99

PRC in X-Ray Technology or the equivalent

PRC or Civil Service (prior to 1995) in Teacher Education
No licensure earned.
No record or not known

Tenure of Employment - This classifies the employee into permanent, probationary, casual or contractual. Permanent
means the faculty cannot be fired except for a cause, otherwise the employment is defined for a fixed duration only or is "at
the pleasure" of some executive.
Code:
1 - Permanent
2 Probationary
3 - Casual/Job Order
4 Contractual
5 Temporary (for SUCs only)

CLASSIFYING THE FACULTY INTO GENERIC RANKS

In the SUCs, the position titles for the faculty include Roman numerals as in Assistant Professor
IV as opposed to Assistant Professor I. If the Roman numerals are factored in, there could be
as many as 30 different faculty position titles. However, it would be simpler if faculty ranks could
be grouped together into just the generic ranks without the encumbrance of Roman numerals.
The data element FACRANK is an attempt in this simplification.
ELEMENT NUMBER
NAME OF ELEMENT
SHORT NAME
PURPOSE
DEFINITION

J023
GENERIC FACULTY RANK OF EMPLOYEE
FACRANK
To simplify or standardize faculty ranks into just the major categories,
ignoring the Roman or Arabic numerals which designate steps within
the same rank.
The generic faculty rank as coded below. This element will ignore
Arabic or Roman numerals, will put Asst Prof 1,2,3,4,5,6 all together
under Assistant Professor.
Ignore the prefixes: Exchange, Visiting, Adjunct, Affiliate, and the suffix
Emeritus. Thus, Visiting, Adjunct or Affiliate Asst Prof will be coded
along with all other Asst Prof.

CODING
09
10
11
12
13
14
20
30
40
50
90

A person will be classified into one and only one of the following
categories.
2-digit code.
Teaching Fellow or Teaching Associate
Teacher, Master Teacher
Lecturer, Senior Lecturer, Professorial Lecturer
Professor Emeritus
Visiting Professor (whatever the actual rank)
Adjunct or affiliate faculty (regardless of whether adjunct asst prof or
adjunct associate prof or adjunct professor, etc.)
Instructor
Assistant Professor
Associate Professor
Full Professor (including University Professor)
Others

Teaching Load - This refers to the total actual teaching load of a faculty in the current semester/trimester. If faculty is in
study leave but has equivalent load, please indicate also the teaching load.
General Education (GE) Units - This refers to the actual teaching load in GE subjects being taught by the
faculty in the current semester/trimester. If faculty is in study leave but has equivalent load, please indicate
also the teaching load. Please do not leave this column blank, indicate 0 if none. Pure numerical values.
Subjects Taught - This refers to all the subjects being taught by the faculty in that particular semester. Please do not use
abbreviations. Please do not leave this column blank, indicate N/A if none.
General Education (GE) Subjects Taught - This refers to all the GE subjects being taught by the faculty in that particular
semester. Please do not use abbreviations.
Annual Salary - This refers to the actual annual basic salary of the faculty. Pure numerical values. Use code or indicate the
actual salary.
Years of Service - This refers to the number of years as a faculty member in the institution. Pure numerical values.
Position - This refers to the plantilla position of the employee.